1 The University of West Alabama Student Athlete Handbook
2 Dear UWA Student-Athlete, The University of West Alabama has an outstanding and proud tradition of academic and athletic excellence. We are happy that you have chosen to be a part of the UWA family and continue your education through scholastic achievements and athletic opportunities available here at the University of West Alabama. Your experiences at the University of West Alabama will encourage and challenge you to reach your full potential in all areas as a student-athlete. Our common goal is to assist you in moving toward graduation from the University of West Alabama. Along with a UWA degree, the memories made and lessons learned over the next few years will aid you throughout your life. The UWA Student-Athlete Handbook is intended to provide you with information on the most commonly asked questions concerning your new surroundings and to help orient you to the University of West Alabama. It is very important to read and follow the information in this handbook. If you have questions about this information, please see your head coach. If you continue to have questions or concerns, I am available to discuss these issues with you as is our Senior Women s Administrator, Janet Montgomery, or Director of Compliance, Dee Outlaw. We are concerned about your overall welfare as a student-athlete during your years at the University of West Alabama and are also interested in your career after graduation. I am happy that you are here and hope you will take advantage of the resources available to you at the University of West Alabama. Sincerely, Stan Williamson Director of Athletics
3 INTERCOLLEGIATE ATHLETICS Associations The University of West Alabama is a full member of the National Collegiate Athletic Association (NCAA), Division II, The Gulf South Conference, and the National Intercollegiate Rodeo Association. The University fields intercollegiate varsity teams for women in cross country, volleyball, basketball, softball, soccer, golf, and rodeo. The varsity sports for men are football, basketball, baseball, cross country, soccer, golf, and rodeo. PHILOSOPHY FOR INTERCOLLEGIATE ATHLETICS One of the primary missions of The University of West Alabama is to provide an environment for educational excellence, which will offer students opportunities for academic achievement and personal growth. Considerable emphasis is given to individual students and the development of the abilities to learn on their own initiative so that they can better realize their personal aspirations now and in the future. The University seeks to develop responsible citizens and leaders who will be effective in their careers. The University of West Alabama's intercollegiate athletic programs operate under the National Collegiate Athletic Association, Division II. The University seeks to conduct all athletic competition in accordance with the principles of fair play and amateurism and in accordance with the Constitution and Bylaws of the NCAA and the Gulf South Conference. The University is committed to the student-athlete as a student first and athlete second. The University strives to help the student-athlete reach his/her academic goals and develop interest in the total development of the student-athlete and who exemplify good conduct and sportsmanship, possess a high degree of integrity, having outstanding technical knowledge, and are committed to the educational goals of the University. The athletic programs are expected to contribute to the broader mission of the University and to fully support and reflect the educational goals of the institution. While the University is committed to the development of competitive, successful intercollegiate athletic programs, the integrity of the athletic programs are the academic progress and graduation rates of our student-athletes are more important indicators of success and achievement. The University is committed to recruiting and admitting academically qualified student-athletes who demonstrate the ability and desire to make satisfactory progress towards earning baccalaureate degrees. PURPOSE OF THIS HANDBOOK The purpose of this handbook is to provide a source of information alternative to or not found in the UWA student handbook, on the UWA website and on the athletics website. If a student-athlete has an athletics related question or concern they can refer to this handbook before they seek information from athletic administrators. TEAMWORKS Teamworks is a Logistical Athletic Solutions program that provides an alternative means of communication for studentathletes, coaches, and athletic administrators. It is a way to interact more effectively and monitor daily events more efficiently.
4 IMPORTANT RESOURCES Director of Athletics Mr. Stan Williamson is the Director of Athletics. He has overall control of the intercollegiate athletic program at West Alabama. He maintains an open door policy to all student-athletes who might wish to talk to him regarding any portion of the athletic program. His office is located in Foust Hall, and his extension is Associate Athletic Director/Senior Women s Administrator/Academic Coordinator Mrs. Janet L. Montgomery is the Associate Athletic Director/Senior Women's Administrator. She assists the Director of Athletics in matters concerning athletics at UWA. Her office is located in Foust Hall, and her extension is Director of Compliance Mr. Dee Outlaw is the Compliance Officer for all sports. He maintains an open door policy to all studentathletes who might wish to talk to him about eligibility or other compliance situations. His office is located in Foust Hall, and his extension is Assistant Director of Compliance Ms. Christi Wade is the Assistant Director of Compliance. She assists the Director of Compliance in matters pertaining to the eligibility of all student-athletes. Her office is located in Foust Hall. Special Assistant to the Director of Athletics Mrs. Penny Dew is the assistant to the Director of Athletics. She deals with all matters related to the Director of Athletics and the on-goings within the athletic department. She is very knowledgeable of the processes around UWA, and is a good source for any questions that a student-athlete might have. Her office is in Foust Hall, and her extension is Academic Advisor Mr. Michael Jones is the Academic Advisor for the athletic department. He coordinates tutors for studentathletes as well as serving as a contact for other academic concerns. His office is located in Foust Hall, and his extension is Director of Financial Aid Mr. Don Rainer is the Director of Financial Aid. He is the most knowledgeable person at the University about financial aid, grants-in-aid, etc. Any questions regarding such should be addressed to him. His office is located on the third floor of Webb Hall, and his extension is Faculty Athletic Representative Mr. Micky Smith is the Faculty Athletic Representative. He is a member of the UWA faculty who works very closely with the athletic program. Among his duties are the approval of all grants-in-aid for athletics and verification of the eligibility of student-athletes. He also participates as an active member in the Gulf South Conference and is the Chair of the University's Intercollegiate Athletic Committee. His office is located in Bibb Graves Hall, on the second floor, and his extension is Director of Athletic Training and Sports Medicine Dr. R.T. Floyd is the Director of Athletic Training and Sports Medicine, and is a professor in and the Chairman of the Physical Education department. His office is located in the athletic training room in Homer Fieldhouse, and his extension is Head Athletic Trainer Mr. Brad Montgomery is the head athletic trainer and is an instructor in the physical education department. His office is located in the athletic training room in Homer Fieldhouse, and his extension is 3696.
