Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide

Transcription

1 Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide

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3 Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide Dulles Corner Lane Herndon VA TEL: FAX:

4 While Deltek has attempted to verify that the information in this document is accurate and complete, some typographical or technical errors may exist. The recipient of this document is solely responsible for all decisions relating to or use of the information provided herein. The information contained in this publication is effective as of the publication date below and is subject to change without notice. This publication contains proprietary information that is protected by copyright. All rights are reserved. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, or translated into another language, without the prior written consent of Deltek, Inc. This edition published June Deltek, Inc. Deltek s software is also protected by copyright law and constitutes valuable confidential and proprietary information of Deltek, Inc. and its licensors. The Deltek software, and all related documentation, is provided for use only in accordance with the terms of the license agreement. Unauthorized reproduction or distribution of the program or any portion thereof could result in severe civil or criminal penalties. All trademarks are the property of their respective owners. ii

5 Overview Overview... 3 For Additional Information... 5 Reports Included in this Release Portals and Alerts Before You Begin... 20

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7 Chapter 1 - Overview Overview About Deltek Performance Management Previously called Deltek Business Performance Management or Deltek BPM, Deltek Performance Management refers to the suite of applications that address the performance management needs of clients who are using the Cognos 8 Business Intelligence platform with the Deltek Costpoint and Deltek Time & Expense products. Deltek Performance Management provides the capability to plan, monitor, analyze and understand how your business is performing and take appropriate actions to improve profitability and overall company value. About the Deltek Performance Management Version 3.0 Costpoint 6 Series Release The Deltek Performance Management Version 3.0 Costpoint 6 Series release is different from prior releases, because Deltek is productizing its performance management offering by providing more complete and robust data models and developed reports. The productized model will provide a path for upgrading to future versions and it will follow a standard software development lifecycle process, including tracking and updating customer-requested enhancements and fixes. This release delivers high out-of-the box value and can benefit your organization by: Reducing implementation costs for new Deltek customers and customers migrating from Impromptu. Speeding up implementation by standardizing the offering and reducing the amount of on-site model and report customization needed. Reducing the ongoing costs of administration by reducing the time spent changing the data models for new Deltek product versions. Reducing the overall number of reports needed by providing more flexible reports with drill through capabilities. See the Major New Features and Enhancements section of the Release notes for details about this release. About This Guide This document is written for the business users responsible for understanding, managing and running reports using Cognos 8, connecting to a Deltek Costpoint or Deltek Time and Expense database. Business users should refer particularly to Chapter 3 for sample screen shots and lists of prompts included for each report. This document is also written for the system administrator responsible for configuring the connections between Cognos 8 and Deltek Costpoint or Time and Expense data. System Administrators should refer particularly to the Appendix for information about tables and filters used for each report. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide 3

8 Overview Deltek Performance Management Version 3.0 Costpoint 6 Series includes 49 reports written directly off of Framework Manager models connecting directly to the Costpoint or Time and Expense database. 4

9 Chapter 1 - Overview For Additional Information In addition to the information and contacts contained in this guide, the following sources of information are available. About Documentation Documentation pertinent to installing and using Cognos 8 BI and Deltek Performance Management software can be found on the Deltek Performance Management Version 3.0 Costpoint 6 Series Documentation CD. All Deltek and Cognos documentation is provided in Portable Document Format (PDF) format. PDF files can be read using Adobe Acrobat Reader 7 or later. If you don't have Adobe Acrobat Reader 7.0 or later installed, you can download the latest version of Acrobat Reader from the Adobe web site ( The Deltek Performance Management Version 3.0 Costpoint 6 Series Documentation CD Because Deltek Performance Management leverages Cognos 8 BI software, to assist you in installing, configuring, and using Deltek Performance Management, Deltek provides both Cognos and Deltek-created documents on the Deltek Performance Management Version 3.0 Costpoint 6 Series Documentation CD. Deltek-created documentation is stored in the Deltek Documentation folder and Cognos documentation can be found in the Cognos Documentation folder. Deltek Documentation Following is a list of documents created by Deltek, in addition to this guide. These guides are intended to help you install and configure Cognos and Deltek software, implement security, and understand and manage the models and reports provided with the release. Deltek Performance Management Version 3.0 Costpoint 6 Series Upgrade and Change Management Guide This guide provides information about upgrading to Deltek Performance Management Version 3.0 and guidelines for making changes to the model to allow upgrades to future releases. Sample Change Tracking Template This document is provided as a template to use to help you track changes when you make changes to your model. Tracking changes is key to an easy upgrade to the next Deltek Performance Management Version release. Deltek Performance Management Version 3.0 Costpoint 6 Series Installation Guide This guide provides the information you need to install and configure all software required to use Deltek Performance Management Version 3.0 Costpoint 6 Series and to configure the Framework Manager Models for Deltek Costpoint and Time and Expense. PDF Report Samples A PDF sample of each report shipped with this release can be found in the Deltek Documentation/PDF Samples subdirectory on the Deltek Performance Management Version 3.0 Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide 5

