BU Digital Print Service. High Resolution PDFs

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1 BU Digital Print Service High Resolution PDFs

2 Introduction As part of the BU Digital Print service files can be uploaded to the Web to Print (W2P) portal for printing however the quality of the print is dependent on the quality of the file uploaded to the W2P portal as such high resolution PDF files are the optimum file type for upload. This guide is intended to help you through the set up process for configuring Microsoft Word 2010 to save high resolution PDF files. That being said this process can be used with other Microsoft office products. In order for this process to be successful you will need to have Adobe Acrobat X installed on your system. Image compression in MS Word 2010 Microsoft Word (MSWord) will automatically attempt to compress images this will lower the output quality of your print jobs so the first step is to prevent MSWord from doing this by using the following steps. 1. In MSWord click on the file tab on the top left hand side of the window and then click on Options. 2. Now click on the Advanced tab and then scroll down until you find the Image Size and Quality section. 3. Make sure that your settings match the previous picture, ensure that Discard editing data is unchecked, that Do not compress images in file is checked and that you Set default target output to: 220ppi

3 4. (Optional) Next click on the drop down to the right of Image Size and Quality and change this from the document you are currently working on to All New Documents this means that these settings will carry over to any documents you produce. 5. Click on OK and this will save these settings; this will stop the automatic image compression and subsequently increase your printing quality. Maintain image quality when saving Despite the steps taken in the previous section MSWord will still attempt to compress images within your document when you save it. So you will need to prevent MSWord from automatically compressing your images during saving by carrying out the following steps: 1. When it comes to saving your document for the first time make sure you use the Save As option (or press F12). 2. In the Save As window click the Tools tab at the bottom of the window and then select Compress Pictures 3. On the Compress Pictures window which has now opened ensure that the Delete cropped areas of pictures box is checked and that the Target output: is set to Print (220ppi) then click OK.

4 4. Exit the Save As window either by pressing Save and saving your document or by selecting Cancel so exit without saving. Set MS Words Acrobat settings (Adobe Acrobat X required) In this section you will tweak the output settings for PDF files and create a template for future high resolution PDF saves. In order to make these changes you will need to have Adobe Acrobat X installed on your system. 1. Firstly click on the Acrobat tab on the top toolbar in MSWord. 2. Select the Preferences button, this will then open the Acrobat PDFMaker window. 3. In the Acrobat PDFMaker window click on the drop-down next to Conversion Settings and select High Quality Print then click on the Advanced Settings button.

5 4. In the new window that has opened select Images from the navigation bar on the left. At this point image settings will appear in the main section of the window. Ensure that the following settings are used, in the Color Images section set Downsample: to Average Downsampling to from the drop down and Compression to Off. In the Grayscale Images section apply the same settings again so Average Downsampling to and Compression: Off. 5. Now go back to the left hand navigation bar in the same window and select Fonts, there should be three tick boxes in the main section of the window, ensure that only Embed all fonts is ticked, as shown below.

6 6. Go back to the left hand navigation bar and select Advanced. In the main section of the window ensure that the following options are ticked: Convert gradients to smooth shades Save original JPEG images in PDF if possible and Preserve EPS information from DSC. After this click Save As at the bottom of the window. 7. Choose a name for the new settings and click Save

7 Saving document in Word as a.pdf using Acrobat This method of saving will output at higher quality than the Save As method however is only available if you have Acrobat installed on your system. Assuming that any images you have inserted into your document are from a high quality source by using the previous settings it should now be possible to save any Word document as a high quality.pdf file. In order to change the save format from the default.docx use the following steps: 1. Firstly click on the Acrobat tab on the top toolbar in MSWord. 2. Select the Create PDF button, this will then open the Acrobat PDFMaker window. 3. Input your desired filename and press the Save button.

8 Saving document as a.pdf (without Acrobat X) Assuming that any images you have inserted into your document are from a high quality source by using the previous settings it should now be possible to save any Word document as a high quality.pdf file. In order to change the save format from the default.docx use the following steps: 1. Go to File Save As (or press F12 ) 2. Select the drop down box to the right of Save as type: then select PDF from the list. 3. Click the Save button and you will then have a high quality PDF version of your document that is ready to be sent off for printing.

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