5 ACADEMICS AT UWA General Education Requirements All students seeking an undergraduate degree at UWA must complete course requirements for the basic curriculum in their designated college or division. Academic Accountability Grades Final grades for each term are recorded and maintained in the Registrar s Office. Grades represent the instructor s assessment of the student s performance on classroom and laboratory assignments as well as on essays, term papers, class participation and examinations. Grades and grade point averages are earned and recorded as follows: GRADE GRADE STANDARD GRADE POINTS PER HOUR A Excellent...4 B Good...3 C Average...2 D Passing...1 F Failing...0 I Incomplete...0 P Passing...0 W Withdrawn...0 WP Withdrawn Passing...0 WF Withdrawn Failing...0 N Non-Credit...0 FA Administrative Failure...0 AU Audit...0 X Absent from Examination...0 It is the responsibility of a student to remove grades of I or X during the next semester after receiving the grade, except that a student who makes a grade of I or X during the spring semester and does not attend during the summer semester may remove the deficiency during the following fall semester. Failure to remove the I or X grade during the specified time will result in the student s receiving an F grade. Academic Probation A student enrolled at UWA is placed on academic probation when the total number of hours attempted at UWA, multiplied by two, exceeds by more than 17 the number of grade points earned at UWA. However, no entering freshman or first-semester transfer student is placed on academic probation on the basis of the first semester s work at UWA. A student may clear probation by reducing the grade-point deficiency up to 17 grade points or less. Academic Suspension A student on probation is placed on academic suspension for a period of time to be determined by his/her academic Dean and the Registrar, acting for the Admission and Appeals Committee, when the number of hours attempted at UWA, multiplied by two, exceeds grade points earned at UWA by more than 29. Such a student, however, is not placed on academic suspension at the end of a semester in which he/she earns a grade-point average of C (2.00) or higher, but is continued on academic probation. At any time a
6 student s grade-point deficiency is more than 29 after the first academic suspension, he/she is placed on indefinite academic suspension. A student is re-admitted on academic probation following the expiration of suspension. A student who incurs a second academic suspension before removing the probationary status is placed on indefinite suspension and can be re-admitted only by approval of the University Admission and Appeals Committee on the basis of adequate evidence of ability, maturity, and motivation. Generally, a student who has been on indefinite suspension for at least six consecutive semesters will be re-admitted. When a student fails the same course at UWA four times, he/she is placed on academic suspension. If, after being re-admitted, the student fails the same course a fifth time, he/she is placed on indefinite academic suspension. Specific policies regarding progression, suspension, and readmission apply to students enrolled in the Division of Nursing. The Criteria for Admission, Progression, and Readmission may be obtained by contacting the Division of Nursing at Station 28. Academic Honors The Gulf South Conference and the NCAA annually recognize those student-athletes whose academic performance has been outstanding. The conference selects an All-Academic team for each sport, and the NCAA selects a certain number of Academic All-Americans. For recommendations as an Academic-All- American, a student-athlete must have an overall GPA of The NCAA also awards a number of postgraduate scholarships and fellowships which provide financial assistance for graduate study. A student-athlete, who would like to be considered for an NCAA postgraduate fellowship, should contact the Faculty Athletic Representative early in his/her senior year. Academic Processes Major and Minor Degree programs generally involve a major area coupled often with a minor or a comprehensive major area. A major consists of a minimum of 30 semester hours, at least one-half of which are from upper-division courses. A comprehensive major consists of a minimum of 50 semester hours, at least one-half of which are from upper division courses. A minor consists of a minimum of 20 semester hours, at least one-third of which are from upper division courses. According to NCAA regulations, a university major must be chosen by the end of the second year in college. This NCAA requirement states that any student not declaring a major prior to his/her third year at any institution of higher education (2 year or 4 year) will be ineligible. Courses for the major and minor should be selected in consultation with an academic advisor. Registration and Pre-registration The academic advising process is crucial to the success of a student s university career. In planning a program of study, students should coordinate their personal goals with their academic and professional goals and should discuss long-range goals and career opportunities not only with their advisors but also with the Career Planning and Placement Center. Students should meet with their advisor during the pre-registration advising period, and should consult the athletic department academic advisor, SWA or compliance director, prior to any change in classes or major. Students are responsible for understanding the requirements of the University outlined in the UWA General Catalogue. Personnel in the Registrar s Office are available for evaluations, and it can also be found in the program evaluation section through WebAdvisor, on the UWA website. Dropping and Adding Courses A student who is considering either dropping or adding a course should discuss the proposed change with his/her academic advisor and athletic department academic advisor, SWA or compliance director. If the change is approved, the academic advisor will sign the drop-add form. Students should take the signed forms to the head coach of their particular sport where further evaluation will occur. If the athletic department