10 For Additional Information Costpoint 6 Series CD. You can view these samples by clicking the appropriate links in The Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide, or by opening each sample directly from this PDF Samples folder. Deltek Performance Management Version 3.0 Costpoint 6 Series Framework Manager Model Overview Guide This guide contains information about the Cognos 8.3 BI Framework Manager model created by Deltek for use with Costpoint and Time and Expense. It includes information about the model architecture and overview information about the packages included in the model. Deltek Performance Management Version 3.0 Costpoint 6 Series Detailed Framework Manager Model Documentation (Spreadsheet) (DPM30 Model.xls) Details regarding the structure, table inclusion, and relationships (joins) for this Framework Manager model in spreadsheet format. Deltek Performance Management Version 3.0 Costpoint 6 Series Summary of Changes (DPM30 Changes.pdf) Contains a summary of the changes made to the model from the previous release to this Deltek Performance Management Version 3.0 Costpoint 6 Series release. Deltek Performance Management Version 3.0 Costpoint 6 Series Object Package Comparison (DPM30 Model Object Comparison.xls) Details comparing the objects in the previous release with this Deltek Performance Management Version 3.0 Costpoint 6 Series release, by package. Deltek Performance Management Version 3.0 Costpoint 6 Series Join Package Comparison (DPM30 Model Join Comparison.xls) Details comparing the joins in the previous release with this Deltek Performance Management Version 3.0 Costpoint 6 Series release, by package. Deltek Performance Management Version 3.0 Costpoint 6 Series Security Guide This guide provides information about setting up the Deltek Performance Management security using your existing security provider. Cognos Documentation The Cognos Documentation folder contains the installation guides, user manuals, general information, and maintenance documents for all Cognos 8 BI products in Portable Document Format (PDF) files. The PDF files are organized into a set of subdirectories to make direct access easier. In addition to accessing the documentation from this CD shipped with your Cognos 8 and Deltek Performance Management software, you can find the most current Cognos documentation from the Cognos Global Customer Services Web site ( Click the Documentation link to access product documentation. Click the Knowledge Base link to access all other documentation, technical papers, and multimedia materials. Productspecific documentation is available in online help from the Help menu or button in Cognos products. You can also download documentation in PDF format from the Cognos Global Customer Services Web site. 6

11 Chapter 1 - Overview IMPORTANT The only Cognos BI software necessary for installation, management and use of Deltek Performance Management Version 3.0 Costpoint 6 Series is the Cognos BI Server (Cognos Configuration, Report Studio, Query Studio, Cognos Connection) and Framework Manager. Following is a list of Cognos documentation that is relevant to the Cognos products mentioned previously. Each item in the list includes the document name, file name, folder location on the Deltek Performance Management Version 3.0 Costpoint 6 Series Documentation CD, and a short description. Note that some of these documents are also found in other locations on the CD. The folder locations listed here are just one location where you can find the document on the CD. Planning, Installation, and Configuration Cognos 8 readme (rdm_cr.pdf) Find this document in the root of the Cognos Documentation folder. This document provides late-breaking information about installation issues, limitations, and other known issues. New Features for Business Intelligence (Crn_nf.pdf) Find this document in the BI Server folder. This document describes features that are new in this release. Cognos 8 Architecture and Deployment Guide (Crn_arch.pdf) Find this guide in the BI Server folder. Use this guide to understand the Cognos 8 architecture, developing installation strategies, including security considerations, and optimizing performance. Quick Start Installation and Configuration Guide (qrc_inst.pdf) Find this document in the BI Server folder. Use this guide to install and configure Cognos 8 on a single computer using default settings for use in a test or small production environment. Installation and Configuration Guide (Inst_cr_winux.pdf) Find this document in the BI Server folder. Use this guide to install, upgrade, configure, and test Cognos 8. Also find instructions for changing application servers, and setting up samples. Cognos Configuration User Guide (Ug_inst_crn_cnfg.pdf) Find this guide in the BI Server folder. Use this guide for instructions on using Cognos Configuration to configure Cognos 8. User Guides Getting Started (wig_cr.pdf) Find this guide in the BI Server folder. This document introduces the Cognos 8 BI architecture and provides examples to illustrate key functionality. Query Studio User Guide (ug_cr_qstd.pdf) Find this guide in the BI Server folder. This guide contains procedures and background information to help you create simple Business Intelligence reports. Report Studio User Guide (ug_cr_rptstd.pdf) Find this guide in the BI Server folder. This guide contains step-by-step instructions for creating standard and complex reports. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide 7

