Ref: Strategic Plan 10-11/ Activity 4.1.a December 1, 2011

Transcription

1 REGIONAL ACTIVITY CENTER/REGIONAL MARINE POLLUTION EMERGENCY, INFORMATION and TRAINING CENTER (RAC/REMPEITC-Caribe) Ref: Strategic Plan 10-11/ Activity 4.1.a December 1, Background National Oil Spill Contingency Planning Workshop Trip Report November 2011 Oranjestad, Aruba Submitted by Véronique Morinière Summary: RAC/REMPEITC-Caribe provided oversight, instruction and management for the implementation and delivery of a workshop to improve the National Oil Spill Contingency Plan of Aruba between the dates of November This activity was funded by the UNDP s Regional Risk Reduction Initative (R3i). 1.1 The Regional Reduction Initiative (R3i) is a project implemented by the United Nations Development Program (UNDP) and funded by the European Union. Its objectives are to develop the local capacities for disaster risk management of the Dutch and British overseas countries and territories in the Caribbean. 1.2 Under the framework of the R3i project, some countries have requested assistance on Oil Spill Preparedness and Response, oil spills being an independent risk as well as a potential component of a larger disaster (hurricane, tsunami ). The REMPEITC was therefore mandated by the UNDP to organize national workshops in some countries requesting assistance on the subject. 1.3 The International Convention on Oil Preparedness, Response and Co-operation (OPRC) 1990 facilitates international co-operation and mutual assistance in preparing for and responding to a major oil pollution incident and encourages countries to develop and maintain an adequate capacity to deal with oil pollution emergencies. As required under the Convention, the International Maritime Organization (IMO) has developed a comprehensive training program in the field of oil pollution preparedness and response, including holding workshops aimed at ensuring the availability of relevant technologies, such as the conduct of a National Oil Spill Contingency Plan Workshop. The REMPEITC regularly provide such workshops in countries of the Wider Caribbean Region, adapting the training programs developed by the IMO to the specific situation of each country. Seru Mahuma z/n, Aviation and Meteorology Building Willemstad, Curaçao rempeitc@cep.unep.org Tel: (599-9) / Fax: (599-9)

2 1.4 Aruba s National Oil Spill Contingency Plan (NOSCP) was last updated in February 1993, and adopted in A National Tier 1 Oil Spill Workshop was organized in 2007 by the REMPEITC: the oil spill response equipment and some resources at risk were identified, though needing to be completed. Since this workshop in 2007, no improvement has been made on the Oil Spill Response Capabilities at the national level. 2. Workshop Objectives The workshop was organized and delivered to 25 participants from various governmental agencies and companies from Aruba. The participants list is attached as Annex 1. The workshop was organized to clarify the organization of Oil Spill Preparedness and Response and to train the response team. The workshop focus, therefore, had the following stated objectives: a) to review the Plan and to identify the status/responsibilities regarding Oil Spill Preparedness and Response b) to develop a local oil spill response committee contingency planning capability involving all stakeholders touched directly or indirectly by an oil spill c) to provide training on the steps of an oil spill response; and d) to develop and to support agency cooperation at the local level and to improve links between stakeholders, industry, NGOs and government. 3. Program 3.1 The course was organised and hosted by the RAC/REMPEITC-Caribe. Funding was provided by the UNDP, in accordance with the letter of agreement between the UNDP and the REMPEITC-Caribe on the implementation of the R3i project, dated November 4, The course was two and a half days in length, composed of lectures and workshop activities. An expert international team of instructors was assembled to provide the course in conjunction with the staff of RAC/REMPEITC-Caribe. 3.3 The course outline is included in Annex 2. 2

3 4. Logistics 4.1 The course materials consisted of: a) Student Manual b) Power Point Presentations, including real situation pictures c) Exercise Material 4.2 The workshop was held at the University of Aruba: University of Aruba J.E. Irausquinplein 4 P.O. Box 5 Oranjestad, Aruba Tel: + (297) Fax: + (297) The instructors stayed at the Westin Resort & Casino, Palm Beach, Aruba. 4.4 Instructors/facilitators for the workshop included: (1) Mr. Carlos Sagrera Environmental Specialist Technical Advisor CIP-OAS Cerrito 532 Suite Montevideo, Uruguay Tel: carlos.sagrera@mtcconsult.org (2) LCdr. Michael L. Rodriguez Consultant & Auditor Safety Training & Consulting PO Box 32, Nine Miles Bull Bay, Jamaica Tel: mlrod@cwjamaica.com (3) Ms. Véronique Morinière IMO Consultant RAC/REMPEITC-Caribe Seru Mahuma z/n, Aviation & Meteorology Building Curaçao Tel: vmoriniere@cep.unep.org 3