7 academic advisor, SWA or compliance director approves the drop-add while the semester is in progress, the athlete will take the form to the Registrar s Office where the change will be entered in the computer. If it is during pre-registration the student-athlete should go to the appropriate department office. The process is not complete until the information is entered in the computer. There is no fee for dropping or adding courses during the period between pre-registration and registration day. A fee of $20 will be charged for any schedule change submitted after registration day unless the University initiates the change. All course changes must be submitted to the Registrars Office. Courses may be added for one week following the registration day and can be dropped for a specified period following registration day. The dates are announced in the Academic Calendar and in Teamworks. Academic Support All coaches are eager for student-athletes to achieve academic success, and each head coach has his or her guidelines concerning study hall hours. This information will usually be distributed at the first team meeting of the academic year. Any student-athlete needing special tutoring should immediately contact the head coach, designated assistant coach, or academic advisor who is monitoring academic progress. Student-athletes may receive assistance with academic related difficulties from the University of West Alabama Counseling/Student Success Center. Professional help is available to explore and identify academic weaknesses and offer strategies that address each student s specific needs. Since those areas that present the greatest barriers to academic success may vary from student to student, students who are not performing well academically are asked to call the Counseling and Student Success Center at ext and make an appointment. This informal meeting will provide an opportunity for the services to define the specific areas in which the student needs assistance. At the conclusion of this initial meeting a plan will be devised that may include one or more of the services listed below and will be designed to enhance the student s chances for academic success. Services available to student-athletes through Counseling and Student Success Center include, but are not limited to, the following: STUDY SKILLS - Time Management - How to Use a Textbook - How to Take Tests - How to Take Class Notes - How to Read More Effectively - Memorization ADVISING/REGISTRATION SELECTING A MAJOR PERSONAL COUNSELING STUDY GROUPS CAREER GUIDANCE Dean and Chair Personnel The following is a list of appropriate College Deans and Chairpersons. They can be a good resource for studentathletes who have academic issues within their academic concentration. College of Business Ken Tucker- Dean Department of Accounting, Finance, & Economics
8 Mitzi Green- Chair Department of Business Administration, Management, & Marketing Aliquippa Allen- Chair Department of Computer Information Systems & Technology Donnie Cobb- Associate Dean College of Education Kathy Chandler- Dean Department of Curriculum & Instruction Jodie Winship- Chair Department of Instructional Leadership & Support Jan Miller- Chair Department of Physical Education & Athletic Training R.T. Floyd- Chair College of Liberal Arts Mark Davis- Dean Department of Behavioral Sciences Mark Davis- Chair Department of Fine Arts Arthur Grothe- Chair Department of History & Social Sciences Richard Schellhammer - Chair Department of Languages & Literature Kendrick Prewitt- Chair College of Natural Sciences & Mathematics John McCall- Dean Department of Biological & Environmental Sciences Jeffery Merida Department of Mathematics Thomas Ratkovich Department of Physical Sciences Roger Campbell These individuals can be looked up through the directory on the University of West Alabama homepage. THE STUDENT-ATHLETE AT UWA Expectations Student-athletes at UWA are first and foremost students and as such are expected to fulfill certain expectations. Among these are the following:
9 Earning a degree is the primary goal. Class attendance is expected and required. Complying with all NCAA and Gulf South Conference rules is the student-athlete's responsibility. Actively participating in all aspects of campus life enriches the personal development and educational experience of each student-athlete. Academic and athletic integrity is expected. Student-athletes are ambassadors for the University of West Alabama, the Department of Athletics, and their team. Student-athletes will be judged and received more scrutiny than other UWA students, simply because more is expected of them. Faculty, University administrators and staff know who the student-athletes are and expect them to act like reasonable and responsible people. If student-athletes cut classes, neglect assignments, are inactive in class or perform poorly on exams, they will receive special notice-because