12 For Additional Information Cognos Connection User Guide (ug_cc.pdf) Find this guide in the BI Server folder. Use this guide to view, edit, schedule and distribute standard and complex reports using Cognos Connection, the Cognos 8 Web portal. Framework Manager User Guide (Ug_fm.pdf) Find this guide in the BI Modeling folder. Use this guide to create and publish models using Framework Manager. Guidelines for Modeling Metadata (Ug_best.pdf) Find this guide in the BI Modeling folder. This guide contains recommendations for modeling metadata to use in business reporting and analysis. Administration and Development Administration and Security Guide (ug_cra.pdf) Find this guide in the BI Server folder. This guide contains procedures and background information to help you administer Congos 8. Troubleshooting Guide (ug_cr_trbls.pdf) Find this guide in the BI Server folder. This guide contains information to help you locate sources of information, such as log files, to help you troubleshoot problems, as well as information about troubleshooting specific issues. Framework Manager Developer Guide (dg_fm_sdk.pdf) Find this guide in the Software Developer Kit folder. This guide is for developers interested in using the collection of cross-platform Web services, libraries, and programming interfaces provided with the SDK API, to access the full functionality of Framework Manager. You can use the Framework Manager SDK to model metadata and publish packages without the use of the Framework Manager application.the document includes both task-oriented and reference information, to help you implement custom solutions for metadata modeling. Deltek Support Knowledge Center Deltek maintains a searchable knowledge center on the Deltek e-support site. After logging on to the e-support site at click the Knowledge Center tab. Use the Search by Product, Search by Category, and Search by Keyword fields on this tab to search for articles stored in the Knowledge Center. Please note that a password is required to access the e- Support site. If you forget your password, you can enter your User ID on the login page, and then click Me My Password to have your password sent to the address associated with your Deltek support account. Call Tracking System Can t find what you are looking for? You can add a support ticket right from the e-support site directly into our ticket tracking system. What s more, you can update or check the status of any open tickets. To add a support call: 1. Log on to the e-support site ( 2. From the e-support site main menu, click the Ask Support tab. 8

13 Chapter 1 - Overview 3. From the Product drop-down list, select the product for which you have a question/problem. 4. From the Severity Level drop-down list, select the severity level of your question/problem. 5. From the Issue Type drop-down list, select whether the question/problem is Technical or Application in nature. 6. Using 60 characters or less, type a brief explanation of your question/problem in the Subject field. 7. Enter specific details about your question/problem in the Question field. The information you enter here assists Deltek support in resolving your case. For example, if you are reporting a problem with an application, specify which operating system you are using and the steps you performed prior to the problem occurring. 8. Attach any pertinent documents using the Attach Documents to Case section of the form. 9. Click Continue. Related Questions appear. 10. Click a displayed question to view the related answer. Do this if you think it pertains to your question/problem and may help. 11. If your question/problem still exists, click Finish Submitting Question. My Answers/Case History You can also review your past support calls online. To view a previously initiated support call: 1. From the e-support site main menu, click the My Stuff tab. 2. Click Case History to view questions/problems you've submitted previously. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide 9

14 Reports Included in this Release Reports Included in this Release This table lists the reports included in this release, along with a short description of each report. The Deltek Performance Management Version 3.0 Costpoint 6 Seriesrelease also includes three sample alerts using Cognos 8 Alert Studio and four sample reporting portals using Cognos Connection. Report Name Subject Area Report Type Report 1099 Exceptions Check Detail Drill Thru Only Vendor Employee Vendor History by EEOC Classification A/P Compliance The 1099 Exceptions report provides a list of the 1099 vendors that have missing or incomplete Tax ID's. This report should be run before the 1099's are printed to identify potential errors. A/P Drill The Check Detail report provides the details of payments made by check for the accounts payable vouchers. It is used as a drill through target from other reports. This report serves as a drill through report for the Project Status Report. A/P List/ Master The Vendor Employee report provides a list of the vendor employees and related information stored in Costpoint. It can be used to validate vendor employee information and identify errors or obsolete vendor employees. A/P Compliance The Vendor History by EEOC Classification report provides a list of vendors and the classifications for those vendors who are designated as a Small Business (SB) in Costpoint. Amounts from the Accounts Payable area are spread across the classification columns to show activity. Federal Contractors can use this information to help complete forms SF 294 and SF 295. Vendor Master A/P List/ Master The Vendor Master report provides basic vendor master file information in a form view. This report shows general vendor information in the top half of the report and address information in the bottom half. This report can be used as a drill through report from reports with a customer field. 10

