Final Report to IOC. 26 th Linear Accelerator Conference Sep 9-14, 2012, Tel Aviv, Israel

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1 Final Report to IOC 26 th Linear Accelerator Conference Sep 9-14, 2012, Tel Aviv, Israel Israel Mardor, LINAC12 Chair IOC Meeting, IPAC13, Shanghai, 15 May

2 Local Organization 26 th Linear Accelerator Conference Sep 9-14, 2012, Tel Aviv, Israel IOC meeting in IPAC 2013 Joseph Luner, LINAC12 LOC Chair, Soreq NRC 2

3 Registration Statistics 316 people registered to the conference Including attendees, students, exhibitors, guests, staff 35 students 24 exhibitors (representing 18 companies) 18 people registered to the companion program 140 people registered to the conference tour (including accompanying people) 3

4 number of delegats Total attendances per country Country total delegates exhibitors staff Austria 1 1 Belgium Denmark 1 1 India 1 1 Netherlands Spain 2 2 Slovenia Canada 7 7 South Korea 7 7 United Kingdom Russia Sweden Italy France Switzerland Japan Israel China Germany USA Asia 23% Israel 7% North America 24% Europe 46% Total

5 Exhibition 18 companies hired a booth 5

6 4 companies only Sponsors 6

7 Budget Expenses Item Sub-Item US$ US$ Venue, including lunches and coffee breaks 92,638 Registration Desk 3,211 Audiovisual, Stage 17,284 Computing, Networks, Internet 30,632 Editors Room 7,395 Poster stands 2,329 Signs, Posters, Banners 4,000 Venue Exhibition 5, ,159 Opening reception 14,916 Chairman's Reception 7,324 IOC Meeting 3,079 Outing 34,563 Banquet 28,423 Social events SARAF Tour 3,267 91,572 Direct PCO fee 19,737 Website 3,895 Stewards, Ushers 5,368 Photography 3,947 Miscellenous (Gartituity, Visa letter by courier, etc.) 3,689 Credit card payment fees 3,810 Organization Security 10,302 50,749 Conference Guide 4,711 Bags, Badges, Accessories 8,855 Delegate Handouts Gifts to invited speakers 1,974 15,539 Hosting students and editors 33,093 Editors and Students Student prizes 2,000 35,093 IPAC11 IOC Meeting 1,650 SPC Meetings at CERN 2,700 Pre-Conference Editor for LINAC10 2,000 6,350 Total Expenses 362,463 7

8 Budget Income Delegate Registration Exhibitors Registration Sponsors Contribution LINAC10 Contribution IAEC Support Total Income 211,142 75,550 7,600 42,846 25, ,463 8

9 Budget Comments Less exhibitors & sponsors than expected More early registrations than expected (> 250) Under-estimation of various expenses ( imported editors, computing & networking, security, audiovisual) Currency ratio changed (1$ = 3.5 NIS 1$ = 4 NIS) Local VAT changed (16% 17%) Over-attendance of opening reception (double of estimation ) Supported 35 students (w.r.t to standard ~20) Was possible due to a 42k$ contribution from LINAC10 IAEC provided a balancing network to the conference Overall balance = 0 9

10 Scientific Program 26 th Linear Accelerator Conference Sep 9-14, 2012, Tel Aviv, Israel For IOC meeting in IPAC 2013 Dan Berkovits, LINAC12 SPC Chair, Soreq NRC 10

11 Scientific Program Committee First meeting, CERN, 19-20/1/2012, 28 members To select the best/appropriate recommended titles/abstracts/speakers from the given list in order to build an attractive program for LINAC12 Second meeting, CERN, 29/5/12, 11 members To select the best/appropriate abstracts, from a given list, for short (5 min) oral presentation, in order to build an attractive program for LINAC12 11

12 Topical balance of invited talks LINAC04 Electron, Hadron, Other = 330, 360, 430 min LINAC06 Electron, Hadron, Tech, Extreme = 350, 260, 270, 270 min LINAC08 Electron, Proton/Ion, Tech, Extreme = 290, 440, 170, 200 min LINAC10 Electron, Proton/Ion, Tech, Extreme = 260, 380, 300, 170 min LINAC12 goal Proportion reflects the recommendation list but not far from LINAC10 Electron, Proton/Ion, Tech, Extreme = 280, 350, 250, 220 min 12