they are an athlete. The student-athlete at UWA -- by demonstrating character, intelligence, and athletic ability -- has established a tradition, which is one of the university's greatest assets. All student-athletes are a very important part of this successful tradition and it is up to each one to carry and pass on the tradition. Guidelines Student-athletes are expected to follow certain guidelines traveling to and from athletic competition, including practice and scrimmages. The following are the guidelines set forth by the department of athletics: Dress Student-athlete's dress should be appropriate with the team dress code as set forth by the head coach. The dress code should be observed when traveling to and from competition and during competition. General Appearance Appearance is important since student-athletes represent West Alabama. Student-athletes are expected to be neat and well-groomed at all times on and off the playing field or court. It is strongly recommended that hats not be worn in the cafeteria at any time. Also, make sure you wear a shirt with sleeves when you are in the cafeteria. Decent shorts should be worn as well. Un-groomed long hair and un-groomed facial hair on male athletes will not be allowed. Each head coach may set forth within the policies of his/her sport the appropriate grooming of the particular sport. Body Piercing For reasons of personal safety and the safety of teammates, student -athletes at the University of West Alabama will not be allowed to wear any visible jewelry, jewelry on exposed body parts covered with athletic tape or Band-Aids, or jewelry used with body piercing. These include, but are not limited to rings, nose rings, lip rings, earrings, necklaces, watches or anklets. Due to the potential for airway obstruction, all tongue rings should be removed during both athletic practice and competition. The teams' coaches will be responsible for adherence to the policy and the enforcement of the rules. Students-athletes failing to follow the above policy are subject to punishment and/or removal from their athletic activity. The University of West Alabama will not be responsible for any student-athlete sustaining an injury or illness during athletic competition or practice because of failure to follow the above policy. Hazing
10 Hazing or harassment of student-athletes is specifically prohibited. Hazing, usually in the form of intimidation, is defined as any practice (even harmless fun, bonding, practical, etc.) whereby one part of a group is made or asked to do anything that the remaining part of the group is exempt from doing by virtue of seniority or other privileged status. Because hazing often undermines group moral, spirit, and unity as well as often leads to personal hurt and degradation, the department and institution will not permit it in any form and will take disciplinary action against individuals and/or groups that haze. Student-athletes cannot be required or expected to participate in any hazing activity for any reason. Examples of such activities include, but are not limited to being: 1. Yelled, cursed or sworn at 2. Forced or expected to participate in tattooing, piercing, head shaving or branding 3. Forced or expected to wear embarrassing clothing 4. Forced or expected to drink alcohol 5. Instructed to participate in calisthenics not related to sport 6. Required to act as personal servant to players 7. Transported and abandoned 8. Forced or expected to consume inappropriate concoctions Alabama State Law on Hazing (a) Hazing is defined as follows: (1) Any willful action taken or situation created, whether on or off any school, college, university, or other educational premises, which recklessly or intentionally endangers the mental or physical health of any student, or (2) Any willful act on or off any school, college, university, or other educational premises by any person alone or acting with others in striking, beating, bruising, or maiming; or seriously offering, threatening, or attempting to strike, beat, bruise, or maim, or to do or seriously offer, threaten, or attempt to do physical violence to any student of any such educational institution or any assault upon any such students made for the purpose of committing any of the acts, or producing any of the results to such student as defined in this section. (3) The term hazing as defined in this section does not include customary athletic events or similar contests or competitions, and is limited to those actions taken and situations created in connection with initiation into or affiliation with any organization. The term hazing does not include corporal punishment administered by officials or employees of public schools when in accordance with policies adopted by local boards of education. (b) No person shall engage in what is commonly known and recognized as hazing, or encourage, aid, or assist any other person thus offending. (c) No person shall knowingly permit, encourage, aid, or assist any person in committing the offense of hazing, or willfully acquiesce in the commission of such offense, or fail to report promptly his knowledge or any reasonable information within his knowledge of the presence and practice of hazing in this state to the chief executive officer of the appropriate school, college, university, or other educational institution in this state. Any act of omission or commission shall be deemed hazing under the provisions of this section. (d) Any person who shall commit the offense of hazing shall be guilty of a Class C misdemeanor as defined by Title 13A.
