Houston Forensic Science Center, Inc. FY15 Revised Budget Discussion January 2015

Transcription

1 Hustn Frensic Science Center, Inc. FY15 Revised Budget Discussin January 2015

2 HFSC s Achievement Highlights Expanded Quality Divisin: Cmpleted internatinal accreditatin fr fur frensic disciplines. Finalizing accreditatin fr remaining fur disciplines, with n-site assessment in Quality Manual being revised t cver all eight disciplines. HFSC has staffed the Latent Print Sectin with 10 examiners and ne manager, all certified by the Internatinal Assciatin fr Identificatin, replacing a cstly utsurce cntract. HFSC is retaining a frensic architectural firm t cnduct a needs assessment, the first step in future planning fr the Center. HFSC has sught and hired highly-qualified and credentialed scientists fr pen psitins, and has supprted existing staff in seeking additinal prfessinal accreditatin. Mdified security system t lab and ffice space s nly HFSC staff have access. Training divisin established t expand internal and external training. Sexual assault kit utsurcing prject nearly cmpleted. Establishing a cst accunting system t track metrics and imprve efficiency. 2

3 FY15 Visin and Objectives The bjective fr FY15 is t create a mre effective and efficient frensic rganizatin, demnstrated by imprved custmer service t HPD. These same FY15 initiatives als create the added benefit f generating ptential future revenue streams t becme mre self-sufficient. The fllwing gals t meet this bjective were set frth t prvide enhanced service t HPD and are reflected within the FY15 Hustn Frensic Science Center, Inc. (HFSC) budget request: Imprved Accuracy f Test Results by Fcusing n the Fllwing: Imprved Turnarund Time f Test Results as Fllws: Training and Certificatin f Our Emplyees Accreditatin f Our Varius Lab Disciplines Quality Assurance Guidelines and Cmpliance Review and Testing Develpment and Validatin f Imprved Testing Methdlgies Attract and Retain Quality Emplyees Defining, Tightening and Measuring Acceptable Turnarund Times Eliminatin and Preventin f Backlgs While Minimizing Third Party Assistance Reintrductin f Trace Evidence Frensic Sectin t Prvide HPD Timely Service and Single-Pint Case Management Imprve Efficiency with Effective Use f Resurces and Space Planning 3

4 Fcus n Lab Quality Initiatives Fcused n Lab Quality Imprvement $350,586-5 QA Specialists t Enhance Quality in All Sectins 1 in July, 2 in Oct and 3 Jan Hires $424,639-3 Evidence Techs / 2 Asst. Lab Directrs (cnslidating 6 Sr. Office Asst. psitins) $ 70,058 Increase in Life Cycle Replacement Capital fr FY15 ver FY14 $125,000 - Training and Certificatin. State will require certificatin f each individual in 8 t 10 years. $232,000 - Outside Cnsultants t Assist with Accreditatin & Implementatin f Brmwich Suggestins $112,000 - New Hire Recruitment, Relcatin & Emplyee Ppulatin Required Backgrund Checks $100,000 - External Quality Review Audit $ 50,000 - Independent Legal Advice Related t Specific Criminal Justice Frensic Issues Ttal Budget: $1,464,283 4

5 Reductin and Preventin f Backlg Labr New Technlgy $ 1,075, Latent Print Examiners and 1 Latent Print Supervisr hired fr full year FY15 t replace Rn Smith and Assciates (RS&A) third party prcessing f Latent Prints $110,687-2 NIBIN (Natinal Integrated Ballistics Infrmatin Netwrk) Firearm Techs t be added t prevent backlg 3 persnnel fr Develpment and Validatin f Imprved Testing Methdlgies (see p.7) t be added t bring this in-huse, which will bth drive efficiency and reduce the need t hire third parties t perfrm this functin Recent grant funding has been utilized t purchase lab equipment such as: 2 Genetic Analyzers ($140,000 each + $50,000 each fr third party validatin), 1 DNA Rbt ($130,000 + $84,000 fr validatin), which allws fr prcessing 96 DNA samples at nce. Anther ne - Tecan ($121,000 + $50,000 validatin) is under qute. Each ne f these requires third party validatin and training, generally cvered by grants. Latent Print Divisin is adding tuch screens and reducing paper and handling by ging cmpletely digital, which expedites prcessing Ttal Budget: $1,185,970 5

