ENVIRONMENTAL MANAGEMENT POLICY, OBJECTIVES AND TARGETS

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1 SPCB(2009)Paper May 2009 ENVIRONMENTAL MANAGEMENT POLICY, OBJECTIVES AND TARGETS Issue 1. The purpose of this report is to seek the SPCB s approval to revisions to the environmental policy and to the headline environmental targets going forward to This will support the organisational health section of the strategic plan. Contact: David Fairhurst, Environmental Performance Manager Ext: Discussion 2. It is of increasing importance that the SPCB continues to strive to improve its environmental performance and continues to be a role model in this field. Firstly, the reputation of any organisation is increasingly dependant on its perceived environmental performance. Secondly, government policy and regulation is driving organisations to improve performance with compliance becoming increasingly visible to the public. Thirdly, good environmental performance relates directly to financial efficiency. For example, recent efforts to reduce electricity use have delivered savings of 37,000 between September 2008 and February 2009 compared to this time the previous year. 3. Environmental Policy 3.1. In October 2005 the SPCB approved an environmental policy which has now been reviewed, updated, and agreed by the Strategic Leadership Team. The revised policy is included in Annex A A number of minor terminology changes have been made to the policy and three new objectives have been added which are listed below. These objectives reflect recent organisational changes and a wish to further embed environmental management into the work and operation of the SPCB. The policy also recognises the need for all members of staff to understand fully how they can contribute towards the SPCB environmental vision and the need to monitor and reduce our carbon footprint. New policy objectives The SPCB will: Approach all of its strategic planning, risk management and decision making with the aim of minimising negative environmental impact Ensure all members of staff understand fully the contribution they can make to improve environmental performance. Reduce the Parliament s carbon footprint. 1

2 4. Environmental Objectives and Target 4.1. The Environmental Management Steering Group is developing an action programmed for This programme will ensure that the policy continues to be implemented effectively and will improve the environmental performance of the SPCB. A number of key actions have been identified including the need to deliver further training to staff, identify an appropriate mechanism for external verification of our carbon footprint calculation and maintain certification to ISO 14001: Previous Headline Targets The SPCB s headline environmental targets came to an end in March These were three year targets which ran from March 2006 to March 2009 from a baseline year of The targets to reduce waste and paper use were achieved; however the target to reduce energy - a combination of gas and electricity use - was not accomplished. Significant progress had been made between March 2006 and March 2008 to reduce energy consumption; however in the final year to March 2009 energy use increased primarily due to a cold winter. It is worthy of note that electricity use was reduced by 10% from March 2006 to March 2009 leading to savings of around 37,000. Waste Target: Reduce landfill waste by 55% by March % reduction achieved. Paper Target: Reduce paper use by 15% by March % reduction achieved. Energy: Reduce energy use by 9% by March % reduction achieved New Headline Targets A number of headline targets have been identified for 2015 and agreed by the SLT, with interim targets agreed for 2010 (See Annex B for the interim targets). These targets will be reviewed and amended each year to ensure they remain relevant and challenging. Reduce the carbon footprint by 12% from the 2005/2006 total by March Reduce incoming electricity consumption by 15% from the 2005/2006 total by March Reduce gas consumption per degree 1 day by 5% from the 2008/ average degree day consumption by March Reduce landfill waste by 75% from the 2005/2006 total by March Reduce office paper consumption by 40% from the Session 2 3 total during Session 4 ( ). 1 Degree days are a measure of the severity and duration of cold weather, the colder the weather in a given month the higher the degree day value. If you take these into account it is possible to compare one year with another and to determine whether any initiatives have resulted in energy savings /2009 has been set as the baseline year as this is the first year that the combined heat and power plant has worked consistently. 3 Paper use for the whole of session 2 is unavailable; this is based on information 2