11 (e) Any person who participates in the hazing of another, or any organization associated with a school, college, university, or other educational institution in this state which knowingly permits hazing to be conducted by its members or by others subject to its direction or control, shall forfeit any entitlement to public funds, scholarships, or awards which are enjoyed by him or by it and shall be deprived of any sanction or approval granted by the school, college, university, or other educational institution. (f) Nothing in this section shall be construed as in any manner affecting or repealing any law of this state respecting homicide, or murder, manslaughter, assault with intent to murder, or aggravated assault. To report a hazing incident contact: Stan Williamson Director of Athletics (205) Class Attendance Regular class attendance is required. Student-athletes should never cut a class except for valid reasons. These reasons normally include illness (or injury), a scheduled athletic trip for a meet or game, or a death in the immediate family. UWA instructors are expected to announce the attendance requirements for their courses and student-athletes are expected to follow these requirements, as well as those of their head coach or be subject to a loss of aid at the end of the school year. Tobacco Products The use of tobacco products by student-athletes, coaches, officials and game personnel during practice and competition is PROHIBITED by NCAA regulations. Further, the Gulf South Conference bans the use of ALL tobacco products at all GSC events, including practices, meeting, banquets, and contests. According to the GSC Constitution, Bylaws, Rules and Regulations, "There are no exceptions. Violators should be ejected immediately." Alcohol The Athletic Department complies with the University and the federal law in prohibiting the unlawful manufacture, distribution, procession or use of illicit drugs and/or ALCOHOL by STUDENTS on its property or AS PART OF ANY OF ITS ACTIVITIES. As a condition of athletic participation, all student-athletes must abide by local, state and federal laws and must report to the Athletic Director any convictions under a criminal drug or alcohol statute no later than five days after the conviction. Failure to do so could result in immediate termination of student athlete aid and termination from the program. Student athletes will not be allowed to participate in their certifying sport until their rehabilitation program is completed. Drugs Ineligibility for Use of Banned Drugs. NCAA Bylaw provides that a student-athlete who is found to have utilized a substance on the list of banned drugs shall be declared ineligible for further participation in postseason and regular-season competition during the time period ending one calendar year after the student-athlete's positive drug test, and shall be charged with the loss of a minimum of one season of competition in all sports if the season of competition has not yet begun for that student-athlete or a minimum of the equivalent of one full season of competition in all sports if the student-athlete tests positive during his or her season of competition (i.e., the remainder of contests in the current season and contests in the subsequent season up to the period of time in which the student-athlete was declared ineligible during the previous year). The student-athlete shall remain ineligible until the student athlete retest is negative (in accordance with the testing methods authorized by the Executive Committee) and the student-athlete's eligibility is restored by the Committee on Student-Athlete Reinstatement. If the studentathlete test positive a second time for the use of any drug, other than a "street drug" as defined below, he or she
12 shall lose all remaining regular-season and post-season eligibility in all sport. If the student-athlete tests positive for the use of a "street drug" after being restored to eligibility, he or she shall lose a minimum of one additional season of competition in all sports and also shall remain ineligible for regular-season and post-season competition at least through the next calendar year. Bylaw also provides that the Executive Committee shall adopt a list of banned drugs and authorize methods for drug testing of student-athletes on a year-round basis. In addition, as stated in Bylaw , a student-athlete who previously tested positive for performance-enhancing drugs as a result of tests administered by any other athletics organization and subsequently tests positive (in accordance with the testing methods authorized by the Executive Committee) shall be subject to these ineligibility provisions. (Revised: 1/16/93, 1/9/96 effective 8/1/96, Revised: 1/14/97 effective 8/1/97) A list of banned Drugs can be found in Appendix A. UWA s drug testing policy can be found here: Criminal Violations All sanctions will be commensurate with the severity of the violation as determined by the Head Coach and the Athletic Director. In addition, student-athletes may be required to participate in assistance programs to address behavioral problems. Charge of Misdemeanor - If charged with a misdemeanor, a student-athlete may be suspended from athletic participation by the Head Coach, pending the Director of Athletics' investigation. Appropriate disciplinary action will be taken which may include such progressive discipline as ineligibility to practice, ineligibility to start in contests, sitting out games, suspension and/or continued suspension from the team, and dismissal from competition. Conviction of Misdemeanor - Once a student-athlete has been convicted of a misdemeanor, the student-athlete will be suspended from his or her team until the Director of Athletics or his designee determines disciplinary action to be taken. The Director of Athletics or designee may elect to confer with a three-member Code of Conduct Panel appointed by the President. Charge of Felony - If charged with a felony, a student-athlete will be automatically suspended from athletics participation by the Head Coach, pending the Director of Athletics' investigation. Appropriate disciplinary actions will be taken, which may include such progressive discipline as sitting out games, continued suspension from the team or dismissal from athletic competition. Conviction of Felony - If convicted of a felony, a student-athlete will be immediately expelled from his or her athletic team. Any appeals of this action will be addressed by the Code of Conduct Panel. In cases where a student-athlete is expelled from an athletic team, any remaining athletic aid will be terminated immediately, and the student-athlete shall be notified of his or her right to a hearing before the Athletic Appeal Panel appointed by the President. Students are required to report all violations of law to the Director of Athletics. Social Networking Policy UWA student-athletes should be concerned with any behavior that might embarrass themselves, their families, their teams, and/or the University of West Alabama. This includes any activities conducted online. As a student-athlete participating in intercollegiate sports at the University of West Alabama, you are a representative of the university and are always in the public eye. Potential employers, internship supervisors,
