AGREEMENT ON DEBT-FOR-DEVELOPMENT SWAP Between THE GOVERNMENT OF THE REPUBLIC OF THE PHILIPPINES THE GOVERNMENT OF THE ITALIAN REPUBLIC

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1 .,. AGREEMENT ON DEBT-FOR-DEVELOPMENT SWAP Between THE GOVERNMENT OF THE REPUBLIC OF THE PHILIPPINES and THE GOVERNMENT OF THE ITALIAN REPUBLIC THE GOVERNMENT OF THE REPUBLIC OF THE PHILIPPINES AND THE GOVERNMENT OF THE ITALIAN REPUBLIC, hereinafter referred to as the "Parties", WITH THE AIM to promote their bilateral co-operation and to relieve Philippine debt burden; IN ACCORDANCE to the Programming guidelines and directions of the Italian Development Co-operation for the three-year period ; COMMITTED to the Millennium Development Goals, and in particular on those concerning poverty reduction, sustainable development and protection of the environment; RECOGNISING that in order to reduce aid fragmentation and to maximize the effectiveness of aid and the valuable support of each donor, the above mentioned Programming guidelines should identify a limited number of priority sectors, among which there is the environment; COMMITTED to take into account the framework of priorities decided by G8, namely the increasing incorporation of development and environmental protection into co-operation policies; CONSIDERING that environmental protection shall pair with economic development the Parties should ensure social progress in order to achieve national sustainable development;. CONSIDERING that protection of the national environment shall be associated with protection of the regional and global environment; COMMITTED to use funds resulting from debt-for-development swap operations to finance development projects, including those implemented by local communities and civil society organizations, as well as Italian Civil Society Organizations and International Organizations, which operate in the Republic of the Philippines (as referred in Article. 1 Par. 1.6); COMMITTED to jointly select priority sectors with a specific focus on social-economic development and environment protection in poor areas; HAVE AGREED as follows: 1

2 Article 1 Objectives and principles I. I. The present Debt-for-Swap Agreement (Agreement) consists of 7 Articles and I Annex, which forms an integral part thereof This Agreement relates to Debt-for-Development Swap operations of Official Development Assistance (ODA) bilateral debt owed by the Government of the Republic of the Philippines to the Government of the Italian Republic and establishes due procedures for the implementation of such operations This Agreement shall apply to the instalments of the loans listed in Annex I (principal and interest), starting at the date of the signatures of the present Agreement. The amount of debt subject to swap operations hereunder shall not exceed Euro , Any other present and future debt owed by the Government of the Republic of the Philippines to the Italian Government remains unaffected by the present Agreement Projects eligible for swap operations shall be partially or totally financed by the Italian Government through this Agreement and shall be related to jointly agreed social and development projects and programs, which will be selected through a procedure of Call for Proposals to be agreed by the Parties. The Government of the Republic of the Philippines shall ensure or cause to ensure the total funding of the projects which are not totally financed through this Agreement. No project can be financed under this Agreement without its total financing being ensured The Parties agree that the present Agreement shall involve a high degree of participation by local communities and local organisations, as well as Italian Civil Society Organizations and International Organizations, operating in the field of development and environment protection, as a guarantee for a sustainable, sel [-directed, bottom-up driven process of social -economic development Projects financed through this Agreement shall combine the enhancement of local livelihoods with sustainable management of natural resources. Article 2 Debt-for-Development Swap procedures At the date of the signatures of the present Agreement, the outstanding amount due (principal and interest), as listed in Annex 1, shall be suspended up to a maximum amount ofeuro ,45. At the date of the signatures of the present Agreement, the Government of the Republic of the Philippines, through Department of Finance, shall establish, open and maintain a separate interest-bearing trust account denominated in Philippine Peso (the Counterpart 2 \

3 ,'. Fund Account (CPFA)) with the Land Bank of the Philippines in the name of the "Italian - Philippine Debt Swap Agreement- Management Committee" The Government of the Republic of the Philippines shall deposit into the CPF A the amount provided for in Article 1.3 of the Agreement in accordance with the original repayment schedule of the outstanding amount referred to in Article 2. I. Each instalment to the CPF A shall be converted into Philippine Pesos (PHP) at the exchange rate EURO/PHP established by the Bangko Sentral Pilipinas at the date of the deposit. The first instalment shall be deposited at the next original repayment schedule of the outstanding amount after the entry into force of this Agreement. Thereafter, the Government of the Republic of the Philippines shall credit the CPF A following the original repayment schedule of the outstanding amount The Land Bank of the Philippines shall communicate through the Italian Embassy to the Ministry of Foreign Affairs - Directorate General for Development Co-operation (MFA-DGDC) and to Italian Financial Institution (IFI) manager of ODA loans, within fifteen (15) days from deposits, the following information: the amount in Philippine Pesos (PHP) deposited into the CPF A and the exchange rate utilized (the relevant administrative documents showing the amount deposited shall be attached); the outstanding amount in the CPF A and interest accrued (if any). Within fifteen ( 15) days from the receipt of the above information, the Italian Financial Institution (IFI) shall give to the Land Bank of the Philippines (copy furnished the Department of Finance of the Government of the Republic of the Philippines), an acknowledgement of the exactness of the amount deposited in the CPFA At the end of each calendar year the whole amounts deposited in the CPFA and disbursed on eligible projects shall be considered as cancelled, following a positive evaluation by the Management Committee on the progress report of each project. The complete cancelation shall be done after the approval by the Management Committee of the final report of each project The Government of the Republic of the Philippines may ask an extension of the validity period of the Agreement, to the Italian Government, if the amount deposited in CPF A is not totally disbursed on eligible projects. The validity period of the Agreement will be extended in order to allow the use of such amount (not totally disbursed) to finance new projects or to complete those already approved. \l At the expiration of the aforesaid extended period of the Agreement, the Government of ~ the Republic of the Philippines shall reimburse the amount deposited in the CPF A (not disbursed on eligible projects), to the Italian Government, at the same original exchange rate and within 60 (sixty) business days in Metro Manila, Philippines from the notification by the IFI. Interest accrued and /or late interest if any (the last one calculated after 60 "sixty" working days from the notification by the IF!), shall be payable, if not reinvested in the projects. 3

