Published February Part B

Transcription

1 CMS-1500 Claim Form and Unprocessable/ Rejected Claims Published February 2010 Part B

2 IMPORTANT The information provided in this manual was current as of January Any changes or new information superseding the information in this manual, provided in newsletters/ebulletins, MLN articles, listserv notices, Local Coverage Determinations (LCDs) or CMS Internet- Only Manuals with publication dates after January 2010, are available at: CPT codes, descriptions, and other data only are copyright 2009 American Medical Association. All rights reserved. Applicable FARS/DFARS clauses apply. CDT codes and descriptions are copyright 2009 American Dental Association. All rights reserved. Applicable FARS/DFARS clauses apply. IMPORTANT

3 Table of Contents UNPROCESSABLE/REJECTED CLAIMS... 1 Background... 1 What Happens?... 1 Returned Claims... 1 Information Provided... 2 Diagnostic Test Subject to Anti-Markup Payment Limitations (Item 20)... 6 ICD-9-CM Coding and Returned Claims... 7 CMS-1500 CLAIM FORM... 8 Health Insurance Claim (HIC) Number... 8 Completion Instructions Optical Character Recognition REVISION HISTORY Rev. 2/2010 i Contents

4 UNPROCESSABLE/REJECTED CLAIMS Background CMS continuously strives to reduce costs and administrative waste in the Medicare program. An editing process has been implemented for assigned claims. Since the implementation of this process, millions of dollars are saved each year for the Medicare Trust Fund. For some time, the denial of claims with incomplete or invalid information has resulted in claims surfacing inappropriately into the appeals process. This practice has not only been costly, it has resulted in an inappropriate use of the appeals system. What Happens? The current editing process returns paper or electronic claims to the provider as unprocessable if the claim contains certain incomplete or invalid information. No appeal rights are afforded to these claims or a portion of these claims because no initial determination could be made; the claim was unprocessable. Returned Claims Please correct returned claims promptly because only when this is done will a provider have met his legal obligation for submitting a Medicare claim. Definitions Unprocessable Claim Any claim with incomplete or missing required information, or any claim that contains complete and necessary information; however, the information provided is invalid. Such information may either be required for all claims or required conditionally. Incomplete Information Missing, required or conditional information on a claim (e.g., no National Provider Identifier (NPI)). Invalid Information Complete required or conditional information on a claim that is illogical or incorrect (e.g., incorrect NPI) or no longer in effect (e.g., an expired number). Required Any data element that is needed in order to process a claim (e.g., provider name, date of service). Not Required Any data element that is optional or is not needed by Medicare in order to process a claim (e.g., patient s marital status). Conditional Any data element that must be completed if other conditions exist (e.g., if there is insurance primary to Medicare, the primary insurer s group name and number must be entered on a claim or if the insured is different from the patient, the insured s name must be entered on the claim). Rev. 02/ Unprocessable/Rejected Claims

5 Return as Unprocessable or Return to Provider (RTP) Returning a claim as unprocessable to the provider does not mean that the contractor will physically return every claim it receives with incomplete or invalid information. The term Return To Provider (RTP) is used to refer to the many processes utilized today for notifying the provider or supplier of service that their claim cannot be processed and that it must be corrected or resubmitted. Some (not all) of the various techniques for returning claims as unprocessable include: Incomplete or invalid information is detected at the front-end of the contractor claims processing system. The claim is returned to the provider either electronically or in a hardcopy/checklist-type form explaining the error(s) and how to correct the errors prior to resubmission. Claim data is not retained in the system for these RTP claims. No Remittance Advice (RA) is issued. Incomplete or invalid information is detected at the front-end of the claims processing system and is suspended and developed. If requested corrections and/or medical documentation is submitted within a 45-day period, the claim is processed. Otherwise, the suspended portion is returned and the supplier or provider of service is notified by means of the RA. Incomplete or invalid information is detected within the claims processing system and is rejected through the remittance process. Through the RA, suppliers or providers of service are notified of any error(s) how to correct prior to resubmission. A record of the claim is retained in the system. (Note: This applies to contractors only. FIs do not use the RA process for RTPs.) A claim returned as unprocessable for incomplete or invalid information does not meet the criteria to be considered as a claim, is not denied and, as such, is not afforded appeal rights. Information Provided If a claim is returned as unprocessable or RTP, the following information will be provided to the provider (if available) to assist with refiling a correct claim: Beneficiary s name. Health Insurance Claim (HIC) number. Dates of service (MMDDCCYY) (eight-digit format). Patient account or control number. Explanation of errors (e.g., remittance advice reason and remark codes). In most cases, reason code 16, Claims/service lacks information that is needed for adjudication, will be used in tandem with the appropriate remark code that specifies the missing information. Claims will be returned as unprocessable when the following information is missing. Rev. 02/ Unprocessable/Rejected Claims

6 Note: This is not an all-inclusive list. Complete unprocessable guidelines can be found on the CMS Web site in the Internet-Only Manual (IOM) Pub , Chapter 1, Section at Additional information can be found on the TrailBlazer Health Enterprises Web site under the CMS-1500 claim form instructions for each of these fields: Required Items Field/Item If: Remark Code 1a A claim lacks a valid (or contains an invalid) Health MA61 Insurance Claim Number (HICN). 2 A claim lacks a valid (or contains an invalid) patient s MA36 last name and first name as seen on the patient s Medicare card. 11 A claim does not indicate whether or not a primary insurer to Medicare exists. MA83 or MA92 12 A claim lacks a valid (or contains an invalid) patient or MA75 authorized person s signature. 24a A claim lacks a valid (or contains an invalid) from date M52 of service. 24b A claim lacks a valid (or contains an invalid) place of M77 service for each detail. 24d A claims lacks a valid (or contains an invalid) procedure M20 or M51 or HCPCS code. 24f A claim lacks a charge for each listed service. M79 24g If the claim does not indicate at least one day or unit M53 31 A claim lacks a signature from a provider of service or supplier, or their representative. MA70 or MA81 33 A claim does not contain a billing name, address, ZIP code and telephone number of a provider or supplier of service and a valid NPI in Item 33a. N256, N257, N258 or MA112 33a A claim lacks the NPI of the billing provider, supplier or group. N257 or MA112 Rev. 02/ Unprocessable/Rejected Claims

