CITY OF KEY WEST BUDGET FOR FISCAL YEAR 12/13 EXPENDITURES
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1 CITY OF KEY WEST BUDGET FOR FISCAL YEAR 12/13 EXPENDITURES FY 09/10 FY 10/11 AMENDED CITY MGR ACCOUNT ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET PROPOSED DETAIL General Fund Financial & Admin General Government Financial/Administrative Regular Salaries & Wages 377, , , , Overtime 8,428 6,165 3,000 3, Special Pay 19,028 30,681 30,100 39, FICA Taxes 30,829 30,641 34,661 35, Retirement Contributions 28,839 27,230 30,102 29, Life & Health Insurance 71,314 70,524 73,100 82,490 * Personal Services 535, , , , Professional Services 10,163 8,594 2,400 1,850 CMR RICHARD CONSULTING GROUP (AUDITS) 1,250 PER DIEM/MILEAGE 600 1, Other Contractual Service 2, Travel & Per Diem 1,448 10,641 6,250 2,415 CMR FLGISA CONFERENCE REGISTRATION 815 CCIO TRAVEL 1,600 2, Communications/Postage 100,951 97, , ,524 CMR AT&T DSL INTERNET CITY CEMETERY 1,440 COMCAST INTERNET OLD CITY HALL STREAMING 1,440 COMCAST INTERNET OLD CITY HALL COMMISSION 1,440 COMCAST INTERNET GYM 1,440 COMCAST INTERNET EMMA ST 1,440 COMCAST INTERNET POINCIANA 1,344 COMCAST INTERNET IT 360 COMCAST INTERNET KWPD - BACKUP INTERNET 1,560 COMCAST FIBER OPTIC INTERNET - 25 MB 19,200 HOST.NET T1 PUBLIC WORKS 4,200 HOST.NET RADIOS POLICE 20,400 CONNECTIVITY FOR CITY HALL(KEYS ENERGY) 11,844 CONNECTIVITY FOR WILLIAM ST 2,128 SPRINT AIRCARD $50/MO) CHIEF LEE 540 VERIZON AIRCARDS - $50/MO 10,368 VERIZON AIRCARDS - POLICE LAPTOPS $50/MO) 42,000 VERIZON CELL PHONE PIO $115/MO) 1, , Rentals & Leases Repairs and Maintenance 416, , , ,623 CMR SUNGARD SOFTWARE/HARDWARE SUPPORT - CITY HALL 184,920 SUNGARD SOFTWARE SUPPORT - POLICE 124,446 IBM MAINT HARDWARE POLICE ISERIES 9,480 IBM MAINT BLADES 3,060 IBM MAINT BLADECENTER S 2,600 IBM MAINT - OTHER SERVERS 2,000 IBM REMOTE TECHNICAL SUPPORT FOR X SERIES SERVERS 4,500 IBM SOFTWARE UPGRADE 3,200 HOSTED (GOOGLE) 18,250
2 CITY OF KEY WEST BUDGET FOR FISCAL YEAR 12/13 EXPENDITURES FY 09/10 FY 10/11 AMENDED CITY MGR ACCOUNT ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET PROPOSED DETAIL General Fund Financial & Admin General Government Financial/Administrative HOSTED WITH ARCHIVING (POSTINI 10 YEAR FOR GOOGLE) 12,045 GLOBAL RELAY ARCHIVING 15,549 GOOGLE ANNUAL SUPPORT 15,000 ONLINE BACKUP SOLUTION (MOZY,JGLDSK,RCKSPC,IRNMTN) 12,000 CISCO SMARTNET NETWORK EQUIPMENT SUPPORT 10,000 EGOV WEBSITE (KEYWESTCITY.COM) 5,074 EGOV MAPBUILDER ON VER CITIZEN REQUEST SOFTWARE (WEB Q & A) 2,000 ANTI VIRUS SOFTWARE (PROJECTED AVG COST) 5,075 VMWARE VSPHERE 4 ADV ACCELERATION KIT ANN SUPPORT 2,729 VMWARE VSPHERE 4 ANNUAL SUPPORT (PER CPU) 1,208 VMWARE VCENTER SERVER STANDARD - ANNUAL SUPPORT 1,200 VMWARE VIEW (10) DESKTOPS PREMIUM BNDL KIT SUPPORT 1,250 VMWARE VSPHERE V5 STANDARD LICENSE (4) 6,400 VMWARE SUPPORT & SUB BASIC TECH SUPPORT (4) 1,045 TELEPHONE EQUIPMENT REPAIRS/SERVICE 292 EXT 1,200 BARRACUDA WEB FILTER UPDATES & INSTANT REPLACEMENT 3,850 SPARE PARTS FOR BLADE CENTER 3,000 COMPUTER REPLACEMENT PARTS 4,500 REPLACEMENT MONITORS 1,400 REPLACEMENT VALIDATORS 7,000 IMPRIVATA SOFTWARE - POLICE 2,650 IMPRIVATA ONE SIGN SUPPORT 4,500 ENFORCEMENT TECHNOLOGIES (PARKING AUTOCITES) 4,800 FINDER - POLICE PAWN SHOP MAINT 2,500 APS - TRAFFIC LAPTOPS/SOFTWARE MAINT 15,000 SAFETY VISION ICOP PHONE SUPPORT 