15 Chapter 1 - Overview Report Name Subject Area Report Type Report Voucher Detail Drill Thru Only A/P Drill The Voucher Detail report provides the details of the accounts payable vouchers. It is used as a drill through target from other reports. This report serves as a drill through report for the Project Status Report. A/R Charts A/R Management A/R Charts is a management report that graphically represents the Accounts Receivable Aging data with drill through to the detail Accounts Receivable information. Accounts Receivable Aging A/R Management The Accounts Receivable Aging report is a management report that provides a list of all unpaid or partially paid invoices; the report ages the amounts based on an option of invoice date or due date. The report contains drill through functionality that allows you to view more detailed information about the outstanding amounts. Customer List A/R List/ Master The Customer Master Information report provides a list of customers with the relevant master file information. This report can be used as a drill through report from reports with a customer field. Aged Open Billing Detail Milestone Invoice Billing Process The Aged Open Billing Detail report is used to age transaction detail items that have not been billed. This report identifies those projects that are not billing in a timely fashion and can help limit the amount of exposure for unbilled transactions. Aged Open Billing Detail is updated when transactions against billable projects are posted. The subperiod ending date is the basis for aging the unbilled transactions. Billing Process The Milestone Invoice report renders the milestone/percent complete invoice, which can be used as a template to create customized standard invoices. Pre-bill Report Billing Process The Pre-bill Report is used to review draft invoices and get a quick preview of the labor, non-labor, burdens, fees, Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide 11

16 Reports Included in this Release Report Name Subject Area Report Type Report over ceiling amounts, and retainage that are ready to be invoiced. As part of the pre-bill review process, you will have the ability to view the data in summary or detail. Standard Invoice with Backup Zero Rate Billing Exception Report Billing Process The Standard Invoice with Backup report renders the standard invoice with current billable amounts, units, and ACRN data, including supporting schedules. This format can be used as a template to create customized standard invoices. Billing Compliance This report helps reduce the number of billing errors by providing a list of employees, grouped by project and labor category, with billing rates = $0. This information can help you determine if there is an error in the billing rate, before invoices are calculated. Account List G/L List/ Master The Account List report shows general ledger account master file information. It is one in a series of reports called master reports. This report provides a basic listing of the account structure. Balance Sheet G/L Management The Balance Sheet is a management report that shows the balance sheet financial statement. You can view this report for any financial statement format selected and you can drill through from a financial statement line item into transactional detail for the accounts that make up that line item. Cash Forecast G/L Management The Cash Forecast report provides a cash forecast for up to 6 months, based on the cash forecasting information calculated within Costpoint. This information can be helpful in forecasting future cash sources and needs. General Ledger Detail G/L Drill The General Ledger Detail report provides the details of the GL transaction information stored in Costpoint. It can be used as a standalone report, or as a drill through target from several other reports providing expense related information. 12

17 Chapter 1 - Overview Report Name Subject Area Report Type Report Income Statement Organization List Reorganization Structure G/L Management The Income Statement is a management report that shows profit and loss information by organization. You can view this report for any financial statement format needed and you can drill through from a financial statement line item into transactional detail for the accounts that make up that line item. G/L List/ Master The Organization List report shows organization setup information, which allows you to review the organization structure set up in Costpoint. This report can also be used as a drill through target from other reports. G/L List/ Master The Reorganization Structure report is a list report that shows reorganization setup information, which allows you to review the reorganization structure set up in Costpoint. This report can also be used as a drill through target from other reports. Employee List Labor List/ Master The Employee Basic Information report shows employee basic information (excluding salary related information). It is one in a series of master information reports. This report can also be used as a drill through target from other reports. Labor Detail Labor Drill The Labor Detail report provides a detailed look at the labor activity related to a project. It can be used as a standalone report or as a drill through target from other reports. This report serves as a drill through report for the Project Status Report. Labor Utilization Labor Management The Labor Utilization report is an analysis of the percentage of employee chargeable hours on direct projects compared to the total hours spent. Because the definition of "direct" can vary from company to company, the report provides the flexibility to determine which types of projects to include in the direct project classification. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide 13