7 Conditional Items Field/Item If: Remark Code 4, 6 and 7 A primary insurer is indicated in Item 11, but Items 4, MA64, MA88, 6 and 7 are incomplete. MA89 or MA92 11c There is an insurance primary to Medicare and the plan name or program name is missing. MA92 or N Chiropractic service is billed, but does not contain a MA122 17, and 17b date actual treatment occurred. A service was ordered or referred and the name and NPI are not entered. Effective May 23, 2008, if a claim contains a legacy provider identifier. 19 Routine foot care. Unlisted/NOC procedure code. Homebound. 20 A diagnostic test is subject to purchase price limitations and Yes or No is not indicated on the claim. The Yes box is checked but the supplier s name, address, ZIP code and NPI are not entered in Item 32. Refer to Diagnostic Test Subject to Anti-Markup Payment Limitations in this manual. 21 The diagnosis is missing, incorrect, truncated or a narrative diagnosis was not provided as an attachment. 23 For all physician office laboratory claims If a 10- digit CLIA laboratory identification number is not present. The Investigational Device Exemption (IDE) number is not present. Ambulance companies must enter a five-digit ZIP code for point of pickup. 24a A date of service extends more than one day and a valid to date is not entered. 24d HCPCS modifier (which must be associated with a HCPCS procedure code) is invalid or obsolete. 24j Group/clinic is billing and the rendering/attending physician s NPI is not entered. N264, N269, N270, N285 or N286 N257 N324 or N253 M51 MA116 M12 or MA111 N256, N257 or N258 MA110 M81 or M76 MA120 MA50 N53 M59 M20 MA112 Rev. 02/ Unprocessable/Rejected Claims

8 32 The name, address and ZIP code of facility where the service was furnished are missing. MA114 Rev. 02/ Unprocessable/Rejected Claims

9 Diagnostic Test Subject to Anti-Markup Payment Limitations (Item 20) The Technical Component (TC) and Professional Component (PC) of diagnostic tests subject to the anti-markup payment limitation: If a YES or NO is not indicated in Item 20 and no acquisition price is entered under the word $CHARGES. A/B Medicare Administrative Contractors (MACs) shall assume the service is not subject to the anti-markup payment limitations. If a YES or NO is not indicated in Item 20 and an acquisition priced is entered under the word $CHARGES. If the YES box is checked in Item 20 and a required acquisition price is not entered under the word $CHARGES. If the NO box is checked in Item 20 and an acquisition price is entered under the word $CHARGES. Claims will reject as unprocessable for diagnostic test subject to the anti-markup payment limitations if: Paper Claims: The Yes box is checked in Item 20, and more than one test is billed on the claim. Both the interpretation and test are billed on the same claim, and the dates of service and places of service do not match. The Yes box is checked in Item 20, both the interpretation and test are submitted, and the date of service and place of service do not match. The Yes box is checked in Item 20 and the service is billed using a global code rather than having each component billed as a separate line item. Electronic: There is an indication on the claim that a test is subject to the anti-markup payment limitations, more than one test is billed on the claim and line level information for each total purchased service amount is not submitted for each test. There is an indication on the claim that a test is subject to the anti-markup payment limitations, and the service is billed using a global code rather than having each component billed as a separate line item. Rev. 02/ Unprocessable/Rejected Claims

10 ICD-9-CM Coding and Returned Claims Impact on ICD-9-CM Coding Claims for physicians services submitted on or after July 1, 2005, with a truncated ICD- code for the date of service given will be returned as unprocessable. 9-CM diagnosis I mportant Note: It is imperative to use the most recent version of the ICD-9-CM coding book. CMS has eliminated the 90-day grace period from October 1 through December 31 for billing discontinued ICD-9-CM codes. Providers will be required to use the new codes. Fourth or Fifth Digits Do not add or substitute numbers where they do not already exist in the coding scheme. For example, there are some legitimate three-digit ICD-9-CM codes that do not have a fourth or fifth digit. Physician offices should not add zeroes to these codes. The codes selected should accurately describe a patient s illness or disease and be listed in the latest ICD-9-CM edition. Frequently Truncated Codes Some examples of the most frequently truncated diagnosis codes are: Cod e 250 (diabetes mellitus) requires five digits. The fourth digit must be 0 through 9; the fifth digit must be 0 through 3. Code 200 (lymphosarcoma and reticulosarcoma) requires five digits. The fourth digit must be 0, 1, 2 or 8; the fifth digit must be 0 through 8. In the case of hypertensive disease, use code 4010 for malignant essential hypertension and code 4011 for benign essential hypertension. There is no fifth digit available for essential hypertension in the current coding system. Use code for benign hypertensive heart disease without congestive heart failure and code for benign hypertensive heart disease with congestive heart failure. Code 185 (malignant neoplasm of prostate). Do not add a zero; 1850 is incorrect. Code 496 (COPD). Do not add a zero; 4960 is incorrect. Rev. 02/ Unprocessable/Rejected Claims

