Family Records Organizer

Transcription

1 Family Records Organizer

2 Family Records Organizer: Creating A Well-Ordered Life Keeping important documents and financial records organized and readily available is one of the best gifts you can give those you love. In the event of a catastrophe or serious illness, disability or death, your Family Records Organizer will immediately provide vital, timely information to both your family and professional advisors. Our process assembles your clear letters of instruction to key individuals, personal information, important contacts and essential documents in one place. Your Financial Advisor will take you through a brief but thorough process, consisting of the following five steps: 1. Fill out the personal information and contact section. 2. Follow the Letters of Instruction Guidelines. 3. Indicate the location of original documents listed on the document locator. 4. Build out your Family Records Organizer. 5. Review this information periodically to be sure it is up to date. At Morgan Stanley, we look at the full picture of your retirement. That means every plan encompasses all the pieces of your financial life and makes sure they work together to provide and protect the resources you have worked hard to build. This Document Was Last Updated On signature date

3 Personal Information Primary Person date name occupation date of birth citizenship education primary residence home phone work phone home fax work fax Spouse/Significant Other name occupation date of birth citizenship education work phone work fax Periodically review this information to ensure it is up to date. Provide copies to applicable parties.

4 Personal Information Children/Dependents name date of birth contact number name date of birth contact number name date of birth contact number name date of birth contact number name date of birth contact number name date of birth contact number name date of birth contact number name date of birth contact number Grandchildren Periodically review this information to ensure it is up to date. Provide copies to applicable parties.

5 Personal Information Grandchildren (continued) Periodically review this information to ensure it is up to date. Provide copies to applicable parties.

6 Personal Information Other (Extended Family/Friends, Emergency Contacts) name date of birth contact number relationship name date of birth contact number relationship name date of birth contact number relationship name date of birth contact number relationship name date of birth contact number relationship name date of birth contact number relationship name date of birth contact number relationship name date of birth contact number relationship name date of birth contact number relationship name date of birth contact number relationship name date of birth contact number relationship name date of birth contact number relationship name date of birth contact number relationship name date of birth contact number relationship Periodically review this information to ensure it is up to date. Provide copies to applicable parties.

7 Letter of Instruction Guidelines Take the time to draft clear instructions to ensure your loved ones have adequate guidance. Making essential decisions and crafting plans may be even more difficult to address under stressful circumstances. How would you like the following documents handled? 01 People to Notify 02 Immediate Cash Needs 03 Funeral Arrangements 04 Other (Business Arrangements, Heirlooms, Real Estate, Insurance Proceeds) Periodically review this information to ensure it is up to date. Provide copies to applicable parties.

8 Personal Advisor List and Document Locator name date Personal Advisors financial advisor phone number attorney phone number accountant phone number primary physician phone number insurance representative phone number Please indicate the location of the following items. Personal Documents original will or living trust documents (self) dated original will or living trust documents (spouse/partner) dated special estate instructions written special estate instructions video trust documents power of attorney Periodically review this information to ensure it is up to date. Provide copies to applicable parties.

9 Personal Advisor List and Document Locator Personal Documents (continued) birth certificate health care directive marriage certificate citizenship papers military records social security card health info (vaccinations, hospitalizations) marriage agreements (pre- or postnuptial) divorce papers funeral arrangements and burial information living will cemetery plot deed document appointing children s guardian education records employment records list of professional & fraternal organization memberships passport pet registration & records other, e.g., adoption papers Periodically review this information to ensure it is up to date. Provide copies to applicable parties.

10 Personal Advisor List and Document Locator Business/Professional partnership/llc documents corporate documents inventory of business assets buy/sell documents other employee retirement benefits (e.g., nonqualified deferred compensation) Tax Returns & Records income tax returns (last 3 years) records re: tax basis of property gift tax returns Insurance Policies health/medical company policy life insurance individual(s) company policy life insurance survivorship company policy Periodically review this information to ensure it is up to date. Provide copies to applicable parties.

11 Personal Advisor List and Document Locator Insurance Policies (continued) life insurance group company policy long-term care company policy property/casualty company policy disability company policy dental company policy automobile company policy Financial Papers checking accounts credit card accounts savings accounts mortgage /leases retirement plans (iras, 401(k)) certificates of deposit investment accounts mutual fund accounts equity compensation (stock option, restricted stock agreements) bonds loan payment books loan statements stock certificates Periodically review this information to ensure it is up to date. Provide copies to applicable parties.