13 graduate programs, and scholarship committees now search these sites to screen candidates and applications. Please keep the following guidelines in mind as you participate on social networking web sites: Before participating in any online community, understand that anything posted online is available to anyone in the world. Any text or photo placed online is completely out of your control the moment it is placed online even if you limit access to your site. You should not post information, photos, or other items online that could embarrass you, your family, your team, the athletics department, or the University of West Alabama. This includes information about team activities and teammates. You are personally liable for any violations of other students or student-athletes privacy rights, especially those that fall under federal privacy laws (FERPA or HIPPA) or that violate University of West Alabama student codes of conduct or codes of computing practices. You should not post your home address, local address, social security number, phone numbers, birth date, or other personal information such as your whereabouts or your plans. You could be opening up yourself to predators. Coaches, athletics department administrators, university personnel, as well as, UWA alumni, friends and foes can and do monitor these web sites. The malicious use of online social networks such as derogatory language about any member of the UWA community, demeaning statements about or threats to any third party, and incriminating photos or statements depicting hazing, sexual harassment, vandalism, stalking, underage drinking, illegal drug use or other inappropriate behavior will be subject to disciplinary action by the head coach and/or director of athletics. Athletic Organizations Student-athletes are urged to participate in campus organizations as well as student-athletic organizations. The following organizations are particularly suitable for student-athletes and all are encouraged to participate in one or more. Fellowship of Christian Athletes (FCA); advisor, Gary Rundles Fellowship of Christian Athletes, FCA, is a nonprofit, interdenominational Christian organization that professes the ideas of Muscular Christianity, and uses the influence of coaches and athletes as a means of Evangelism. Student-Athlete Advisory Committee (SAAC); advisors, Janet Montgomery, Michael Jones The Student-Athlete Advisory Committee, SAAC, is an NCAA sponsored organization that is responsible for providing insight into the complete student-athlete experience. It is a liaison between student-athletes, coaches and the athletic administration. SAAC organizations can be asked to provide feedback to new rules, regulations and policies, and share opinions on anything that could improve the overall collegiate athletic experience. Athletic Eligibility According to NCAA regulations, "to be eligible to represent an institution in intercollegiate athletics competition, a student-athlete shall be enrolled in at least a minimum full-time program of studies, be in good academic standing and maintain satisfactory progress toward a baccalaureate or equivalent degree." At the University full-time is defined as a minimum of 12 semester hours. Satisfactory progress is defined by the
14 NCAA as having completed 24 hours of course work applicable to a defined degree, with only six hours in summer or mini terms. At a meeting prior to practice student-athletes will be asked to sign a form statement indicating that they are familiar with the NCAA regulations. Eligibility to Play 1. Student Athletes must be cleared by the Registrar's Office as academically eligible to compete. 2. New freshmen must be cleared by the NCAA Initial Eligibility Clearing house prior to competition. 3. Student-athletes must sign a statement in a form prescribed by the NCAA in which the student-athlete submits information related to eligibility, recruitment, financial aid, amateur status and involvement in organized gambling activities. Student-athletes should be familiar with this form, which they will be asked to sign at a designated team meeting. Failure to complete and sign the statement shall result in ineligibility for participation in all intercollegiate competition. 4. Each academic year a student-athlete shall sign a form prescribed by the NCAA in which the student consents to be tested for the use of drugs, prohibited by NCAA legislation. Failure to complete and sign the consent form prior to practice or competition shall result in ineligibility for practice and participation. 5. Student-athletes must be enrolled in 12 semester hours. A student-athlete will not be considered enrolled in a minimum full-time program of study if at any time during the semester the student-athlete drops a course that results in less than 12 semester hours. Therefore, students who drop below 12 hours are immediately ineligible to play or practice. Student-athletes are allowed to drop courses only in the Registrar's Office. 6. Student-athletes must complete six-semester hours of academic credit the preceding regular academic term in which the student-athlete has been enrolled full time at any collegiate institution. Eligibility to Practice In order to be eligible to participate in practice, student-athletes must have met the following requirements: 1. Student-athletes must have been admitted to the University of West Alabama. 2. Students must be academically eligible to practice. (Any exceptions must be approved by the compliance officer and coach) 3. Student-athletes must have returned the insurance/medical history consent forms to the head athletic trainer. 4. Student-athletes must complete the Drug-Consent Form as explained in number three above. 5. Student-athletes must have received a physical examination by a licensed physical including an orthopedic exam. Student-athletes will be provided a physical exam free of charge on campus. 6. Student-athletes must attend the sport compliance meeting to be announced by the coach, at which time all forms will be signed and turned into the compliance Officer. International Student-athletes According to the NCAA, an international student-athlete is one who "is not a U.S. citizen, or has participated in foreign athletics activities or was associated as an athlete with a foreign athletics organization". The NCAA eligibility clearinghouse prior to practice or play must clear international freshmen student-athletes; international transfers must submit all transcripts for evaluation prior to entrance to the institution. Transcripts not in English must go through a translation agency. International student-athletes are required to complete the General-Eligibility Form for International Student-Athletes prior to practice. A copy of the form can be found in the Director of Athletics office.
