1. Background. 2. Why this is Relevant to the 2014 Bond. 3. Attachments

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1 Issue Paper # 8: Modernization Renovation Projects 1. Background BSD s student population has grown since the last capital bond in 2006 and facilities have experienced normal wear and aging leading to diminished functionality or excessive operating and maintenance costs. These modernization projects would improve every building in the District. Key factors considered in selecting renovation over replacement are: Renovation is cost effective Ability to continue using the school during the construction work Buildings can be upgraded seismically for reasonable cost The basic original design can be adapted in the renovation to meet current safety and security standards The life of the facility can be extended for at least 20 more years before replacement would be necessary Site space for ancillary functions such as recreation fields and parking are adequate so that the plan-form of the buildings does not need to be reduced 2. Why this is Relevant to the 2014 Bond BSD is committed to the best value solution to modernize aging facilities. Multiple improvement projects have been developed such as: extensive remodels, replacement of building components (e.g.: roofs), and focused District-wide physical security improvements. 3. Attachments Five Oaks Raleigh Hills K-8 ISB Capital Center Maintenance Facility Transportation Physical Facility Imp. Sunset HS Roof Aloha HS Turf Sunset HS Turf School Kitchens Educational Facility Imp. Furniture Replacements Beaverton School District 2014 Bond Community Involvement Committee Issue Paper #8: Modernization Renovation Projects 10/02/2013

2 Five Oaks Renovation Project Site/School Five Oaks Middle School (Grades 6-8) Five Oaks Renovation $21,100, Existing building is a one-story structure, originally constructed in 1976 with an open classroom design. Alterations in subsequent years to enclose classrooms led to odd configurations which require passage through one classroom to reach another and also compromised the effectiveness of the HVAC system. Additional deficiencies include interior classrooms with no natural light; inadequate science laboratories, a front office that does not have positive control over building access for visitors, and limited gymnasium capacity. Building repair needs are estimated to cost $4.5 million. This project would modernize the building, addressing the repair requirements and other deficiencies. The site currently has 9 portable classrooms. The current total capacity is 1,236 with portables; 1,047 without portables. Building replacement is estimated to cost $47 million; renovation is the better alternative. Addition of science lab support areas, expanding teaching area by adding classroom space in four wings of the current building, and replacing and expanding the gymnasium. Also includes, modification of school entry to control access through a single point at the administrative office, HVAC replacement, and upgrading of finishes throughout existing space where needed. Methodology is designed to allow renovation work to be performed while school is in session. Project Photo / Illustration: Five Oaks Middle School Site POSTING\1391 Five Oaks.doc

3 Five Oaks Renovation Project Existing Site Plan Conceptual Site and Floor Plan POSTING\1391 Five Oaks.doc

4 Raleigh Hills K-8 Renovation Project Site/School Raleigh Hills K-8 Raleigh Hills K-8 Renovation Cost Estimate Cost Est. Date $ 10,200, Physical improvements to Raleigh Hills to enhance the K-8 program. Need modern science classroom. Existing gym has a drop ceiling. Cafeteria needs new seating and other classrooms require new furniture. Existing building does not have adequate stage & cafeteria space. Band, Music, and sixth grade classes are currently housed in portable buildings. Enclose far covered play to create new classrooms; Add new addition to make current portable space into permanent capacity; Remove drop ceiling from gym; Modernize classroom to create appropriate 6-8 science classroom; Purchase new cafeteria seating and classroom furniture. Project Photo / Illustration: Raleigh Hills School Site POSTING\1391 Raleigh Hills K-8.doc

5 Raleigh Hills K-8 Renovation Project Current Site/Floor Plan Proposed Plan POSTING\1391 Raleigh Hills K-8.doc

6 ISB Renovation Project Site/School International School of Beaverton (Grades 6-12) ISB Renovation $20,400, Most of the existing building is an old elementary school which is not adequate for the student population. The original building was constructed in 1911, with additions made from A new commons, cafeteria and office complex was added in The gym is sized for an elementary, but is insufficient for the 6-12 grade student population. The media center is too small. The site currently has 12 portable classrooms. The total capacity with portables is 806 students; 530 without portables. Renovate and expand the existing building. The new capacity would be 960. Add a new gymnasium complex and a two story classroom wing to replace the portables. Remodel portions of the existing old building to better serve the students. The portables would be removed allowing the field space to improved and reconfigured. This project would be phased to allow the school to remain operational. Project Photo / Illustration: ISB School Site POSTING\1391 ISB.doc

