Asset Management Plan

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1 Asset Management Plan December pages

2 Bass Coast Shire Council Asset Management Plan Pathways within road reserves Assets Department December,

3 TABLE OF CONTENTS EXECUTIVE SUMMARY 5 INTRODUCTION 7 IMPLICATIONS OF THE ROAD MANAGEMENT ACT BACKGROUND 10 OWNERSHIP GOALS AND OBJECTIVES 13 PLAN FRAMEWORK 14 BASIC AND ADVANCED ASSET MANAGEMENT 14 LEVELS OF SERVICE 14 BACKGROUND 14 CUSTOMER EXPECTATIONS 15 LEGISLATIVE REQUIREMENTS 15 CURRENT LEVELS OF SERVICE 16 B.1 SERVICE OPERATIONS - FOOTPATHS AND EDGE DEFINERS 16 B.2 SERVICE OPERATIONS - INTERVENTION LEVELS 18 DESIRED LEVEL OF SERVICE & PERFORMANCE MEASURES 21 FUTURE DEMAND 23 DEMAND FORECAST 23 CHANGES IN TECHNOLOGY 25 DEMAND MANAGEMENT PLAN 25 WORKS PROGRAM 25 LIFECYCLE MANAGEMENT PLAN 27 BACKGROUND DATA 27 ROUTINE MAINTENANCE PLAN 33 RENEWAL/REPLACEMENT PLAN 35 CREATION AND UPGRADE PLAN 37 DISPOSAL PLAN 38 FINANCIAL SUMMARY 39 FINANCIAL STATEMENTS AND PROJECTIONS 39 FUNDING STRATEGY 40 VALUATION FORECASTS 44 KEY ASSUMPTIONS IN FINANCIAL FORECASTS 46 3

4 ASSET MANAGEMENT PRACTICES 48 ACCOUNTING/FINANCIAL SYSTEMS 48 ASSET MANAGEMENT SYSTEMS 48 INFORMATION FLOW REQUIREMENTS & PROCESSES 50 OVERALL RISK ASSESSMENT 50 PLAN IMPROVEMENTS AND MONITORING 51 PERFORMANCE MEASURES 51 IMPROVEMENT PROGRAM 51 MONITORING AND REVIEW 52 REFERENCES 53 APPENDICES 53 LIST OF APPENDICES 53 4

5 EXECUTIVE SUMMARY The Asset Management Plan Pathways within Road Reserves, sets out how the pathway asset group will be managed in Bass Coast Shire until the year This is the first of this type of document and is a forerunner to other asset management plans. This plan has been completed as priority identified in Councils Asset Management Strategy. The plan will be monitored regularly and revised at least every 3 years and refined based on results and achievements. The pathway asset group is approximately 83 kilometres in length with a replacement valuation of $5.13 million in July The pathways are made up of various materials totalling 155,497 square metres. The network is expected to grow by 5% in size annually and reducing to 1%. It is predicted to measure 297,000 square metres, valued at $9.81 million in The growth is through residential development, bicycle strategy projects and schemes. Council has limited data on existing pedestrian movements, however community indicators show an expectation for an increase in the network. The Weighted Average Asset Condition (2003) is (scale 0-10, new being 0, complete failure being 10) This figure represents the overall condition as being in very good condition with slight signs of wear a minor separation between slabs or minor cracking. There are an outstanding number of isolated failures and the maintenance program has been addressing the highest risk with replacement of slabs and an entire segment. The maintenance program is expected to continue to reduce the number of isolated failures. The maintenance funding level will rise steadily from $70,000 in 2004 to $165,493 in The renewal program commencing, in 2004 aims to replace segments at condition 8. The program starts with a $5000 allocation and will be progressively increased to meet the anticipated deterioration to $62,000 in This program is expected to maintain the network at weighted average asset condition 2.48 (or better) with no segments above the replacement intervention condition level of 8. The creation of new pathways through grants will need to be supported by Council and the program has a peak in The current level of funding through the Roads to Recovery program will need to be taken up by Council in 2005 and steadily increase until 2010 to $210,000 and remain around that level until 2018 then it should reduce. 5

6 The key objectives of this plan includes the following; Compliance with regulatory frameworks such as the Disability Discrimination Act 1992 and the Transport (Highway Immunity) Act 2002 and the Road Management Act A guide to pathway asset management to limit risk over the life of the asset. Projections for upgrading and expanding the network. A framework to ensure accounting requirements for valuation and depreciation are recorded. A mechanism for monitoring and reviewing maintenance practices. 6

7 INTRODUCTION IMPLICATIONS OF THE ROAD MANAGEMENT ACT 2004 Preliminary The Road Management Act, 2004 definitions that are relevant to this plan include: co-ordinating road authority means the road authority which has the overall responsibility for the management of the road reserve. pathway means a footpath, bicycle path or other area constructed or developed by a road authority for use by members of the public other than with a motor vehicle but does not include any path which has not been constructed by or on behalf of the coordinating road authority. road reserve as the land within the property boundaries of the road, including pathways, nature strips and roadside. duty has the same meaning as in the Wrongs Act maintenance of a pathway includes the execution of all works of any description which are in the opinion of the co-ordinating road authority required to keep the footpath in an appropriate state. The Bass Coast Pathway Asset Management Plan therefore relates to Council s maintenance duty in respect of pathways within road reserves where the Bass Coast Shire Council is the co-ordinating road authority. Overview In accordance with the Road Management Act, the aim of the Bass Coast Pathways Asset Management Plan is to define a coordinated asset management system for Council s footpaths that will help to ensure the provision of a safe and efficient footpath network. 7