15 Any player who has not complied with any of the above requirements will not practice until the requirements are completed. Financial Aid Grant-in-aid A student-athlete may be awarded a grant-in-aid, commonly referred to as an athletic scholarship, based upon his/her athletic ability. The aid can range from a small stipend to a full grant-in-aid covering tuition, room, board, books and any other required fees. A grant-in-aid cannot be canceled or reduced during the academic year unless a student-athlete becomes ineligible for competition, is guilty of serious misconduct, or voluntarily withdraws from the sport. A grant-inaid may not be increased during the academic year for athletic related reasons. Other Aid In addition to athletic awards, some students may also receive other University scholarships, grants from the G.I. Bill of Rights, monthly stipends for participation in advanced ROTC, Pell Grants and certain other government benefits. Student-athletes may also borrow money from a legitimate lender such as a bank. For further information student-athletes should contact the head-sport coach, the Director of Athletics, or the Financial Aid Director. It is important to remember that any grant-in-aid given by the University is for one year only. The grant may be renewed from year to year, and notification of renewal will be made in writing before July 1 of each year. Extra Benefits NCAA institutions are more often penalized for providing extra benefits to student-athletes than for any other infraction. Coaches or "outside supporters" such as booster club members provide many of these extra benefits. A student-athlete shares the responsibility of ensuring that he/she is not given any of these extra benefits. The following are some of the benefits which are in violation of the NCAA rules: gifts or loans of money from coaches, boosters, etc., transportation which is not paid for by the student-athlete, gifts of clothing or other personal items such as stereos, TV's, etc., the use of an automobile that does not belong to the studentathlete, long distance telephone calls not paid for by the student-athlete, special favors to parents or legal guardians, unusual housing arrangements, living expenses or special entertainment not available to all students enrolled on the campus and finally the selling of athletic event tickets to a student-athlete. Any doubts about accepting any benefit should immediately be addressed to the head coach, the compliance officer, the director of athletics, or the director of financial aid. Grievance Procedure All student-athletes have the right to file a grievance to appeal the decision of the Athletic Department not to renew an athletic scholarship (grant-in-aid). The process for such an appeal is found in Appendix B. Athletic Training & Sports Medicine If, while participating in intercollegiate athletics at West Alabama, a student-athlete becomes injured or ill, an excellent sports medicine staff is readily available. Working closely with the primary care and sports orthopedic physicians at Alabama Sports Medicine & Orthopedic Center in Birmingham, athletic trainers are
16 able to provide each athlete with the care necessary to evaluate, treat and rehabilitate any injury received during practice or competition. Health insurance is carried on all UWA athletes and is utilized for injuries that occur during supervised practices or competitions. The UWA athletic insurance program utilizes the parent's/spouses insurance first. Athletic health insurance is secondary and acts on a claim after the parent's/spouses insurance has been fully utilized. If a student is not covered under a parent's/spouses insurance plan, then the West Alabama athletic insurance program acts as the primary insurance. We highly encourage all student athletes to purchase their own insurance. The athletic training staff is here to serve student-athletes. Whether an injury/illness is serious or just a slight inconvenience, the athletic training staff is dedicated to getting athletes back to full speed as quickly and safely as possible. UWA Medical Expense The University of West Alabama will only be financially responsible for the payment of medical bills that result from injuries occurring during supervised athletic trips, practices or games. However, The University of West Alabama will pay the balance of these bills only after each bill has been filed with and processed by your insurance company. We will make payment on the balance of these bills only after we receive notification that your insurance has paid their maximum collectible amount or that your insurance has denied payment of the bills. Each student-athlete is required to have a physical examination by our team physician and sports medicine staff prior to any participation in any intercollegiate sport. The final decision of physical qualifications or reason for rejection is the responsibility of the team physician. The team physician also makes the decision on when an athlete may return to competition after a previous injury. It is the responsibility of either the athlete or the parent/guardian(s) to notify the Athletic Training Staff or Team Physician of any athletic injury/illness to obtain prior approval for medical expense. The University of West Alabama Athletic Department will not be financially responsible for any medical expense incurred unless prior approval has been obtained from the team physician or from the athletic trainers, Dr. R.T. Floyd or Brad Montgomery. The University of West Alabama will not be financially responsible for any voluntary unsupervised activities which