4 5. Support 5.1 The Crisis Management Office provided assistance to arrange suitable conference room, refreshments, lunch break services. Specially, Mr. Jaime Donata, Director and Mr. Nico Arts, deputy Director of the Crisis Management Office, provided superb support. This included the organization for the attendance of the local participants and the transportation services for the instructors. 5.2 The Crisis Management Office also provided assistance to print the participants manuals. 6. Activities 6.1 Day 1 Training Day 1 of the session entailed the instruction of the Introductory Level OPRC Course for oil spill response. Presentations by Carlos Sagrera, Michael Rodriguez, and Véronique Morinière throughout the day focused on the subject matter as listed in Annex Days 2-3 Workshop Activities Days 2 and 3 were dedicated to discussions on the assessment and update of the National Oil Spill Contingency Plan, and to a tabletop oil spill exercise. The participants were split into three working groups. Each group comprised of a crosssection of agencies and industry such that no single team would end up with only one agency or group. Each group selected a group leader for each activity. The group leader was responsible for providing a briefing to all participants of the activity outcomes for the group at the conclusion of each activity. A scenario was developed based on the recent RENA case in New Zealand (container ship striking the reef in front of the harbour entrance, resulting in an oil spill). The groups had to develop actions on the organization and deployment of the oil spill response. Additional documents were delivered to the groups during the exercise (list of equipment available in Aruba, international resources, maps ) to give live indications of the situation to the participants. The oil spill scenario and the actions to be developed are included in Annex The workshop concluded with closing statements by the instructors/facilitators and from participants. Certificates were distributed to all participants. 4

5 7. Conclusions and Recommendations 7.1 Participants gained a solid understanding of the decision-making process typically required for a coordinated response. The benefits, limitations, and trade-offs of response techniques were discussed and evaluated specifically to the environmental and economic setting of Aruba. 7.2 It has been recognized that the existing NOSCP from 1993 has never been used, and the recommendations given by this plan never followed. This is due to the fact that this is an old document, written by consultants from the Netherlands, only existing in paper version and thus never distributed. Moreover, it has never been exercised. A presentation from the Crisis Management Office was given, during the review of the plan, to present the existing structure for general crisis management: this structure would be utilised and adapted for an oil spill (Figure 1). This has to be written in the new NOSCP. Figure 1. Organizational Structure for Crisis Management The incident commander for an oil spill is the Fire Department, coordinating and directing the overall response. The on scene commander (Copi Leader) is the Coast Guard on sea, and the Fire Department on land. 5

6 7.3 For now, Aruba relies on the oil company Valero for oil spill response resources. There exist no governmental resources for oil spill response in Aruba. 7.4 Discussions between the different stakeholders and the presenters took place during the 2.5 days of the workshop, and the following recommendations have been made: 1. The new NOSCP should be written, under the responsibility of the Crisis Management Office, the 1 st draft being reviewed by all parties involved. The frequency and participants of national meetings for the development of the NOSCP have to be determined by the Crisis Management Office. 2. National deployment exercises should be organized regularly, with industry and government cooperation. The frequency of these exercises should be determined in the NOSCP (recommended yearly). 3. Environmental Sensitivity Index Maps should be developed and put in annex of the new NOSCP. It was noted to take advantage of the existing GIS facilities recently set up in Aruba. 4. Harbour s authorities (APA) should have containment booms (at least 3 times the length of the largest ship) to primarily contain a spill, should an accident occur. 5. Though Valero is working very closely with the authorities, and is always willing to assist, this cooperation has to be formalized by a written agreement. 6. The government of Aruba should examine the establishment of international agreements for oil spill response resources, whether it be from neighbour countries (Curaçao, Venezuela ) or from oil spill equipment companies (NRC ). 7. Additional training is required: each department participating in an oil spill response should have a group of trained personnel. There is a lack of specialized personnel for oil spill response in Aruba. 8. Aruba Tourism Authority (ATA) should set in place storage facilities for Oil Spill equipment. 9. Representatives from the P&I clubs, the meteorology department, the customs and the legal affairs should participate in the next oil spill committee meetings. 6