7 ISB Renovation Project Existing Site Plan Conceptual Site and Floor Plan POSTING\1391 ISB.doc

8 Capital Center Improvement & Renovation Project Site/School Capital Center (East Section) Capital Center Improvement & Renovation Cost Estimate Cost Est. Date $9,500, The Capital Center was purchased in 2008 primarily for the development of the Health Sciences School. All but the east side of the building has been renovated principally to house education programs. The remaining east section (approx. 63,000 SF) is needed for two advanced science programs (STEM-Science, Technology, Engineering, and Mathematics) & (SST-School of Science and Technology), Special Education programs, and Teaching & Learning Professional Development spaces. This section of the overall complex also has current occupancy limitations precluding the use of the space for K12 programs pending seismic upgrades. The east section of the building is in need of a new roof and associated seismic upgrades. A new HVAC system is needed to replace rooftop units which have far exceeded their lifespan and very energy inefficient. Building Improvements are needed to meet the program needs for SST, STEM, T&L, and SPED. Project Photo / Illustration: Capital Center Existing Floor Plan & Location POSTING\1391 Capital Center.doc

9 Capital Center Improvement & Renovation Project Proposed East Side Renovation POSTING\1391 Capital Center.doc

10 Maintenance Facility Improvement Project Site/School Maintenance Facility Facility Improvements $10,000, The current Maintenance and Custodial Facility, which now serves more than 50 schools and over 5 million square feet of space, is the same in size and functionality as when the district had only 28 schools in The buildings are worn-out and severely undersized for the staff who clean, maintain, and keep our buildings open, which results in significant operational challenges. Equipment parking needs have expanded, causing staff parking to overflow into the surrounding neighborhood. Renovation of both the site and buildings to provide a functional Maintenance Facility including a 4,050 sq ft addition, increased parking, and remodeling of the current floor plan to provide more appropriate space utilization, upgraded to current ADA, structural, electrical, heating, and cooling codes. Project Photo / Illustration of Current Maintenance Facility and Site POSTING\1391 Maintenance Facilities Improvement.doc

11 Maintenance Facility Improvement Project Existing Maintenance Facility Proposed Maintenance Facility POSTING\1391 Maintenance Facilities Improvement.doc

12 Transportation 5 th Street Redevelopment Project Site/School Transportation 5 th Street Redevelopment $17,000, Due to the continued growth and geographic expansion of the Beaverton School District, a consolidation of existing bus parking and maintenance facilities serving the central/southern area of the District is required. The existing maintenance operations are performed at the Allen property in a 1969 building whose bays are not large enough nor in a condition to safely service our current buses. Among the building s many challenges are seismic and hazardous materials storage issues, flooding during winter storms, and mold and moisture issues year-round. The 5 th Street North property provides some bus parking while 5 th Street South has parking and some office/storage space. Replacing the inadequate maintenance shop with a remodeled facility and consolidation of parking and dispatch operations will greatly enhance department functions. Purchase of the Riviera Property which is adjacent to the District-owned 5 th Street South, remodeling of the Riviera building, and redevelopment of these two adjacent lots into one bus maintenance facility capable of handling bus parking, bus maintenance, and transportation administration and operations required now through District would sell 5 th Street North and Allen properties. Project Photo / Illustration: Proximity of central BSD Transportation Properties POSTING\1391 Transportation 5th Street Redevelopment.doc

13 Transportation 5 th Street Redevelopment Project Existing BSD 5 th Street South and the Riviera Property Proposed Development of BSD 5 th Street South and the Riviera Property POSTING\1391 Transportation 5th Street Redevelopment.doc

14 Physical Facility Improvement Projects Site/School Various Physical Facility Improvements $155,000, Detailed inspections of each District facility have documented hundreds of improvement requirements affecting virtually every building. This work is needed to preserve the integrity of the buildings and protect the investments provided by taxpayers. Continued reliability of heating & ventilation systems, weatherproof integrity of roofs and building envelopes, and building electrical systems is essential to ensure effective support of the learning environment for students. District facility assets include 51 schools and 7 support facilities totaling 5 million square feet of building space and 800 acres of property. Hundreds of specific projects ranging from complete replacement of building components such as roofs and plumbing systems, to improvements of heating, ventilation & cooling systems; electrical systems; physical education, covered play areas, sports facilities; parking lots and sidewalks; and other facility elements. Some of these improvements are at schools being proposed for replacement or major renovation. Decisions to include those projects would remove the associated improvement costs captured in this project. Distribution of Requirements POSTING\1391 Physical Facility Improvements.doc

15 Physical Facility Improvement Projects POSTING\1391 Physical Facility Improvements.doc

16 Sunset High School Roof Replacement Project Site/School Sunset High School Roof Replacement $3,400, The Sunset High School roof is past the end of its life and is in urgent need of replacement. District Maintenance staff assessment and an independent roofing consultant s study conducted in the summer of 2013 confirm evidence of serious leaking and roof deterioration. This roof should be replaced as soon as possible. Reroof the entire one-story building except for classroom additions to the north and south (the proposed 157,200 sq ft area to be reroofed is shown in the diagram below). Roofs will be torn off, deteriorated decks repaired, a vapor retarder installed, followed by a tapered roof system design to better prevent the accumulation of standing water, and probably additional roof drains and overflows. Project Photo / Illustration: Areas to be Reroofed POSTING\1391 SHS Roof.doc