2,250 FIRE PROGRAMS SOFTWARE 2,600 ISERIES TAPES 800 LAPTOP KWPD SOLID STATE DRIVES 2,250 FIRE PROGRAMS SOFTWARE MAINT 2,600 TELREPCO - REPAIR PANASONIC LAPTOPS 2,500 HEARTLAND - REPAIR PANASONIC LAPTOPS 3,000 NETMOTION EXISTING 75 LICENSES MOBILITY 2,200 CSS CITY HALL PHONE SYSTEM MAINT 11,805 CSS KWPD PHONE SYSTEM MAINT 7, , Office Supplies 20,725 13,426 14,700 11,135 CMR WATER 500 CERTIFICATION SOFTWARE 1,200 HARD DRIVES 900 MISC. MATERIALS 600 LAPTOP BATTERIES 850 POLICE LAPTOP BATTERIES 1,400 OFFICE SUPPLIES 1,500 PRINTER SUPPLIES 1,200 UPS BATTERY BACKUP 2,400 EXTERNAL DVD DRIVES 360 FLASH DRIVES , Operating Supplies 27 54, Books,Subscrp,Membership 10,986 10,046 77,000 83,676 CMR SUNGARD HUG MEMBERSHIP 475 SUNGARD ON-DEMAND WEB CLASSES 400 FLGISA MEMBERSHIP 200 MICROSOFT SERVER 2008 R2 LICENSES 7,500 MICROSOFT SERVER 2008 R2 CAL 5,803 ACRONIS SOFTWARE LICENSES 5,600 CEMETERY SOFTWARE LICENSE RENEWAL 425 VISUAL ASSET MANAGEMENT (INVENTORY) LICENSE 700 ONLINE CERTIFICATION TRAINING (NETWORK ADMINS) 960 ONLINE CERTIFICATION TRAINING (TECHS) 960 COMPUTER TECH SUPPORT - WINDOWS 7 3,500
3 CITY OF KEY WEST BUDGET FOR FISCAL YEAR 12/13 EXPENDITURES FY 09/10 FY 10/11 AMENDED CITY MGR ACCOUNT ACCOUNT NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET PROPOSED DETAIL General Fund Financial & Admin General Government Financial/Administrative VSPHERE LICENSE 12,510 VMVIEW DESKTOP LICENSE 1,200 NETMOTION (ANALYTICS/POLICY) FOR EXISTING LICENSES 7,222 ADDL MOBILITY XE LICENSE 3,758 ADDL NETMOTION POLICY LICENSE 1,766 ADDL NETMOTION ANALYTICS LICENSE 471 MICROSOFT SERVER LICENSE 6,000 MANAGE ENGINE OPMANAGER ADDL DEVICES 2,600 MANAGE ENGINE DESKTOP CENTRAL 3,495 MANAGE ENGINE SERVICE DESK PLUS 2,961 MANAGE ENGINE PASSWORD MANAGER PRO 1,995 MANAGE ENGINE ADMANAGER PRO 1,500 PHONE SYSTEM CALL ACCOUNTING UPGRADE 5,205 CCIO TRAINING AND CERTIFICATION 2,500 MICROSOFT OFFICE 2010 STANDARD (10 LICENSES) 3,250 GO TO MEETING , Training ,400 0 * Operating Expenditures 563, , , , Machinery & Equipment 48,429 59,491 78, ,649 CMR LAPTOPS - SPARE (2) 3,000 LAPTOPS - PLANNING (2) 3,000 LAPTOPS - ENGINEERING (1) 1,500 LAPTOPS - BUILDING (2) 3,000 LAPTOPS - KWPD (1) 1,500 LAPTOPS - FLEET (1) 1,500 COMPUTERS - SPARES (5) 5,000 BUILDING - REPLACE WYSE (2) 2,000 BUILDING (1) 1,000 CEMETERY (2) 2,000 CITY MANAGER (2) 2,000 COMMUNITY SERVICES (1) 1,000 COMM SVCS - REPLACE WYSE (1) 1,000 FINANCE (3) 3,000 FINANCE - REPLACE WYSE (1) 1,000 FLEET (1) 1,000 EOC WORKSTATION (1) 1,500 HUMAN RESOURCES (2) 2,000 RISK MANAGEMENT (2) 2,000 LEGAL (2) 2,000 MAYOR ADMIN ASSISTANT (1) 1,000 COMMISSION (1) 1,000 REVENUE - REPLACE WYSE (4) 4,000 POLICE (13) 13,000 POLICE - REPLACE WYSE (1) 1,000 FIRE (1) 1,000 CATALYST 4510R+E SWITCH 33,646 CATALYST PORT SWITCH 900 CATALYST 2960S 24 PORT SWITCH 3,080 DATA DOMAIN BACKUP 30,823 REPLICA SAN W/EXPANSION 19,000 VEAM VMWARE BACKUP 10,200 PRINTER REPLACEMENTS - SPARE 2, ,649 * Capital Outlay 48,429 59,491 78, ,649 **** 1,147,619 1,280,283 1,432,382 1,522,102
4 City of Key West FY 12/13 Budget Personnel Allocation 1303 INFORMATION TECHNOLOGY AUTHORIZED POSITION TITLE BUDGET BUDGET FULL TIME: Computer Support Technician Computer System Support Analyst IT Manager/Trainer Network Administrator I Network Administrator II Web Specialist/Technical Analyst PART TIME: TOTAL FULL TIME: TOTAL PART TIME: - - TOTAL:
