CARE COURTESY COOPERATION CHALLENGE COMMITMENT

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1 2016 Laptops at Chancellor State College Information and Procedures Handbook Including: Chancellor Laptop Program Bring Your Own Device National Secondary Schools Computer Fund (Phased out by end of 2016) 2018 Chancellor State College will be a BYOD college for Years Key Dates: Parent Information Night Tuesday 13 th October 2015 Two identical sessions 4pm and 6pm Chancellor Laptop Program From Monday 16 th November 2015 Paperwork and Payments accepted NB: Limited devices are available Payments for all programs from 16 th November 2015 CARE COURTESY COOPERATION CHALLENGE COMMITMENT

2 Contents Page About the Program... 3 Technology at Chancellor... 3 ICT in the Australian Curriculum... 3 Outline of the Three Options... 4 Option One Bring Your Own Device (BYOD)... 5 Option Two Chancellor Laptop Program (CLP)... 7 Option Three - NSSCF... 9 Frequently Asked Questions This handbook is subject to change, the most current handbook will always be available on the college website. Page 2

3 About the Program Chancellor State College will continue with a Year 6 12 Laptop Program in This handbook has been developed as a guide for parents and students to assist in making their own decisions about which option is best for their situation. Please note: This handbook is subject to change, the most current handbook will always be available on the college website. Technology at Chancellor Chancellor State College has been at the forefront of education delivery through the use of technology. It is a tool that enhances pedagogy, facilitates the creation and sharing of knowledge and allows differentiation in learning. Technology is more than a method of retrieving information. Teacher emphasis is on learning intent and teachers use ICT in the classroom in an educationally purposeful way to convey this intent. A 1:1 student laptop program: Enhances independence and self-initiated learning among students Extends student learning beyond the classroom Promotes the development of 21 st Century teaching and learning ICT in the Australian Curriculum ICT is represented in the Australian Curriculum as a general capability: o Competence in ICT Students develop ICT competence as they learn to use ICT effectively and appropriately when investigating, creating and communicating ideas and information at school, at home, at work and in their communities. (ACARA, 2010) Students develop ICT competence when they learn to: o Investigate with ICT o Create with ICT o Communicate with ICT o Operate with ICT This handbook is subject to change, the most current handbook will always be available on the college website. Page 3

4 Outline of the Three Options 2016 Paperwork and payments accepted from 16 th November. Please note: Chancellor State College will be BYOD by the commencement of Option One Option Two Option Three Bring Your Own Device (BYOD) Chancellor Laptop Program (CLP) National Secondary Schools Computer Fund (NSSCF) Years 6-12 Years 6-9 Years Cost: $50 per annum Due from: 16 November 2015 Cost: $350 per annum Due from: 16 November 2015 Students continuing the CLP program in 2016 Cost: $150 per annum Due from: 16 November 2015 Bring Your Own Device (BYOD) in Years Students who currently use a NSSCF laptop, may hand it in and participate in the BYOD option. From 2017 Year 4 and 5 will also have access to the BYOD program. The Chancellor Laptop Program is available to all students in Years 6 9. Limited devices will be available. This program will be phased out at the end of In 2016 this program is in its final year and will only be available to students in Year 10, 11 and 12. Please note: These laptops are four to five years old and will be removed from circulation at the end of The BYOD device from home must fit the minimum specifications as outlined in this handbook. These devices will be able to connect to a part of our school network called the BYOD Gateway. Through the payment of an annual fee, students will be provided with: Wireless connectivity to the Chancellor BYOD Gateway via a password Internet connection Access to learning materials supplied on the BYOD Gateway Access to School printers through the Gateway via installation of software provided by the college When students are connected to the BYOD Gateway their online activity will be monitored by CSC staff. Chancellor State College has purchased laptops for use by students through the government purchasing facility. Through a Student Resource Scheme Payment, students will have access to: A Take Home Laptop School licensed software Technical Support Full access to the school network Secure, filtered and monitored work environment Accidental Damage Protection (ADP) School printer access The NSSCF program provides students with the same access and facilities as the Chancellor Laptop Program. Phase Out Plan 2016 Year 10,11,12 Please note: Further explanation of each of these options is provided on the following pages in this handbook. This handbook is subject to change, the most current handbook will always be available on the college website. Page 4