18 Reports Included in this Release Report Name Subject Area Report Type Report Buyer Requisition Worksheet PO Commitments Detail Procurement Process The Buyer Requisition Worksheet provides buyers with the critical information needed to make buying decisions. The buyer will be able to see past purchasing activity and approved vendor information for items listed on open, approved requisitions. Procurement Drill The PO Commitments Detail report provides the details of the PO commitments that are shown on the Project Status Report and serves as a drill through report for that report. It can be used as a standalone report or as a drill through target from other reports. PO Header and Line Detail Drill Thru Only Posted PO Vouchers Drill Thru Only Purchase Order Requisition Detail Drill Thru Only Procurement Drill The PO Header and Line Detail report shows detailed information for a specific purchase order. Information from the PO header, PO line, and PO line account are displayed for a selected PO. This report is used as a drill through target from other reports, such as the Project Status Report. Procurement Drill The Posted PO Vouchers report lists all vouchers entered and posted against a PO from the PO Header and Line Detail Report. Voucher header, line, and line account information are displayed. This report serves as a drill through report for the Requisitions report. Procurement Process The Purchase Order report provides you with a basic PO format and the flexibility to customize the report by selecting the additional information you need at the header and line levels. Procurement Drill The Requisition Detail report shows detailed information for a specific purchase requisition. Information from the requisition header, requisition line, and requisition line account tables are displayed for a selected requisition or requisition line. This report is used as a drill through target from other reports, such as the Project Status Report. Requisitions Procurement Process The Requisitions report is one in a 14

19 Chapter 1 - Overview Report Name Subject Area Report Type Report series of reports that allow users to start with a requisition and see the related Purchase Order, Voucher, and Check information. Requisitions Pending Burdened Labor and ODC's Labor Summary with Posted and Unposted Hours PLC Exception Report for Missing Rates Procurement Process The Requisitions Pending report gives buyers and purchasing managers the ability to see requisitions for which purchase orders have not yet been generated. It includes requisitions that are in a pending, in-approval, approved, or rejected status. Projects Management The Burdened Labor and ODC report shows the burdened costs by resource for labor, and by account for non-labor, by project; information that was previously unavailable in Costpoint. This report utilizes specific tables, which need to be created by a specific process in Costpoint, relating to Deltek Cobra integration. Please refer to the user guide for more detail about specific setup instructions before running this report. Projects Management The Labor Summary with Posted and Unposted Hours extracts data from both Costpoint and Time Collection. This allows you to see an up-to-date view of a project, with one column showing the hours posted to date and another column showing the time that has been entered in Time Collection, but not yet posted. Projects Compliance The PLC Exception Report for Missing Rates provides a list of employees, grouped by project and PLC, with revenue rates of zero. This information can help you determine if there is an error in the revenue rate, before revenue and billing are computed. Project Master Projects List/ Master The Project Master is a one page form report that contains project master file information. Users can click links in this report to see more detailed information regarding the project. This report is used as a drill through for other reports and is intended to be a "snapshot" of a project. This report is divided into three sections - a section containing basic Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide 15

20 Reports Included in this Release Report Name Subject Area Report Type Report project information, one containing charging information, and another containing billing and revenue information. The report also shows the project hierarchy for the whole project structure. Project Percent Complete Report Project Revenue Summary with Backlog Project Status Report Projects Management The Project Percent Complete report provides a list of projects whose revenue has reached a certain percentage of their contract or funded value. You can use this report to track how close a project is to reaching its value to ensure adequate funding is available to complete performance requirements or to prepare necessary documents for the government (for example, showing the contracting officer that 75% of funding has been reached). Projects Management The Project Revenue Summary with Backlog report provides revenue, cost, budget, and backlog information for an individual project or a group of projects. This information can help with the analysis of project results. Users can view information on the report at the organization level and select the levels for organization and project. This report provides drill through capability to the Project Status Report for more detail. Users can select the columns they want displayed out of the extensive list of project measures. Projects Management The Project Status Report shows revenue, direct costs (labor and nonlabor), indirect costs and profitability by project. This report allows the user to select any level of the project, account, and organization to be displayed. Drill through links provide more transactional detail for labor and nonlabor charges, including voucher, purchase order, and requisition information. Commitment detail can also be accessed from a drill through link in this report. Allowable Expense Detail Drill Thru Time/ Expense Drill The Allowable Expense Detail drill down report shows the expenses that make up the Allowable section of the pie chart in the Expense Analysis 16

21 Chapter 1 - Overview Report Name Subject Area Report Type Report Only report. It displays details regarding those expenses that have been deemed allowable by Deltek Expense. Billable Expense Detail Drill Thru Only Time/ Expense Drill The Billable Expense Detail drill down report shows the expenses that make up the Billable section of the pie chart in the Expense Analysis report. This report displays details regarding those expenses that have been deemed billable by Deltek Expense. Blanket Expense Authorization Time/ Expense Management The Blanket Expense Authorization report shows detailed information regarding blanket authorizations that have been entered in Deltek Expense. A blanket authorization is a single authorization amount on a project that can cover one or more expense reports. This report details the expense reports that are tied to each blanket expense authorization and shows the calculated amount remaining on the blanket authorization. Expense Analysis Time/ Expense Management The Expense Analysis report provides a high level graphical analysis of data in Deltek Expense. It shows Over and Under Ceiling, Billable and Non- Billable, and Allowable and Unallowable charges so that management can see the magnitude of these charges and take corrective action. From the charts provided, you can drill through to see a more detailed breakdown of the categories. Non-Billable Expense Detail Drill Thru Only Time/ Expense Drill The Non-Billable Detail drill down report shows the expenses that make up the Non-Billable section of the pie chart in the Expense Analysis report. It displays details regarding those expenses that have been deemed nonbillable by Deltek Expense. Over Ceiling Expense Detail Drill Thru Only Time/ Expense Drill The Over Ceiling Expense Detail drill down report shows the expenses that make up the Over Ceiling section of the pie chart in the Expense Analysis report. It displays details regarding those expenses that have been deemed over ceiling by Deltek Expense. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide 17

