DIRECTOR: FACILITIES REF: 01/06/2015

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1 DIRECTOR: FACILITIES REF: 01/06/2015 Salary: An all-inclusive salary of R per annum. The package includes a basic salary (70% of package) and a flexible portion that may be structured in terms of the Senior Management Service Handbook Requirements: A relevant undergraduate qualification (NQF 7) in a sport related discipline (preferably with a specialization/focus on sport facility management) coupled with 5 years of appropriate experience at a middle/ senior management level A multi-skilled, dynamic, selfmotivated professional with well-developed, proven leadership and management abilities Thorough knowledge of the sporting environment in South Africa Excellent managerial, organizational and writing skills The ability to interact at a high level A Code 08 driver s license and willingness to travel Core Management Competencies: Strategic Capability and Leadership Financial Management skills, People Management and empowerment skills Programme and Project Management skills Problem solving and analysis, as well as Change Management Policy development and implementation skills. Duties: Manage the planning, advocacy and technical support for the provisioning of sport and recreational facilities Provide strategic leadership pertaining to the planning, advocacy and technical support for the provisioning of sport and recreational facilities Develop and update a policy framework (national plan) on the building, upgrading and maintenance of sport and recreation facilities and infrastructure Develop and implement interventions to increase, improve and maintain sport and recreation facilities and infrastructure Develop delivery mechanisms to increase, improve and maintain sport and recreation facilities and infrastructure Manage and monitor the sport and recreation facility projects that SRSA are responsible for, including regular reporting on status and progress Ensure integrated planning, advocacy and technical support for the provisioning of sport and recreational facilities Liaise between relevant Departments, Provincial and Local Government and Municipalities in order to ensure an integrated approach to facilities planning Ensure integration of service delivery / planning Monitor utilization of existing facilities Ensure provisions of Safety at Sport and Recreation Events Act of 2010 are adhered to Represent the Department at all policy forums regarding sport and recreation facilities Advise stakeholders, SRSA Ministry and Management on sport and recreation related issues Ensure the effective and efficient utilization of resources allocated to the Unit including, human, financial and other resources Oversee the Directorate s budget and resources in accordance with the Public Finance Management Act (PFMA) of 1999 and Treasury Regulations. For post-related enquiries, please contact Prof C Singh, tel. (012) For general enquiries, please contact Ms SJ Boonzaaier, tel. (012)

2 DEPUTY DIRECTOR: BUDGETING AND REPORTING REF. 02/06/2015 Salary: An all-inclusive salary of R per annum. The package includes a basic salary (70%/75% of package) and a flexible portion that may be structured in terms of the Middle Management Service Guidelines Requirements: Candidates must have as a minimum qualification a Bachelor s degree or a National Diploma in Financial Management (NQF 6) with at least 3-5 years full time experience in finance on BAS, budget preparation and DORA reporting as well as preparation of financial statements for National Departments Must have experience in the field of the Medium Term Expenditure Framework Applicants should be good communicators with excellent analytical and writing skills who can interact at high profiled levels Applicants should preferably be in possession of a Code 08 driver s license Should have credible knowledge of Public Finance Management Act Skill in using a computer with word processing, spreadsheet, and other business software to prepare reports, memos, summaries and analyses. Duties: Oversee the compilation of the departmental budget exercise, monitor spending against the budget and reporting in terms of the PFMA Ensure continuous availability of cash resources and the reconciliation thereof Oversee the development and implementation of financial policies, procedures and internal controls Compile the departmental financial statements (IFS & AFS) and monthly reports to National Treasury Make inputs for the preparation of Audit Committee meetings Prepare the sub-directorate s annual budget and manage the allocated funds in accordance with the Public Finance Management Act (PFMA) of 1999 and Treasury Regulations Attend to audit queries Handle internal and external queries in relation to budget and reporting issues Supervise, mentor, evaluate, give feedback to, discipline and coach sub-ordinates Assume responsibility for an effective, efficient and transparent system of financial and risk management and internal control within the directorate. For post-related enquiries, please contact Ms S Mondile, tel. (012) For general enquiries, please contact Ms N Zinganto, tel. (012)