8 In relation to the Road Management Act, the footpath plan has the following objectives, including but not limited to: (a) Set out the general responsibilities of Council in the overall management of the footpath network; (b) Outline a system for the management of the footpath network that meets the needs and priorities of the community given resource limitations; (c) Establish a system for classification, asset register, construction standards, maintenance standards and inspection frequencies; and (d) Establish a decision making framework for the allocation of resources; Policy Defence The Road Management Act states that a decision set out in a road reserve asset management plan (includes pathways) is to be taken as a policy decision for the purposes of any policy defence that may exist under general law. Duty of pathway users Council s Pathway Asset Management Plan assumes that users of the pathway network will at all times exhibit a duty of care. In accordance with the Road Management Act the duties of pathway users include but are not limited to the following: (1) A person who uses a pathway must do so in a safe manner having regard to all relevant factors including but not limited to: (a) standard of construction of the pathway; (b) prevailing weather conditions; (c) level of visibility; (d) condition of the users mode of transport eg footwear or bicycle; (e) relevant laws and advisory signs; (f) physical and mental condition of the user. (2) A person who uses a pathway must have regard to the rights of other pathway uses and avoid any conduct that may endanger any person(s) safety or welfare. 8

9 Duty of service authorities and utilities Any service authority or utility that conducts works on or near a public pathway must, in accordance with the Road Management Act, comply with the following: (a) Recognise that the primary purpose of a pathway is for use by members of the public; (b) Manage works to minimise any adverse impacts on the primary purpose of a pathway; (c) Maintain access to property including temporary measures; (d) Minimise any damage to infrastructure; (e) Minimise any disruption to pathway users; (f) Minimise any risk to the safety and property of pathway users and the public generally; and (g) Ensure that any infrastructure is reinstated to the condition existing before the works were conducted. Duty of Council In accordance with the Road Management Act, Council in its role as co-ordinating road authority is required to perform road management functions including, but not limited to, the following; (a) Take action with respect to pathway defects that it is aware of or would have been aware of but for the failure to conduct an inspection that it had a duty to perform. Council is deemed to be aware of a defect if The defect was found on an inspection; or A defect as measured against any relevant standard was reported to an appropriate Council officer; (b) Provide and maintain a network of pathways for use by the community served by Council; (c) Manage the use of pathways having regard to the principle that the primary purpose of a pathway is for use by the public; (d) Ensure that the pathways are as safe for users as is reasonably practicable; (e) Establish a reasonable system for managing risk having regard to Council s policies, priorities and resources. (f) Comply with Council s pathways asset management plan. 9

10 BACKGROUND The purpose of the asset management plan for pathways within road reserves, as per the Road Register, is to document the status quo and future directions for this asset class. This includes treatment of issues such as levels of service, long-term financial forecasts and an improvement plan. This asset management plan is related to other asset management plans and in particular the Parks and Reserves plan as paths within these areas are not yet identified. Other documents that are related to this plan include: Council s Community Plan 2003 Bass Coast Shire Roads Register Corporate Plan Assets Department KPI s The Asset Management Policy and Strategy Service Levels Customer service charter The infrastructure assets included in the plan are the constructed pathways throughout the Shire, within road reserves, Local Roads and Classified Roads. These include pathways constructed from gravel, concrete, pavers and bituminous material. Within road reserves there are approximately 82 kilometres, totalling 155,497 sq.metres in 949 segments of pathways (888 in concrete, 17 in asphalt, 32 in paving, and 9 in gravel). The section of the pathway that forms a vehicular crossing is managed using the powers bestowed on Council as described in the Local Government Act 1989 Schedule 10 part 12. The key stakeholders in this asset management plan include: Assets Department as the Strategic Custodian of the group of assets, responsible for the overall management of the assets from planning, design, maintenance, capital works and monitoring and updating the plan and ensuring its outcomes are realised. 10

11 Other council departments that assist with the management, planning and enforcement of regulations. The residents of, and visitors to the shire who use the pathways network. Councillors that represent the residents and set strategic direction as per the Council Plan. The organisation structure indicates the relationship between the internal stakeholders: 11