11 CMS-1500 CLAIM FORM The CMS-1500 claim form and its instructions are available at: Health Insurance Claim (HIC) Number Traditional All claims require the complete Health Insurance Claim (HIC) number in Item 1a of the CMS-1500 claim form or in the appropriate field for electronic claims. Enter the patient s Medicare HIC number exactly as it appears on the patient s Medicare card whether Medicare is the primary or secondary payer. Enter the number without spaces and/or hyphens. The HIC number should be nine digits followed by a valid suffix. Example: # # # # # # # # # A The following are examples of valid HIC number suffixes: Code A B B1 Wage earner (retirement) Wife Husband Type C1 C9 D D1 E1 E5 G Child (includes disabled or student child) Aged widow Widower Surviving divorced mother Surviving divorced father Claimant of lump-sum death benefits M Uninsured premium health insurance benefits (Part A) M1 Uninsured qualified for but refused HIB (Part A) T W W1 Uninsured entitled to HIB (Part A) under deemed or renal provisions Disabled widow Disabled widower Rev. 2/ CMS-1500 Claim Form

12 Railroad Retirement These beneficiaries have a prefix in front of the HIC number instead of a suffix after it. The number itself has either six digits or the regular nine digits. Example: A # # # # # # # # # Send claims for railroad retirees to Palmetto GBA Railroad Medicare, P.O. Box 10066, Augusta, GA Do not send these claims to TrailBlazer SM. Exception: Send Indian Health claims for railroad retirees to TrailBlazer Health Enterprises, LLC, P.O. Box , Dallas, TX Rev. 2/ CMS-1500 Claim Form

13 Completion Instructions Item 1 Show the type of health insurance coverage applicable to this claim by checking the appropriate box. If filing a Medicare claim, check the Medicare box. Paper: Electronic: 2000B SBR09 Medicare Indicator Item 1a* Enter the patient s Medicare HIC number whether Medicare is the primary or secondary payer. Use the number shown on the Medicare card. Paper: Electronic: 2010BA NM101 NM102 NM108 NM109 Insured or Subscriber Person Medicare Identification Number Medicare Primary Identifier Rev. 2/ CMS-1500 Claim Form

14 Item 2* Enter the patient s last name, first name and middle initial, if any, as shown on the patient s Medicare card. Use the name as it appears on the Medicare card. Paper: Electronic: 2010BA NM103 NM104 NM105 Last Name First Name Middle Name Item 3 Enter the patient s eight-digit birth date (MM/DD/CCYY) and sex. Paper: Electronic: 2010BA DMG02 DMG03 Birth Date Gender Item 4+ If th e patient has insurance primary to Medicare, either through the patient or spouse s employment or any other source, list the name of the insured here. When the insured and the patient are the same, enter the word Same. If Medicare is primary, leave blank. If there is insurance primary to Medicare, list the name of the insured here. If the in sured and patient are the same, enter the word Same. Rev. 2/ CMS-1500 Claim Form

15 Paper: If Medicare is primary, leave this field blank. Electronic: 2330A NM103 NM104 NM105 NM107 Last Name First Name Middle Name Suffix (e.g., Jr., Sr.) Item 5 Enter the patient s mailing address and telephone number. The first line is for the street address; the second line, the city and state; the third line, the ZIP code and phone number. Paper: A Street address. B City and state. C ZIP code and phone number Electronic: 2010BA N301 Address Line 1 N302 Address Line 2 N401 City Name N402 State Code N402 ZIP Code Rev. 2/ CMS-1500 Claim Form

16 Item 6+ Check the appropriate box for patient s relationship to insured when Item 4 is completed. Paper: Electronic: 2000B or SBR02 Self Relationship 2320 Item 7+ Enter the insured s address and telephone number. When the address is the same as the patient s, enter the word Same. Complete this item only when Items 4, 6 and 11 are completed. A. If Medicare is secondary, enter the street address on the first line, the city and state on the second line, and the ZIP code and phone number on the third line. B. When the address is the same as the patient s, enter the word Same. Complete this item only when Items 4 and 11 are completed. C. If Medicare is primary, leave blank. Paper: Rev. 2/ CMS-1500 Claim Form

17 Electronic: 2330A N301 Address Line 1 N302 Address Line 2 N401 City Name N402 N403 State Code ZIP Code Item 8 Check the appropriate box for the patient s marital status and whether employed or a student. Paper: Electronic: Not Mapped Item 9 Enter the last name, first name and middle initial of the enrollee in a Medigap policy if it is different from that shown in Item 2. Otherwise, enter the word Same. If no Medigap benefits are assigned, leave blank. Note: Only participating physicians and suppliers should complete Item 9 and its subdivisions and only when the beneficiary wishes to assign his benefits under a Medigap policy to the participating physician or supplier. Participating physicians and suppliers must enter information required in Item 9 and its subdivisions if requested by the beneficiary. Participating physicians/suppliers sign an agreement with Medicare to accept assignment of Medicare benefits for all Medicare patients. A claim for which a beneficiary elects to assign his benefits under a Medigap policy to a participating physician/supplier is called a mandated Medigap transfer. Rev. 2/ CMS-1500 Claim Form

18 Medigap Medigap policy meets the statutory definition of a Medicare supplemental policy contained in Section 1882(g)(1) of Title XVIII of the Social Security Act and the definition contained in the NAIC Model Regulation, which is incorporated by reference to the statute. It is a health insurance policy or other health benefit plan offered by a private entity to those people entitled to Medicare benefits and is specifically designed to supplement Medicare b enefits. It fills in some of the gaps in Medicare coverage by providing payment for some of the charges for which Medicare does not have responsibility due to the applicability of deductibles, coinsurance amounts or other limitations imposed by Medicare. It does not include limited benefit coverage available to Medicare beneficiaries such as specified disease or hospital indemnity coverage. Also, it explicitly excludes a policy or plan offered by an employer to employees or former employees, as well as that offered by a labor organization to members or former members. Do not list other supplemental coverage in Item 9 and its subdivisions at the time a Medicare claim is filed. Other supplemental claims are forwarded automatically to the private insurer if the private insurer contracts with the contractor to send Medicare claim information electronically. If there is no such contact, the beneficiary must file his own supplemental claim. If you are a participating provider or supplier and the beneficiary wants Medicare payment data forwarded to a Medigap insurer under a mandated Medigap transfer, all of the information in Items 9, 9a, 9b and 9d must be complete and accurate. Otherwise, the Medicare contractor cannot forward the claim information to the Medigap insurer. A. If the insured s name is different than Item 2, enter the last name, first name and middle initial of the enrollee. B. If the insured s name is the same as Item 2, enter the word Same. C. If no Medigap benefits are assigned, leave blank. Paper: Rev. 2/ CMS-1500 Claim Form