3 There are a number of risks associated with setting these targets. If building use increases and more equipment is purchased this will increase electricity use and the carbon footprint and require more investment in other areas to reduce demand. It is therefore important that individuals and offices take account of the corporate energy policy when requesting new items and implementing projects. Achieving this target may mean influencing individuals to modify their behaviour The gas target carries the greatest risk of not being achieving as it is requires the greatest level of co-operation from building users, who in some instances may be asked to accept lower room temperatures than they might otherwise wish. The current policy is that room temperature set points for the towers and QBH should not be greater than 22 C A number of proposals have been identified to reduce gas use in the building. These will be subject to consultation with building users (including Members and their staff) and include: Turning off heating in the MSP Building during Christmas and New Year breaks. Improved programming of the Building Energy Management System. For example to ensure mechanical ventilation or heating is not provided when rooms are not in use. Reducing the maximum attainable room temperatures in the MSP Building from 23C to 22C, to bring it in line with the rest of the building. 5. Resource Implications 5.1. Achieving the objectives and targets will be challenging and will require financial and human resources from across the organisation. However, achieving the targets will reduce spend on utilities. Facilities Management have the appropriate budgets in place for environmental management for 2009/ Equal Opportunities 6.1. Consideration of equal opportunities will be integrated into the action plans required to implement the objectives and targets. 7. Next Steps 7.1. The next step will be for the Environmental Management Steering Group and the Working Group to ensure sufficient actions are implemented to achieve the targets. 8. Publication Scheme 8.1. This paper will be published as part of the publication scheme. 9. Decision 9.1. The SPCB is invited to: o Approve the revised environmental policy. o Note the headline targets for 2015 and the interim targets for

4 4

5 Annex A: Environmental Policy Introduction The Scottish Parliamentary Corporate Body (SPCB) recognises that what it does can have positive and negative environmental impacts in Scotland and further afield. This policy has been produced to address the impacts that the SPCB can control and influence and to ensure we make real measurable progress towards a truly sustainable future. Vision The SPCB is committed to being a role model for best practice in environmental performance and to contributing to sustainable development. Aim The SPCB is committed to continual improvement of its environmental performance and to protecting the environment by reducing pollution and resource consumption, and by supporting and encouraging biodiversity. Objectives The SPCB will: Approach all of its strategic planning, risk management and decision making with the aim of minimising negative environmental impact Ensure all members of staff fully understand the contribution they can make to improve environmental performance. Reduce the Parliament s carbon footprint; Reduce energy use in the building and maximise the use of renewable energy; Reduce the consumption of resources; Minimise waste by identifying ways to reduce, reuse, repair and recycle materials; Purchase in an environmentally responsible manner in line with the Responsible Purchasing Policy and Strategy; Reduce the need to travel - where appropriate - and promote the use of sustainable travel by people working in and visiting the building; Support and encourage biodiversity within the parliamentary grounds; Positively influence those who use the building through guidance, education and training; Comply with - and where possible exceed - all relevant legal and other requirements that relate to the environment; Promote best practice; 5

6 Maintain an environmental management system (EMS) which complies with the International Standard for Environmental Management (ISO 14001). The EMS will cover the Parliament complex and surrounding grounds. The Environmental Policy has been agreed by the SPCB and the Parliament's Strategic Leadership Team, but its effective implementation is the responsibility of all those working in and using the Parliament. 6

7 Annex B: Headline and Interim Targets 9.2. Carbon Footprint Targets Reduce the carbon footprint by 12% from the 2005/2006 total by March Interim target: Reduce the carbon footprint by 8% from the 2005/2006 total by March Electricity Reduce incoming electricity consumption by 15% from the 2005/2006 total by March Interim target: Reduce incoming electricity use by 11% from the 2005/2006 total by March Gas Reduce gas consumption per degree 4 day by 5% from the 2008/ average degree day consumption by March Interim target: Reduce gas consumption per degree day by 1% from the 2008/2009 average degree day consumption by March Waste Reduce landfill waste by 75% from the 2005/2006 total by March Interim target: Reduce landfill waste by 65% from the 2005/2006 total by March Paper Reduce office paper consumption by 40% from the Session 2* total during Session 4 ( ). Interim target: Reduce office paper consumption by 35% from the Session 2* total during Session 3 ( ). *Paper use for the whole of session 2 is unavailable; this is based on information. 4 Degree days are a measure of the severity and duration of cold weather, the colder the weather in a given month the higher the degree day value. If you take these into account it is possible to compare one year with another and to determine whether any initiatives have resulted in energy savings /2009 has been set as the baseline year as this is the first year that the combined heat and power plant has worked consistently. 7

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