The EGMGCC Tournament Information

Transcription

1 2015 Tournament Package

2 INTRODUCTION Thank you for considering The Edmonton Garrison Memorial Golf & Curling Club for your 2015 golf event. The EGMGCC is a one of a kind experience that you won t get at any other golf course. From military helicopters flying overhead, to Canadian Forces themed golf cars, the EGMGCC is the perfect golf destination for your event. After your round, our world class kitchen staff will put together one of the best meals you have ever tasted. Whether it s an 8oz. AAA strip loin steak or a slow roasted AAA prime rib, they will not only meet your expectations, they will exceed them! We encourage you to read through our 2015 tournament package and let us know how we can help make your event a success! EGMGCC Staff Matt Gawley General Manager / Executive Golf Professional mgawley@egmgolf.com Adam Wisser Asst. General Manager / Head Golf Professional awisser@egmgolf.com Ajay Lala Food & Beverage Supervisor alala@egmgolf.com Tracy Harvey Bar Supervisor tharvey@egmgolf.com Larry Petryk Pro Shop Supervisor / Assistant Golf Professional proshop@egmgolf.com

3 TOURNAMENT DETAILS Whether it s a small tournament of 24 or a large corporate or charity event, the EGMGCC wants you to feel comfortable. Our PGA of Canada professionals are here to make your event the best possible experience in the city of Edmonton and surrounding area. For you and your guests, we have many different services to offer including hole in one insurance, custom flags & tee markers, to logo golf products, and any type of 1 st tee gift you can think of. If you are looking for something that is not in the package, please don t hesitate to ask. All Inclusive Pricing Schedule Monday Thursday Friday Saturday, Sunday, & Holidays $80 per player $85 per player $90 per player ALL PRICES INCLUDE GST Tournament Details All tournaments include the following: 18 hole green fees with shared power cart o Our cart fleet consists of 48 Canadian Forces themed GPS equipped power carts. Extra carts are available if required, but each group will have at least one GPS enabled power cart. $5 per player Pro Shop credit Tournament special 8oz. steak buffet meal Registration, prize, and silent auction table setup Personalized cart signs and scorecards Customized skill markers for on course contests Large banquet facility with wireless microphones Audio/Video equipment to display slideshows or sponsor recognition On course table and chair setup PGA of Canada staff to help plan, organize, and execute your golf event

4 TOURNAMENT BUFFET THE EGMGCC BUNKER BUFFET TOURNAMENT SPECIAL BUFFET INCLUDES ADD ONS UPGRADES Charbroiled AAA Alberta 8oz. Strip Loin Steak Caesar Salad Seasonal Mixed Greens Salad Marinated Vegetable Salad Oven Roasted Potatoes Fresh Market Sautéed Vegetables Dessert Squares and Fruit Pop, Coffee, and Tea Sautéed Mushrooms & Onions add $2 Skewer of Garlic Prawns add $3 Roasted Stuffed Pork Loin add $2 AAA Prime Rib & Yorkshire Pudding add $3 6oz. Chicken Breast & Baby Back Ribs add $3 Additional Assorted Dessert Cakes & Pies add $4 SUBSTITUTIONS REPLACING 8oz. STRIP LOIN STEAK Slow Roasted Alberta AAA Roast Beef No Charge Grilled 6oz. Chicken Breast served in Tomato & Herb Citronet less $2 Baked Atlantic Salmon Filet with Chipolte Maple Lime Rub less $2 Special dietary substitutions are available. Please feel free to discuss any special dishes not appearing on our menu with our staff and we will make it happen! *IF YOU HAVE ANY VOLUNTEERS, STAFF OR SPECIAL GUESTS JOINING YOU FOR DINNER, BUT NOT FOR GOLF, PLEASE ADD $26 PER EXTRA PERSON

5 TOURNAMENT DETAILS Tournament Add ons Each tournament can be customized to meet your needs. These little add ons can turn your function into a world class event! GPS Sponsor Recognition $30 per hole Full page, customizable, color GPS ads that appear where and when you want them to Less hassle than traditional signs Forced recognition of advertisement as players must touch screen to return to yardages Increased recall over traditional marketing Better for the environment than plastic signs that are often used once and discarded Custom Logo d Flags* All custom flag options include 18 flags. Use your logo or a sponsor s logo to advertise on. Logo must be the same on a minimum of nine flags. Nylon Screen Printed (up to three colors; one sided) $550 Nylon Embroidered Flag (unlimited colors) o Single Sided $600 o Double Sided $1000 Polyester Dye Sublimated Flag (unlimited colors) o Single Sided $850 o Double Sided $1100 Flags will be put on the golf course for the tournament and returned once play is finished. Great to give away as team or individual prizes or for volunteer recognition.