5 Option One Bring Your Own Device (BYOD) The Bring Your Own Device (BYOD) option allows for students in Years 6 12 to purchase their own laptop and use it at school. The BYOD option provides students with access to part of the school network, internet, printing and class resources. Only devices that are owned by Education Queensland can be connected to the School Network. Bring Your Own Devices will have limited access to part of the school network through a device called the BYOD Gateway. Parents will be required to supply: A device that meets the minimum hardware and software specifications provided in this handbook. It is highly recommended that the device provided is a laptop. Any repairs required. Please note: devices. The IT staff at Chancellor State College will not provide repair support to BYOD How it will Work Security of BYOD, Damage/Theft - Insurance As part of the security strategy in regard to digital devices, all BYOD laptops and devices must be engraved on the bottom of the machine with the student name ie First Name and Surname. Check with your Home and Contents Insurance company regarding damage or theft of the device. While the College will continue to deal with inappropriate behaviour in line with existing policies, the College is not liable for any damage or replacement costs incurred while the device is at school or travelling to and from school. Any student who does damage or steal another student s laptop may be disciplined according to the College Responsible Behaviour Plan Lockers have been provided in the IT Foyer for any student to use for the temporary storage of their laptop. This handbook is subject to change, the most current handbook will always be available on the college website. Page 5

6 TAKE THIS SHEET WITH YOU WHEN PURCHASING A LAPTOP Hardware Minimum Specifications - Bring Your Own Device The College recommends that all laptops and tablets used by students meet the minimum specifications below to enable suitability for curriculum based activities. The minimum specifications provided reflect those of devices that are able to be purchased by the College so will ensure comparability with College owned devices. College ICT technicians will make every effort to enable connectivity of devices which meet these minimum specifications, assuming there are no technical or other issues outside of their control. An attempt will be made to connect other devices, but parents and students should be aware that connectivity may not be possible if there are technical or other issues. Apple computers are used in the Visual and Performing Arts faculties at this point in time. Student subject choices and interests should be considered when deciding whether to purchase a Windows or Apple laptop. Year 6 to 12 Laptop (Tick boxes are provided beside each specification for use when purchasing) HARDWARE MAC LAPTOP Mac devices and applications are update dependant. Provided the Mac is capable of running the latest Mac updates it will be compatible with the Chancellor State College BYOD Network. PC LAPTOP 11 inch screen Minimum Intel Core I3 Processor Minimum 4Gb RAM Minimum 128 Gb Hard drive or 128Gb SSD minimum; 512Gb recommended (if using a large number of audio/video files an external hard drive is advisable) 2 USB ports Wi-Fi a/b/g/n compatible (wireless network connectivity) Integrated speakers and microphone with headphone ports (standard in laptops) US Keyboard with full size keys within the footprint 1 x integrated pointing device eg Touchpad or Mouse Windows 7 operating system (minimum) 6 cell (6 hour) battery ensure battery is minimum 6 hour Hard or protective shell laptop case to suit model. Software Minimum Requirements - Bring Your Own Device Software as outlined below must be provided by parents for BYOD devices. Year 6 to 12 Laptop (Tick boxes are provided beside each specification for use when purchasing) SOFTWARE Microsoft Office 2013 or Microsoft 365 Available for five free downloads from: One Note PDF Reader This handbook is subject to change, the most current handbook will always be available on the college website. Page 6