7 7.5 A summary of the course evaluations received from the participants can be found in Annex 4. Picture: Participants to the National Oil Spill Contingency Planning Workshop (Oranjestad, Aruba, November 2011) Véronique Morinière IMO Consultant RAC/REMPEITC-Caribe Annex 1 Participants List Annex 2 Course Agenda Annex 3 Oil Spill Scenario Annex 4 Course Evaluation Summary 7

8 Annex 1 Participants List DEPT./ORG. NAME 1 Fire department Edward de Cuba brandweer@setarnet.aw 2 Fire department Gerardo Infanzon brandweer@setarnet.aw 3 Police Jeannette Richardson 4 Police Trudy Hassell gcmhassel@kparuba.com 5 Police Ryan Anthony rfanthony@kparuba.com / ryananthony23@hotmail.com 6 Public Health Ronald Geerman ronald.geerman@aruba.gov.aw 7 APA (Aruba Port Authority) Patrick Geerman Patrick.geerman@arubaports.com / patrickgeerman@yahoo.com 8 Directorate of Shipping Rudy Beaujon rbeaujon@setarnet.aw / anker@setarnet.aw 9 Directorate of Shipping Sonny Hoo hoosonny@yahoo.com 10 Coast Guard Randy Paskel ra.paskel@mindef.nl / r.paskel@yahoo.com 11 Dutch Marines Gerhard den gerharddenengelsman@hotmail.com Engelsman 12 Dutch Marines Peter Bouw pjd.bouw@mindef.nl 13 Public Works Marlon Jacobs marlon.jacobs@bow.aw 14 IVM Gisbert Boekhoudt Gisbert.boekhoudt@aruba.gov.aw 15 IVM Marcel Laclé env.marcel@gmail.com 16 WEB Richard Frank rfrank@webaruba.com 17 WEB Glenn Rock gsrock@webaruba.com / arubarocks@gmail.com 18 Veterinary Services Rodney Bareño rodney.bareno@aruba.gov.aw 19 ATA Ilka Figaroa-Laclé i.figaroa@aruba.com 20 VALERO Richard Simon richard.simon@valero.com 21 VALERO Jairo Bisslik rowind@hotmail.com 22 Dept. of Agriculture, Livestock & Fisheries Angelo Schenker Angelo.schenker@santarosa.aw / info@santarosa.aw 23 SERLIMAR Anastacia Brete mochimi02@msn.com 24 Crisis Management Jaime Donata crisis.mgmt.off@setarnet.aw / Office 25 Crisis Management Office Nico Arts jaimedonata@yahoo.com crisis.mgmt.off@setarnet.aw 8

9 Annex 2 Course agenda National Workshop on Oil Spill Preparedness and Response in Aruba Day 1: Wednesday 16 November, 2011 IMO OPRC Introductory Course for the Response to Marine Oil Spills 08:30 09:00 Registration of participants Facilitator / Presenter 09:00 09:15 00 Welcome / Opening Remarks 09:15 09:30 01 Course Introduction Véronique Morinière, REMPEITC 09:30 10:00 02 Background Knowledge Michael Rodriguez 10:00 10:30 03 International Contingency Planning Arrangements Véronique Morinière, 10:30 10:45 Break 10:45 11:15 04 Oil Spill Properties, Fates & Effects Michael Rodriguez 11:15 11:45 05 Health and Safety Carlos Sagrera 11:45 12:15 06 Command Control & Communications Michael Rodriguez 12:15 13:15 Lunch 13:15 14:15 07 Response Strategies: Carlos Sagrera 7.1 Monitoring and In-situ Burning 7.2 Dispersants 7.3 Containment and Recovery 14:15 14:45 08 Shoreline Cleanup Carlos Sagrera 14:45 15:15 09 Storage and Disposal of Recovered Oil and Waste Michael Rodriguez 15:15 15:30 Break 15:30 16:00 10 Sampling, Evidence Gathering, Liability, and Cost Véronique Morinière Recovery 16:00 16:30 11 Media Management and Awareness Carlos Sagrera 16:30 17:00 Q & A session with general discussion All

