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1 Corbin Ball, CSP, CMP Corbin Ball Associates Definition and benefits Types of virtual meetings & pricing Suggestions to optimize Course Notes: Corbin Ball Associates Types of Virtual Meetings Conducting live meetings or presentations over the internet. -- Wikipedia Conference calls Instant messaging Web collaboration / Web conferencing Wikis Virtual tradeshows 3D environments Web casts Video conferencing Telepresence Virtual Meetings: Why? Low costs Avoid travel hassles Environmentally friendly No catering or AV fees Easily recorded Global reach 24/7 An event that combines both faceto-face and virtual experience for local and remote attendees. 1

2 Hybrid meeting: Why? Greater reach Ability to engage remote audiences Great impact Cannibalization is a myth: 50% of planners reported that cannibalization was a top concern. 60% said attendance did not change with a hybrid meeting. 88% reported no negative change in future meetings. MPI Hybrid Meeting Survey Sept.,2012, 1,800 participants Why did you attend virtually? (Why did you stay home instead of traveling? 1. Travel budget 55% 2. Can t be out of the office 50% 3. Cost of event 45% 4. Not enough lead time to plan to attend 25% 5. I chose to watch the recording later 20% 6. I prefer to attend virtually 15% MPI Hybrid Meeting Survey Sept.,2012, 1,800 participants Web Conferencing & Webinars Audio/Video (VoIP) gotomeeting.com livemeeting.com webex.com adobe.com join.me anymeeting.com icohere.com Slides Desktop sharing White board w/ annotation Web pages Easy recording Messaging and chat Polling and Surveys 2

3 Time savings (reduced travel to meetings) Hard cost savings (air, hotel, meals, AV, room rental) Fast (ad hoc -- anytime, anywhere) GoToMeeting: $49/month, up to15 participants $99/month, 1000 participants WebEx Free to $89/month (100 people) Join.Me Free - $19/month Anymeeting.com Free (ad supported), $69.00/mo. 200 pax no ads icohere: $7,350/year for 50 enabled users (NFP) -15 modules Be time sensitive. Keep it short (30-45 minutes recommended max.) Use interactivity and enthusiasm. Use a moderator w/ 20+ attendees. Turn of the phones Do not disturb. Test EVERYTHING! A test run is vital! secondlife.com venuegen.com digitell.com Second Life: Basic Software and Avatar: Free 512 square meters: $5/month Region (6l5,536 sqm) $195/month Virtual Beginnings Conference Center (Digitell) One Time Event: $5,000-25,000 depending on users, customization, exhibit hall Purchased conference center/exhibit hall: $15,000-40,000 INXPO / Unisfair: Pricing starts at $15,000 for small events, but many cost as much as $100,000. VenueGen: Individual: $49/mo (5 users)-$599/mo (60 attendees) Enterprise$2275/mo (200 hosts unlimited attendees Single events: $1,500/day 3

4 Broadcasting audio or video content over the internet Live or on demand Uses streaming media Has become very reliable livestream.com sonicfoundry.com rolandsystemsgroup.com Video Conferencing skype.com plus.google.com lifesize.com Start with specific goals and agenda. Appoint a facilitator (traffic cop). Test everything! Allow practice runs. Avoid bright colors or loud/busy prints. Speak clearly toward the microphone (no shouting). Look at the camera when speaking. Restrict movement when speaking. Mute microphone when not in use. Be quiet (side conversations, phones, paper, chairs). Have a backup plan. Skype and Google+ : Free LifeSize Express (HD): $6,000 LifeSize Room (HD): $9,000-$40,000 Telepresence polycom.com hp.com/halo cisco.com/telepresence dvetelepresence.com teleportec.com 4

5 Telesuite: $78,500 and up Cisco Telepresence: $300,000 Rental Rooms: $299-$899/hour HP Halo: $349,000 LifeSize: $6,000-$40,000 DVE: $150,000 and up Teleportec: $30,000 per installation Rental rooms (limited): $400/hour Course Notes: Corbin s Favorites File Corbin s Article Database Corbin s TechTalk Newsletter Thank you! Course Notes: Contact Web: Newsletter: Blog: corbinball.wordpress.com corbin@corbinball.com Facebook: facebook.com/corbin.ball Twitter: twitter.com/corbinball LinkedIn: linkedin.com/in/corbinball Skype & AIM: corbinball Corbin Ball Associates Corbin Ball, CMP is an international speaker, consultant and writer helping clients worldwide use technology to save time and improve productivity. With 20 years of experience running international technology meetings, he now is a highly acclaimed speaker with the ability to make complex subjects understandable and fun. His articles have appeared in hundreds of national and international publications and has been quote in the New York Times, the Wall Street Journal, USA Today, US News and World Report and several other publications. Corbin serves or has served on many hotel, corporate and association boards. He is the only person to receive both MPI s International Supplier of the Year and MPI s International Chapter Leader of the Year awards. Corbin has been named in 2012 as one of "The 25 Most Influential People in the Meetings Industry" by Successful Meetings Magazine, the 5 th time he has received this award. Corbin Ball Associates th Street Bellingham, WA Phone: corbin@corbinball.com Web: 5