22 Reports Included in this Release Report Name Subject Area Report Type Report Time and Expense Charge Activity Report Time/ Expense Management The Time and Expense Activity report allows you to run a report that will show hours entered, expenses charged, and billable amounts for employees, by project. The information in this report is pulled from Deltek Time and Expense and includes information from both timesheets and expense reports. You have the option to include processed and/or unprocessed data in this report. Time and Expense Reconciliation Time/ Expense Compliance The Time and Expense Reconciliation report is an exception report that shows expenses charged to a project that do not have a corresponding labor charge, and therefore have been charged to the project in error. This report finds these errors prior to their inclusion on an invoice to a client, which helps to prevent erroneous billings that are very costly to fix. Unallowable Expense Detail Drill Thru Only Time/ Expense Drill The Unallowable Expense Detail drill down report shows the expenses that make up the Unallowable section of the pie chart in the Expense Analysis report. It displays details regarding those expenses that have been deemed unallowable by Deltek Expense. Under Ceiling Expense Detail Drill Thru Only Time/ Expense Drill The Under Ceiling Expense Detail drill down report shows the expenses that make up the Under Ceiling section of the pie chart in the Expense Analysis report. It displays details regarding those expenses that have been deemed under ceiling by Deltek Expense. 18

23 Chapter 1 - Overview Portals and Alerts The release contains four sample portal pages and three sample alerts. The portals are a way to navigate and view the value added reports organized by the following four roles: Management This portal provides a single location for an executive to access management reports, receive essential notifications, and view a graphical representation of a crucial management report, the A/R Aging report. Project Manager This portal provides a single location for a project manager to access project reports, receive essential notifications, and view a graphical representation of a crucial project report, the Project Revenue Summary report. Accounting This portal provides a single location for a Controller or accounting manager to access accounting reports, receive essential notifications, and view a graphical representation of a crucial accounting report, the A/R Aging report. Procurement This portal provides a single location for a procurement manager to access procurement reports, receive essential notifications, and view a graphical representation of a crucial report, the Requisitions Pending report. The three alerts provide samples of how to configure basic alerts. The alerts are: Purchase Requisition Alerts when a purchase requisition is approved or rejected. Funded Value Alerts when a project s revenue reaches 90% of its funded value. Accounts Receivable Alerts when A/R is past due more than a set number of days (default is 90 days) or is past due more than a set amount (default is $10,000). Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Reporting and Alerts Guide 19

24 Before You Begin Before You Begin To use the Deltek Performance Management reports discussed in this guide you must be running the following software: Costpoint 6.1 Cognos 8 Version 8.3 TESS 8.1 (if using the Time and Expense reports) Must own, at a minimum, a BI Administrator and Consumer licenses, typically the minimum requirement for an enhanced reporting bundle You must also be using the Framework Manager Model shipped with Deltek Performance Management Version 3.0 to access Costpoint data. This model is installed along with the reports when you install Deltek Performance Management Version 3.0 Costpoint 6 Series. For detailed information about installing and configuring the software necessary to use these reports, see the Deltek Performance Management Version 3.0 Costpoint 6 Series Installation Guide. 20

25 Portals Overview Setting Up Portals on Cognos Connection Saving Report Options for Proper Viewing of Reports from Portals Management Portal Project Management Portal Accounting Portal Procurement Portal... 38

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27 Chapter 2 - Portals Overview Deltek provides four sample portal pages to allow you to review the reports included in this release right out of the box. You may want to use these samples to give you an idea of how to design your own portal pages, going forward. Deltek s sample portals are a way to navigate and view the Deltek Performance Management reports organized by the following four roles: Management Project Management Accounting Procurement Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts and Reporting Guide 23

