Employment Law, HR and Health & Safety Services for Charities. elliswhittam.com/charities

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1 Employment Law, HR and Health & Safety Services for Charities elliswhittam.com/charities

2 WELCOME TO ELLIS WHITTAM Ellis Whittam Achieving excellence and ensuring legal compliance in the way you manage your people and their wellbeing is not easy. With frequent changes to legislation and the continual raising of the bar for best practice, increasing numbers of charities are turning to Ellis Whittam to help them meet these challenges head on. As the leading provider of employment law, HR and health and safety services to not-for-profit employers, we have vast experience of taking even the best run organisations to the next level and putting those who are facing difficulties on the right track. We have a large, experienced team of legally qualified Employment Law Advisers with extensive experience of supporting charities, one of whom will be your named, personal contact. You will be helped with all your challenges from absenteeism to TUPE transfers, from discipline to zero hours contracts, and you can call on them for support as often as you need, whenever you like, all for a fixed fee. Health and safety will naturally be a top priority for you. Protecting the wellbeing of anyone affected by your organisation s activities is a legal requirement and makes financial sense too. Many charities value the support from Ellis Whittam not only because it helps ensure compliance with health and safety legislation, but also because we implement best practice. In fact, we have so much confidence in the quality of our service that we will act as your legally required Competent Person for health and safety. Because of our vast experience and unique approach, we are proud to enjoy the accolade of being a strategic partner of ACEVO (the Association of Chief Executives of Voluntary Organisations) and we are exclusively recommended to their members for the provision of Employment Law and Health & Safety services. Mark Ellis, Chairman

3 EMPLOYMENT LAW & HR Employment Law & HR Unlimited, fixed fee support from charity experts. Our Charities Team comprises some of the most knowledgeable, talented and experienced Employment Law Advisers to the not-for-profit sector in the UK. Whether it s for strategic advice, to guide you step-by-step through a problem or just to give you the reassurance of a second opinion, your own named Employment Law Adviser is just a phone call or away. And because this is a fixed fee service, you can contact us as often as you need to it won t cost you a penny more. It s clear that Ellis Whittam has vast experience of working within the charity sector they understand how we operate and, as such, have made our lives a whole lot easier. Diane Pattison, HR Officer, Merseyside Youth Association The relationship that has developed with our personal adviser has proved to be invaluable. He has made it his business to really get to know our organisation and how we like to operate. Jeanette Kearslake, Executive for Finance & Personnel, Deafness Support Network Laura, Employment Law Adviser

4 EMPLOYMENT LAW & HR Service Highlights You receive truly unlimited support for a fixed fee enabling you to budget with confidence years in advance. You are allocated a named, legally qualified Employment Law Adviser from our Charities Team as your dedicated point of contact. We review and update your contracts of employment and Employee Handbook to ensure they follow best practice in the charity sector and are legally compliant. We handle all your employment law challenges including disciplinaries, grievances, zero hours contracts, dismissals, attendance, performance, maternity, TUPE, redundancy, agency workers and much more. Elizabeth, Employment Law Adviser We draft bespoke letters and documents on your behalf. The My EW online system gives you access to a suite of employment law and HR materials as well as your handbooks, contracts and copies of correspondence between Ellis Whittam and your organisation. You can choose to record telephone calls, which can also be stored online. Our Legal Expenses Insurance provides complete protection in the event of an Employment Tribunal. We cover all your defence costs and any settlement costs or compensation awards. We provide regular bulletins, updates and online training and your Employment Law Adviser and Client Manager will keep in touch with you to ensure you are up to date and never less than delighted.

5 EMPLOYMENT LAW & HR Employment Law & HR Essential Extras Should you wish to undertake a strategic studies amassed from our extensive review or if you are dealing with specific experience supporting employers in the workforce challenges, our HR Consultancy charity sector. We can deliver specially service can identify innovative, cost effective devised courses for you on topics such and sustainable solutions for you. as Performance Management, Bullying & Harassment, Conflict Resolution, Equality & Our Occupational Health Services Diversity and Disciplinary & Grievance. include medical screening, physiotherapy, ergonomics, managing stress and wellbeing. Our EW Recruit service produces job and person specifications, promotes vacancies, We use our extensive expertise to help you runs aptitude and personality assessments conduct Investigations into cases such as and identifies suitable candidates for your harassment or discrimination and to resolve organisation, all for a highly competitive disputes with Mediation between parties. fixed fee. We regularly deliver Employment Law & HR Training classes, drawing on case The service provided by Ellis Whittam has been invaluable. It offers huge reassurance to the Trust to know that we have access to expert legal advice whenever the need may arise, whatever the nature of the enquiry. Chrissie Barker, Executive Assistant and HR Adviser, Barnwood Trust Jane, Employment Law Principal