7 Option Two Chancellor Laptop Program (CLP) The Chancellor Laptop Program provides a laptop option for parents and guardians of students in Years 6 9. In 2016, a Chancellor Laptop Program device will be offered to: Year 6 students Year 7 students new enrolments to Year 8 those students currently in Year 8 may continue with their device in Year 9 Note: Limited devices will be available. This program will be phased out by the end of Background Information Chancellor State College has purchased laptops through the Education Queensland Purchase IT facility. Parents and students may participate in this scheme by paying a student resource hire fee providing access to: A Take Home Laptop School licensed software Technical Support Full access to the school network Internet access All school files Secure, filtered and monitored work environment Accidental Damage Protection (ADP) Warranty Conditions School printers access enabling printing and scan to How it Will Work Parents complete and return to the front office: 1. Chancellor Laptop Program - Participant s Agreement form 2. A full payment of $ No payment plans will be entered into for this program. Parents/Guardians will have either: a. All outstanding accounts are paid in full. b. Payment of the 2016 SRS scheme be either fully paid or the first instalment received. c. Full Payment must be received prior to laptops being issued. The college will not accept a payment plan for this program. d. The College will be accepting payment for the all options are due when 2016 SRS fees are due. This handbook is subject to change, the most current handbook will always be available on the college website. Page 7

8 Other Details: Secure, Filtered and Monitored Work Environment Participation in the Chancellor Laptop program provides a secure, filtered and monitored work environment through the use of Education Queensland s BlueCoat, Symantec Corporate Virus Scanner and monitoring software used by IT and Administration staff called ABTutor. This provides staff with access to laptops connected to the school network enabling staff to view and monitor the work being done by students whilst at school. Once a laptop is disconnected from the school network, AB Tutor does not monitor the work being done by a student. Technical Support The College s IT Help Desk is open at the Secondary Campus: Before School 7.45am 8.30am 1 st Break 11.10am 11.45am 2 nd Break 1.05pm 1.20pm After School 2.30pm 3.30pm This help desk is the first point of contact for all Chancellor Laptop program problems. Depending on the problem, our technicians may resolve it or advise further action. The laptops are fully covered by a manufacturer s warranty and an Accidental Damage Policy has been applied to all Chancellor Laptop Program laptops. The Help Desk will be equipped with a fleet of loan laptops for students participating in the Chancellor Laptop Program should there been a major issue. Primary Campus IT Help Desk opening hours are yet to be decided and will be advertised early Accidental Damage Protection (ADP) is compulsory All Chancellor Laptop Program laptops are covered by the manufacturer s Accidental Damage Policy. Conditions apply to the lodgement of claims including: 1. an excess fee of $75 for each claim 2. a maximum of three parts per year is covered. The parent and student MUST sign a declaration that includes how the damage occurred. This declaration will be logged with the claim to the manufacturer. Payment for the repair to a laptop through the Accidental Damage Policy is the decision of the manufacturer, not Chancellor State College. Any damage incurred that is not considered by the manufacturer to be accidental will need to be paid for by the parent. Warranty Conditions Warranty conditions include a next business day response from the manufacturer which provides detail within 24 hours of the length of time required to repair the laptop. All warranty claims will be logged and the repair organised by Chancellor State College IT Technicians. A computer screen is provided in the IT Help Desk Foyer providing students with information about the completion of the repair. This handbook is subject to change, the most current handbook will always be available on the college website. Page 8

9 Option Three - NSSCF The National Secondary Schools Computer Fund program will continue in 2016 and will cease at the end of In 2016 this program is only available to Year 10, 11 and 12 students. Please note: These devices are four to five years old and will be removed from take home circulation at the end of Through a full payment and the completion of NSSCF Participation Agreement form, students will have access to: A Take Home Laptop School licensed software Technical Support Full access to the school network Secure, filtered and monitored work environment Accidental Damage Protection (ADP) School printers access Only students participating in the NSSCF Take Home program will be provided with these machines. NSSCF Funds Ceased The Student Laptop Program at Chancellor State College has been a highly effective initiative. For the past five years, every Year 9 to 12 student has been provided with a school owned device for use in every lesson, every day. This has been made possible through the federally funded National Secondary School Computer Fund. The National Secondary School Computer Fund (NSSCF) has invested $2.3 billion nationally to provide for new information and communications technology for secondary schools. Chancellor State College ensured that these funds were fully accessed and utilised. This program has been an important element of the Australian Government s Digital Education Revolution agenda and has helped address national ICT shortages in secondary schools. Due to the cessation of the federally funded NSSCF program, a future plan including the Bring Your Own Device and Chancellor Laptop Program has been developed and has been implemented to ensure that this 20th century way of working continues. NSSCF Phase Out Plan 2016 Year 10, 11, all devices removed from take home circulation This handbook is subject to change, the most current handbook will always be available on the college website. Page 9