3 NETWORK ADMINISTRATOR REF: 03/06/2015 Salary: R per annum. Requirements: A relevant IT National Diploma or Bachelor degree (NQF level 6), plus 3-5 years technical experience in installations, support, networking, troubleshooting, etc. is essential Certified Novell Engineer (CNE) or CNA-qualified with 5 years technical experience as a System Administrator or LAN Administrator Knowledge of edirectory (Novell) In-depth knowledge of IT networking Knowledge of Microsoft servers will be advantageous (the anti-virus and TMS systems run on Win2003) Experience in Novell Groupwise as well as in ZenWorks Certification in IT best practice (ITIL, COBIT, ISO etc) will be an added advantage. Duties: Install, configure and maintain the Department's LAN server and workstations Manage performance and maintain security of LANS Act as primary departmental interface with vendors and provide internal analysis and support Manage performance of a multiple hardware and software platform interface at the most complex level Manage the acquisition, installation and maintenance of the organisation's local area networks and wide area networks Analyse products and recommend use of new products and services to senior management Manage LAN/WAN performance and security Establish and implement policies and procedures for LAN/WAN usage throughout the organisation Manage IT systems Manage IT projects Integrate IT systems Support and maintain user/server applications and services Improve current systems. For post-related enquiries, please contact Mr M Seloane, tel. (012) For general enquiries, please contact Ms M Mokoena, tel: (012)

4 Salary: R per annum. MAINTENANCE MANAGER REF: 04/06/2015 Requirements: Applicants must have a relevant National Diploma or Bachelor s degree in the field of Business Administration or an appropriate National Engineering Certificate (NQF Level 6) coupled with 3 5 years full-time appropriate experience in managing the procurement, maintenance and utilization of office accommodation A candidate must have a solid foundation in the principles and procedures of this area, including best practices in this arena He/she must be a good communicator with excellent organizational and writing skills who can interact at high profile levels. Duties: Develop, maintain and implement policies pertaining to office accommodation Continually evaluate the strategy and procedures established and implemented to secure SRSA assets and the safety of staff and visitors and to implement improvements if and when necessary Identify potential risks in the accommodation of SRSA and put measures in place to address the identified risks and to document such measures as per the requirements of the OHS Act Develop contingency plans in conjunction with the Security Manager for the safe evacuation of the building in case of emergency Implement and maintain a system of effective control of the utilization and moving of equipment both inside and outside the SRSA accommodation Consider the recommendations of responsible Government agencies and implement these recommendations if and when necessary, updating SRSA policies accordingly Manage the procurement, maintenance and utilization of office accommodation Ensure that the accommodation needs of the SRSA are adequate and that it meets the standards of the Occupational Health and Safety Act with regard to safety, maintenance, cleaning and hygiene Provide furniture needed by staff to perform their official duties and to facilitate the maintenance thereof Manage the provision of cleaning services Continually evaluate the services being provided by external service providers to ensure value for money and to implement corrective action if and when necessary Authorise building renovations, maintenance and repairs in line with the strategic requirements of the SRSA Inspect renovations, maintenance and repairs and sign off when completed Manage the provision of hygiene ser vices Continually evaluate the services provided by external hygiene service providers to ensure value for money and to implement corrective action when necessary Provide expert technical advice and guidance to the executive management regarding property management and maintenance Develop longterm strategies regarding the property requirements of SRSA in line with the business needs of SRSA. For post-related enquiries, please contact Mr R Le Roux, tel: (012) For general enquiries, please contact Mr K Rikhotso, tel: (012)