19 Electronic: 2330A NM103 NM104 NM105 NM107 Last Name First Name Middle Name Suffix (e.g., Jr., Sr.) Item 9a Enter the policy and/or group number of the Medigap insured preceded by MEDIGAP, MG or MGAP. Note: Item 9d must be completed if the provider enters a policy and/or group number in Item 9a. A. Enter MEDIGAP, MG or MGAP. B. Enter the policy and/or group number of the Medigap insured. Paper: Electronic: 2330A NM109 Insured s Identifier or 2320 SBR03 Insured s Group or Policy Number Item 9b Enter the Medigap insured s eight-digit birth date (MM/DD/CCYY) and sex. Paper: Rev. 2/ CMS-1500 Claim Form

20 Electronic: 2320 DMG02 DMG03 Birth Date Gender Item 9c Leave blank if a Medigap Payer ID is entered in Item 9d. Otherwise, enter the claims p rocessing address of the Medigap insurer. Use an abbreviated street address, two-letter postal code and ZIP code copied from the Medigap insured s Medigap identification card. Example: Is Shown As: 1257 Anywhere Street 1257 Anywhere St., MD Baltimore, MD Paper: Electronic: Not Mapped Item 9d Enter the nine-digit PAYER ID number of the Medigap insurer. If no PAYER ID number exists, enter the Medigap insurance program or plan nam e. Note: Effective October 1, 2007, enter the new five-byte Coordination of Benefits Agreement (COBA) Medigap claim-based ID (range to 59999). The Medigap claim-based ID spreadsheet can be found at: based%20coba%20id s%20for%20billing%2 0Purpose.pdf. Additional information can be found in MLN Matters article SE 0743 at: ms.hhs.gov /MLNMattersArticles/downloads/SE0743.pdf. Rev. 2/ CMS-1500 Claim Form

21 Paper: Electronic: 2330B NM109 Payer Primary Identifier NM103 Payer Last Name or Organization Name 2320 SBR04 Insured s Group Name Items 10a 10c Check Yes or No to indicate whether employment, auto liability or other accident involvement applies to one or more of the services described in Item 24. Enter the state postal code. Any item checked Yes indicates there may be other insurance primary to Medicare. Identify primary insurance information in Item 11. Paper: Electronic: 2330 CLM11-1 CLM11-2 CLM11-3 CLM11-4 AA = Auto Accident AP = Another Party Responsibility EM = Employment OA = Other Accident Auto Accident State Code Rev. 2/ CMS-1500 Claim Form

22 Item 10d Use this item exclusively for Medicaid (MCD) information. If the patient is entitled to Medicaid, enter the patient s Medicaid number preceded by MCD. Paper: Electronic: 2330A NM109 Medicaid Identification Number Item 11* This item must be completed. It is a required field. By completing this item, the physician/supplier acknowledges having made a good-faith effort to determine whether Medicare is the primary or secondary payer. If there is insurance primary to Medicare, enter the insured s policy or group number and proceed to Items 11a 11c. Items 4, 6 and 7 must also be completed. Paper: If Medicare is secondary, enter the insured s policy or group number. Note: Enter the approp riate information in Item 11c if insurance primary to Medicare is indicated i n Item 11. If there is no insuranc e primary to Medicare, enter the word None and proceed to Item 12. If the insured reports a terminating event with regard to insurance that had been primary to Medicare (e.g., insured retired), enter the word None and proceed to Item 11b. Rev. 2/ CMS-1500 Claim Form

23 If a lab has collected previously and retained Medicare Secondary Payer (MSP) information for a beneficiary, the lab may use that information for billing purposes of the non-face-to-face lab service. If the lab has no MSP information for the beneficiary, the lab will enter the word None in Block 11 of the CMS-1500 claim form when submitting a claim for payment of a reference lab service. Where there has been no face-to-face encounter with the beneficiary, the claim will then follow the normal claims process. When a lab has a face-to-face encounter with a beneficiary, the lab is expected to collect the MSP information and bill accordingly. Insurance Primary to Medicare Circumstances under which Medicare payment may be secondary to other insurance include: Group health plan coverage: o Working ag ed. o Disability (large group health plan). o End stage renal disease. o No-fault and/or other liability. Work-related illness/injury: o Workers Compensation. o Black lung. o Veterans benefits. Note: For a paper claim to be considered for MSP benefits, a copy of the primary payer s Explanation of Benefits (EOB) notice must be forwarded along with the claim form. Electronic: 2320 SBR01 Payer Responsibility SBR03 Insured s Group or Policy Number 2330A NM108 MI = Member Identification Number NM109 Subscriber s Identification Number 2000B SBR05 Insurance Type Code 2000B or 2320 SBR09 Claim Filing Indicator Code Rev. 2/ CMS-1500 Claim Form

