95 Executive Parkway, Suite 500 Hudson, OH Ohio STS Prices December 2014
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1 95 Executive Parkway, Suite 500 Hudsn, OH Ohi STS Prices December 2014 Table f Cntents Histric Review, Recveries & Savings... 2 Statements... 2 Duplicate & Errneus Payments... 2 Cntract Cmpliance... 3 Entitlement Review... 3 Individual Pharmacy Benefit Review... 4 Energy/Utility... 5 Real Estate Lease Review... 6 Telephnic... 7 Diagnstic/Analytics... 7 Quarterly Preventative Duplicate and Errneus Payment Identificatin... 8 Shared Service Center... 9 Duplicate and Errneus Payments... 9 Diagnstic/Analytics... 9 Strategic Surcing Services Spend Analysis and Opprtunity Assessment Strategic Surcing
2 Histric Review, Recveries & Savings Statements Review supplier prvided statements t identify pen credits due t the agency. 20% Cntingency f Recveries Select suppliers t request statements frm Obtain apprval n authrizatin and statement request letters frm agency Request statements Review statements fr pen credits Supplier apprval is btained fr claimed credits Cmplete data set related t: Supplier Master, Payment Histry, Open Payables, Purchase Card, Cash Receipts Duplicate & Errneus Payments Review uncvers duplicate and errneus payments made due t data entry, vendr duplicatin errrs and payments made t incrrect suppliers. 20% Cntingency f Recveries Obtain authrizatin letter frm agency Present agency with ptential claims Agency apprves ptential claims Supplier apprval is btained fr claimed verpayments Cmplete data set related t: Supplier Master, Payment Histry, Open Payables, Purchase Card, Cash Receipts 2
3 Cntract Cmpliance Review supplier cntracts, qutes, bids, POs, crrespndence and related cntract (prcurement) manager files fr cmpliance t terms. 27.5% Cntingency f Recveries Wrk with agency persnnel t select suppliers t review Present agency with ptential claims Agency apprves ptential claims Supplier apprval is btained Cmplete data set and files related t: Supplier Master, Payment Histry, Open Payables, Purchase Card, Cash Receipts, Invice Details, PO Details, Returns Details, Receipts Details, Item Table, Cntracts, Qutes, Bids, crrespndence, etc. Entitlement Review Review recipient payment file t detect patterns that might represent errneus payments made due t claimants presenting r failing t update, withdraw r amend their infrmatin and internal administrative errrs (examples include: death, exemptins, incarceratin, residency and duplicatin by staff). Hurly Rate plus 5% f validated Annual Future Savings Categry Rate Per Hur Executive/Partner $350 Senir Manager $200 Senir Specialist/Cnsultant $160 Senir Analyst $125 Analyst $100 Administrative Assciate $65 Hurly cntracts will be inviced at the apprpriate rates 3
4 , including public data files Obtain authrizatin letter frm agency Identify qualificatin f recipient Present agency with ptential exceptins Agency validates the exceptin Errneus recipient is remved frm the mnthly payment register Cntingency due upn apprval f annualized savings frm future payments prevented Cmplete data set related t Agency Pay Master (including Payee unique detail, which may include TIN and SSN), Cash Receipts, and assistance in receiving ther agencies public data files (death, prisn, real estate, licenses, phne numbers, registered vehicles and ther entitlement-related recrds) Individual Pharmacy Benefit Review The review f individual pharmacy charges and prpsed pharmacy fulfillment infrmatin t determine if the third party administratr is minimizing the charges while prviding equal t r better service t the recipient f the agency r emplyees f the State f Ohi. $5.00 One-time per participant Set-up Fee $2.75 Mnthly Recrd Maintenance Fee 22% Annual Preventative Fee f the Net Identified Savings per Participant Cnsulting Hurly Rate: Categry Rate Per Hur Executive/Partner $350 Senir Manager $200 Senir Analyst $125 Analyst $100 Hurly cntracts will be inviced at the apprpriate rates. 4
5 Obtain authrizatin letter frm agency fr pricing accuracy, eligibility, adherence t benefit design, pharmacy charges and fee charges Present agency with ptential exceptins Agency validates the exceptin Errneus recipient is remved frm the mnthly payment register Cntingency due upn apprval f annualized savings frm future payments prevented Cnsulting Analytical Review at an hurly rate: Cmpare t benchmark stats Frmulary review Specialty drugs Review mail rder rates Review plicies Validate that nly valid members medicatins are being paid. Agency and the third party administrative must prvide the individual electrnic data tapes fr agency administered recipients and emplyees f Ohi wh are in their wn pharmacy plans, cntracts (including frmulary plicies), MAC list and member rster. Energy/Utility Recver mney spent in errr with service prviders, reduce future csts thrugh rate/tariff crrectins, prcure cst-saving supply and usage cntracts, and prvide detailed savings reprts. 30% Cntingency f Recveries and Annual Future Savings plus $28 Data Acquisitin and Prgramming Fee per accunt exceeding $400 in annual spend Data Acquisitin and Prgramming Fee t be paid at cntract initiatin Select suppliers t review Obtain authrizatin letter frm agency Present agency with ptential claims/future savings Agency apprves ptential claims/future savings Supplier apprval is btained and future rates are recgnized 5
6 Cmplete data set related t: Supplier Master, Payment Histry, Open Payables, Purchase Card, Cash Receipts, Current Cpy f Invice frm Each Lcatin and Prvider Real Estate Lease Review Review the terms f a lease and the amunts being billed by a landlrd r paid by the tenant. $1,000 minimum per lease reviewed + 28% cntingency n recveries/savings and future savings fr a perid f 12 mnths Abstracting/Cnsulting Hurly Rate: Categry Executive/Partner $350 Senir Manager $200 Senir Specialist/Cnsultant $160 Analyst $100 Rate Per Hur Hurly cntracts will be inviced at the apprpriate rates. Prvide list f all leased real estate lcatins Select supplier/landlrds/lcatins t review Obtain authrizatin letter frm agency Obtain necessary date lease cntracts/year end recnciliatins/payment histry Research and analyze data Present agency with ptential claim reprts Agency apprves reprt fr issuance t landlrd/supplier Supplier/landlrd apprval is btained Review future supplier/landlrd invices fr prper billings Abstracting/Cnsulting at an additinal hurly rate Cmplete data set related t: Supplier Master, Payment Histry, Open Payables, Purchase Card, Cash Receipts, Current Cpy f Invice frm Each Lcatin and Prvider, Leases/Cntracts/Agreements/Year end recnciliatins/certain facility csts if needed 6
7 Telephnic Identify and analyze telecmmunicatins billing mistakes, rder prcessing errrs, vercharges, tariff vilatins, cntract nn cmpliances, verlked rebates, credits and discunts, unclaimed recvery f refunds, verpayment f taxes, and ther surcharges. 27.5% Cntingency f Recveries and Future Savings fr Review 1.75% Spend fr Invice Management/Payment Service Select suppliers t review Obtain authrizatin letter frm agency Present agency with ptential claims/future savings Agency apprves ptential claims/future savings Supplier apprval is btained and future rates are recgnized Invice Management/Payment Service at an additinal fee Cmplete data set related t: Supplier Master, Payment Histry, Open Payables, Purchase Card, Cash Receipts, Current Cpy f Invice frm Each Lcatin and Prvider, Leases/Cntracts/Agreements Diagnstic/Analytics Analytics are cnducted t prvide insight int whether agencies are ver-paying, if their wrking capital psitin is apprpriate fr their business envirnment and if their prcure-t-pay prcess is running effectively. Examples f reprts include: Days Payable Outstanding (DPO) Payment Terms Analysis Cycle Times Early/Late Payments Manual vs Electrnic Invice Analysis Preferred Supplier Analysis Supplier Master and Maintenance Spend & Transactin Analytics 7
8 Fees based n hurly rate: Categry Executive/Partner $350 Senir Manager $200 Senir Specialist/Cnsultant $160 Analyst $100 Administrative Assciate $65 Rate Per Hur Hurly cntracts will be inviced at the apprpriate rates. fr apprpriate database Present agency with analysis and recmmendatins Cmplete data set and files related t: Supplier Master, Payment Histry, Open Payables, Purchase Card, Cash Receipts, Invice Details, PO Details, Returns Details, Receipts Details, Item Table, Cntracts, Qutes, Bids, etc. Quarterly Preventative Duplicate and Errneus Payment Identificatin Review data n a quarterly basis fr duplicate and errneus payments made due t data entry, vendr duplicatin errrs and payments made t incrrect suppliers. Data will be migrated int the real-time preventative tl within 1 year. Quarterly 20% Cntingency f Recveries Quarterly Obtain authrizatin letter frm agency Present agency with ptential claims Agency apprves ptential claims Supplier apprval is btained fr claimed verpayments Preventative $15,000/mnth 8
9 Preventative Data extracts are laded int the tl as frequently as every day Tl will prvide an exceptin reprt fr agency analysis Agency stps payment if determined t be a duplicate r errneus payment Cmplete data set related t: Supplier Master, Payment Histry, Open Payables, Purchase Card, Cash Receipts Shared Service Center Duplicate & Errneus Payments Review uncvers duplicate and errneus payments made due t data entry, vendr duplicatin errrs and payments made t incrrect suppliers. 10% f Exceptin Listing Ttal frm shared service center Present agency with listing f ptential exceptins fr investigatin and reslutin Fee due upn delivery f exceptin reprt Cmplete data set related t: Supplier Master, Payment Histry, Open Payables, Purchase Card, Cash Receipts Diagnstic/Analytics Analytics are cnducted t prvide insight int whether agencies are ver-paying, if their wrking capital psitin is apprpriate fr their business envirnment and if their prcure-t-pay prcess is running effectively. Examples f reprts include: Days Payable Outstanding (DPO) Payment Terms Analysis Cycle Times Early/Late Payments Manual vs Electrnic Invice Analysis Preferred Supplier Analysis Supplier Master and Maintenance Spend & Transactin Analytics 9
10 Fees based n hurly rate: Categry Executive/Partner $350 Senir Manager $200 Senir Specialist/Cnsultant $160 Analyst $100 Administrative Assciate $65 Rate Per Hur Hurly cntracts will be inviced at the apprpriate rates. fr apprpriate database Present agency with analysis and recmmendatins Cmplete data set and files related t: Supplier Master, Payment Histry, Open Payables, Purchase Card, Cash Receipts, Invice Details, PO Details, Returns Details, Receipts Details, Item Table, Cntracts, Qutes, Bids, etc. Strategic Surcing Services Spend Analysis and Opprtunity Assessment Perfrm a spend analysis t identify key data relatinships and pprtunities t increase prcess efficiency and imprve surcing savings. The Basic Opprtunity Assessment relies n spend data t analyze and highlight ptential areas where savings in surced services may be achieved and identificatin f cst recvery pprtunities. $10,000 Flat Fee Data Cleanup Data Analysis & Payment Analytics Present agency with analysis and pprtunities Cmplete data set and files related t: Supplier Master, Payment Histry, Open Payables, Purchase Card, PO Details, Item Table, Cntracts, Qutes, Bids, etc. 10
11 Strategic Surcing Utilize ur strategic surcing methdlgy which includes the develpment f internal spend and external market prfiles, categry surcing strategy, develpment and issuance f either an RFI/RFP r cnduct a Reverse Auctin prcess, including supplier selectin and negtiatin thugh supplier selectin and award. Fees based n hurly rate plus 5% cntingency f future savings: Categry Engagement Lead $250 Prject Manager $225 Surcing Cnsultant $200 Rate Per Hur Hurly cntracts will be inviced at the apprpriate rates. Develp specificatins/strategy Create RFI/Develp supplier list Release RFI t suppliers Review respnse & shrtlist suppliers Create RFP/Auctin Release RFP/Auctin t suppliers Review results & bid analysis Knwledge Transfer Implementatin; if applicable Cmplete data set and files related t: Supplier Master, Payment Histry, Open Payables, Purchase Card, PO Details, Item Table, Cntracts, Qutes, Bids, etc. 11
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