10 National Workshop on Oil Spill Preparedness and Response in Aruba Day 2: Thursday 17 November, 2011 Facilitator / Presenter National Contingency Plan Workshop 08:30 09:00 Workshop Objectives Véronique Morinière 09:00 10:15 National Oil Spill Contingency Planning: general Véronique Morinière presentation 10:15 10:30 Polymer products R. Peterson 10:30 10:45 Break 10:45 11:15 Presentation and Review of the existing Aruba Plan Véronique Morinière 11:15 12:00 Roundtable for remarks to get feedbacks of the review: Véronique Morinière Identification of the responsibilities, resources, legal tools 12:00 12:30 Oil Spill Scenario Carlos Sagrera 12:30 13:30 Lunch 13:00 14:30 Workshop Activity 1: Estimate Oil Fate and Behavior Michael Rodriguez 14:30 15:00 Discussion/Presentation of Activity 1 Results All 15:00 15:15 Break 15:15 16:30 Workshop Activity 2: Defining the Environmental Carlos Sagrera Resources at Risk 11:45 12:15 Discussion/ Presentation of Activity 2 Results All 10

11 National Workshop on Oil Spill Preparedness and Response in Aruba Day 3: Friday 18 November, 2011 Facilitator / Presenter National Contingency Plan Workshop, continued 08:30 09:00 The organization of a response : summary of the steps Michael Rodriguez 09:00 10:00 Workshop Activity 3: Defining the Response Options for Consideration 10:00 10:15 Break Carlos Sagrera and Michael Rodriguez 10:15 10:45 Discussion/Presentation of Activity 3 Results All 10:45 11:45 Workshop Activity 4: Defining the Tactics for the Response Carlos Sagrera and Michael Rodriguez 11:45 12:15 Discussion/ Presentation of Activity 4 Results All 12:15 12:45 Workshop review / Presentation of Certificates Véronique Morinière 11

12 Annex 3 Oil Spill Scenario Oil Spill Scenario 1. SITUATION TABLETOP EXERCISE On Thursday 17 th November 2011 at AM, the Panamax Vessel M/V RENA coming to the port of Oranjestad calls their Agency S.E.L. Maduro & Sons and reports having problems with the Main Engine. Situation Report: Latitude: N Longitude: W Wind: 10 knots from the SW Current: 0,5 knots from 120 Cargo Vessel Arrival Schedule VESSEL NAME VESSEL TYPE Cargo Vessels in Aruba ESTIMATED ARRIVAL DATE Paranga V329 Container 11/14/2008 Late PM RENA MV Container 11/18/2008 Late PM Paranga V330 Container 11/20/2008 Early PM ESTIMATED TIME OF ARRIVAL 12

13 General characteristics Type: Container ship Tonnage: 38,788 GT 16,454 NT 47,231 DWT Length: 236 m (774 ft) Beam: 32.2 m (106 ft) Draught: 12 m (39 ft) (max) Depth: 18.8 m (62 ft) Installed power: Cegielski-Sulzer 8RTA76 (21,996 kw) Propulsion: Speed: Fixed pitch propeller Bow thruster Bunker: IFO Tons Gasoil 400 Tons 21 knots (39 km/h; 24 mph) Capacity: 3,351 TEU Crew: 20 Owner: Daina Shipping Co. Charterer: Mediterranean Shipping Company S.A. (MSC) Port of registry: Monrovia, Liberia 13