24 Item 11a Enter the insured s eight-digit birth date (MM/DD/CCYY) and sex if different from Item 3. Paper: Electronic: 2320 DMG01 DMG02 DMG03 Date Time Period Format Qualifier Birth Date Gender Item 11b+ Enter employer s name, if applicable. If there is a change in the insured s insurance status, e.g., retired, enter either a six-digit (MM/DD/YY) or eightdigit retirement date (MM/DD/CCYY) preceded by the word Retired. Paper: A. Enter employer s name, if applicable. B. Enter a six- or eight-digit retirement date preceded by the word Ret ired. Electronic: Not Mapped Rev. 2/ CMS-1500 Claim Form

25 Item 11c+ Enter the nine-digit PAYER ID number of the primary insured. If no PAYER ID number exists, enter the complete primary payer s program name or plan name. If the primary payer s EOB does not contain the claims processing address, record the primary payer s claims processing address directly on the EOB. This is required if there is insurance primary to Medicare that is indicated in Item 11. Note: The nine-digit PAYERID number indicated in this instruction has not been implemented by CMS at this time and no other payer ID numbers are acceptable. When there is an insurance primary to Medicare, the information that needs to be submitted in Item 11c of the CMS-1500 claim form is the insurance plan name. If anything other than the plan name is submitted in Item 11c, the claims will be rejected by Medicare. Paper: A. Enter the nine-digit PAYER ID number of the primary insurer. B. If no PAYER ID exists, enter the complete primary payer s program name or plan name. Electronic: 2320 SBR04 Other Insured s Group Name Item 11d Leave blank. Not required by Medicare Paper: Rev. 2/ CMS-1500 Claim Form

26 Electronic: Leave Blank Not Used by Medicare Item 12* The patient or authorized representative must sign and enter either a six- (MM/DD/YY), an eight-digit date (MM/DD/CCYY) or an digit date alphanumeric date (e.g., January 1, 2005) unless the signature is on file. In lieu of signing the claim, the patient may sign a statement to be retained in the provider, physician or supplier file in accordance with Chapter 1, General Billing Requirements of the Internet-Only Manual (IOM) Pub I f the patient is physically or mentally unable to sign, a representative specifi ed in Chapter 1, General Billing Requirements, may sign on the patient s behalf. In this event, the statement s signature line must indicate the patient s name followed by by, the representative s name, address, relationship to the patient and the reason the patient cannot sign. The authorization is effective indefinitely unless the patient or the patient s representative revokes this arrangement. Note: This can be Signature on File for paper or electronic claims. A computer-generated signature will be accepted for electronic claims only. The patient s signature authorizes release of medical information necessary to process the claim. It also authorizes payment of benefits to the provider of service or supplier when the provider of service or supplier accepts assignment on the claim. Signature by Mark (X) When an illiterate or physically handicapped enrollee signs by mark, a witness must enter his name and address next to the mark. Paper: A. The patient or authorized representative signature and either a six- or eight-digit date. Rev. 2/ CMS-1500 Claim Form

27 B. Medicare will accept signature on file. Medicare will accept a computer-generated signature for electronic claims only. Electronic: 2300 CLM08 CLM09 CLM10 Condition or Response Code Release of Information Code Patient s Signature Code Item 13 Currently, the signature in this item authorizes payment of mandated Medigap benefits to the participating physician or supplier if required, Medigap information is included in Item 9 and its subdivisions. The patient or his authorized representative signs this item, or the signature must be on file as a separate Medigap authorization. The Medigap assignment on file in the participating provider of service/supplier s office must be insurer- specific. It may indicate that the authorization applies to all occasions of service until it is revoked. Effective April 1, 2008, the patient s signature or the statement signature on file in this item authorizes payment of medical benefits to the physician or supplier. The patient or his authorized representative signs this item or the signature must be on file separately with the provider as an authorization. However, note that when payment under the Act can only be made on as assignment-related basis or when payment is for services furnished by a participating physician or supplier, a patient s signature or a signature on file is not required in order for Medicare payment to be made directly to the physician or supplier. The presenc e of or lack of a signature or signature on file in this field will be indicated as such to any downstream Coordination of Benefits trading partners (supplemental insurers) with whom CMS has a payer-to-payer coordination of benefits relationship. Medicare has no control over how supplemental claims are processed, so it is important providers accurately address this field as it may affect supplemental payments to providers and/or their patients. Rev. 2/ CMS-1500 Claim Form

28 In addition, the signature in this item authorizes payment of mandated Medigap benefits to the participating physician or supplier if required Medigap information is included in Item 9 and its subdivisions. The patient or his authorized representative signs this item, or the signature must be on file as a separate Medigap authorization. The Medigap assignment on file in the participating provider of service/supplier s office must be insurerspecific. It may state that the authorization applies to all occasions of service until it is revoked. Note: This can be Signature on File for paper or electronic claims. A computer-generated signature will be accepted for electronic claims only. Paper: A. Patient s signature authorizing release of Medigap information. B. Medicare will accept signature on file. Medicare will accept a computer-generated signature for electronic claims only. C. If no Medigap benefits exist, leave blank. Electronic: 2320 QI03 QI04 QI06 Assignment of Benefits Indicator Patient s Signature Code Release of Information Code Rev. 2/ CMS-1500 Claim Form

29 Items Provider of Service or Supplier Information REMINDER: For date fields other than date of birth, all fields shall be one or the other format, six-digit (MM/DD/YY) or eight-digit (MM/DD/CCYY). Intermixing the two formats on the claim is not allowed. Item 14+ Enter either a six-digit (MM/DD/YY) or eight-digit (MM/DD/CCYY) date of current illness, injury or pregnancy. For chiropractic services, enter either a six-digit (MM/DD/YY) or eight-digit (MM/DD/CCYY) date of the initiation of the course of treatment and enter an eight-digit (MM/DD/CCYY) or six- (MM/DD/YY) date in Item digit 19. Enter a six- or eight-digit date. Paper: Electronic: or 2400 DTP01 DTP03 DTP01 DTP03 DTP01 DTP = Accident Qualifier Accident Date 431 = Onset of Current Illness or Injury Date of Current Illness or Injury 454 = Initial Treatment Date (Chiropractors) Date of Initial Treatment Item 15 Leave blank. Not required by Medicare. Paper: Electronic: Leave Blank Not Used by Medicare Rev. 2/ CMS-1500 Claim Form