6 TOURNAMENT DETAILS Custom Tournament Tee Markers* These tee markers can be used in variety of ways. Put the tournament name, hole sponsor, or sell advertising on them. These 5 x 5 markers are made of high impact plastic and can have full color, double sided logos. Same Logo o Set of 36 markers (18 tee boxes) $500 o Set of 72 markers (36 tee boxes) $900 Different Logo on Each Marker o Set of 36 markers (18 tee boxes) $750 o Set of 72 markers (36 tee boxes) $1400 Custom Sponsor Signs* Make sure your hole sponsors receive their recognition with Hole Sponsor Signs. The 24 x 16 signs are made of vinyl core board and come with wire stands. Full color artwork is available. The minimum order is 18. Sponsor Sign $16 per sign *We require 30 days of lead time for all custom flags, tee markers, and sponsor signs. Hole in One Insurance For as little as $60, we can insure your hole in one prize. You can insure items such as: Cash prizes Cars Boats Trips or vacations We ll insure almost anything! For a detailed quote, please contact Adam Wisser at ext. 221 or awisser@egmgolf.com.

7 TOURNAMENT EXTRAS Why not give your players something extra! These packages are great to enhance your tournament. Each package includes: COYOTE PACKAGE $30 per player Sleeve of logo golf balls (minimum order of 48 sleeves) Logo golf towel (minimum order of 48 towels) Bottle of water LEOPARD PACKAGE $23 per player Sleeve of logo golf balls Breakfast sandwich & coffee OR boxed lunch & pop Two drink tickets OR one drink ticket & a burger at the turn Bottle of water HOWITZER PACKAGE $17 per player Breakfast sandwich & coffee OR boxed lunch & pop Two drink alcoholic tickets OR one drink ticket & a burger at the turn Bottle of water G WAGEN PACKAGE $12 per player Breakfast sandwich & coffee OR boxed lunch & pop One alcoholic drink ticket Bottle of water INDIVIDUAL ITEMS Sleeve of logo golf balls (minimum order of 48 sleeves) $6 Logo golf towel (minimum order of 48 towels) $25 Hamburger & canned pop at the turn $6 Hot dog & canned pop at the turn $5 Alcoholic drink ticket $6 Bottle of water $2 See next page for breakfast and lunch options Logo items require 60 day lead time.

8 TOURNAMENT EXTRAS BREAKFAST OPTIONS BREAKFAST BUFFET $11 per person Fresh Fruit Salad Wholegrain, white or rye toast Fruit preserves & butter Scrambled farm fresh eggs Home style potatoes Strip bacon & maple pork sausage Colombian brewed coffee Selection of teas SMART CONTINENTAL BREAKFAST $9 per person Assortment of fresh baked muffins Assorted chilled juices Fresh fruit salad, granola, natural vanilla bean yogurt Colombian brewed coffee Selection of teas PRE GAME LUNCH OPTIONS SANDWICH & WRAP BUFFET $15 per person An assortment of baked breads, buns, and wraps Tuna, egg salad, roast beef, roast turkey, black forest ham, or vegetarian fillings Sliced assorted cheeses Marinated vegetable salad German potato salad Chef s selection of squares & pastries BOX LUNCH $8 per person Turkey sandwich on whole wheat bread with Swiss cheese and mayo Bottle of juice Bag of chips Whole fruit BREAKFAST SANDWICH $6 per person English muffin with fresh egg, topped with bacon and cheese Colombian brewed coffee

9 BOOKING DETAILS & LOCATION BOOKING DETAILS All tournament bookings for 2014 have their corresponding tournament date for the 2015 year. Previous year s tournaments have until February 1 st, 2015 to confirm their date for A confirmed booking requires the following: Tournament information and policies forms signed and returned Deposit paid according to group size A credit card for day of incidentals Any dates not confirmed by February 1 st, 2015 will be opened for other events to book. Contact Assistant Manager/Head Golf Professional Adam Wisser at ext. 221 or awisser@egmgolf.com to book your event! LOCATION 298 Falaise Ave Lancaster Park, AB T0A 2H0 Located at CFB Edmonton and 5 minutes off Anthony Henday Drive Head North on 127 th or 66 th Streets Turn on 195 th (Valour) Avenue Turn North on Range Road 244 Turn East on Falaise Ave