14 2. INCIDENT About AM on Thursday 18 November, Rena struck the Reef at the enter of the port and grounded en route from Colon to Oranjestad. Two of its cargo holds are flooded and several breaches have been identified in the hull. A light sheen of oil detected in the surrounding water on Thursday was hydraulic oil from the vessel s engine, which was able to be dispersed easily. The vessel is approximately on a 14 degree list (or lean), but is stable on the reef. An oil leak was detected late on Thursday evening. The oil slick stretches 1,500 to 2,000 metres from the vessel in a narrow ribbon. Oiled birds on the water have been confirmed today in relation to the grounding of the vessel Rena off the coast of Aruba. There have not been any confirmed reports of oiled seals so far. Weather condition November: Thursday to Friday, Southwest wind 10 knots easing to variable 5 knots in the morning. Becoming northwest 10 knots for a time in the afternoon. Slight sea becoming smooth in the morning, then slight again for a time in the afternoon. Fine at first, but fair visibility in few showers possible from afternoon. 3. ACTIONS TO BE DEVELOPED BY EACH GROUP FIRST STEP a) Develop the Unified Command. It must be composed of representatives of the Crisis Management Office Aruba, Aruba Port Authority, Coast Guard, environmental authorities, the owner, OSRO, P&I Club, etc. Designation On- Scene-Coordinator/Commander. It should consider the ICS as attached (from Trinidad and Tobago NCP) but adapted with the reality of the Aruba organization. b) Determine and prioritize the response objectives c) Make the initial assessment for the first and second day. Determine the level of the emergency (Tier one to three). According item 5. d) Identify sensitive resources at risk. Exposure of vulnerable sites and resources to oil (Delivery with 2007 data) e) Decide whether to perform aerial observation (cost, crew, aircraft and/or helicopter) 14

15 4. CONDITIONS ON BOARD THE VESSEL The Aruba Port Authority (or Coast Guard) take control of the situation on board. The M/V RENA could not disengage the stranding throughout Wednesday and early Thursday. A salvor (Dutch Svitzer) was appointed on Wednesday afternoon and notices have been issued to the owner of the cargo vessel. If there are adecuacy equipment (Inventory and location dated Delivery) and conditions actions may be taken on Saturday 19 th morning. Require inspection by Port State Control Authority and Classification Society. 5. CONDITIONING The spill impacted the coast. The vessel will settle aground in this initial position during one week. 6. ACTIONS TO BE DEVELOPED BY EACH GROUP SECOND STEP According to the effect of Physical conditions on oil and spill response options for the first week after the incident, develop an appropriate response capacity for: a) Explain the response strategy for clean-up operations b) Specify the measures needed to salvage the vessel and its cargo c) Define the equipment needed for the clean-up options at sea, the coral reef and the shoreline d) Develop considerations about the use of dispersants. e) Explain the waste management strategy that you will use. f) Determine availability and cost of the equipment and team required. g) Define the termination of the clean-up effort. 15

16 8. ACTIONS TO BE DEVELOPED BY EACH GROUP THIRD STEP a) Make a cost estimate of your efforts assuming 8 days of activities at sea and 15 on land. b) Make considerations about the eventual regional support (Netherlands and Venezuela) c) Explain your media strategy and write the initial and final release d) Make your considerations about the relationship with the community during the incident. e) Make a list of lessons learned from the exercise that will improve the NCP. Final remarks about the need to update the NCP of Aruba ASAP. 16