30 Item 16 If the patient is employed and is unable to work in his current occupation, enter either a six-digit (MM/DD/YY) or eight-digit (MM/DD/CCYY) date when patient is unable to work. An entry in this field may indicate employment-related insurance coverage. Paper: Electronic: 2300 DTP01 DTP = Disability Begin Date and/or 361 = Disability End Date Disability Begin and/or End Date Item 17+ Enter the name of the referring or ordering physician if the service or item was ordered or referred by a physician. All physicians who order or refer Medicare beneficiaries must report this data. When a claim involves multiple referring and/or ordering physicians, a separate Form CMS-1500 must be used for each ordering/referring physician. Referring physician: A physician who requests an item or service for the beneficiary for which payment may be made under the Medicare program. Ordering physician: A physician or, when appropriate, a non-physician practitioner who orders non-physician services for the patient such as diagnostic laboratory tests, clinical laboratory tests, pharmaceutical services or durable medical equipment and services incident to that physician s or non-physician practitioner s service. See Pub , Medicare Benefit Policy Manual, Chapter 15 for non-physician practitioner rules. The ordering /referring requirement became effective January 1, 1992, and is required b y Section 1833(q) of the Social Security Act. All claims for Medicare-covered services and items that are the result of a physician s order or referral shall include the ordering/referring physician s name. See Item 17b below for further guidance on reporting the referring/ordering provider s NPI. Rev. 2/ CMS-1500 Claim Form

31 The following services/situations require the submission of the referring/ordering provider information: Medicare-covered services and items that are the result of a physician s order or referral. Parenteral and enteral nutrition. Immunosuppressive drug claims. Hepatitis B claims. Diagnostic laboratory services. Diagnostic radiology service. Portable X-ray services. Consultative services. Durable medical equipment. When the ordering physician is also the performing physician (as often is the case with in-office clinical laboratory tests). When a service is incident to the service of a physician or-nonphysician practitioner, the name of the physician or non-physician practitioner who performs the initial service and orders the non- service must appear in Item 17. physician When a physician extender or other limited licensed practitioner refers a patient for consultative service, submit the name and NPI of the physician who is supervising the limited licensed practitioner. Paper: Electronic: 2310A or 2420F 2420E NM101 NM102 NM103 NM104 NM105 NM101 NM102 NM103 NM104 NM105 DN = Referring Provider Entity Type Qualifier Referring Provider Last Name Referring Provider First Name Referring Provider Middle Name DK = Ordering Provider Entity Type Qualifier Ordering Provider Last Name Ordering Provider First Name Ordering Provider Middle Name Rev. 2/ CMS-1500 Claim Form

32 The term physician when used within the meaning of Section 1861(r) of the Social Security Act and used in connection with performing any function or action, refers to: A doctor of medicine or osteopathy legally authorized to practice medicine and surgery by the state in which he performs such function or action. A doctor of dental surgery or dental medicine who is legally authorized to practice dentistry by the state in which he performs such functions and who is acting within the scope of his license when performing such functions. A doctor of podiatric medicine for purposes of subsections (k), (m), (p)(1) and (s) and Sections 1814(a), 1832(a)(2)(F)(ii) and 1835 of the Act, but only with respect to functions that he is legally authorized to perform by the state in which he performs them. A doctor of optometry, but only with respect to the provision of items or services described in Section 1861(s) of the Act that he is legally authorized to perform as a doctor of optometry by the state in which he performs them. Or, A chiropractor who is licensed as such by a state (or in a state that does not license chiropractors as such) and is legally authorized to perform the services of a chiropractor in the jurisdiction in which he performs such services and who meets uniform minimum standards specified by the Secretary, but only for purposes of Sections 1861( s)(1) and 1861(s)(2)(A) of the Act, and only with respect to treatment by means of manual manipulation of the spine to correct a subluxation. For the purposes of Section 1862(a)(4) of the Act and subject to the limitations and conditions provided above, chiropractor includes a doctor of one of the arts specified in the statute and legally authorized to practice such art in the country in which the inpatient hospital services (referred to in Section 1862(a)(4) of the Act) are furnished. Per Change Request (CR) 6417, effective October 1, 2009, only the following providers can order/refer beneficiary services: Doctor of medicine or osteopathy. Dental medicine. Dental surgery. Podiatric medicine. Optometrist. Chiropractic medicine. Physician assistant. Rev. 2/ CMS-1500 Claim Form

33 Certified clinical nurse specialist. Nurse practitioner. Clinical psychologist. Certifi ed nurse midwife. Clinical social worker. Item 17a+ Effective May 23, 2008, this field is no longer used. Item 17b+ Enter the NPI of the referring/ordering physician listed in Item 17. All physicians who order services or refer Medicare beneficiaries must report this data. Paper: Electronic: 2310A NM108 XX = NPI Qualifier or 2024F NM109 NPI for Referring Physician (NM101 = DN) NM108 XX = NPI Qualifier 2420E NM109 NPI of Ordering Physician (NM101 = DK) Item 18 Enter either a six-digit ( MM/DD/YY) or eight-digit (MM/DD/CCYY) date when a medical service is furnished as a result of, or subsequent to, a related hosp italization. Enter either a six-dig it (MM/DD/YY) or eight-digit (MM/DD/CCYY) date. Paper: Rev. 2/ CMS-1500 Claim Form