12 Organisational Functional Structure 13 October 2004 CHIEF EXECUTIVE OFFICER Allan Bawden Executive Support/Projects Sharon Fowles, Samantha Bennett Corporate Services Director Danny Luna Planning & Environment Director Andrew Mason Community & Economic Development Director Richard Perry Assets Director Guy Wilson-Browne Coral Jones Keitha van't Hof Tracie Pert Belinda Allen Finance Manager Jim Farr Budget, Reporting, Creditor, Debtors, Rates & Property Environment Manager Paul Smith Coastal Management, Waste Management, Boat Ramps, Foreshores, Landcare Tourism Manager Ken Hore Tourism Asset Planning Manager Mark Simpson Planning & Policy, Reporting, Capital Works Co-ordination, Fleet, Property titles/sales Service Performance Manager Felicity Sist Purchasing, Policy, Tendering, Contract Administration, Service Planning Information Management Manager Sheri Wright Information Technology, Records, Office Equipment Organisation Development Manager John Wynen Human Resources, Public Relations, Corporate Planning, OH&S, Payroll, Quality, Customer Service, Risk Management/Insurance Planning Manager Vacant Strategic Land Planning, Development Approvals, Planning Schemes, Enforcement Building Services Manager Stephen Rosendale Building Approvals/Enforcement, Statutory controls Economic Development Manager Stephanie Symes Business Development, Information Centres, Special Events Community Services Manager Sally Paech HACC Services & Assessment, Social Support, Preschools, Childcare, Maternal Child Health, Youth, Disability,Community Plan, Community Support, Adult Learning, Community Projects, Affordable Housing Community Safety Manager Peter Laydon Local Laws, Environmental Health, Emergency Management, Community Safety, Immunisations Arts & Leisure Coordinator Jenny Churchill Engineering Services Manager Steven Piasente Civil Construction Design, Special Charge Schemes, GIS, Waste, Recycling, Technical Support Parks & Roads Manager Fred Huitema Works Program & Traffic Management Coordination, Customer Response, Building & Roads Maintenance, Parks & Gardens, Office Accommodation, Drains, Capital Expenditure Arts & Leisure, Libraries 12

13 OWNERSHIP GOALS AND OBJECTIVES The legal framework provided by the Local Government Act 1989 and the Roads Management Act 2004 makes Council the controlling authority for Local Roads and parts of Classified Roads as listed in the Roads Register. Council is therefore responsible for managing the infrastructure assets within them. There are no real alternatives to owning these assets. The goals and objectives of owning the pathways assets are: Corporate Council s commitment to asset management is reflected in Councils asset management strategies. Processes and practices will be driven by the following guiding principles: By understanding the anticipated population growth likely to occur and to alleviate subsequent impacts. By managing our environment and infrastructure in a sustainable way. By encouraging a built environment that is responsive to the needs of the community and the environment. By providing and maintaining infrastructure to meet planned growth. By assisting in the development of our community to achieve social, cultural and economic outcomes. By providing attractive, safe and functional public places. The Vision for Council s asset management function is stated as follows: We will provide and maintain assets in a sustainable manner to improve the quality of life and safety of the Bass Coast Community. Specific Objectives We will achieve this vision by ensuring that: All Council assets exist to support service delivery or enhance the environment and/or quality of life of the residents; All assets are created, acquired, maintained and rehabilitated to enable Council to meet its Corporate Plan strategies and objectives; Council s Asset management function will aim to meet best appropriate practice in Victorian Local Government as determined by independent audits; and All Council asset management activities will take place within a strategic framework that is driven by service delivery needs within resource limitations. 13

14 PLAN FRAMEWORK The pathways asset management plan framework will generally follow with modifications the format of International Infrastructure Management Manual, Institute of Public Works Engineering Australia/NAMS (NZ) The life cycle management plan will apply a simplistic approach due to the first generation nature of this plan. BASIC AND ADVANCED ASSET MANAGEMENT This asset management plan will be simplistic, as mentioned above, but whilst carrying out the many components in the past, they have never before been integrated and some elements are being applied for the first time. The structure of the Asset department has been in place since 2002 and is aiming to instil a culture and adoption of Best Practice in Asset Management. Councils intention is to implement basic asset management with some advanced techniques such as risk-based pro-active works program development. The second generation asset management plan should reflect more advanced asset management techniques. LEVELS OF SERVICE BACKGROUND During 1998, a consultant team conducted a data capture and condition assessment on the pathways network within road reserves. This data was collated within Moloneys Asset Manager program and allocated condition rating set by clear criteria, as per the manual attached as Appendix A, according to a 0 to 10 scale, where 0=new and 10 requires reconstruction. This criteria is contained within the Moloneys Asset Manager Manual and also within the program. The isolated failures were assessed for risk and recorded on a 0 to 3 scale, where 0=none and 3 requires programmed repairs. This data had not been generally used to develop maintenance programs and the routine maintenance program between 1996 and 2002 was based on an inspection routine, consistent with the manual published by Civic Mutual Plus (Council s insurers). The results of the routine maintenance program ( ) have been updated, with the assistance of the Roads Team, by the Asset Planning Team in the Moloneys Asset 14