5 Salary: R per annum. GRAPHIC DESIGNER 2 POSTS (3 YEAR CONTRACT POSITIONS) REF: 05/06/2015 Requirements: Relevant Bachelor s degree or National Diploma (NQF Level 6) in Graphic Design with 3-5 years experience working in an agency or magazine environment in the field of graphic layout, print and web designs (print and digital) The successful candidate must have a flair for design, be up to date with the latest trends in design and possess excellent computer abilities and be skilled in working with Photoshop CS6, Dreamweaver, Indesign, and have a working knowledge of HTML. Must have experience dealing with publication suppliers including printers and have a working knowledge of printing processes Candidates will be required to present portfolios during interviews. Duties: Conceptualize designs and layouts for brochures, reports and other publications both electronic and printed Prepare mockups and storyboards for presentation Do multi-page magazine layout Prepare and manage newsletters Prepare sketches and drawings for use in preparing print material Do photography when required for publications and print material Liaise with printers and other publishing suppliers. For post-related enquiries, please contact Mr T Lejaka, tel. (012) For general enquiries, please contact Ms M Mokoena, tel. (012)

6 ASSET MANAGER REF: 06/06/2015 Salary: R per annum. Requirements: Relevant Bachelor s degree or National Diploma (NQF Level 6) in Logistics with 3-5 years experience in Asset management and Supply chain management The successful candidate must have good working knowledge of the Public Finance Management Act, Treasury Regulations, Logis, Logis-online and the relevant enquiry funtions of BAS Good planning and organizational skills The integrity to keep information confidential Computer literacy, with word processing, spreadsheet, and other business software to prepare reports, memos, summaries and analyses Excellent verbal and written communication skills including active listening skills and in presenting reports and recommendations Ability to establish and maintain harmonious working relationships with co-workers, staff and external contacts, and to work effectively in a professional team environment Ability to handle a high level of complexity as well as high work volumes within the work environment Skill in negotiating issues and resolving problems Ability to deal with confrontational situations with composure Duties: Apply strategies for planning of asset upgrades to meet productivity demands and monitor the application of replacement strategies in terms of the budget Monitor the system for managing asset upgrades to meet productivity demands Develop and implement an asset maintenance plan Develop and implement an asset disposal plan and monitor the application thereof as prescribed by National Treasury Ensure accurate recording, valuation and reporting on assets Ensure the maintenance and reconciliation of the departmental assets and related asset registers and records Manage the movement of assets Serve as Loss Control Officer For post-related enquiries, please contact Ms CP Howes, tel. (012) For general enquiries, please contact Ms N Tshabalala, tel. (012)

7 SENIOR SPORT AND RECREATION CO-ORDINATOR: INTERNATIONAL EVENTS REF: 07/06/2015 Salary: R per annum. Requirements: The overall purpose of this job is to execute and lead projects related to managing and co-ordinating support for approved major events Applicants must have a Bachelors Degree or National Diploma (NQF Level 6) in Sports Management coupled with 3-5 years of full-time experience in sports programmes implementation, including the management thereof Candidates must be in possession of a Code 08 driver s licence and be willing to travel Candidates should have thorough knowledge of the South African sporting environment, experience in planning and project management, effective verbal and written communication skills, excellent time management, and must be prepared to work over weekends. Good interpersonal skills are a must. Duties: Provide input into budgets for major events and help manage expenditure according to these budgets Co-ordinate and manage the relevant intra-governmental arrangements covering all aspects of approved major events Translate into operational reality the strategic vision of the Directorate as espoused by the Director Render available support to identified major events in cooperation with the relevant National Federation, including conferences, conventions, meetings, seminars, exhibitions, trade shows, festivals and other events, as per the strategy and intent of SRSA Keep abreast of international event best practices Liaise between national and international sport and recreation stakeholders. Implement the National Sport Tourism Strategy of the department. Assist in the Co-ordination processes to obtain Government support for the initiation of bidding processes Assist National Federations / sports organisations who are bidding / hosting - to understand and adhere to the Bidding and Hosting Regulations. Assist with the facilitation of visas (incoming) & passport services between stakeholders and Department of Home Affairs. Assist with the procurement of relevant Note Verbale for Ministry and SRSA staff for official travel via DIRCO For post-related enquiries, please contact Ms M Marx, tel. (012) For general enquiries please contact Ms M Mokoena, tel. (012)