10 POLICIES & REGULATIONS Deposit All functions will be considered tentative until a deposit is received to confirm the booking. Deposits are non refundable. Initial _ Cancellations Cancellations within 14 business days of the event will be charged the full tournament fees. A tournament can only be cancelled if The EGMGCC deems the golf course unplayable. Tournaments play rain or shine! If an event is cancelled due to inclement weather or some other act of God, the food and beverage department requires 60 minutes to prepare the tournament meal. Initial Payment A credit card must be provided to cover any additional expenses or damage incurred on the date of the function, even if you are paying your deposit by cheque, debit, or cash. An invoice will be ed on the day of the tournament or soon thereafter. Payment is due within 10 days of receiving the invoice. Any balances outstanding beyond 30 days after the event will be charged to the credit card on file. Initial Liquor Policy The EGMGCC liquor policy is as per Alberta Gaming and Liquor Commission guidelines. All alcohol must be purchased from the EGMGCC. Any outside alcohol will be confiscated and playing privileges may be revoked. This is a zero tolerance policy. Tournament organizers are encouraged to aid in this. Damages to power carts and golf course are typically contributed to over intoxication due to outside alcohol. Tournaments wishing to host a liquor hole must purchase alcohol from The EGMGCC. Hard liquor is purchased by the bottle. The cost is $4.75 per beer, cooler, or ounce. Special request can easily be accommodated. Prices may vary. Drink tickets are also available and will be charged on the number of tickets given. As per AGLC, only one alcohol hole is allowed per 9 holes. The EGMGCC requires a 14 day notice for purchasing of alcohol for beverage holes. Initial _ Food and Beverage All prices stated on current price list are subject to change and will be confirmed no later than 60 days prior to the function. Due to Provincial health regulations, all food served must be prepared on the club premises. Any leftover food must remain on club premise. Initial

11 POLICIES & REGULATIONS Speed of Play Slow play in not acceptable and golfers are asked to keep up with the group ahead of them. Course Marshalls will monitor slow play and slow groups may be asked to pick up their ball and catch the group in front of them. A maximum 5 ½ hour round is expected. Harassment of marshalling staff will not be tolerated. Offending groups will be removed from the golf course. Initial Power Carts The EGMGCC has a fleet of 48 power carts on premises. Should an event require more than 48 power carts, please advise 10 days in advance. For tournaments that require more than 48 carts, the number of players confirmed 10 days prior will be the number of power cart rentals invoiced. This is due to fleet cart rental contracts. No stickers, labels, or adhesive materials are to be put on any of the carts. Doing so will incur a fee of $300 per cart that has been damaged. Initial Towels, table cloths, umbrellas, coolers, or garbage cans will not be provided. Sponsors and volunteers are encouraged to come prepared. Initial Disclaimers Any negligent damage or lost equipment will be charged to the tournament, including but not limited to power carts, lost clubs and property damage. The EGMGCC will not be held responsible for loss or injury suffered or incurred by any guests All signage, banners etc. must be picked up 72 hours after your event. Initial Miscellaneous The EGMGCC reserves the right to put other golfers on the course with any tournament groups under 144 players. Initial Course Setup Course setup details must be given 48 hours in advance. Details must include: prize holes, drink holes, food holes plus any location of tables and chairs requested. Less than 80 people 6 tables and 12 chairs will be provided at no extra charge. More than 80 people 10 tables and 20 chairs will be provided at no extra charge. A $25 fee will be charged for every extra 1 table and 2 chairs above the stated limits.

12 TOURNAMENT APPLICATION Tournament Name: (Name will be used for postings such as proximity markers, cart signs, etc.) Contact Name: On Site Contacts: Billing Address: Phone (Cell): Phone (Work): Tournament Date: Preferred Start Time: Estimated # of Players: Deposit: 0 50 Golfers $ Golfers $ Golfers $1000 IMPORTANT: Due to the high demand for event requests at the EGMGCC, the following policies will be strictly enforced. Initial Booking / 30 days prior: As a courtesy, we ask that the initial number of golfers given to be as accurate as possible. This will help us properly staffed and prepared for your event. Please inform us of any changes in expected numbers whenever available. An accurate number must be confirmed 30 days prior. Initial: 10 Days: The EGMGCC must be notified 10 days prior to the event to give your final numbers +/ 10%. For example, if you booked for 100 players at this time and you are at 90 players 2 days in advance of tournament, your finalized tournament number can be as low as 90 or as high as 100. Initial: 2 Days: Final numbers must be given 2 days prior to the event. The customer will be charged for the guaranteed number or actual number served, whichever is greater. The number must also stay within the +/ 10% from the number given 10 Days Prior. For example, if you booked your tournament at 100 people 10 days prior and gave us your final number to be 90 and 95 people are at the event, you will be charged for 95 guests. Initial: Method of Payment: Card Number: Name on the Card: Visa Amex M/C Cheque Debit Cash Expiry Date: Authorized Signature: Please sign and fax the Tournament Application and the two pages of Policies & Regulations to or to awisser@egmgolf.com. I have read, understand and will abide to the policies and regulations as outlined in the Tournament Package. Name: Signature: Date: