DIGITAL INDIA VISION Use of Digital Signatures to create a completely paperless environment

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1 DIGITAL INDIA VISION Use f Digital Signatures t create a cmpletely paperless envirnment

2 TABLE OF CONTENTS Digital India Visin Adptin f Digital Signatures Digital Revlutin Ging Green and Paperless Paper t Paperless Cst f Use f Paper Dcument Signing System Value Prpsitin f a Dcument Signing System Enablers/Measures already put in place by CCA Paper Usage in the Financial Services Industry Paper Usage in a General Crprate Cnclusin

3 There is nthing s useless as ding efficiently that which shuld nt be dne at all - Peter Drucker, Management Guru Why print, sign and scan when yu can digitally sign?

4 Digital India Visin The Digital India Visin emphasizes the use f technlgy t enable cnnectivity t every Indian citizen fr Educatin Healthcare Financial Inclusin Other areas f gvernance The gvernment plans t issue AADHAR t every Indian Citizen by 2015 end. While AADHAR captures the digital identity f the persn, Digital Signatures facilitate secure digital transmissin f data and infrmatin alng with the identity f the persn. Thus it ensures secure digital transactins

5 Adptin f Digital Signatures Indian Infrmatin Technlgy Act was passed in 2000 which gave the legal sanctity fr Digital Signatures based n PKI technlgy in India While in the initial years the mmentum was slw, with a big push frm the Gvernment sectr the adptin f Digital Signatures has increased significantly in the recent past Gvernment Sectr: Ministry f Crprate Affairs was the first t adpt digital signatures in a majr way, fr entire Cmpany Law Administratin Incme Tax Department has als mandated use f digital signatures fr certain types f assesses. RBI has mandated digital signatures as ne f the authenticatin mechanisms fr nline banking. E-Tendering has been cmpletely digitized. Several State Gvernments are implementing digital signatures in lcal tax administratin. (Eg, VAT)

6 Adptin f Digital Signatures Private Sectr: In view f the adptin by the Gvernment fr varius applicatins private sectr uses digital signatures fr their interactin with Gvernment. They have als started using digital signatures fr issuance f TDS certificates, Frm-16s, emplyment ffer letters, certain statements etc. Hence mst f the authrized signatries in rganizatins have digital signatures at present. While private sectr has started using Digital Signatures fr mstly gvernment related transactins, the adptin is still lw and full ptential f Digital Signatures is nt yet realized

7 Digital Revlutin Ging Green and Paperless Usage f Digital Signature has the ptential t cmpletely eliminate paper and g digital and paperless Infrmatin Technlgy Act gives the legal sanctity fr use f Digital Signature in all dcuments (except five types) thus paving way fr usage f digitally signed dcuments in all transactins While mst f the rganizatins have digitized their data and data flw, still the assciated paper flw happens physically. Fr example, In a Bank, while custmer data is kept electrnically, all custmer applicatins are signed physically and stred in physical files. In an Insurance cmpany, while all the plicy details are kept electrnically, all plicy applicatin frms and assciated dcuments are signed physically and stred in physical files. In a hspital, while the patient infrmatin is stred electrnically, the discharge summary, claim frms are signed and stred physically.

8 Digital Revlutin Ging Green and Paperless There are cuntless such examples.. In all these cases, dcuments are created physically, signed physically, scanned and then stred electrnically and physically which is against Peter Drucker s principle There is a huge pprtunity here t cmpletely digitize all interactin between rganizatins (private and gvernment) and its custmers, suppliers, emplyees and ther stakehlders using Digital Signature

9 Paper t Paperless Cst and Use f Paper TYPES OF DOCUMENTS PAPER LIFECYCLE A lt f paper gets generated at the time f signature even thugh mst f the cre business functins are autmated As the paper traverses thrugh the rganizatin and utside, cst increases manifld per abve lifecycle. Further it pses lt f difficulty in tracing. This als results in cmpliance failures and frauds as paper based signatures cannt be mapped t authrizatin matrix.

10 Dcument Signing System DATA-FLOW SYSTEMS While these systems handle the entire data flw within and utside the rganizatin, crrespnding dcuments currently get signed and mve physically Dcument Signing System DOCUMENT-SIGNING SYSTEM This can replace cmplete dcument mvement assciated with the data which are currently handled in physical files. The abve slutin can ffer a last mile slutin twards truly eliminating paper by 100%. The abve system can have time stamping, encryptin, validatin, etc t ensure cmplete authenticity and security f the digital transactins CONFIDENTIAL

11 Value Prpsitin f a Dcument Signing System Ging Green Reduce Cst and Time Ability t d transactins frm anywhere Ensure Authenticity Ensure Data Integrity Ensure Traceability Such a system can lead t huge cst benefits while at the same time ensuring cmpliance and gvernance

12 Enablers/Measures already put in place by CCA Infrmatin Technlgy Act enables signing f any dcument using Digital Signatures, excluding the belw: Dcuments relating t transfer f immvable prperty Pwer f Attrney Negtiable Instruments (ther than Cheque) Wills Dcuments pertaining t Trusts CCA Office, Ministry f IT has put in place perating framewrk fr usage f digital signatures including the fllwing - Usage f Class 1, Class2 and Class 3 Digital signatures based n risk levels f varius transactins Usage f esign which is an nline digital signature which can be used fr signing f any dcument Usage f Dcument Signer Certificates t authenticate vlumes f data autmatically generated thrugh cmputer systems Enablement f AADHAR integratin which can result in quicker issuance f DSCs based n e-kyc. Intrductin f Online Certificate Status Prtcl (OCSP) t validate digital signatures n a real time basis, as a mandatry service t be prvided by Certifying Authrities Intrductin f Time stamping Service with detailed guidelines. Thus CCA Office, Ministry f IT has taken a number f measures twards digitizatin gal

13 Paper usage in the Financial Services Industry in the current scenari BANKS MUTUAL FUND COMPANIES INSURANCE COMPANIES BROKERAGES OTHER FINANCIAL INSTITUTIONS Savings/Current A/c Applicatins Depsits Applicatins LC Applicatins Bill Discunting Applicatins Guarantee Applicatins Investment Applicatins Stck Statements Balance/Other Cnfirmatins All Agreements Redemptin requests Transfer Instruments Depsitry & Custdial related papers Settlement letters & many mre... Cntributes mre than 10 Crre paper transactins/year Can be cmpletely digitized by using Digital Signatures

14 Paper usage in a General Crprate in the current scenari CORPORATES HUMAN RESOURCES Jb Applicatins Interview Letter Appintment letter Acceptance letter Payslips & Frm-16 Prvident funds All ther letters bnus etc FINANCE Purchase Order T supplier and frm custmer Invices - T custmer and frm supplier All vuchers and accunts related dcuments Tax Filings All ther letters LEGAL Agreements MOUs Legal filings Other letters Cntributes mre than 20 Crre paper transactins/year Can be cmpletely digitized by using Digital Signatures

15 Cnclusin As may be seen frm the previus slides, there is a huge pprtunity fr every rganizatin be it a bank, Mutual Funds, Insurance Cmpany, Hspitals r any ther rganizatin This can be achieved using the current legal framewrk and Digital Signature Infrastructure available in the cuntry The cst f implementing and running such dcument signer applicatins is als reasnable cmpared t the benefits that can be derived Thus, while Dcument Signing Applicatins can lead t high ROI & lw payback perid, it will als lead t ther benefits as under Ging Green Ability t d transactins frm anywhere Ensure Authenticity Ensure Data Integrity Ensure Traceability

16 THANK YOU Fr any queries r clarificatins, please write t inf@indiapki.rg

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