8 ADMINISTRATIVE OFFICER: EMMINENT PERSONS GROUP (3 YEAR CONTRACT) REF: 08/06/2015 Salary: R per annum. Requirements: Candidates should at least have a Bachelor s degree or National Diploma (NQF6) in Business Administration 2-3 year s appropriate experience Credible knowledge in the field of record, event and office management which may affect the operations of the Eminent Persons Group Committee (EPG) Duties: Assist in consultation with the Committee Secretary: Eminent Persons Group to draft agendas Ensure that all minutes of all Committee and Sub Committees meetings are filed Ensure that in consultation with the Committee Secretary: Eminent Persons Group that all actions are noted and decision registers are completed and approved by the Chairperson Ensure that all actions and decision to be followed up are circulated to Committee members Assist the Committee Secretary: Eminent Persons Group with the consolidation of reports and presentations Assist with the circulation of general information from the Chairperson to the members Assist with the ing of ballots on important matters that cannot be delayed until the next meeting Ensure that proper record management frameworks are in place and maintained Records to be maintained include details include details of members, travel and accommodation, founding documents committee meeting minutes financial reports and reports and other official records Compile and maintain a current Committee Directory Assist with compilation, circulation, maintenance and monitoring of a calendar of important dates for the Committee Assist with the provisioning of the necessary SRSA documents required by the EPG Make all logistical arrangements in respect of meeting / or conference venue, flights, accommodation, meals and technical requirements Assist with information pertaining to the compilation of reports/ submissions/ Cabinet Memos to the Director General for onward submission to clusters and Cabinet. For post-related enquiries, please contact Dr W Basson, tel. (012) For general enquiries, please contact Ms N Tshabalala, tel: (012)

9 STATE ACCOUNTANT: EXPENDITURE MANAGEMENT Ref: 09/06/2015 Salary: R per annum. Requirements: A Bachelor degree or National Diploma (NQF Level 6) in Financial Management or any other relevant qualification 2-3 years experience of full time experience in Finance on BAS and PERSAL Thorough knowledge of PFMA, and Treasury Regulations Planning and project management skills The ability to maintain composure under pressure, while meeting multiple deadlines Computer literacy, with word processing, spreadsheet, and other business software to prepare reports, memos, summaries and analyses Excellent verbal and written communication skills including active listening skills and in presenting reports and recommendations Ability to establish and maintain harmonious working relationships with coworkers, staff and external contacts, and to work effectively in a professional team environment Ability to handle a high level of complexity as well as high work volumes within the work environment An in-depth appreciation of business ethics and the capability to maintain a high level of confidentiality and sensitivity regarding work issues. Duties: Manage accounts by implementing the data coming to the payroll system from various sources; summarize and balance payroll monthly Oversee payroll control reports Operate BAS/PERSAL system transactions and ensure payments are timeously and accurately verified and executed Clearing and balancing of various accounts and responsible for the correct classification of expenditure according to the new economic Reporting Format Provide inputs for the financial statements Analyze and review financial documents, detecting inaccurate information on the financial status of SRSA, recording mechanisms, inappropriate approval procedures etc. Assist with the SARS PAYE reconciliation processes Research and analyze transactions to resolve problems Handle internal and external queries in relation to payments Compile monthly and annual or when needed expenditure reports according to established accounting techniques and procedures, regulatory requirements and SRSA policies Train assigned employees in their areas of work in expenditure management, including required documentation, updated procedures, methods, techniques, and the set up and use of computer programs For post-related enquiries, please contact Ms S Mondile, tel. (012) For general enquiries, please contact Ms N Zinganto, tel. (012)

10 ASSET ADMINISTRATOR REF: 10/06/2015 Salary: R per annum. Requirements: A Bachelor s degree or National Diploma (NQF Level 6) in one of the following fields: Finance/Accounting/Purchasing/ Administration Relevant experience in Supply Chain Administration/ Purchasing Management, plus electronic administration of a procurement system Good knowledge of the PFMA, PPPFA and Treasury Regulations Multi-skilled in the Procurement Administration environment A solid operational understanding of LOGIS and BAS Computer literacy in MS Word, PowerPoint and Excel The ability to work under pressure. Duties: Capture new requisitions on the LOGIS system Co-ordinate and conduct stock takes Ensure effective management of the asset and or roaming store File requisition documents Provide inputs to the disclosure notes for the interim and year-end submissions Process all transactions on LOGIS in the following areas: Orders; supplier banking details; transit; payments; and system administration Draft correspondence regarding queries Reconcile accounts on a monthly basis Attend to audit queries. For post-related enquiries, please contact Ms CP Howes, tel. (012) For general enquiries, please contact Ms V Segodi, tel. (012)