15 Manager, as has the capital works and subdivision pathways works for the same period. Moloneys Asset Manager has been upgraded to create the Roads Register. This was completed in January 2003 and forms the basis of asset condition and valuation 30 June 2003 detailed in this plan. CUSTOMER EXPECTATIONS The annual State Government Community Satisfaction Survey is Councils major consultation process and the key findings indicate clearly the demand for more constructed pathways and the need for improved maintenance. More than 10% of respondents (2002), felt there was a lack of constructed pathways. Council maintains a Customer request database and the 5 year analysis ( ), Appendix B, indicates approximately 300 requests received per year that are pathway related. Of these, less than 200 are directly associated with a pathway maintenance request. The Council has also completed Disability access audit and has adopted a Disability Action Plan that indicates improvements in particular to existing pathway elements within specific zones. The trend that arises from customer feedback and from the current growth and increased development is for more clearly defined pathways and improved maintenance of the existing network. The results of the Best Value Review, scheduled during the life of this plan, will be used to review and update the plan. LEGISLATIVE REQUIREMENTS There are a number of legislative requirements that apply to pathways including the following: Disability Discrimination Act (1992) including the Disability Standards for Accessible Public Transport (2002) Local Government Act (1989). Transport(Highway Immunity)Act (2002) 15

16 Road Management Act (2004). Conservation, Forests and Lands Act (1987) Planning and Environment Act (1987) and the Bass Coast Shire Planning Scheme Road Safety Act (1986), Road Safety (General) Regulations (1999), Road Rules Victoria. Subdivision Act (1988) and Regulations. CURRENT LEVELS OF SERVICE Service Targets Pathway Maintenance Extracts from Roads and Drains Maintenance Service Agreement CA B.1 SERVICE OPERATIONS - FOOTPATHS AND EDGE DEFINERS B.1.1 Footpath, Kerb and Channel Maintenance Services Footpath, kerb and channel maintenance services to be provided by the Contractor include Intervention Levels as detailed in RM617. These include kerbs and edges to traffic management devices: 1. inspecting the condition of footpaths, kerb and channels, edge strips; 2. replacing damaged concrete brick and asphalt pavements; 3. replacing damaged concrete kerb, footpath, and channel and edge strips; 4. reconstructing bluestone pitcher kerb and channel; 5. making concrete footpaths safe with asphalt fillets at joints; 6. grinding pavement concrete surfaces to remove steps at joints; 7. edge trimming as per Intervention Level RM512. B.1.2 Kerbs and Channels & Edgestrips These shall include formed kerb or channels constructed of concrete, stone, brick, bluestone or other similar materials intended for water drainage from the edge of a road pavement into the stormwater system or to provide a raised or protective edge between a road or pathway and the adjacent verge, median or naturestrip. Council conducts routine inspections of all kerb and channel and other kerbs as described in the definitions in accordance with the specification. Routine maintenance is carried out in accordance with Councils approved Zone Maintenance Program. 16

17 B.1.3 Construction Standards Replacement kerbs and channel are constructed to match adjacent sections of kerb and channel using similar materials. Kerbs and channels are repaired according to the Council standard drawings and details where appropriate (may not have such for older assets). B.1.4 Pavement Reinstatement Where Council replaces existing kerb and/or channel and/or edgestrip, the Council ensures that any gaps between the newly formed section and the adjacent pavement are promptly and properly reinstated. Gaps between road pavement and kerb and/or channel and/or edgestrip shall be reinstated with approved crushed rock materials and sealed with a bituminous surfacing in a manner consistent with the road material type and good road making practice. B.1.5 Kerb and Channel and Traffic Management Devices Council aims to: a) carry out visual inspections of all kerb and channel and traffic management devices to ensure no obstructions and defects are present that may be hazardous to road users and to ensure that the kerb and channel is free draining with no significant misalignment to impede the flow of water that may result in road pavement damage, a) report any obstructions or damage and take action to temporarily repair, sign or make safe any area while awaiting to carry out permanent repair or replacement work, b) repair or replace any sections as directed and dispose of all waste material and c) carry out emergency repairs or replacement as directed within the Intervention Levels. B.1.6 Footpaths and Other Paved Areas Council aims to: a) inspect paved areas to ensure they are free of any obstructions and provide a safe surface for pedestrian use, a) report any obstructions or damage to the paved areas and take action to temporarily repair any damaged area or remove obstructions to enable the area to function while awaiting to carry out permanent repair or replacement work, b) repair or replace pavements as directed and dispose of all waste material, and a) carry out emergency repairs or replacement. b) paths constructed of gravel or crushed rock shall be re-topped to eliminate pothole, scours and rutting, with matching quality material, rolled and maintained with an adequate crown or cross-fall to shed water. 17