13 30 minute vs. 20 minute talks LINAC04 23x20 min + 22x30 min = 1120 minutes 20 min 30 min LINAC x20 min + 23x30 min = 1150 minutes LINAC x20 min + 17x30 min = 1150 minutes LINAC10 30x20 min + 17x30 min = 1110 minutes LINAC12 33x20 min + 16x30 min = 1140 minutes 13

14 Accepted papers main class Electron Ion Technology Extreme Invited Oral - 48 talks Electron Ion Technology Extreme Total Posters Electron Ion Technology Extreme Students Posters - 38 Electron Ion Technology Extreme Oral Posters

15 Accepted papers regional balance Europe North America Asia Middle East Invited Oral - 49 talks Europe North America Asia Middle East Posters Europe North America Asia Middle East Student poster - 38 Europe North America Asia Middle East Oral posters

16 Contribution Counts by Lab Top 20 # Affiliation Invited Poster Student Oral Total Oral Poster Poster 1 Fermi National Accelerator Laboratory (Fermilab) % 2 Chinese Academy of Sciences (IMP) % 3 Goethe Universität Frankfurt (IAP) % 4 Argonne National Laboratory (ANL) % 5 European Organization for Nuclear Research (CERN) % 6 Chinese Academy of Sciences (IHEP) % 7 Deutsches Elektronen-Synchrotron (DESY) % 8 Facility for Rare Isotope Beams (FRIB) % 9 Helmholtz-Zentrum Berlin für Materialien und Energie GmbH % (HZB) 10 SLAC National Accelerator Laboratory (SLAC) % 11 National Research Nuclear University (MEPhI) % 12 Brookhaven National Laboratory (BNL) % 13 High Energy Accelerator Research Organization (KEK) % 14 Old Dominion University (ODU) % 15 Shanghai Institute of Applied Physics (SINAP) % 16 GSI Helmholtzzentrum für Schwerionenforschung GmbH (GSI) % 17 Istituto Nazionale di Fisica Nucleare (INFN/LNL) % 18 Thomas Jefferson National Accelerator Facility (JLAB) % 19 Oak Ridge National Laboratory (ORNL) % 20 Paul Scherrer Institut (PSI) % 16

17 From the Editor s Table The LINAC 12 editorial team Mick Draper (Editor in Chief) CERN John Poole ex CERN (v. experienced editor and SPMS expert) Leif Liljeby Stockholm Univ. (v. experienced editor) Christian Carli CERN Sergiu Lupu (from the Hebrew University of Jerusalem) new to SPMS Tamar Goldin (Ortra) interface to public, some SPMS too. Mick: Editing effort for this conference was just about right Breaking News LINAC12 Proceedings are online in the JACOW website! 17 ISBN:

18 New session numbering concept Posters of students that were presented in the Student Poster Session received the numbering SUPBXXX (in addition to their standard poster session numbering) Posters that were granted a 5-minute oral presentation received the numbering YYPLBXXX (in addition to their standard poster session numbering) In Conference Guide and Online Proceedings, abstracts of above posters appear twice, both in special and regular session... A headache for the Editors but better service to the delegates (we hope) As part of above change, opted for a A4 Conference Guide with all abstracts, including posters 18

19 Proceedings - Invited Talks Invited talks 49 [47 in linac10] Paper submitted 39 (80%) [90% in linac10] No paper submitted 10 Recent Achievements on Laser Plasma Accelerators Status of Fermilab Project X Review of FEL Projects Synchronization of Accelerator Sub-systems with Ultimate Precision Advances in Photonic and Metamaterial RF structures First Electron Beam Operation of the LANL NCRF Photoinjector Electron Beam Current-profile Shaping via Transverse-to-longitudinal Phase-space Exchange High-Field Short-Period Microwave Undulators Emittance-partitioning Strategies for Future Accelerator Applications Commissioning and Operation of the Californium Rare Ion Breeder Upgrade at ATLAS 2 invited speakers submitted papers after end of the conference All, but one, published their presentation slides in the proceedings 7 missing papers are from NA 3 are from EUR 19

20 Proceedings - Posters Abstracts submitted: 281 [305 in LINAC10] Both poster and paper presented 262 (93.2%) [94.4% in LINAC10] Students posters Abstracts submitted 39 Students supported 35 Posters presented 35 (100%) Papers submitted 30 (85.7%) Students support required poster presentation but it was not clear to the students that the paper is part of the deal too! 20

21 Proceedings - Presentation Slides Invited talks 49 Slides published in proceedings 44 (90%) [69% in LINAC10] 5 min oral presentation 33 Slides published in proceedings 27 (82%) 21

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