28 Setting Up Portals on Cognos Connection Setting Up Portals on Cognos Connection After installing Deltek Performance Management and importing the reporting packages, you must configure the sample portals before you can access the portals. To set up portals in Cognos Connection: 1. From Internet Explorer, enter the URL host server name>/cognos8 to open Cognos Connection. 2. Click the Tab Menu icon to the left of the Public Folders tab. 3. From the context menu, click Add Tabs. 4. From the Select portal tabs screen, click Public Folders and navigate to and then click the Deltek Performance Management public folder. 5. Click each check box next to each of the four portal names that display in the left hand side of the screen and click the right arrow to select the portals. The names are moved to the right-hand side of the screen. 6. Click OK to save changes. 24

29 Chapter 2 - Portals The four portal tabs display across the top of the screen, as shown here. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts and Reporting Guide 25

30 Saving Report Options for Proper Viewing of Reports from Portals Saving Report Options for Proper Viewing of Reports from Portals Each sample portal includes one report that is intended to display automatically when you access the portal. Because these reports are automatically rendered by Report Viewer when you browse to the portal s URL, the prompt values, or options, for these reports must be stored with the report, so it opens automatically without prompting the user to fill in the values. Following is a list of the reports that are automatically run when you open a particular portal: Management Portal A/R Chart Project Management Portal Project Revenue Summary with Backlog Accounting Portal A/R Chart Procurement Portal Requisitions Pending Deltek Performance Management reports are shipped without saved report options. You must pre-set the options you want to use when one of the previously listed reports is run. You do this from the Reports tab of the Set Properties page, accessible from Cognos Connection. This section provides: instructions for saving pre-set report options to allow a report to display automatically in a portal without prompting for values a table of sample prompt values for each of the three reports that can be set to display automatically from the Deltek sample portals To save a report with pre-set options: 1. From Cognos Connection, browse to the report whose options you want to save. For example, Public Folders» Deltek Performance Management» Reporting Packages» Costpoint» Accounts Receivable CP» A/R Chart. 2. Click the More option next to the report. 3. From the Perform an Action page, click Set Properties. 26

31 Chapter 2 - Portals 4. From the Set Properties page, click the Report tab. 5. From the Reports tab, do the following: Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts and Reporting Guide 27

32 Saving Report Options for Proper Viewing of Reports from Portals In the Default Action field, select Run the Report. In the Prompt Values area, uncheck Prompt for values and click Set. The report prompt page displays. 6. From the report prompt page, select a value for each prompt. The following tables list sample prompt values, by report. Sample A/R Chart Prompts Prompt Message (on Prompt Screen) Sample Prompt Values Select the Company 1 Company 1 Select the Subperiod End Date Select the Primary Group Select to age by Invoice Date or Due Date Select the ending date to age by Enter the column range for aging Enter the column range for aging Enter the column range for aging Enter the largest number of days you entered in the previous column 3 March 15, 2008 Select any option from the list: Customer Type Project Type Project Manager Organization Reorganization Select Invoice Date. Enter or select December 31,

33 Chapter 2 - Portals Sample Requisitions Pending Report Prompts Prompt Message (on Prompt Screen) Sample Prompt Values Select the Company 1 Company 1 Check to include only those requisitions without an assigned buyer Check to include REQ status Select Requisitioner, Requisition, Approver, Buyer or Req Status No Multiple selections acceptable Buyer Approved In Approval Pending Sample Project Revenue Summary with Backlog Report Prompts Prompt Message (on Prompt Screen) Sample Prompt Values Select a Company 1 Company 1 Select the Fiscal year 2008 Select the Period 1 Select the Subperiod 1 Select the Major Grouping Rate Type Select the Columns to Display Project Actual % Complete Funding % Complete Value CTD Cost Variance CTD Funding Backlog CTD Profit Variance CTD Revenue Variance CTD Value Backlog Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts and Reporting Guide 29

34 Saving Report Options for Proper Viewing of Reports from Portals Prompt Message (on Prompt Screen) Display project data at revenue level Include Project Page Break Sample Prompt Values Yes Yes 7. Click Run Report when finished entering values. 8. From the Set Properties page, click OK to save the prompt values and default action setting. Tip: To edit options in the future, from the Set Properties page in the Prompt Values area, click Edit. Then edit values from the prompts page. You can also click Clear to clear saved options. Configure Cognos viewer to Open the Report in the Portal You associate the report with the portal from the Cognos Viewer in Cognos Connection. To configure the report to display automatically in a portal: 1. From Cognos connection, open the report portal you want to associate with the report. For example, Public Folders» Deltek Performance Management» Portals» Accounting Portal. 2. From Cognos Viewer, click the edit button (in the upper right of the righthand frame labeled A/R Aging in this screen shot) to open the properties page. 3. From the Entry area of the Properties page click Select an entry. 30