12 Personal Advisor List and Document Locator Property Papers vehicle titles original deeds to real property affidavits re: domicile affidavits re: community property affidavits re: separate property boat ownership records copyrights and patents guarantees and warranties home improvement papers important receipts Other location of important passwords & pins (i.e., debit card, alarm, ) loans payable loans receivable loaned jewelry/coveted belongings Periodically review this information to ensure it is up to date. Provide copies to applicable parties.

13 Personal Advisor List and Document Locator Credit Card Inventory issuer card number expiration card holder credit limit Household Inventory room or area total cost present value replacement cost Periodically review this information to ensure it is up to date. Provide copies to applicable parties.

14 Personal Advisor List and Document Locator Safety Deposit Box Inventory (If necessary, Safety Deposit Box Combination) location location of keys contents date deposited date removed notes 2012 Morgan Stanley Smith Barney LLC. Member SIPC. PS PS-495 (05/12) /12

15 Contents Personal Information Contact information Family member information Advisors information (attorney, CPA, etc.) Employment information Financial and Personal Plans For your career Financial Planning Reports Plans and goals during retirement Family focus Financial Statements Net worth statements Year-End Bank and Brokerage statements List of credit card issuers Letters of instruction Retirement Benefits Employer Retirement Plan Information and Statements - 401(k) - Pension - 403(b) Other plans IRA Statements 457 Deferred Compensation Statements Beneficiary Designation Forms Taxes Last individual income tax return Any business tax returns Any CPA or tax advisor reports or relevant correspondence Liabilities List of creditors and amounts owed Lines of credit Mortgages outstanding Legal Copies of wills, living trusts, other trust documents or list and location of these items Powers of Attorney Important documents such as birth, marriage, divorce, death, military discharge certificates Insurance Life insurance policies and statements Long-term care, disability, car, umbrella insurance information Annuity contracts and statements Individual health insurance information Medigap health insurance policy Beneficiary Designation Forms Real Estate Primary and vacation home information Investment properties Mortgage notes and deeds Home contents inventory Contact information of realtors, lenders, real estate attorney Government Benefits Social Security Benefit Estimate Statements or Benefit Amount statements Medicare Veterans Administration benefits Health and Medical Health care proxy/advance medical directive Durable health care power of attorney Doctor and other health professional contact information Pharmacy List of medications Beneficiaries Beneficiary documents for retirement accounts, investment accounts, 529 plans, life insurance policies, annuities, trusts, etc. Miscellaneous Information Church and charity information Funeral and cemetery information Safe deposit box contents and location of box and keys

16 Personal Information Personal Information Contact information Family member information Advisors information (attorney, CPA, etc.) Employment information

17 Financial and Personal Plans For your career Financial Planning Reports Plans and goals during retirement Family focus Financial and Personal Plans

18 Financial Statements Net worth statements Year-End Bank and Brokerage statements List of credit card issuers Letters of instruction Financial Statements

19 Retirement Benefits Employer Retirement Plan Information and Statements - 401(k) - Pension - 403(b) Other plans IRA Statements 457 Deferred Compensation Statements Beneficiary Designation Forms Retirement Benefits

20 Taxes Last individual income tax return Any business tax returns Any CPA or tax advisor reports or relevant correspondence Taxes

21 Liabilities Liabilities List of creditors and amounts owed Lines of credit Mortgages outstanding

22 Legal Copies of wills, living trusts, other trust documents or list and location of these items Powers of Attorney Important documents such as birth, marriage, divorce, death, military discharge certificates Legal

23 Insurance Life insurance policies and statements Long-term care, disability, car, umbrella insurance information Annuity contracts and statements Individual health insurance information Medigap health insurance policy Beneficiary Designation Forms Insurance

24 Real Estate Primary and vacation home information Investment properties Mortgage notes and deeds Home contents inventory Contact information of realtors, lenders, real estate attorney Real Estate

25 Government Benefits Social Security Benefit Estimate Statements or Benefit Amount statements Medicare Veterans Administration benefits Government Benefits

26 Health and Medical Health and Medical Health care proxy/advance medical directive Durable health care power of attorney Doctor and other health professional contact information Pharmacy List of medications

27 Beneficiaries Beneficiary documents for retirement accounts, investment accounts, 529 plans, life insurance policies, annuities, trusts, etc. Beneficiaries

28 Miscellaneous Information Church and charity information Funeral and cemetery information Safe deposit box contents and location of box and keys Miscellaneous Information

29 2012 Morgan Stanley Smith Barney LLC. Member SIPC PS-495 (05/12) /12