17 Aloha High School Synthetic Turf Replacement Project Site/School Aloha High School Synthetic Turf Replacement $1,030, Aloha High School s 8+ year old synthetic turf field was found to have areas of fiber retention failure, broken fibers, and fibers appeared highly fibrillated, meaning the field is worn out and exceeding its usable life. Additionally, the field was tested for maximum negative acceleration impacts or GMAX rating, which exceeded the specified safety limit of 200G, and 190G in several areas. Remove entire existing synthetic turf field and subgrade aggregate. Cement treat subgrade. Install subgrade drainage system and new aggregate base. Install Brockpad shock absorbing safety padding. Install new synthetic turf. Project Photo / Illustration AHS Field and Location POSTING\1391 AHS Turf.doc

18 Sunset High School Synthetic Turf Replacement Project Site/School Sunset High School Synthetic Turf Replacement $1,030, It has been determined that Sunset High School s Synthetic Turf Field will reach the end of its useable and safe life cycle in Remove entire existing synthetic turf field and subgrade aggregate. Cement treat subgrade. Install subgrade drainage system and new aggregate base. Install Brockpad shock absorbing safety padding. Install new synthetic turf. Project Photo / Illustration SHS Existing Field and Location POSTING\1391 SHS Turf.doc

19 School Kitchen Improvement Projects Site/School Various School Kitchen Improvements $ 700, Various schools require improvements to physical layouts of serving lines and kitchens, safety issues at walk-in freezers and coolers, end of life of built-in dishwashers, plumbing and electrical needs for new equipment, staff lockers, health code plumbing issues, and a small amount of equipment replacement. These items have not been included in the Physical Improvements. Remodels to several school kitchens and serving lines- Hazeldale ES; Ridgewood ES; Stoller MS; Health & Sciences HS; Merlo Station HS Replacements of built-in dishwashers: Bethany ES; Cooper Mountain ES; Errol Hassell ES; Elmonica ES; Vose ES Add Plumbing and electrical for new combi-ovens: Barnes ES; Fir Grove ES; Rock Creek ES; Merlo Station HS; Nancy Ryles ES Plumbing changes to drains in kitchens need in-direct waste lines (Health Dept. compliance issue): Bethany ES; Cedar Mill ES; Elmonica ES; Hazedale ES; Jacob Wismer ES; Raleigh Hills ES; Ridgewood ES; Terra Linda ES; Vose ES; Cedar Park MS; Whitford MS Addition of hand washing sinks: Raleigh Hills K-8 Addition &/or Replacement of walk-in coolers and freezers: Beaver Acres ES; Elmonica ES; Raleigh Hills ES; Raleigh Park ES; Ridgewood ES; Merlo Station HS; Conestoga MS (freezer) Additions of staff lockers: Five Oaks MS; Chehalem ES Replacement of equipment: New Convection Oven Barnes ES; 3 Dr Freezer Hazeldale ES(outlawed refrigerant); Frost Top Freezer (outlawed refrigerant) Conestoga MS; Greenway ES (reach in cooler); Salad Bar Hood & 2 burner range/griddle Elmonica; 2 Convection Ovens Whitford MS; Combi-Oven Five Oaks MS; Oven & warmer Vose ES; New Combi-Oven & Prep Tables- Ridgewood ES; Highland Park MS (Serving line wells); Ridgewood (Add steam table). POSTING\1391 School Kitchen Improvements.doc

20 Educational Facility Improvement Projects Site/School Various Educational Facility Improvements $ tbd 2013 Inadequate General Fund resources are available to support relatively small, but capitalizable, facilities improvement projects. It is impossible for the General Fund to resource important small improvements that would enhance the student learning environment, or increase staff efficiency and effectiveness, or address safety concerns. A survey of principals identified dozens of existing needs that cannot currently be funded; additional requirements emerge on a regular basis. Fund important, capitalizable facilities projects identified by school principals and other staff. Examples of projects in some schools include the reconfiguration of spaces like health rooms/front office spaces for safety, privacy, and functionality. Other schools expressed needs surrounding classroom door and hardwall additions/modifications for increased safety, soundproofing, storage, and functionality issues. To accommodate changes in student demographics principals sometimes need to shift class programs between classrooms creating facility alteration requirements. For example, creating an additional science class may require installation of a new emergency eyewash station for student safety; equipment procurement and plumbing alterations would be necessary to support this change. POSTING\1391 Educational Facility Improvements.doc

21 Furniture Replacement Fund Site/School Various Furniture Replacements $2,000,000/year 2013 Furniture in schools and buildings ranges from fairly new in good condition to old and in very poor condition. Some items require frequent repairs to keep them marginally useful. Cafeteria tables get particularly hard use as they are often taken down and moved to accommodate other activities. Furniture should be replaced on a regular cycle in order to have an inventory that is useable and safe. This amount of funding would be approximately enough to support a 25-year replacement cycle for district furniture. POSTING\1391 Furniture.doc