5 SALARY BUDGET As of 6/15/12 FY 12/13 POSITION CONTROL SS Cap (does not incl Med) 110,100 CY % $10,311 PY $9,300 Health Change COST CENTER/ GRD/ Apprvd Proposed Insurance in FY 12/13 Over Special FICA Retire Health POSITION TITLE STEP FTEs FTEs FTEs FTEs Salary Longevity time Pay Medicare Contrib Life Ins TOTAL 1303 INFORMATION TECHNOLOGY COMPUTER SUPPORT TECH N ,054 1,680 3,335 COMPUTER SYS SUPPT ANAL N ,046 4,040 3,964 COMPUTER SYS SUPPT ANAL N ,541 10,040 4,009 COMPUTER SYS SUPPT ANAL N ,046 8,040 3,964 INFORMATION TECHNOLOGY DIREC , NETWORK ADMINISTRATOR N ,058 10,160 5,045 NETWORK ADMINISTRATOR II N ,683 2,040 4,381 WEB SPEC/TECH ANALYST N ,768 2,160 4, , ,000 39,060 35,240 29,900 82, ,230
6 City of Key West FY 12/13 Budget Capital Outlay Worksheet Capital Items Over $1,000 (see definitions) Fund Department 001 Info Technology Quantity and Item Description A or R (Add or Replace) Total Item(s) Cost Purpose/Justification Operating Impact (List additional expenses or savings) Catalyst 4510R+E Switch R $33,646 Core switch for City network N/A Catalyst 2960S 24 port Switch R $3,080 N/A Data Domain Backup Solution A $30,823 City Data backup and Recovery System N/A Replica SAN w/expansion A $19,000 Redundancy for SAN N/A Merikai Wireless Access Points R $41,186 City WIFI Ugrade N/A Veam VMWARE Backup A $10,200 City Data backup and Recovery System N/A Autcites R $56,350 Autocites Upgrade soft & Equip N/A $194,285
7 City of Key West FY 12/13 Budget Computer Replacement Program (includes Hardware, Software & Peripherals) Fund Department All City Funds Description FY 12/13 Cost FY 13/14 Cost FY 14/15 Cost Laptops Planning $3,000 $0 $0 Engineering Workstation $1,500 $0 $3,000 Building $3,000 $0 Fleet $1,500 $0 $0 Code $0 $6,000 $1,500 City Commission $0 $1,500 $1,500 DOT $1,500 $15,000 Finance $0 $0 $1,500 Flemming Key $1,500 $0 $0 $0 $1,500 KWPD $1,500 $72,000 $90,000 Key West Bight $3,000 $0 $0 Legal $0 $0 $3,000 Planning $0 $0 $1,500 Public Works $0 $0 $3,000 Port $0 $0 $1,500 Spare $3,000 $0 $0 - $19,500 $94,500 $108,000 Desktops Spare $10,000 $0 $0 Code $0 $0 $0 Building $1,000 $3,000 $0 Building Wyse Replacements $2,000 $0 $0 Cemetary $2,000 $0 $0 City Manager $2,000 $0 $0 Community Servies $2,000 $0 $0 DOT $5,000 $0 $0 Engineering Workstation $0 $2,000 $0 Finance $4,000 $1,000 $0 Fire $1,000 $4,000 $0 Fleet $1,000 $1,000 $0 Garrision Bight $0 $1,000 $0 EOC Workstation $1,500 $0 $0 Human Resources $2,000 $1,000 $0 $0 $0 $1,000 Risk Management $2,000 $0 $0 Legal $2,000 $0 $0 Mayor Administrative Assistant $1,000 $0 $0 City Commission $1,000 $0 $0 Revenue Replace Wyse $4,000 $0 $0 Parking $0 $1,000 $0 Police $14,000 $25,000 $0 Total: $77,000 $228,000 $217,000
LEVEL TEXT TEXT AMT COMR RESTRICTED-CLAIMS FOR FY15 & PRIOR YEARS 2,573,000 2,573,000
13:49:43 FOR FISCAL YEAR 15/16 REVENUES FY 15/16 FY 12/13 FY 13/14 AMENDED COMMISION ACCOUNT ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGET REVIEW Miscellaneous Revenues 502-361-0000 Interest Earnings 22,041
CITY OF KEY WEST BUDGET FOR FISCAL YEAR 12/13 EXPENDITURES
General Administration Other 502-1951-519-1200 Regular Salaries & Wages 215,429 194,242 109,900 112,070 502-1951-519-1400 Overtime 167 107 0 0 502-1951-519-1500 Special Pay 1,019 1,038 0 0 502-1951-519-2100
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