17 Annex 4 Course Evaluation Summary, National Oil Spill Contingency Plan Workshop, Aruba, Feb 16-18, 2011 A Seminar Objectives Did not Met in Fully Did not Met in Fully meet part met meet part met Not scored Total evaluations 1 Background Knowledge 6% 22% 72% International Contingency Planning 6% 38% 56% Oil Spill Properties, Fates & Effects 6% 22% 72% Health & Safety 6% 33% 61% Command, Control & Communications 0% 56% 44% Response Strategies 0% 33% 67% Shoreline Clean-up 0% 28% 72% Storage & Disposal of Recovered Oil & 6% 39% 56% Sampling, Evid, Liability, Cost Recovery 6% 67% 28% Media Management & Awareness 0% 33% 67% National Oil Spill Contingency Planning: 0% 41% 59% Presentation and review of the Aruba Plan 6% 44% 50% Exercise 0% 40% 60% Comments 1. The crisis management office should think about OPRC Level 1 and 2 courses. 2. Involve more stakeholders. Legal framework partly mentionned. 3. Waste is important but there must be more recovery options. Costs are all estimates a price list would be very helpful with contact info on where to purchase equipment. 4. Need more time for the workshop and less theory (or more compact). B 1 Overall Evaluation of the Seminar What sessions need improvement, if any? How could they be improved? Yes No Comments 1. Safety management, Media strategies, Timeframe importance. 2. Public Health & Safety. 3. If the National Contingency Plan is a living document, next seminar, responsible entities have their sessions. 4. Health and Saftey. 5. Communication of command control: more info. 6. The sessions were ok. 7. More shoreline clean-up tips, videos, pictures. Also more time for exercise. 8. Exercise took much more time than expected. 9. Health and Safety, must go more in depth. 2 List in order the sessions which are most important to you. 1. Communication. 2. General information sessions. 3. Use of chemicals and its consequences. 4. Sessions 12, 6, 4 and Oil spill properties and fates, Health and Safety, Command control and Strategies 6. All. 6. Exercises. 7. Communication, Clean-up tactics and procedures. 8. Initial Oil Spill Information & Clean-up standards + strategies. 9. Beach clean-up, containment. Are there topics not covered in this seminar 3 which h you feel should be included? d? (If yes, 47% 53% please list) 1. Safety issues. 2. Short term and long term consequences after exposure with chemicals and fumes. 3. Legal framework. 4. Consequences on Health after chemical exposures. 5. Aruban legislation topic regarding possible oil spill and regarding international convention. 6. Most recent oil recovery technology. 7. Organisation of clean-up parties (e.g. how many, structure, etc...) 4 Are there topics which you feel were not appropriate to this seminar? 0% 100% 1. Safety issues, communication (effective). C Seminar Organization / Administration 1 Were the facilities adequate for this kind of seminar? (Please explain) 100% 0% 1. Room was adequate. 2. It is quiet and calm and very profesionnal. There were not any kind of disturbance like you would axpect in a university. 3. Yes but could have had more technology (like a lab) to work more hands on and visually. 4. Enough room. 5. (maybe a bigger classroom) 2 Was the number of participants appropriate for this kind of seminar? (Please explain) 94% 6% 1. Enough people to make more than one group. 3 groups total, for better or different perspectives. 4. It was the appropriate size. Not too large, not too small. Everybody could communicate easily with each other because of the size of participants. 5. Could have been a little bit more. 6. Gov / Customs / Meteo missing. 3 Was the seminar organization / administration supportive of the aims and objectives of the seminar? (Please explain) 94% 6% 1. It would be nice to target the "new comers without knowledge of oil spill" and give them some general informations regarding the upcoming workshop. That way one would be more prepared for the workshop regarding "terminology". 2. Lots of experience by the organisation which can be used. 4 Was the seminar length appropriate?. Please explain or comment on length of instructional days, overall seminar length, length of exercises, etc. 59% 41% 1. If more time was available, exercices would have more time. 2. One additional day would have been nice since we were short of time. 3. Seminar could maybe be 3 full days. More time for exercises. 4. Exercise should take more time. 5. A lot of info condensed in a relative short time (for new ones). 6. Exercises need more time for proper adressing and debriefing of questions or issues. 7. Too short time for all information given. 8. Yes, it was nice to have it finish on a Friday. 9. Could have streched in out a little bit more so that each individual day wasn't super long, but it worked very well. 10. Needed more practical exercises.11. More length of time for exercises. Keep in mind timeframe taking more than on schedule can create inconveniences 12. The length of exercises can be longer. 13. Less theory, more time for the workshop. 5 Was the information regarding the objective, scope and subject areas you received prior to the seminar sufficient? (If no, please specify) 65% 35% 1. The 1993 National Contingency Plan could have been sent prior to the seminar. 2. It would have been nice to sent out at least the National Contingency Plan (1993) in advance for review for the participants that have no prior experience with this subject. 3. Personnally would have wanted more but it might have gotten lost in all the information. 4. Suggestion: provide the info earlier so that the groups have more time to understand easily instead of during an exercise. 6 7 Would a pre-seminar reading assignment or exercise prove useful? Do you have any suggestions for improving the administrative arrangements for future seminars similar to the one you are now participating in? (Please specify) 88% 12% 13% 88% 1. Personally I did it myself not too much though. 1. More technology like a smart board with available videos. 8 Do you see any need for further assistance from IMO in the delivery of similar seminars or other training seminars? 87% 13% 1. Do not know. 2. With the National Contingency Plan. 3. Tier 1 and other. 4. For giving more knowledge about the different regulations. For stimulating the development and implementation of the National Contingency Plan. 5. Methods and technology keep being renewed and revised. 6. We need the assistance, we are just starting. 7. To monitor exercises and evaluate.