Chapter Website Management Instructions

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1 Chapter Website Management Instructions This document will provide step-by-step instructions to manage and update your new chapter website. Please review this prior to updating your chapter site once you read through this once, you should get the hang of it pretty quickly. We will keep you posted with updates and changes as they occur over time, but this should get you started for sure! Here are the contents of this Instructions Manual: Logging in to the Content Management System.1 Overview of Content Management System 2 Updating Website Content 3-6 Adding and Editing Events in your Chapter Event Listing. 7-8 Publishing and Un-Publishing Web Pages (Events).. 9 Adding Additional Pages to Your Chapter Website.10 Contact Brian at or if you have any questions or troubles updating your site. Thanks!

2 I. Logging in to the Content Management System Step 1: Enter the following address into your web browser: Step 2: Enter your chapter username: Your username is the beginning of your chapter address (lowercase), without portion (i.e. UMC s chapter address is so their username is umc.) Step 3: Enter your chapter password: All chapter passwords are currently set to yeahbuddy. You can change this password in the security area if you would like. 3. 1

3 II. Overview of Content Management System Item 1: Your Chapter Site Tree on Left Side: This is the layout of your chapter site: o The page with the name of your school is your main chapter page. The pages below will show up in your menu on the left side of your chapter page: Chapter Home is simply a weblink to your main chapter page for purposes of showing up in the menu on your chapter site. You DO NOT ever need to edit this. Leadership Opportunities is a place for you to promote and describe leadership core opportunities within your chapter. Events will be a summary list of all upcoming events for your chapter. (Event Pages must be created as sub-pages to Events. There is more on this below.) Contact Us shows the contact information for you chapter. ADDITIONAL PAGES You can create additional pages to add to your chapter site if you wish. More on this below. Item 2: Link to Change Log-in Password if you wish. 2

4 III. Updating Website Content (Example Shows Main Chapter Page, but the same steps apply for the other sub-pages on your site as well.) Step 1: Click on your chapter name in the Document Tree on the left side. Step 2: Click on Edit. The settings on the top section do not need to change, but scroll down to edit the content below. Step 3: The arrows below point out the main content sections of your main chapter page in the order that the sections will appear online. For more on editing content, see Step

5 Step 4: Editing content on the chapter page is almost just like editing the content of a Microsoft Word Document. Your editing tools are shown right above the content box. 4. Additional Content Update Items o Linking Text: To insert a link, right click on highlighted text to get the options to insert a link: Click on insert/edit link, then either enter the URL in the top field, or select another page on the website from the drop-down list in the second box. In the Target field, you can select whether the link will open in the current window (default), or open in a new window. 4

6 o Inserting a Picture: Click on the little picture of a tree in your toolbar and a pop-up window will appear. Click on the Browse Icon: Click on the Chapters Folder, then a list of all chapter folders will appear. Click on your chapter s folder. 5

7 Once you are in your Chapter s Folder, Click on (1) Browse to find the picture on your computer, then click on (2) Upload to upload the picture into your website. 6

8 IV. Adding and Editing Events in your Chapter Event Listing Editing an Existing Event: o Step 1: Click on the event name in the Document Tree on the left side. o Step 2: Click on Edit in the top-center of your screen. o When you click on Edit, you will be able to change any of the general event content in the main text box. o Below the content box, you will be able to update the exact location and address of your event. Also, don t forget to enter the type of event, since this determines the search listing it shows up as. (i.e. if you accidentally categorize a 5k run as a College Tour, it will show up in the College Tour listing and when people search for a Tour by zip code.) 7

9 Creating a New Event (Duplicating an old Event): o Step 1: Click on an existing event name in the Document Tree on the left side. o Step 2: On the top-center of your screen, select the Duplicate option to create an exact copy of your event, which will need to be edited with the new event s information. o o Once you have created the new event by duplicating the old one, you will need to update the duplicate with the new information. Event Title Event Summary (shows up in event listing) Content Start Date and Time Location Information (Multiple Fields) Event Type Registration URL (If applicable) Once you have updated all your new event information, save the info and publish the event to your chapter website, which is shown on the next page. 8

10 V. Publishing and Un-Publishing Events Step 1: Publishing a New Event: Once you have created an event by duplicating a previously existing event as described above, you will need to publish your event to your website. Simply right click on the new event, and then select publish document. Your event will now be listed on your chapter page! Step 2: Un-Publishing an Old Event: If an event has been completed and you wish to take it off the site, simply right click on the new event, and then select up-publish document. For any events you are planning to continue in the future (i.e. Pay it Forward Tour), it is best to un-publish the event rather than delete it, and then re-publish it with the new information once the next year s event info is ready. 9

11 VI. Adding Additional Pages to Your Chapter Website Step 1: Right Click on your Chapter Name (Chapter Parent/Main Page), then select Create document here from the menu. Update the page with the new information. Here are the fields you need to update: o Title o Document s alias (what shows up in the web address of the page it will by default take the title and replace spaces with dashes if you leave blank). o Uses template: Make sure to select Default Template. o And of course, the write up the content of the page. o When you are done, click Save. Almost Finished: If your page is all ready to go, right click on the page as it appears in the list on the Document Tree on the left, then select Publish Page. Your new page will then appear in the left menu as an additional sub-page of your chapter website! Contact Brian at or if you have any questions. Have fun with the New Website. Thanks for all you do! 10

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