10 Frequently Asked Questions For all Laptops/Devices Will I need to bring the device to school every day? Yes. Teachers are transforming the way they teach to take advantage of students having unlimited access to technology. The new digital platform curriculum means that computers will be essential tools in each classroom. What is deemed inappropriate? All illegal (unlicensed) software; pirated music or videos; defamatory documents, or images, or any content not suitable for viewing by persons under the age of 18 are deemed inappropriate. Will the school assist me with home internet connection settings and issues? No. Your home internet provider or local computer technician can assist you with these enquiries. Do I need to back up? Yes. It is the student s responsibility at all times to back up all files. The school assessment policy clearly states that loss of data due to technology problems is not an acceptable reason for assessment extensions. How is the device kept safe? It is the student s responsibility to have their device with them at all times. Will the teacher be able to provide technical support in class? No. The IT Help Desk is open before and after school and during break times. BYOD We already have a device at home; can I use it at school? Yes, but we recommend it meets minimum specifications as provided in this document. Will every device work inside the Education Queensland network? No. Some devices with low specifications have been found to not connect within the EQ network. These devices may have difficulty with the security filters used by Education Queensland. How will I be kept safe online? When a BYOD device is connected to the Gateway, student work including Internet searching will be filtered and monitored through Education Queensland filters and security systems. AB Tutor will also be used at Chancellor State College to monitor the activities of students while working on the BYOD Gateway. Will the school assist me with network connection settings at school? Limited assistance will be provided. Students will be provided with a handout of instructions available from the IT Help Desk at school. An appointment can be made at the IT Help Desk by individual students for assistance in joining the network. Will the school protect the device from virus attacks? Virus protection remains the responsibility of the owner. Do I need 3G? Private 3G or 4G services are not to be used at school. The school has an effective wireless network available and it is Education Queensland s policy that whilst at school the school web proxy must be used. This handbook is subject to change, the most current handbook will always be available on the college website. Page 10

11 Does the school provide software for my BYOD device? The Microsoft Office Suite is available free of charge for five student downloads at home. Refer to the Minimum Specifications provided in this document. Can I take my BYOD device to IT for repair? The IT Department cannot perform repairs on a privately owned device. Can I bring my charger to school? All chargers are to be left at home. It is the student s responsibility to attend school every day with a fully charged laptop. How do I protect my BYOD device? Protective equipment such as bags or cases need to be organised by the parent and student to keep these devices safe while at school, and travelling to and from school. It is the responsibility of the student to look after the device while at school and kept securely in bags. Lockers are available in the IT Foyer for temporary storage of devices. Chancellor Laptop Program / NSSCF Can I install my own software and games on the device? No. Installation of privately owned or privately downloaded software and games onto school laptops is not allowed. Will I be permitted to use the device during School Holidays? Yes. Students are permitted to keep their devices during holiday periods if paid for. At times laptops are recalled for maintenance during school holidays. Devices are not permitted interstate or overseas at any time. Will I still be able to participate in class if my battery goes flat? It is the student s responsibility to ensure their device has adequate charge for a full school day at school. Swap batteries will be available from the IT Help Desk however numbers will be limited. How will I be kept safe online? The Department of Education and Training provides all devices with a Cyber Safety Help button. See the Secure, Filtered and Monitored Work Environment details provided in this handbook for further information. Will the school protect the device from virus attacks? Yes. Each device will have Queensland Department of Education and Training owned anti-virus software installed and this will be refreshed when the student logs onto the school network. The network also has anti-virus protection so all precautions are taken to prevent against malicious software. However it must be realised that 100% protection cannot be guaranteed. Will restoring the laptop delete all files? Yes. All student files must be backed up by the student on an external USB or hard drive. When a laptop is repaired, often it is rebuilt to its original state and all files are deleted. This handbook is subject to change, the most current handbook will always be available on the college website. Page 11

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