6 EMPLOYMENT LAW & HR EW Assist Exclusively available to our Employment Law clients for no extra cost, EW Assist is one of the most flexible HR software solutions available. At the heart of this online system, which can be accessed anywhere with an internet connection, is the facility to request and approve leave and record and monitor absence. The system has many other modules allowing you to efficiently monitor, control and report on routine and strategic HR matters such as sickness and injury reporting. It even has modules for appraisal reviews and training. It eliminates the need for paper-based systems and complex spreadsheets, allowing you to allocate more time to productive, proactive management. Left to right: Laura, Employment Law Adviser, Helen, Employment Law Adviser, Michael, Senior Health & Safety Consultant, Jane, Employment Law Principal, Faz, Health & Safety Consultant, Elizabeth, Employment Law Adviser You do not require any special equipment to use this system and there is no ongoing maintenance.

7 HEALTH, SAFETY & WELLBEING Health, Safety & Wellbeing We have so much confidence in our service, we will act as your legally required Competent Person. We provide an action-based service rather than merely performing audits and handing back reports. We help you implement measures to meet your legal obligations and protect the health, safety and wellbeing of everyone affected by your activities. Our proactive support can help protect you from prosecution and provides the foundation for continuous improvement. A highly qualified consultant with experience of supporting charities will act as your legally required Competent Person. We conduct your General Risk Assessment on-site at your premises. We develop and help you implement your Prioritised Safety Action Plan, Health & Safety Policy and Employee Health & Safety Handbook, tailored to your precise needs. We provide you with secure access to My EW, a comprehensive online resource where you can access all your documents and a library of informative and practical guides. We guarantee a minimum number of visits to your premises, not merely to inspect but to help you implement positive change. Emergency assistance is provided in the case of, for example, Health and Safety Executive (HSE) visits and accident investigations. In the event of a serious accident, we investigate, liaise with the authorities and defend you against any prosecutions. We provide Legal Expenses Insurance that covers your legal costs in case of prosecution and also pays any Fee For Intervention (FFI) charges you may incur from the HSE. We keep you up to date with changes to legislation and best practice through regular bulletins, online materials and calls from your Client Manager. Michael, Senior Health & Safety Consultant

8 HEALTH, SAFETY & WELLBEING Health & Safety Essential Extras We provide a range of Audit & Inspection services, including Fire Risk Assessments, asbestos surveys, PAT testing, Legionalla risk assessments and maintenance of fire alarms and emergency lighting. Our Occupational Health Services help ensure that you are providing an appropriate environment to protect the wellbeing of your employees. Drawing on our experience of working with thousands of employers, we deliver Health & Safety Training on a huge range of topics including General Health & Safety Awareness, Risk Assessments, IOSH Managing / Directing / Working Safely, Manual Handling and Fire Marshal Training. Don, Health & Safety Consultant

9 E-LEARNING e-learning This innovative training solution is ideal for employers in the charity sector and can save you up to 80% compared with the costs of traditional training techniques. This is an entirely online system and the courses can be accessed anywhere that broadband is available. This is of particular benefit to charities with regard to part time employees and volunteers who can complete the training at their own pace, in their own time, even at home. You no longer need to take whole teams away from the work place when training is required and there are no set up or ongoing costs. We offer courses in more than forty topics including Lone Working, Stress, Driving Safety, Display Screen Equipment, Fire Safety, Food Hygiene, Slips Trips & Falls and Manual Handling. Most courses are accredited by the Royal Society for the Prevention of Accidents (ROSPA). Jo, Legal Team Manager

10 SWITCHING TO ELLIS WHITTAM Switching to Ellis Whittam If you are with another provider and considering switching to Ellis Whittam, you may be worried that the level of service you receive from your current provider will drop off when you serve your notice. Our Transitional Period Support removes all those concerns and means you can benefit from fully insured support from Ellis Whittam even though you have not yet left your current provider. Whether a simple question where we want a considered opinion or the handling of a more complex issue, having someone on hand is a real plus point for us and gives us great peace of mind. Chris Schofield, Head of Human Resources, Age UK Norfolk ACOSVO selected Ellis Whittam as a preferred partner because of their expertise in the not-for-profit sector, their quality of service and value for money. They have a very positive longstanding relationship with our colleagues at ACEVO and we are delighted that this has now been extended to ACOSVO and our members in Scotland. Pat Armstrong, Chief Executive, ACOSVO Deven Thakrar, CEO

11 Contact Us elliswhittam.com/charities Woodhouse, Church Lane, Aldford, Chester CH3 6JD Facebook: facebook.com/elliswhittam

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