result in an athletic injury/illness. The University of West Alabama Student Health Services is housed in Dr. Simpkins Office across U.S. Highway 11 from the north end of the campus. The University physician, William R. Simpkins, M.D., maintains office hours at the Health Center from 12:30 to 1:30 p.m., Monday through Friday for the purpose of seeing students on routine matters. The university physician may write prescriptions and/or treat the student on an outpatient basis, as necessary. Student Health Services provides this service as part of the arrangement through the University and the doctor's office. It is covered under the student medical fee. The student will be responsible for the purchase of all prescriptions needed other than those prescribed for a covered athletic injury/illness. If the student needs to be hospitalized for non-athletic reasons, it will then be the responsibility of the student to select his physician and hospital. The student will be responsible for any charges incurred. Student Host Guidelines
17 This information is a guide for students who serve as hosts for prospective student-athletes on their official visits (paid by the university). Knowledge of some general recruiting principles and NCAA guidelines can prevent an infraction. 1. Student hosts should be positive about West Alabama. It is important, however, that negative comments not be made about other schools or coaching staffs that the prospect is interested in. 2. The prospect should never be left in someone else's care. If you go to a party, remember you are responsible for the prospect. The rules set forth by the head coach must be followed. 3. Prospects should not be introduced to anyone who is not a member of the West Alabama athletic staff, student body or faculty. 4. When entertaining a prospect the following guidelines must be adhered to: A. Student hosts and prospects must never leave a 30 mile radius of West Alabama's campus. B. Student hosts must never allow the prospect to use his/her car or anyone else's car, during the official visit. C. A prospect is not allowed to sit on the team bench, stand on the sidelines or sit in press row. Regular seating is the guideline. D. Entertainment money cannot be given directly to the prospect. The head coach will give the money to the student-host and the amount cannot exceed $ This money is not to be spent on alcoholic beverages, souvenirs or gifts. The money is to be used for entertainment such as for movie, food or recreational activity. E. It is illegal in the state of Alabama to provide alcoholic beverages to a minor. F. Student-hosts should remember that they are a representative of the University of West Alabama and their actions represent UWA's student body, faculty and athletic program. The student host's goal is to give the best possible impression of the University of West Alabama and the athletic department.
18 APPENDIX A NCAA Banned Drugs It is your responsibility to check with the appropriate or designated athletics staff before using any substance. The NCAA bans the following classes of drugs: 1. Stimulants. 2. Anabolic Agents. 3. Alcohol and Beta Blockers (banned for rifle only). 4. Diuretics and Other Masking Agents.
19 5. Street Drugs. 6. Peptide Hormones and Analogues. 7. Anti-estrogens; and 8. Beta-2 Agonists. Note: Any substance chemically related to these classes is also banned. The institution and the student-athlete shall be held accountable for all drugs within the banned drug class regardless of whether they have been specifically identified. Drugs and Procedures Subject to Restrictions: 1. Blood and Gene Doping. 2. Local Anesthetics (under some conditions). 3. Manipulation of urine samples. 4. Beta-2 Agonists permitted only by prescription and inhalation. 5. Caffeine if concentrations in urine exceed 15 micrograms/ml NCAA Banned Drugs Page No. 2
20 NCAA Nutritional/Dietary Supplements Warning: Before consuming any nutritional/dietary supplement product, review the product with the appropriate or designated athletics department staff! 1. Dietary supplements, including vitamins and minerals, are not well regulated and may cause a positive drug test result. 2. Student-athletes have tested positive and lost their eligibility using dietary supplements. 3. Many dietary supplements are contaminated with banned drugs not listed on the label. 4. Any product containing a dietary supplement ingredient is taken at your own risk. Note to Student-Athletes: There is no complete list of banned substances. Do not rely on this list to rule out any supplement ingredient. Check with your athletics department staff prior to using a supplement. Some Examples of NCAA Banned Substances in Each Drug Class: 1. Stimulants: Amphetamine (Adderall); caffeine (guarana); cocaine; ephedrine; fenfluramine (Fen); methamphetamine; methylphenidate (Ritalin); phentermine (Phen); synephrine (bitter orange); methylhexaneamine, bath salts (mephedrone) etc. Exceptions: phenylephrine and pseudoephedrine are not banned. 2. Anabolic Agents (sometimes listed as a chemical formula, such as 3,6,17-androstenetrione): Androstenedione; boldenone; clenbuterol; DHEA (7-Keto); epi-trenbolone; etiocholanolone; methasterone; methandienone; nandrolone; norandrostenedione; ostarine, stanozolol; stenbolone; testosterone; trenbolone; etc. 3. Alcohol and Beta Blockers (banned for rifle only): Alcohol; atenolol; metoprolol; nadolol; pindolol; propranolol; timolol; etc NCAA Banned Drugs Page No. 3 ama/all Administrators/Samble, Jennifer/DIII Banned Drugs Educational_JNS:sr_060314
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