SEMINAR. Content Management System. Presented by: Radhika Khandelwal

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1 SEMINAR on Content Management System Presented by: Radhika Khandelwal

2 Introduction WWW- an effective source of info., Manual method of content management are unacceptable. CMS came from concept to reality (printed page->cd-rom- >internet). Various business problems (you ve a website, but out-of-date-, inaccurate, updation is complex, lost track of all pages, couldn t say what was on the site last week or year). Making ongoing changes for website. So need arises for a simple solution that empowers non-technical users.

3 Evolution of CMS Originally developed as an in-house activity to aid website publishing and management systems (Org. involved in publishing online magazines, newspapers developed early versions of CMS for their own use) Vignette pioneer in promoting CMS by Hasley Minor Shelby Bonnie had internal web document management & publication system Vignette discovered CNET & CNET invested a sizeable sum of money in vignette & licensed it to develop & sell its internal CMS. Today- As markets evoled, the scope of products as CMSs greatly broadened. CMS have become a complex mix of features that are oriented towards creating & maintaining web based contents easily,effectively & collaboratively.

4 What is Content Management Really? CM is a set of processes & technologies that support the evolutionary life cycle of digital information. The digital content life cycle consists of six primary phases: Create Update Publish Translate Archive Retire

5 Content Management includes: Web-paged publishing (page templates, wizards, other s/w aids help inexperienced content authors to produce high quality output) Format Management (Data can automatically be converted into formats suitable for web publishing, such as HTML, pdf) Revision control (Files can be updated to a newer version or restored to a previous version.) Indexing, search & retrieval (for data to be valuable it must be relevant to task at hand and accessible in a timely fashion. Documents can be parsed for keywords, headings, graphics)

6 Basic roles & responsibilities of CM Consumer/Viewer/Guest Administrator Publisher Editor Content Author

7 What is a CMS? A Content Management System is a software package specifically designed to manage a website. It is installed by the web designers, but intended to be used by you. Key points about CMS: Simple, non-technical way of updating your content. This is typically done via a web-based interface that works much like Word does. Just point-and-click, type in new words & hit save. Your site is instantly updated. Easy adding new pages, deleting old ones or restructuring the site. Leaves you to concentrate on the words, and not on the technology.

8 Features offered by CMS Data management Web life-cycle Management Web Templating Personalization

9 Components of a CMS The CMS takes the edited, formatted articles & created an appropriate electronic version for the final product CD-ROM,online or print. Data repository (Database) organization of the content to facilitate access, updating, re-distribution. Info. Is broken down to its lowest logical level of granularity, can be accessed from a local n/w, intranet, internet) User interface set of screens used to interact with data Editorial tools tools that allow content creation and editing, like word processors Workflow scheme keeps track of each data element, its check-in, check-out history, version history; checking on the status of the article to know whether it has been accessed, edited, has been submitted for copy editing, returned to author for rework, or accepted in its final form. Output utilities filters that take information in data repository and format it for various publishing media.

10 Web Publishing CMS A Web Publishing System is a combination of large database, file system & other related software modules which are used to store & later retrieve huge amounts of data. These web publishing systems are different from the databases in the sense that these can index text, audio clips, video clips or images in a database. A wide range of content can be published using web publishing CMS: The three basic participants in the web publishing CMS system: Content Editors (Decide what content to publish & where) Content Publishers (Publish the content on the web) Content Authors (Create the content for the web)

11 Key features of web CMS Automated Templating Easily Editable Content Scalable Feature Sets Document Management

12 Anatomy of a CMS Content creation At the front of a CMS is an easy-to-use authoring environment, designed to work like Word. This provides a non-technical way of creating new pages of updating content, without having to know any HTML. CMS allows you to manage structure of site where the pages go, how they are linked together. Content management once a page has been created, it s saved into central repository. It allows keeping track of all versions, who changed what & when, ensuring each user can only change the section of the site they are responsible for. Publishing once final content is in repository, it can then be published out to website. Allow same content to be published to multiple sites. Presentation provides a number of features to enhance quality & effectiveness of the site. CMS can build the site navigation for you by reading the structure straight out of the content repository.

13 Benefits of CMS Business benefits: Increased site flexibility and growth Improved information accuracy Support for marketing Improved customer experience Improved business responsiveness Improved knowledge sharing Improved staff efficiency Reduced publishing costs Support for decentralised authoring Increased security Reduced site maintenance costs Support for business goals & strategies Increase user satisfaction

14 Benefits for users: Not dependent on web designers for making changes Changes can be made anytime Technical details handled by CMS, allowing anyone to manage & update the site Multiple staff can keep the site upto date Each staff person can only update the section of the site they are responsible for

15 CMS Marketplace Free & open source software: Name Platform Supported database Latest release Federa Java MySQL or Oracle Alfresco Java MySQL, Oracle, 1.4 SQL Server Commercial low cost: Name Platform Supported Latest stable Price in database release USD Online Demo Article Perl MySQL 2.0 manager $299 yes

16 Commercial Medium($5000-$15,000): Name Platform Supported Latest stable Price in Online database release USD Demo Simplicis JSP Any SQL $5,999/year Yes Commercial Expansive(>$15,000): Name Platform Supported Latest stable database release Core media Java Oracle, IBMDB2, CoreMedia CMS CMS MS SQL Server 2005

17 Conclusion Content management systems were relatively new in the market, and while many are still not familiar with all of them, they have the potential to dramatically simplify the maintenance of both websites and intranets. Identifying key business goals should be the starting point for every CMS project. With these in hand, a system can be selected confidently that the outcomes are measurable, and the business strategies will be met.

18 References # columnone#column-one

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