18 c) paths with asphalt or sealed surface shall be maintained to eliminate pothole and other pavement failures B.1.7 Edge Trimming Council aims to ensure the pick up of trimming so it does not get flushed into the underground stormwater system, or detrimentally obstruct flows before pick up. B.2 SERVICE OPERATIONS - INTERVENTION LEVELS B.2.1 Servicing Council has developed programs of routine maintenance that aim to prevent the assets from deteriorating below defined service targets. Intervention Levels are the last asset level to which the Contractor is to respond. The routine programs are developed to help ensure all assets are maintained in accordance with service levels and customer expectations. If the assets are consistently degrading to below service levels or Council receives complaints, Council aims to improve the program of maintenance. Job No. Activity Name (Road/Feat ure) Description of Work Activities Intervention Levels Improvement Upon Initial as Found Condition State RM61 7 Footpath, Bike path s Kerb & Channel and Paved Island Repairs Replacement, repair and regulation of damaged/settled paved areas. Amended 06/01/97 Repair/replace hard paved areas where sunken, cracked, heaved etc when lips are>15mm in pedestrian areas and >30 mm in non pedestrian areas. Contractor Included in Lump Sum Amended 06/01/97 Inspections and Response The current practise is for the Roads Inspector to conduct a risk assessment on isolated failures. These are faults that may present a hazard to a user. They may be cracked slabs, raised joints or other surface related issues. They are assessed using the risk matrix as contained in the Roads Asset Management Plan. 18

19 The frequency of inspections are planned as per the tabulation. The Footpath file in Moloneys Asset Manager contains the details of the stated hierarchy. Category Safety 1 CBD Monthly (weekly for Identified problem areas) 2 Busy urban Quarterly (Monthly for Identified problem areas) 3 Less used Urban Annually (6 Monthly for Identified problem areas) 4 Sealed Tracks Annually (6 Monthly for Identified problem areas) 5 UnsealedTracks Annually (6 Monthly for Identified problem areas) Each failure, as per the stated Intervention Level, is assessed for risk, and response is based on the risk. The highest risk has a 24 hour response time, the lowest risk requires no response. Road Occupation The construction of vehicular crossings and openings on road reserves is managed via the issue of a Road Occupation Permit. The permit has regard to current standard drawings and specifications and an application form is available from any Customer Service Office. Maintenance of vehicular crossings is controlled using Council powers under Schedule 10 Part 12 of the Local Government Act Strategic Management and Renewal The following service targets based on condition ratings are being applied with regard to replacement of pathway segments. The current condition of the asset stock is indicated in the chart below. There are no segments rating above 6, indicating the quantity of new assets and effectiveness of the maintenance program. Condition 7 segments are programmed for replacement. Condition 8 segments Footpath require Condition immediate Distribution replacement. -(Retreatment Valuation Intervention Condition Level RICL, as defined in Moloneys Modelling Module.) 1,600 The following chart is from Moloneys Asset Manager Footpath data. 1,400 Value within condition rating 1,200 1, Poor - Condition Rating - Good 19

20 Footpath Condition Distribution - Valuation Value within condition rating 1,800 1,600 1,400 1,200 1, Poor - Condition Rating - Good While the capital works program has been responsible for an increase in the asset stock, mainly through grants, recent subdivisions and other developments has also provided a proportion of the new stock. During the period 1998 to2003 the Weighted Average Asset Condition has improved from 3.15 to

21 DESIRED LEVEL OF SERVICE & PERFORMANCE MEASURES Key Performance Indicators Safety Cost Effectiveness Level of Service Compliance with relevant Statutory regulations and stated service targets Provide a safe environment for all pathway traffic To provide a range of services in a cost effective manner to ensure expenditure is optimised Performance Measure 95% of network ( by length) to have overall weighted condition rating of better than 5 Direct maintenance cost to be no greater than 2% of the replacement value. Performance Measure Process Condition audit of network every three years (Asset team rolling program) Budget and Asset Manager (Asset team) Benchmark ratios Ratio target for this item is 1.0 as this the level that is considered able to adequately sustain the asset Ratio (Renewal + Maintenance $ required) / (Renewal + Maintenance $ allocated) Infrastructure Sustainability Ratio actual reported annually (Asset team) This ratio should reduce as the renewal demand increases Ratio ($ spent on Expansion & upgrade) / ($ spent on the road asset group) Annual capitalised amounts and valuation report (Asset team) Customer Satisfaction To provide pathways which meet customer requirements for customer satisfaction Surveys DOI or CARS 21

22 accessibility, appearance and functionality. 22

23 FUTURE DEMAND DEMAND FORECAST The Guide to Traffic Engineering Practice AustRoads 1995, sets out pathways design standards and the Bass Coast Bicycle Strategy 2000 sets up standards for construction and a basic program for the shared network. Council has limited data on existing pedestrian movements, however community indicators show an expectation for an increase in the network. The demand for growth in the network is currently outstripping the ability to fund new assets. The current increase in new assets is funded through: Roads to Recovery Program VicRoads grants Subdivision development Other developments Special Charge Schemes This plan will address the needs by assessment of the demand of pedestrian and other traffic through an analysis of the current network using the Geographic Information system (GIS). GIS development and linking current asset data is not until the end of This will highlight linkages between facilities and routes. A simple percentage increase has been adopted for modelling in the interim. The following indicates the growth over the last 4 years to 2002 Moloneys Asset Manager Report Appendix C: Total length +7.3 km = 2.6% per year Quantity +31,411 sqm = 6.7% per year Asset valuation +$976,489 = 6.9% per year The trend from 2002 to 2003 Total length +4.1 km = 5.26% per year Quantity +7,887 sqm = 5.3% per year Asset valuation +$648,868 = 14.47% per year (Revaluation affected this figure) 23