11 SPORT AND RECREATION CO-ORDINATOR: SERVICE PROVIDERS (FUNDING) REF: 11/06/2015 Salary: R per annum. Requirements: The overall purpose of this job is to assist with programmes to fund and monitor sport and recreation structures. Applicants must have a Bachelors Degree or National Diploma (NQF Level 6) in Sports Management and three to five years of full-time experience in sports programmes implementation, including the management thereof. Candidates must be in possession of a Code 08 driver s licence and be willing to travel. Candidates should have thorough knowledge of the South African sporting environment, experience in planning and project management, specifically in the area of funding and monitoring management, effective verbal and written communication skills, and must be prepared to work over weekends. Duties: Assist with the development and maintenance of a framework to fund and monitor sport and recreation structures through assisting with the development and maintenance of a framework and policies to increase and improve the funding and monitoring of sport and recreation structures, maintaining a comprehensive database of all relevant stakeholders and applying the provisions of the SRSA Funding Policy and other related policies Assist with the development and maintenance of a funding and monitoring delivery mechanism Assist with the efficient delivery of funding and monitoring objectives Report regularly on the status and progress of funded and monitored projects Keep abreast of the Directorate s and international best practices with regard to implementation of the funding and monitoring of S&R structures Liaise with stakeholders Develop and implement appropriate interventions in line with the Directorate s strategies and stakeholder needs. For post-related enquiries, please contact Mr M Matlala, tel. (012) For general enquiries please contact Ms M Mokoena, tel. (012)

12 SECRETARY TO THE DIRECTOR: HUMAN RESOURCE MANAGEMENT REF: 12/06/2015 Salary: R per annum. Requirements: This position is suited for multi-skilled, dynamic, self-motivated individuals with excellent organizing skills Knowledge of and/or experience in project management will be an added advantage Candidates should be in possession of Grade 12 plus 2-year diploma (NQF 5) in Office Administration, coupled with at least 1-2 years appropriate/relevant experience Good communicator with excellent writing and listening skills Computer literacy (eg MS Word, Excel, PowerPoint, , etc) Good telephone etiquette Sound organizational and people skills Ability to work independently and handle confidential matters Ability to maintain composure under pressure while meeting multiple deadlines. Duties: The overall purpose of this position is to provide secretarial support, including receptionist duties, where applicable Manage the diary Manage documents, administer and maintain a filing management system for the Director; Internal Audit and the unit where required Attend to the management of the office administratively on a day-to-day basis Liaise with departmental officials, other Government agencies, stakeholders and the public as required Provide logistical and administrative support, such as acknowledgement of correspondence and preparing draft responses Arrange the traveling, accommodation, subsistence and travel claims and refunds Process all invoices that emanate from the activities of the work of the Director: Internal Audit Remain up to date with regard to the prescripts/ policies/ and procedures applicable to his/her work terrain to ensure efficient and effect support to the Director: Internal Audit Administer matters like the leave register and telephone accounts Compile monthly updating reports Request equipment, stationery and other office materials and ensure the safekeeping and maintenance thereof Attend to any other matters of general administration. For post-related enquiries, please contact Ms SJ Boonzaaier, tel. (012) For general enquiries, please contact Ms V Segodi, tel. (012)