35 Chapter 2 - Portals 4. In the Select an Entry dialog, navigate to the appropriate report. Requisitions Pending report Public Folders» Deltek Performance Management» Reporting Packages» Costpoint» Procurement CP» Requisitions Pending AR Chart report Public Folders» Deltek Performance Management» Reporting Packages» Costpoint» Accounts Receivable CP» A/R Charts Project Revenue Summary with Backlog report Public Folders» Deltek Performance Management» Reporting Packages» Costpoint» Projects CP» Project Revenue Summary with Backlog 5. When you have navigated to the report, click the radio button next to the report to select it and click Ok. 6. From the Set Properties page, click OK again to return to Cognos Viewer. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts and Reporting Guide 31

36 Management Portal Management Portal Overview This portal provides a single location for an executive to access management reports, receive essential notifications, and view a graphical representation of a crucial management report, the A/R Aging report. The Management Portal contains the following three sections: My Notifications Accounts Receivable alerts display in this area. Management Reports This area contains a list of management-related reports. Click on any item in the list to open that report in a new window. A/R Chart This area displays the A/R Chart report for immediate, graphical access to the information the executive needs. Reports The sample Executive Management portal page includes links to the following management related reports and alerts included in this Deltek Performance Management release. A/R Charts Accounts Receivable Aging Employee Basic Information Expense Analysis Report Labor Summary with Posted and Unposted Hours Labor Utilization 32

37 Chapter 2 - Portals Project Revenue Summary with Backlog Project Status Report Time and Expense Charge Activity Report Alerts The sample Management portal page displays Accounts Receivable alerts. For information about alerts, see Chapter 4. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts and Reporting Guide 33

38 Project Management Portal Project Management Portal Overview This portal provides a single location for a project manager to access project reports, receive essential notifications, and view a graphical representation of a crucial project report, the Project Revenue Summary report. The Project Management Portal contains the following three sections: My Notifications Funded Value alerts display in this area. Project Management Reports This area contains a list of projectrelated reports. Click on any item in the list to open that report in a new window. Project Revenue Summary This area displays the Project Revenue Summary report for immediate, graphical access to the information the project manager needs. Reports The sample Project Manager portal page includes links to the following projectrelated reports and alerts included in this Deltek Performance Management release. Blanket Authorization Burdened Labor and ODC s Customer Master Information Employee Basic Information Labor Summary with Posted and Unposted Hours 34

39 Chapter 2 - Portals Labor Utilization Milestone Invoice Project Master Project Percent Complete Report Project Revenue Summary with Backlog Project Status Report Purchase Order Requisitions Alerts The sample Project Manager portal page displays Funded Value alerts. For information about alerts, see Chapter 4. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts and Reporting Guide 35

40 Accounting Portal Accounting Portal Overview This portal provides a single location for a Controller or accounting manager to access accounting reports, receive essential notifications, and view a graphical representation of a crucial accounting report, the A/R Aging report. The Controller/Accounting Manager Portal contains the following three sections: My Notifications Accounts Receivable alerts display in this area. Accounting Reports This area contains a list of accounting-related reports. Click on any item in the list to open that report in a new window. A/R Chart This area displays the A/R Chart report for immediate, graphical access to the information the accounting executive needs. Reports The sample Controller/Accounting Manager portal page includes links to the following accounting-related reports and alerts included in this Deltek Performance Management release Exception Report A/R Aging Charts Account List Accounts Receivable Aging Aged Open Billing Detail Balance Sheet Burdened Labor and ODC s 36

41 Chapter 2 - Portals Cash Forecast Report Employee Basic Information Income Statement Organization List PLC Exception Report for Missing Rates Reorganization Structure Time and Expense charge Activity Report Alerts The sample Accounting portal page displays Accounts Receivable alerts. For information about alerts, see Chapter 4. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts and Reporting Guide 37

42 Procurement Portal Procurement Portal Overview This portal provides a single location for a procurement manager to access procurement reports, receive essential notifications, and view a graphical representation of a crucial report, the Requisitions Pending report. The Procurement Portal contains the following three sections: My Notifications Purchase Requisitions alerts display in this area. Procurement Reports This area contains a list of procurement-related reports. Click on any item in the list to open that report in a new window. Requisitions Pending This area displays the Requisitions Pending report for immediate, graphical access to the information the procurement manager needs. Reports The sample Procurement Management portal page includes links to the following procurement-related reports and alerts included in this Deltek Performance Management release. Buyer Requisition Worksheet Purchase Order Requisitions Pending Requisitions Vendor Master 38

43 Chapter 2 - Portals Alerts The sample Procurement Management portal page displays Purchase Requisition alerts. For information about alerts, see Chapter 4. Deltek Performance Management Version 3.0 Costpoint 6 Series Portals, Alerts and Reporting Guide 39

44 Procurement Portal 40