24 This is tabulated in Appendix D and is graphically presented below Projected Pathway Network Quantity Sq Metres Based on the last year trend the assumption for growth in the asset group is 5% in 5 year blocks and reducing. Assumptions and data available that support the forecast are: The 2001 Census indicates that Bass Coast Shire population has experienced an average annual growth rate of 3.62% across the whole of the shire with higher rates in the coastal towns of Inverloch and San Remo. This growth is matched with the increase in housing stock through subdivisions and the path network has usually been provided within the subdivision. The demand is for linkage to existing paths as stated earlier. The Bicycle Strategy and other safety programs have an ongoing capital program to expand the network. The Disability Action Plan requires an ongoing program for upgrade of pathway features in particular kerb crossings and surface tactile markings. There will be a need to assess widening to achieve 1500 mm recommended width, data indicate 57% of the total length is less than 1500 mm although a large proportion of this is 1400 mm and will suffice under certain circumstances. The changes to the Bass Coast s population age distribution to 2021, Gippsland Research and Information Service (Gris Bass Coast 2003) predicts an increase in the age 24

25 group over 40 years from 55% to 68% and current recreational trends of increased walking and cycling indicates the need for continuing growth in this area. The preferred integrated transport network places a focus on this key asset. Bass Coast is therefore is expected to provide more and better pathways. CHANGES IN TECHNOLOGY Pathways are not expected to become obsolete, in fact changes in technology in the form of personal transport may signal a change in recommended widths and other specific features. Other technology changes relate to the asset product that will allow alternative materials to be considered in the maintenance and replacement of asset segments. There will be changes to asset management technology in particular the monitoring and data collection roles. All these may require consideration of modifications to the published service levels as appropriate. DEMAND MANAGEMENT PLAN Non asset based solutions may involve adoption of a lower level of service and subsequent acceptance of increased insurance costs and liability. Financially it is not possible to provide pathways on both sides of every street other than in commercial and high volume routes. It is an accepted practice for pedestrians to use the road surface or nature strips in many streets across the shire. With these factors in mind it is still necessary to clearly define the position of Bass Coast Shire to: Manage risk Comply with legislation To meet the community expectations. WORKS PROGRAM The 2002/2003 Capital Works budget has approximately $340,000. $320,000 for new pathways and $20,000 for renewal funded by council and an additional $26,000 for new 25

26 pathways funded through Special Charge Schemes. Whilst this has been allocated against strategic programs, there is no strategic renewal program other than isolated failures identified through the reactive maintenance program or related to customer requests. The renewal program was based on risk management and replaced brick paving. The condition ratings indicate that there is no immediate full segment renewal required. The Five Year Capital Works Program is focusing on strategic expansion of the network through the Bicycle Strategy and Special Charge Schemes. The maintenance program for 2002/2003 was $87,844 of which $50,000 was dedicated to a grinding program and $35,800 on renewal of isolated failures. This was a reactive program as stated above, however the results over the previous three years have been logged and the change in condition rating is evident in Moloneys Asset Manager summary. The future maintenance program is intended to be based on a proactive program taken from the asset data base, combined with inspection and risk rating recorded in Moloneys Asset Manager, to achieve a more efficient use of allocated budgets. Projected cashflow based on current trends. Annual maintenance program $70,000 Capital renewal based on condition Growth rate 5% and reducing Retreatment Intervention Condition Level RICL 8 Year Predicted Proposed Proposed Total Maintenance Capital Capital Pathways Renewal Creation & Upgrade Expenditure , , , ,227 5, , , ,774 5, , , ,442 6, , , ,337 7, , , ,466 8, , , ,195 10, , , ,100 11, , , ,184 13, , , ,449 15, , ,744 26

27 ,896 17, , , ,742 20, , , ,689 23, , , ,741 26, , , ,879 30, , , ,093 35, , , ,463 40, , , ,806 46, , , ,102 53, , , ,328 61, , , ,493 71, , ,672 LIFECYCLE MANAGEMENT PLAN BACKGROUND DATA Physical Parameters As at July 2003, the pathway asset class physically consists of the following components on road reserves: Approximately 83 km, totalling 155,497 sq. metres in 949 segments: 17 segments in asphalt (11,982m2), 32 segments in clay brick paving (5,193m2), 54 segments in reinforced concrete (16,898m2), 834 segments in concrete (116,089m2), 3 segments in ceramic tiles (219m2) and 9 segments in gravel (5,115m2). Appendix E indicates the details by proportion and condition. The minor amount of pathways on bridges is not included but will be added once captured. Pedestrian access features, eg tactile ground surface indicators or kerb crossings in or on pathways have not been recorded and therefore their number and type is unknown. Pathway segments in a road reserve are always contained within a road segment with a specific identification number as generated in Moloneys Asset Manager. The road segment is based on a running road chainage and is usually centred on intersecting streets. The pathway segment is shown as being on the left or right side within the overall segment column or the isolated sections. Asset Capacity and Performance 27