34 Electronic: 2300 DTP01 DTP = Admission or 096 = Discharge Date of Admit or Discharge Item 19+ Narrative Field A. Routine Foot Care Enter either a six-digit (MM/DD/YY) or eight-digit (MM/DD/CCYY) date the patient was last seen and the NPI of his attending physician when a physician providing routine foot care submits claims. Paper: Electronic: 2300 or E or 2420D DTP = Routine Foot Care Qualifier DTP02 D8 = Date Format That Will Appear in DTP03 DTP03 Date Last Seen NM101 DQ = Supervising Physician NM102 1 = Person NM103 Last Name or Organization Name NM104 First Name NM105 Middle Name, 106 = Prefix, 107 = Suffix NM108 XX = NPI Qualifier NM109 NPI Number B. Independent Physical or Occupational Therapist Services For physical and occupational therapy or speech-language pathology se rvices, effe ctive for claims with dates of service on or after June 6, 2005, the date last seen and the NPI of an ordering/referring/ attending/certifying physician or non-physician practitioner are not required. If the information is submitted voluntarily, it must be correct or it Rev. 2/ CMS-1500 Claim Form

35 will cause rejection or denial of the claim. However, when the therapy service is provided incident to the services of a physician or nonphysician practitioner, then incident to policies continue to apply. For example, for identification of the ordering who provided the initial service, see Items 17 and 17b, and for the identification of the supervisor, see Item 24j of this section. Enter either a six- or eight-digit date patient was last seen and the NPI of his attending physician. Paper: Electronic: Not required at this time C. Chiropractor Treatment Enter either a six-digit (MM/DD/YY) or an eight-digit (MM/DD/CCYY) X-ray date for chiropractor services (if an X-ray rather than a physical examination was the method used to demonstrate the subluxation). By entering an X-ray date and the initiation date for course of chiropractic treatment in Item 14, the chiropractor is certifying that all the relevant information requirements (including level of subluxation) of Pub , Medicare Benefit Policy Manual, Chapter 15, is on file, along with the appropriate X-ray, and all are available for contractor review. Paper: Electronic: 2300 or 2400 DTP01 DTP02 DTP = Last X-ray Date D8 = Date Format Qualifier for DTP03 Date Last Seen for Chiropractor Rev. 2/ CMS-1500 Claim Form

36 D. Not Otherwise Classified (NOC) Drugs Enter the drug s name and dosage when submitting a claim for Not Otherwise Classified (NOC) drugs. Enter the name of the drug and dosage. Paper: Electronic: 2300 NTE01 ADD = Additional Information or 2400 NTE02 Drug Name and Dosage E. Unlisted Procedu re Code or an NOC Code Enter a concise description of an unlisted procedure code or an NOC code if one can be given within the confines of this box. Otherwise, an attachment shall be submitted with the claim. Paper: Electronic: 2300 NTE01 ADD = Additional Information or 2400 NTE02 Description or NOC Code Rev. 2/ CMS-1500 Claim Form

37 F. Multiple Modifiers per Line Enter all applicable modifiers when modifier 99 (multiple modifiers) is entered in Item 24d. If modifier 99 is entered on multiple line items of a single claim form, all applicable modifiers for each line item containing a 99 modifier s hould be listed as follows: 1 = (mod), where the number 1 represents the line ite m and mod represents all modifiers applicable to the referenced line item. (Only required when billing five or more modifiers.) List all modifiers associated with the line item. Paper: Electronic: 2300 NTE01 ADD = Additional Information or 2400 NTE02 List Extra Modifiers G. Homebound or Institutionalized Patient Enter the statement Homebound when an independent laboratory renders an EKG tracing or obtains a specimen from a homebound or institutionalized patient (see Pub , Medicare Benefit Policy Manual, Chapter 15, Covered Medical and Other Health Services, and Pub , Medicare Claims Processing Manual, Chapter 16, Laboratory Services From Independent Labs, Physicians and Providers, and Pub , Medicare General Information, Eligibility, and Entitlement Manual, Chapter 5, Definitions, respectively, for the definition of homebound and a more complete definition of a medically necessary laboratory service to a homebound or an institutional patient). Enter the word Homebound. Paper: Rev. 2/ CMS-1500 Claim Form

38 Electronic: 2300 CRC01 CRC02 CRC03 75 = Functional Limitations Y = Certification Condition Indicator IH = Independent at Home H. Beneficiary Refuses to Assign Benefits Enter the statement, Patient refuses to assign benefits, when the beneficiary absolutely refuses to assign benefits to a non-participating physician/supplier who accepts assignment on a claim. In this case, payment can only be made directly to the beneficiary. Enter statement Patient refuses to assign benefits. Paper: Electronic: 2300 CLM07 P = Patient Refuses to Assign Benefits I. Hearing Aid Enter the statement, Testing for hearing aid, when billing services involving the testing of a hearing aid(s), which is used to obtain intentional denials when other payers are involved. Enter statement Testing for hearing aid. Paper: Rev. 2/ CMS-1500 Claim Form

39 Electronic: 2300 or 2400 NTE01 NTE02 ADD = Additional Information Enter Statement testing for hearing aid J. Dental Examination When dental examinations are billed, enter the specific surgery for which the exam is being performed. Paper: Electronic: 2300 NTE01 or 2400 NTE02 ADD = Additional Information List the Specific Surgery for Which the Exam Is Being Performed K. Shared Postoperative Care Enter either a six-digit (MM/DD/YY) or eight-digit (MM/DD/CCYY) assumed and/or relinquished date for a global surgery claim when providers share postoperative care. Paper: Electronic: 2300 DTP01 DTP02 DTP03 90 = Report Start, 91 = Report End D8 = Date Format Qualifier for DTP03 Date for Global Surgery Rev. 2/ CMS-1500 Claim Form