4 2.7. The Parties shall audit the accounting management of the Funds through an External Auditor. Auditing expenses will be charged to the CPF A. In case of severe mismanagement of the Funds the Government of the Italian Republic reserves the right to terminate this Agreement. Article 3 Eligible Projects 3.1. Funds resulting from debt-swap operations and deposited in the CPFA, including accrued interests if any, shall be used to finance jointly agreed development projects Eligible projects shall promote poverty reduction, socio-economic sustainable development and environmental protection in the Philippines and shall be identified through Calls for Proposals, in compliance with the principles and guidelines agreed upon by both Parties and in compliance with the Philippine environmental policies The total amount of the projects approved by Management Committee shall not exceed the available funds of CPF A. ~ 3.4. Priority shall be given to projects related to the sector of eco-region/biodiversity conservation, in a context of effective social participation of local communities and respecting the policy of environmentally sustainable resource use. Projects shall be targeted to Provinces/Districts with the highest poverty rates in the Philippines. The funds resulting from debt swap operations deposited in the CPF A shall be used to support projects defined at local level and submit to the Management Committee by Governmental Agencies, by Local Governmental Units, by local community-based organisations (CBOs) operating in the field of development and environment protection, and by Philippine and/or Italian Civil Society Organisations. All the proponents must have experience with development projects management. The comprehensive budget of each selected project shall be between the equivalent of Euro ,00, or euro for projects submitted by CBOs), and Euro ,00. At least 5% of the comprehensive budget of each project shall be financed by proposing organizations of the projects (cash and/or, exceptionally, in-kind) The proposing organizations shall submit to the Management Committee, referred to in Article 4, the projects to be financed, providing for each project the relevant information concerning its eligibility to the contribution. The eligibility criteria will be detailed in the Technical Agreement referred to in the following Article and take into account the following requirements: f a the sector of intervention is environmental protection, including training and ~ capacity-building; b the_ pr_ojects are adequately prepared in terms of objectives, results and acl!vjl!es; c the financial and economic sustainability of the projects is proved; d the procurement procedures assure the most transparent, efficient and effective use of the contribution; e the projects' implementation is adequately monitored and the final results are appropriately evaluated; 4

5 f gender approach is adequately considered II The Italian Government is entitled to carry out monitoring and assessment activities of every project in order to evaluate the due compliance with the eligibility criteria and the estimated costs. The promoting organizations shall make available all the contracts related to the implementation of works, invoices and payments receipts and any other required documents. Invoices and other documents relating to the projects shall be kept by the promoting organizations on file for five (5) years after project completion and shall be made available to the Italian party upon their request. The Italian party is entitled to inspect project sites during and after their implementation. Projects implemented under this Agreement shall be presented as jointly financed by the Government of the Republic of the Philippines and the Government of the Italian Republic. A Technical Agreement, approved by D.G.D.C. shall be signed by the Parties and adopted by the Management Committee, in order to regulate in details and to define, in accordance with the present Agreement, geographical focus, procedures for selection, financial management, monitoring and evaluating of the projects. An amount of maximum 6% of the CPFA could be allocated for expenditures linked to the following activities, which however, if a specific necessity should arise, may be increased subject to the approval of the parties, as described in Article 5: to prepare Call for Proposals; to assist the beneficiaries on project formulation; to select projects to be financed; to monitor projects' activities; to evaluate projects' activities; to audit the expenses through an External Auditor, as indicated in. Article 2.7; to assist the Management Committee and Technical Committee undertake its assigned tasks/activities/functions under the Agreement; to cover bank expenditures for an amount not exceeding Euro 5,000 (five- thousand) yearly. Article 4 Management Committee and Technical Committee l t 4.1. A Management Committee is established for the implementation of this Agreement. It shall be composed as follows: on behalf of the Italian Government, by H.E. the Ambassador of the Italian Republic and/or his/her representative, assisted by members of the Italian Embassy and/or of the MFA-DGDC, as the case may be; 5