28 There is no actual data to indicate that any of the existing pathway network is under capacity. As discussed in the section Demand Forecast the main shortcoming at the present is the lack of footpaths and the gaps within the existing network. There is no backlog of segments that require reconstruction, condition 8, according to the July 2003 data. There are numerous portions within segments that have been identified as isolated failures and require replacement. The data available to demonstrate the current position and magnitude of works, other than the recorded isolated failures, is limited to an analysis of the customer request and claims incidents. Cars Requests No Insurance Notifications No

29 The isolated failure modes related to condition are fully described in Appendix F. Other failure modes such as insufficient width, visibility and features needs further definition and future strategies for rectification. The following chart of condition deterioration is based on current experience and will be amended with subsequent condition rating inspection. Moloneys Modelling Variables Table MV7 Condition Expected Age at end of Condition Rating Expected Life in years within each Condition Rating It is possible on an individual pathway basis to vary the remaining life based on condition rating on the segment and repairs to isolated failures. The traditional assumption of straight line deterioration will be replaced by the remaining life based on the material and condition rating. Asset Condition The following tabulation is a summary of the footpath condition profile Data Segments Length Width Area Condition m m sqm 0-10 Asphalt , Clay Brick Paving 32 1, , Rein Concrete , Rein Concrete , , Rein Concrete Concrete , ,

30 Ceramic Tiles Gravel 9 2, , The Weighted Average Asset Condition is This figure represents the overall condition as being in very good condition with slight signs of wear a minor separation between slabs or minor cracking. Pathways in Condition 6 or 7 are considered to be in poor condition, condition 8 is very poor condition with expensive repairs already undertaken. This condition rating would require the segment to be replacement. At the time of preparing this plan it is considered that condition 9 and 10 is unacceptable in terms of both service levels and risk. By replacing condition 8 segments as they arise in the future will ensure service levels are maintained. Footpath Condition Distribution by % % Within Each Condition Rating Poor - Condition Rating - Good Condition is monitored via several methods: Customer Service requests, which are processed by the Roads Team, whose staff assess the site for urgency and carry out reactive repairs according to the risk or refer the request to the zone program. Zone inspection program conducted by the Roads Team on a six weekly cycle to program necessary works, according to the service level criteria, this 30

31 work is not picking up the isolated failures as per the Service Level inspections but other road asset service requirements. Rolling assessment program, conducted by the Roads Inspector during the service level isolated failure inspection program and linked to the valuation program. The capture of replacement works, acquired assets and capital works will ensure the accuracy of the data upon completion of assessment of the entire asset stock. This will provide a revised overall weighted condition rating and allow a revaluation, based on condition, at least every three years. The results will drive the future works program, asset research and review of the plan. A typical Asset Manager record of condition is shown below: ROAD OR Segment STREET FROM TO NAME McKenzie St-Main Rd Street Name Golf Club Rd Dist. Footpath Details All Segments m Street Name Dist. m 352 Outlook 491 Code Leng Width Area Cond Isolat. Risk Const Type m m sqm 0-10 Fail. m (0-3) M/Y C Footpath General Date Comments F/P GENERAL of Relating To Locat. COMMENTS Insp. Footpath Aug- 98 R/OA MRP=7.0 Township VALUATION DETAILS Name Replace. Asset Cumulative Blanks Value Life Value are Rural $ Years 31

32 Wonthaggi 5, ,372 Asset Valuations and Key Assumptions The last revaluation was July 2003 and the valuation figures are: Replacement Value Accumulated Depreciation Written Down Value $5.13m $0.82m $4.31m The revaluation process included the values and life cycle considerations. The above figures are based on the following assumptions. VALUE Small Useful CODE DESCRIPTION Normal $ / sqm Life $ / sqm 20 Years AS Asphalt $ $ BP Clay Brick Paving $ $ Concrete Pavers 60mm C75 Concrete 75mm $ $ CR Crushed Rock Footpath 20 GR Gravel Footpath 1.8m wide 150 $ $ mm depth S Bituminous Seal $ $ CT Ceramic Tiles $ $ C150 Reinforced Concrete 150 mm $ $ C100 Reinforced Concrete 100 mm $ $ C125 Reinforced Concrete 125mm $ $ Historical Data With the creation of the Bass Coast Shire the asset data was not available or in some situations there was no asset information recorded. 32

33 The first effort at collating the pathways data was made using existing programs. This was not successful and the Council acquired Moloneys Asset Manager. The pathway data was gathered and assessed using contract staff and employees on a scheme that collected all the roads assets data. This initial task was completed in 1998 and was the basis for the revaluation. The program was then adopted as the Asset Register under AAS 27 and the summary sheet provided the financial information. The capitalisation threshold applied for pathways is based on a minimum expenditure of $10,000 for maintenance of a specific section or any new segment. The useful economic live is based on the experience of Council and the remaining life is based on the condition. ROUTINE MAINTENANCE PLAN Maintenance Plan The Shire is divided into six maintenance zones. Every fortnight the team leaders from the Parks and Roads department examine two zones. They drive the streets, look at requests from residents and set a maintenance program for those zones. This program includes everything from cleaning drains, to grading roads, straightening signage and filling in potholes. They prioritise what work needs to be done in those specific zones and put together a zone program. The results of the Roads Inspectors service level isolated failure assessment are included in the program. Upon completion of an Area Zone Assessment, all items requiring scheduled routine maintenance will be allocated a priority (1 4) according to the level of risk. Emergency Call Outs The Parks and Roads team provides a 24-hour, 7 day per week emergency call-out service Emergency call-outs can be activated immediately by calling or at any time. Emergencies that threaten life and/or property are responded to within 2 hours to ensure the risk to life and property is minimised. Non-urgent repairs are prioritised and incorporated into the Zone Maintenance program. 33