40 L. Demonstration Enter demonstration ID number 30 for all national emphysema treatment trial claims. Paper: Electronic: 2300 REF01 REF02 P4 = Project Code ID Number 30 for All National Emphysema Trials M. Purchased Interpretation Enter the NPI of the physician who is performing a purchased interpretation of a diagnostic test (see Pub , Chapter 1, Section for additional information). Paper: Electronic: 2310C or 2420B NM101 NM102 NM103 NM104 NM105 NM108 NM109 QB = Purchase Service Provider 1 = Person Last Name or Organization Name First Name Middle Name, 106 = Prefix, 107 = Suffix XX = NPI Qualifier NPI Number Rev. 2/ CMS-1500 Claim Form

41 N. Hematocrit (HCT)/Hemoglobin Method II suppliers shall enter the most current Hematocrit (HCT) value for the injection of Aranesp for End Stage Renal Disease (ESRD) beneficia ries on dialy sis (see Pub , Chapter 8, Section ). Individuals and entities who bill contractors or A/B Medicare Administrative Contractors (MACs) for administration of Erythropoiesis Stimulating Agents (ESAs) or Part B anti-anemia drugs not self-administered (other than ESAs) in the treatment of cancer must enter the most current hemoglobin or hematocrit test results. The test results shall be entered as follows: TR= test results (backslash), R1=hemoglobin or R2=hematocrit (backslash), and the most current numeric test result figure up to three numerics and a decimal point [xx.x]. Example for hemoglobin tests: TR/R1/9.0, Example for hematocrit tests: TR/R2/27.0. Paper: Electronic: 2400 DTP01 DTP02 DTP03 MEA01 MEA02 MEA = Hemoglobin or Hematocrit or Both 739 = Serum Creatine D8 = Date Format That Will Appear in DTP03 Date of Hemoglobin, Hematocrit or Creatine TR = Test Results R1 = Hemoglobin or R2 = Hematocrit or R4 = Creatine Measurement Values (e.g., XX.X) O. Fax/Mail Documentation (Electronic Only) Enter a statement indicating the medical records were sent to the Medicare contractor in advance. Rev. 2/ CMS-1500 Claim Form

42 Electronic: 2300 NTE01 ADD = Additional Information or 2400 NTE02 Date Documentation Was Faxed or Mailed Item 20+ Complete this item when billing for diagnostic tests subject to purchase price limitations. Enter the purchase price under charges if the Yes block is checked. A Yes check indicates that an entity other than the entity billing for the service performed the diagnostic test. A No check indicates no purchased tests are included on the claim. When Yes is marked, Item 32 shall be completed. No purchase tests are included on the claim. Paper: Yes Enter the amount of the purchased test. Electronic: 2400 PS101 PS102 Purchased Service Reference Number Purchased Service Charge Amount When billing for multi ple purchased diagnostic tests, each test shall be submitted on a separ ate Form CMS Multiple purchased tests may be submitted on the AS C X electronic format as long as appropriate line-level info rmation is submitted when services are rendered at different service facility locations. Note: This is a required field when billing for diagnostic tests subject to purchase price limitations. Rev. 2/ CMS-1500 Claim Form

43 Item 21+ Enter the patient s diagnosis/condition. With the exception of claims submitted by ambulance suppliers (specialty type 59), all physician and non- assistants, nurse practitioners, clinical physician specialties (i.e., physician nurse specialists, certified registered nurse anesthetists) shall use an ICD-9- CM code number and code to the highest level of specificity for that date of service. Enter codes in priority order (primary, secondary condition). All narrative diagnoses for non-physician specialties shall be submitted on an attachment. Enter diagnosis codes and code to the highest level of care for the date of service. Paper: Electronic: 2300 HI01-1 BK = Principal Diagnosis HI01-2 Primary Diagnosis Code HI02-1 BF = Diagnosis Code HI02-2 2nd Diagnosis Code HI03-1 BF = Diagnosis Code HI03-2 3rd Diagnosis Code HI04-1 BF = Diagnosis Code HI04-2 4th Diagnosis Code HI05-1 BF = Diagnosis Code HI05-2 5th Diagnosis Code HI06-1 BF = Diagnosis Code HI06-2 6th Diagnosis Code HI07-1 BF = Diagnosis Code HI07-2 7th Diagnosis Code HI08-1 BF = Diagnosis Code HI08-2 8th Diagnosis Code Rev. 2/ CMS-1500 Claim Form

44 Item 22 Item 23+ Leave blank. Not required by Medicare. Prior Authorization Number A. Enter the Quality Improvement Organization (QIO) prior authorization number for those procedures requiring QIO prior approval. B. Enter the Investigational Device Exemption (IDE) number when an investigational device is used in an FDA-approved clinical trial. Post Market Approval number should also be placed here when applicable. C. For physicians performing Care Plan Oversight (CPO) services, enter the six-digit Medicare provider number of the Home Health Agency (HHA) or hospice when CPT code G0181 (HH) or G0182 (Hospice) is billed. Note: Until further notice, do not submit an HHA or hospice provider number when billing for CPO services. Submission of the home health or hospice provider number will result in the services being returned as unprocessable. Further information can be found in Pub , Transmittal 999, Change Request Paper: Electronic: D or 2420C REF01 REF02 REF01 REF02 NM101 NM108 NM109 REF01 REF02 G1 = Prior Authorization Qualifier (QIO) Prior Authorization Number LX = Qualified Products Lists Investigational Device Exemption (IDE) Number Home Health/Hospice Number. Until further notice, DO NOT submit a Home Health Agency (HHA) or hospice provider number when billing CPO services. Rev. 2/ CMS-1500 Claim Form