Introduction to Project Management

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1 Introduction to Project Management Grant that we may not so much seek to be understood as to understand. ~St. Francis of Assisi Daniel B. Edds, MBA. PMP FCS GROUP WFOA Annual Conference, September 2008 Seattle Portland San Francisco

2 What is a Project? A temporary endeavor undertaken to create a unique product, service, or result.

3 What is Project Management? the application of knowledge, skills, tools and techniques to project activities to meet project requirements. Project Management is accomplished through the application and integration of project management processes of initiating, planning, executing, monitoring & controlling, and closing.

4 The Discipline of Project Management is Comprised of 5 Processes and 9 Knowledge Areas Processes 1. Initiating 2. Planning 3. Executing 4. Monitoring & Controlling 5. Closing Knowledge Areas 1. Integration Mgt. 2. Scope Mgt. 3. Time Mgt. 4. Cost Mgt. 5. Quality Mgt. 6. Human Resources Mgt. 7. Communications Mgt. 8. Risk Mgt. 9. Procurement Mgt.

5 Process: Initiating Defines and authorizes the project or a project phase.

6 Process: Planning Defines and refines objectives, and plans the course of action required to attain the objectives and scope that the project has undertaken to address.

7 Process: Executing Integrates people and other resources to carry out the project management plan for the project.

8 Process: Monitoring and Controlling Regularly measures and monitors progress to identify variances from the project management plan so that corrective action can be taken when necessary to meet project objectives.

9 Process: Closing Formalizes acceptance of the product, service or result and brings the project or project phase to an orderly end.

10 Areas of Emphasis Process Group: Initiating Knowledge Area: Risk Management

11 Initiating a Project Project Charter: The required process that documents the business need, the product or service that will result, or other intended requirements that must be satisfied. Developing a Preliminary Scope Statement: The required step that produces a high level definition of the project, project deliverables, product or service requirements, boundaries, and requirements of acceptance.

12 The Project Charter Issued by the initiator or sponsor Formally authorizes the project Provides project manager the authority to use organizational resources Projects project activities Sometimes referred to as a Project Prospectus

13 What is Project Prospectus? Statement of business need The who of the project, who will do what Completion factors, whey will you know it is finished? How does the project benefit the organization? Critical stakeholders and how they impact the project Project Imperatives, what must be done for the project to be successful? Quality indicators Project boundaries Risk Profile Please see sample Project Prospectus

14 Project Risk Management Risk management Risk identification Qualitative risk analysis Quantitative risk analysis Risk response planning (mitigation measures to enhance opportunities and/or reduce threats) Risk monitoring and control

15 What is Project Risk? An uncertain event or condition that, if it occurs, has a positive or a negative effect on at least one project objective. Cost QUALITY Time Scope

16 Sources Of Project Risk Technical External/Internal Organizational Project Management

17 Sources Of Project Risk External/Internal External stakeholders Internal customers Poor Project Planning Poor pre project planning Poor monitoring & controlling Poor communication

18 Risk Response Planning - Tools Avoid it. Transfer it. Mitigate it.

19 Resources Project Management Institute, PMI.com A Guide to the Project Management Body of Knowledge (PMBOK) Extreme Project Management, Doug DeCarlo Micro Soft Project ProjectKickStart.com

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