34 Lodging a Customer Action Request (CARs) Residents who would like to request maintenance work are encouraged to lodge their request on line at or contact Council on or The Customer Request system is designed so that Council can record, act on and respond to any comment, query or complaint that we receive from the public. When a Customer Request is lodged for regular maintenance work, it is passed on to the Parks and Roads team. The team leaders will inspect the work that is requested and include it in a future program for that zone. Standards and specifications The standard of maintenance required is detailed in the Bass Coast Shire Roads and Drains Maintenance Service Agreement CA The specific work procedures are listed in the section Current Level of Service. Summary of future costs The charts below are based on the following variables as per Moloneys Modelling: Assumptions for the model: Average useful asset life 60 years Retreatment Intervention Condition Level 8 Growth rate 5% reducing Period analysed 20/50 years Year renewal program commences 2004 Percentage increase in capital 15 Years the increase is carried forward 24 Base maintenance expenditure $70,000 Predicted Annual Maintenance $ 180, , , , ,000 80,000 60,000 40,000 20,

35 RENEWAL/REPLACEMENT PLAN Renewal plan The renewal program projected for the network has been allowed for in the maintenance plan. Various factors including traffic, vegetation and soil conditions, will affect the condition and the program will allow for full segments of pathways to be replaced The maintenance works allows for replacement of isolated failures, this will alter the segment condition rating to some degree. However this program has a Retreatment Intervention Condition Level set at condition 8. Continuing samples and inspection rating will determine those segments due for renewal. Renewal standards As stated above the Retreatment Intervention Condition Level is set at 8. The degradation curve expects that pathways will have limited life upon reaching condition 6, 7 years and will only be in service of a maximum of 1 year in condition 7. Segments that reach condition 7 will be listed for replacement in the following years Capital Works program. The type of material used will be similar to existing as the built environment will have been established for some period. The assessment during the capital evaluation process will determine if the width and material are appropriate. This is applicable with respect to achieving the minimum 1500 mm width. Summary of future costs The charts below are based on the following variables as per Moloneys Modelling: Assumptions for the model: Average useful asset life 60 years Retreatment Intervention Condition Level 8 35

36 Growth rate 5% reducing Period analysed 20/50 years Proposed capital renewal $5000 Year renewal program commences 2004 Percentage increase in capital 15 Years the increase is carried forward 24 Base maintenance expenditure $70,000 Strategic management is not included in the costs and are yet to be fully evaluated. Project management costs, design and supervision are presently located within other operational budgets. Where there is capacity the shift from operational to capital will be allowed at the project evaluation. If necessary additional project cost will be allowed where the capacity or resources are not available. Proposed Capital Renewal 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10, Weighted Average Condition

37 CREATION AND UPGRADE PLAN Selection criteria The creation of pathway assets is provided through subdivisions and Council programs. Pathways are included on subdivisional requirements and are linked to the Bass Coast Shire Bicycle Strategy. Council projects are delivered through the Capital Works Program and the risk management program. These are initiated at departmental level and are driven by the various strategic documents. The Capital Works Implementation Group (CWIG) evaluate projects based on assessment of need, connection to strategic plans, linking facilities, access, risk and funding. The Risk management process is at present separate from the above process. All capital works bids are considered by CWIG and then Corporate Management Team and finally by Council as part of budget deliberations. Standards and specifications Standard specifications and materials on pathway assets are detailed on Bass Coast Shire Standard Drawings, list as per Appendix H. Design specifications are based on Austroads Specifications and Guidelines. These also consider universal access criteria. Subdivision development will provide pathways according to the road category. The road category is detailed within the Roads Asset Management Plan. Summary of future works and costs Subdivision assets are recognised as development contributions at no cost to Council. 37

38 The Bass Coast Shire Bicycle Strategy has a proposed program, the majority of the program is subject to funding from other agencies. The Council is funding up to $65,000 per year in creating new pathways utilising the Roads to Recovery Program funding and will need to supplement this funding in Other new assets are delivered through Special Charge Schemes for the construction of roads within existing housing estates. The total of these projects is expected to continue at the 2002/2003 level subject to successful funding applications. The program Appendix G is presented below: Forecast Expenditure DISPOSAL PLAN Creation & Upgrades At present there are no paths earmarked as redundant Future requests from residents may change the need and if approved by Council such pathways may be subject to disposal. The other aspect is future utilisation being insufficient to justify the continuing existence of the asset and the justification for maintenance of the asset. 38

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