6 Minimizing Third Party Assistance $(2,832,000) - Eliminatin f Rn Smith and Assciates (RS&A)Cntract fr Outsurced Latent Print Examinatin Services. Ended Service Cntract 6/30/14 Significantly reduced reliance n Bde and Srensn fr DNA rape kit prcessing, and assciated nn-budgetary funding Ttal Budget Savings: $(2,832,000) 6

7 Essential Lab Capabilities Trace Evidence Examinatin $197,375-2 Persnnel: 1 in Oct, 1 in Jan $305,000 - Instrumentatin: $85,000 - Micrscpes $120,000 GC (Gas Chrmatgraph)/MS (Mass Spectrmeter) $100,000 - FTIR (Furier Transfrm Infrared Spectrscpe) with Micrscpe Future Needs: LC (Liquid Chrmatgraph)/MS (Mass Spectrmeter) SEM (Scanning Electrn Micrscpe) EDAX (Energy Dispersive Spectrscpe and Micr X-Ray) X-Ray Diffractmeter (scatter patterns) AA (Atmic Absrptin) Spectrphtmeter Ttal: $502,375 Reasn: Cnduct frensic analysis f trace evidence in criminal cases (hair, fibers, sil, glass, explsives, arsn, gunsht residue) Prvide HPD timely service and single-pint case management Ttal Budget: $502,375 7

8 Essential Frensic Capabilities Training 3 Persnnel: 2 in Oct, 1 in Jan Develpment and Validatin f Imprved Testing Methdlgies 3 Persnnel: 2 in Oct, 1 in Jan Ttal: $197,375 Ttal: $274,695 Reasn: Prvide training curses in frensic area fr scientific and technical persnnel (internally & externally), as well as attrneys, judges, etc. Educate Stakehlders & Users f HFSC s services n hw t maximize ur capabilities Reduce utside training expense Prvide ptential revenue stream Reasn: Prvide validatin service fr ther frensic labratries Obtain grant funding fr frensic research and develpment Reduce utside validatin expense Prvide ptential revenue stream Ttal Budget: $472,070 8

9 Other Needed Infrastructure Labr $543,170-6 New Hires: Public Infrmatin Officer, IT, Accunting, and HR Supprt Staff fr Full Year $303,850 - Adjustments t Cntinue COH Emplyee Pay Prgrams (Nt Recgnized in Fund 2213) $ 95,000 - FY15 HFSC Annual Merit Increases $942,020 - Ttal Other Labr Infrastructure Capital $120,000 - A/V Mbile Respnse Unit Fully Outfitted fr efficient, n-site prcessing f evidence Supplies $252,889 - General Lab Supplies histrically shrt in FY13 & FY14; added supplies fr new hires $ 75,000 - Reagents fr screening SA Kits which were previusly paid by Bde and Srensn $327,889 - Ttal Supply Increase t Sustain Existing Need Services $250,893 - Ttal Hardware/Sftware Annual Maintenance & Licensing (Paid by HPD IT in prir years) Ttal Budget: $1,640,802 9

10 Space Requirements 2013 Natinal Institute f Standards and Technlgy (NIST) Recmmended Space-t-Staff Rati fr Labratries Labratry Categry Staff Size Ttal Labratry Size Space Per Staff Member Small Up t 30 Less than 30,000 GSF 930 t 1,000 GSF per staff member Medium 30 t 70 30,000 t 60,000 GSF 860 t 930 GSF per staff member Large 70 t ,000 t 90,000 GSF Very Large Over 110 Mre than 90,000 GSF 790 t 860 GSF per staff member 720 t 790 GSF per staff member Current HFSC as f 6/30/ ,984 Current GSF Current 347 GSF per persn HFSC FY15 Budget ,984 Current GSF 261 GSF per persn 10

11 FY15 Space Needs FY15 Immediate Need Lng Term Space Slutin Need: Based upn FY15 budgeted staffing f 195, an additinal 89,416 t 103,066 square feet are recmmended per NIST s Study. FY15 Budget includes: $289,000 - Off-site 23,018 sq. ft. leased space fr ½ year $152,500 - Lease Space Buildut $441,500 Ttal Immediate Need FY15 Budget Begins Addressing Lng Term Space Slutin: $125,000 - Space Planning f ptential future new facility and site visits f state-f-the art facilities Ttal Budget: $566,500 11