13 INFORMATION TECHNOLOGY HELPDESK TECHNICIAN REF: 13/06/2015 Salary: R per annum. Requirements: Applicant must be in possession of a Grade 12 certificate. A+ and N+ or relevant Microsoft qualification will be an advantage. 1-2 years demonstrable work experience in helpdesk operations and support Experience with Windows XP/7/8 support and installation. Microsoft office and support. Technical troubleshooting skills. Time management and prioritization. Knowledge of basic computer hardware and software, networking protocol, various networks, such as LAN, WAN, VLAN and WLAN Knowledge and understanding of telecommunications The ability and preparedness to work after hours when required Sound knowledge of current desktop technologies and the ability to apply new technologies/ methods as they become available. Good communication (verbal and written) and interpersonal skills, with a focus on rapport-building, listening and questioning skills Documentation skills Working knowledge of a range of diagnostic utilities. Duties: Field incoming help requests from end users via both telephone and in a courteous manner and logging the issue in a help desk management system (GLPI) Track issues to resolution and update the internal knowledge base. Prioritise and schedule problems Escalate problems (when required) to the appropriately experienced technician Record track and document the helpdesk request problem-solving process, including all successful and unsuccessful decisions made and actions taken, through to final resolution Apply diagnostic utilities to aid in troubleshooting Access software updates, drivers, knowledge bases, and frequently asked questions resources on the Internet to aid in problem resolution Identify and learn appropriate software and hardware used and supported by the organization Perform handon fixes at the desktop level, including installing and upgrading software, installing hardware, implementing file backups, and configuring systems and applications, installing anti-virus software Perform preventative maintenance, including checking and cleaning of workstation, printers and peripherals. For post-related enquiries, please contact Mr R Le Roux, tel. (012) For general enquiries, please contact Mr K Rikhotso, tel: (012)

14 SUPPLY CHAIN ADMINISTRATOR (2 POSTS) REF: 14/06/2015 Salary: R per annum. Requirements: A Grade 12 certificate and a 2 year Diploma (NQF 5) in Logistics Management, Supply Chain Management or Purchasing, coupled with 1 2 years experience in financial administration and supply chain administration, plus electronic administration of a procurement system Credible knowledge of the PFMA and Treasury Regulations, as well as the principles and procedures for SCM administration Computer literacy in MS Word, PowerPoint and Excel Basic knowledge of LOGIS and BAS Good communication skills Excellent interpersonal skills. Duties: Process all transactions on LOGIS in the following areas: Orders Supplier banking details Transit Replenish stores items Receive, record and issue goods and stationery Posting on Logis and Logis online * Calculate and complete bin cards * Petty cash * Conduct regular stocktaking and maintain stores Maintain correct stock levels Draft correspondence regarding queries. For post-related enquiries, please contact Mr I Tlhasedi, tel. (012) For general enquiries, please contact Ms N Tshabalala, tel. (012)

15 INSTRUCTIONS TO APPLICANTS Please Note: All candidates must be South African Citizens or Permanent Residents. Short listed candidates will be vetted and the appointments will be subject to positive vetting results. We encourage all applicants to declare any criminal and or negative credits records. Sport and Recreation South Africa is an equal opportunity and affirmative action employer. It is our intention to promote representivity in the Department through the filling of posts and we reserve the right not to fill a position. Applications must be submitted on Form Z.83, obtainable from any Public Service department and should be accompanied by a comprehensive CV indicating three reference persons with the following information: name and contact numbers as well as an indication of the capacity in which the reference is known to the candidate, certified copies of qualifications as well as certified copy of an Identity Document and drivers license where required. Failure to submit all the required documents will lead to your application not being considered. Correspondence will be limited to successful candidates only. Short-listed candidates must avail themselves for an interview on a date, time at the venue to be determined by Sport and Recreation South Africa. All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by Sport and Recreation South Africa. Following the interview and technical exercise, the selection committee will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA Directive on the implementation of the competency based assessments. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency tools. Please forward your application, quoting the relevant reference number, to the Human Resource Directorate, Sport and Recreation South Africa, Private Bag X896, Pretoria No faxed or e- mailed applications will be accepted. For hand deliveries: 66 Regent Place, Cnr Queen and Madiba Streets, Pretoria Each application must be accompanied by the relevant documentation as indicated above. Closing date: 20 July If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful. 15