Project Management Capacity Building for Planning and Implementing for Tsunami Development Projects in Sri Lanka

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1 Project Management Capacity Building for Planning and Implementing for Tsunami Development Projects in Sri Lanka Dr. Janaka Ruwanpura Director and Associate Professor of Project Management Schulich School of Engineering (University of Calgary, Canada) Professor Ananda Jayawardane Dean and Professor Faculty of Engineering (University of Moratuwa, Sri Lanka)

2 Objectives of the Presentation Overview of the Project Management Challenges and Problem Areas Proposed Project Capacity Building Example: Stakeholder Analysis

3 Project Management Post tsunami situation PM Lapses Immediate relief Government slow to respond due to lack of effective mechanism Distribution of relief donations Ad hoc donations, lack of co-ordination reported despite attempts by Government Organizations and Centres Prevention of epidemics through shelter, water & sanitation Handled marginally well but fortunate to escape Immediate restoration of basic infrastructure Handled generally well due to commitment by organisations

4 Project Management Post tsunami situation PM Lapses. Assessment of damage to infrastructure Ad hoc attempts, repeated efforts, confusion Data gathering non availability of population data, refusal, lack of co-operation, ad hoc efforts Co-ordinating donors for re-construction Lack of overall co-ordination, lack of guidance for donors, lack of clear policy, lack of information

5 Project Management Post tsunami situation PM Lapses. Co-ordinating other statutory decision making bodies Confusion due to lack of communication/co-ordination between state organisations

6 Project Management Post tsunami situation PM Lapses. Lack of expertise in donors/ngos Unprecedented commitment Lack of experience in large scale construction Lack of project management expertise Lack of knowledge on procurement (e.g. D&B) Approach to wrong parties for advice Confused donors

7 Project Management Infrastructure renewal and reconstruction concerns: Lack of clear policy by government No building zone Relocation of cities City planning Lack of co-ordinated efforts/expertise/resources

8 Project Management Infrastructure renewal and reconstruction concerns: Lack of clear expressed vision and commitment by government Identification of long term infrastructure needs Need for professional persuasion

9 Project Management Infrastructure renewal and reconstruction concerns: Shortage of skilled manpower Man power planning models Accelerated training Sustainability concerns Manpower training modalities

10 Project Management Infrastructure renewal and reconstruction concerns: Limited technology options Mainly conventional technologies Lack of diffusion of low-cost/affordable technologies Lack of research on alternative technologies/study assembly type technologies offered by other countries

11 Project Management Infrastructure renewal and reconstruction concerns: Limited contractor capacity Shortage of manpower, working capital and machinery Sustainability/down scaling after reconstruction Limited technological capabilities (only 2 contractors with pre-cast technology) Inadequate project management skills

12 Project Management Infrastructure renewal and reconstruction concerns: Scarcity of materials research/dissemination Alternative materials Alternative technologies Indigenous/appropriate

13 Project Management Infrastructure renewal and reconstruction concerns: Building standards/design guides Important revisions to incorporate Alternative technologies Alternative materials Seismic activity/tsunami resistant structures

14 Project Management Infrastructure renewal and reconstruction concerns: Project Management challenges Effective stakeholder management When the client is not the end user With line ministries/functional organisations Project Management in a disaster situation No standard procedures How to deal with many outside parties Risk Management

15 Project Objective Capacity building of stakeholders in productively managing tsunami recovery and reconstruction projects

16 Project Locations Western Province Colombo, Kalutara Southern Province Galle, Matara, Hambantota Eastern Province Ampara, Batticaloa, Trincomalee Northern Province Mullaitivu, Jaffna

17 Limitation of Effective Resource Utilization Centralized top-down planning/decisionmaking Magnitude of the reconstruction Conflicting demands from diverse stakeholders (local, central and international)

18 Proposed Activities Professional PM services on micro and mega housing and infrastructure projects with participation of National Water Supply and Drainage Board Ministry of Housing and Construction Urban Development Authority Ministry of Highways and Transportation Institute for Construction Training and Development Institute of Project Managers Sri Lanka (IPMSL) Institute of Project Managers in Sri Lanka (IPMSL) NGO working on reconstruction projects

19 Proposed Activities Provide PM Training for several levels of staff under the topics of Project Management Stakeholder Management High Performance Teams Risk and Uncertainty Management Procurement and Logistics Project External Issues Infrastructure Management Technology Implementation Extreme Project Management Project Assessments

20 Expected Outcomes Developing a Comprehensive Project Management model with worldwide proven practices & principles which delivers followings; Improve project success and sustainability Reduce long term dependency on foreign expertise Strengthens the capacity of local authorities & communities Improving the collaboration between central decisionmakers and local people Optimize the existing capabilities of Sri Lanka to manage their rehabilitation and rebuilding projects

21 Partnerships and Coordinating Working through The International Institute for Infrastructure Renewal and Reconstruction (IIIRR) where are partners. University of Calgary University of Moratuwa

22 Long-term Sustainability Retaining and sustaining knowledge within Local Communities Local Authorities Development and delivery of a Masters program in Project Management with the collaboration of University of Moratuwa University of Calgary

23 Current Research Stakeholder Analysis (Needs Analysis of Stakeholders) Mitigation Strategies and Better Planning (Decision Analysis)

24 Mitigation Strategies and Better Planning Start Detect - Local Seismic Network Uniform (0,10) Detect - Global Seismic Network Uniform (0,10) Tsunami Uniform (0,3) Process Seismic Info. Uniform (0,2) Process Seismic Info. Uniform (0,2) Detected by Tsunami Warning System Uniform (5,20) Detect - Tide Gauge System Uniform (5,20) Detect - Human Uniform (5,20) Info. Received by Analyst Uniform (0,5) Validate with Global Network Uniform (1,5) Radio Signal Uniform (0,1) Satellite Signal Uniform (0,2) Internet Signal Uniform (0,2) Telephone Signal Uniform (1,30) /FF /FF Perform Seismic Analysis Uniform (2,5) Info. Received - Local Uniform (1,10) Issue a Decision on Info. Received by EQ TWC Uniform (1,3) Uniform (0,5) Dummy Info Received - National Uniform (0,5) Human Info Validated - Local Uniform (3,10) Inform Local Authorities for Preparation Uniform (5,30) /FF Tsunami Simulation Analysis Uniform (5,10) Issue a Detailed Analysis Uniform (1,3) Tsunami Analysis Uniform (2,5) Inform National Centre Uniform (0,5) National Office Makes a Decision Uniform (0,5) Inform Local Authorities for Initiation Uniform (5,30) Evacuation Start Issue an Alert Uniform (1,3) Detect EQ - Human Uniform (0,10) Process Info - Human Uniform (0,20)

25

26 Entities Impacted by Tsunami Immediate Needs and Concerns Shelter Job Health Infrastructure Needs and Concerns Roads Schools Community Centers Employment Villages/Centres

27 Snap Shot Analysis + Standard of Living - Dec. 26, 2004 Aug. 2006

28 Snap Shot Analysis + Standard of Living - Dec. 26, 2004 Aug. 2006

29 Stakeholders Will all parties see Tsunami as an opportunity to develop better infrastructure and development projects?

30

31 Questions

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