12 FY15 Fcus Summary $ 1,464,283 - Fcus n Lab Quality by enhancing internal and external quality review, staff training and certificatin, sectin accreditatins, and keeping pace with state f the art equipment and technlgy $ 1,185,970 - Reductin and Preventin f Backlg by Hiring Latent Print and Firearm Persnnel and adding a Ballistics Cmparisn Micrscpe $(2,832,000)- Eliminatin f Rn Smith & Assc. Outsurced Latent Print Examiner $ 502,375 - Essential Lab Capabilities f Trace Evidence Examinatin Added $ 472,070 - Essential Frensic Capabilities $197,375 - Training Sectin $274,695 - Develpment & Validatin f Imprved Testing Methdlgies $ 1,640,802 - Other Needed Infrastructure in labr, capital, supplies and services $ 566,500 - FY15 Space Needs $441,500 - Immediate Needs $125,000 - Lng Term Space Planning $3,000,000 Ttal Itemized Remaining Budget Request 12

13 Needs Overview by Budget Categry w/ OH Allcatin FY15 Revised Target $19,654,321 FY15 Request: $22,654,321 Delta: $3,000,000 Labr New Fully Laded with Fringes: Target $13,762,542 Request $17,336,366 = ($3,573,824) $ 197,375 - Trace Evidence $ 197,375 - Training $ 274,695 - Methds Dev & Validatin $1,075,283 - Latent Print Replacement f RS&A $ 885,912 - Other New QA & Lab Infrastructure $ 543,170 - New Crp. Office Psitins $ 95,000 FY15 LGC Annual Merits $ 303,850 - COH Empl Adjustments Nt in 2213 $3,572,660 - New Labr & Fringe Requirements Supplies Shrtfall: Target $715,263 Request $944,044 = ($228,781) $252,889 - Lab Supply Shrtage Trend f FY13 & FY14 Cupled with Prjected Grwth $ 75,000 - DNA Test Kits Previusly Outsurced $327,889 - Supplies Required Capital Equipment Shrtfall: Target $650,975 Request $1,210,533 = ($559,558) $305,000 - Trace Evidence $120,000 - Crime Scene Unit Equipped Vehicle $ 72,000 - New Site Build-ut $ 70,058 - Life Cycle Replacements Increase $ 80,500 - Furniture & Fixtures $647,558 - Additinal Capital Request Services & Nn-Capital Overage: Target $4,525,541 Request $3,163,378 = $1,362,163 (nte: RS&A has been remved frm Services t reduce request by $2,832k) $ 289,000 - Offsite Lease Space $ 125,000 - Future Space Planning $ 250,893 - HW/SW License/Maint. (HPD paid) $ 307,000 - Accreditatin/Certificatin $ 312,000 - Recruit/Legal/Reprting Services $ 1,283,893 - Net Services Impact Budget Impact: $5,832,000 less $(2,832,000) Rn Smith & Assc. Savings Budget Required t Meet Identified Initiatives: $3,000,000 13

14 Histrical HPD Frensic Divisins Fund 2213: Crime Lab and ID Divisins After AFIS and Plygraph Remval Administrative DNA/Bilgy Firearms Cntrlled Substances Txiclgy Authrized Crime Lab: 92 Adjusted FY14 Budget: $6,719,752 Administrative CSU Audi Vide Digital Frensics Latent Print Authrized ID Divisin: 53 Adjusted FY14 Budget: $9,933,308 FY14 Ttal Adjusted Fund 2213 Budget: $16,653,060 Ttal Authrized Emplyees: 145 FY14 HFSC Operatin Budget: $1,940,113 Ttal Authrized Emplyees: 7 Ttal FY14 Fund 2213/HFSC Operatin Budget: $18,593,173 14

15 FY15 Emphasis The bjectives utlined within this FY15 HFSC Operatinal Budget Plan can best be accmplished by partnering with the City f Hustn and ensuring that entrusted funds are managed respnsibly by creating an infrastructure which will prvide fr and uphld accurate and timely frensic results while remaining fiscally respnsible and accuntable t the Citizens f this Cmmunity. 15