6 ' ~ ' on behalf of the Philippine Government, by the Secretary of Finance or his/her duly authorized Undersecretary, assisted by members of the Department of Finance and the Land Bank of the Philippines The Management Committee, assisted by the Technical Committee, as mentioned in Article 4.5, shall have the following tasks: monitoring the implementation of the present Agreement; monitoring and approving the projects implementation trough field visits, if necessary, and evaluation of the documents produced by the Technical Committee; approving the financing of the projects and of all other expenses, in accordance with the present Agreement, as proposed by the Technical Committee, as a result of a selection process based on transparent procedures; supervising, in close connection with the External Auditor, the financial situation and the CPFA's funds disbursements; approving the relevant technical and financial documents produced by the Technical Committee and audited by the External Auditor; verifying projects' achievements and providing for their evaluations informing the Parties on the implementation of the present Agreement and proposing amendments, if needed; and performing such other tasks as may be necessary for the implementation of the present Agreement The Management Committee shall provide the Parties with a bi-annual technical and financial progress report on each selected project, describing the activities carried out and the disbursements occurred during previous period, giving also information about the outstanding amount in the CPF A The Management Committee shall meet at least every six (6) months and shall operate according to the rules and procedures that will be jointly established by the Parties. The first meeting shall be held within three (3) months from the entry into force of the present Agreement The Technical Committee shall include one representative from each of the following: a) Department of Finane~, represented by a Program Manager, duly appointed by the Secretary of Finance; b) Italian Ministry of Foreign Affairs - Directorate General for Development Cooperation (MF A-DGDC), represented by a Program Expert appointed and financed by MF A-DGDC. The above mentioned Program Manager and Program Expert shall co-sign technical documents concerning Call For Proposal, projects ex ante evaluation, monitoring activities, technical and financial project reports presented by the implementing entities. Whereas general financial documents, related to the CPFA management, contracts and related expenditures, request of transfer of funds, payment/ disbursements shall be signed by the Department of Finance, upon approval of the Management Committee. The related procedures to implement the above tasks shall be agreed in the Technical Agreement. 6

7 The Technical Committee shall also include the following representatives that shall be considered stakeholders of the Technical Committee, having an advisory role. a) Government of the Republic of the Philippines' Department of Environment and Natural Resources; b) Government of the Republic of the Philippines' Department of Social Welfare and Development; c) Philippine Civil Society Organizations active in the Philippines and in the field of development and environmental protection, jointly selected by the Parties; d) Italian Civil Society Organizations active in the Philippines and in the field of development and environmental protection, jointly selected by the Parties. The Civil Society Organizations within the Technical Committee shall not be eligible to participate in the Call for Proposal of the projects. The Civil Society Organizations within the Technical Committee shall not be eligible to receive salaries, honoraria, or the like from CPF A. However, they will be entitled to reimbursement of reasonable and documented expenses from CPF A, provided such expenses arise from the meetings of the Technical Committee The Technical Committee shall: a) propose the budget statements, related to supervision and monitoring activities, to the Management Committee, for approval; b) propose the criteria for projects selection, which shall be consistent with the present Agreement and the Technical Agreement, for the approval of the Management Committee; c) prepare the Call for Proposal documents; d) select the projects eligible to be financed through CPF A and submit them to the Management Committee for the final approval; e) monitor projects implementation, also through field verifications; f) verify projects achievements; g) take care of the production of appropriate technical and financial documentation, related to the project implementation, as stated in the Technical Agreement, with particular focus on the following: Six-monthly Project Progress Report (technical and financial); l Project Final Report (technical and financial) upon conclusion ofthe project; Auditing Reports, prepared by an External Auditor; h) performing such other tasks as may be necessary for the implementation of the present Agreement that shall be defined in the Technical Agreement. Article 5 Amendments 5.1. The present Agreement and its Annex can be amended through Exchange of Letters. 7

8 .... Article 6 Disputes 6.1. Any dispute between the Parties regarding the interpretation or application of the provisions of the present Agreement shall be settled amicably through diplomatic channels. Article 7 Entry into force and effectiveness 7.1. The present Agreement shall enter into force on the date of the receipt of the last of the two notifications by which the two Contracting Parties shall formally have communicated each other that their respective internal procedures have been completed The present Agreement shall remain in force until two (2) years after the last instalment is deposited in the CPF A. As per Artic}e 2.6, its extension may be mutually agreed upon, in case of funds, originally allocated for specific projects and activities, remaining after the expiration of the Agreement. In witness thereof, the undersigned Representatives being duly authorized thereto by their respective Governments have signed the present Agreement in the English language. Done in Manila, Philippines on 2 S_ May 2012, in two originals in the English language. For the Government of the Republic of the Philippines For the.government of the Italian Republic The Secretary of Finance H. E~URISIMA The Amba sador H E. LUC - FORNARI _ ~- - 8

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