Host family handout. Photo ID accepted are: Passport (in date) Driving licence (in date) Valid photo ID from EU countires. UK firearms licence

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1 Host family handout Thank you for your interest in hosting for ICON students We have a large number of international students to study in the UK every year and most of the students need caring families. Our students are between 12 to 18 years old. Sometimes they may feel daunting and home sick at the beginning of joining a host family. We appreciate it if you can encourage them to become an active member of your family and provide as much comfort or information as you can. In this handout, we will explain the details of what we are looking for in a hosting family and what hosting with ICON students involves. Becoming a host family Application form: If you have not already received one, you will receive an application form enclosed with this handout. Please fill this out for every person who lives in your home. Home visit - interview and risk assessment: Our Host Family Coordinator will contact you to book a home visit to meet with you and members of your home to discuss hosting in more detail and to get to know each other a little better. This is also an opportunity to view the accommodation and to take some pictures for our file to show prospective parents and students. A risk assessment will also be carried out on the home environment. This is nothing to worry about, it gives our host family coordinator an opportunity to highlight any areas in your home that may need bringing up to standard in time for a students arrival. ID checks: If during the home visit you could have ready forms of ID and any relevant documents we may need to put in your file. One form of photo ID is required along with any of the additional documents mentioned below. Photo ID accepted are: Passport (in date) Driving licence (in date) Valid photo ID from EU countires UK firearms licence HM Forces ID card Original birth certificate Adoption certificate Additional documents: Marriage certificate / civil partnership certificate ICON Guardianship UK ltd, ICON Business Centre, Lake View Drive, Nottingham, NG15 0DT 1

2 Valid TV licence Mortage certificate Credit card statement Addressed payslip Valid NI number card UK council tax statement Birth certificate Non orignal birth certificate P45/P60 Bank/building socirty statements Utility bill DBS check (formley CRB): For any long term hosts we require DBS checks from all members of the home who are over 18 years old. If you have had a DBS/CRB done within the past 12 months we can use this for your file. If not we will apply for this. ICON guardianship cover the cost of any DBS checks required as we are committed to the safeguarding of our students. Completion of your application: Once we have your completed application form, copies of your ID, completed risk assessment form and both parties are happy with the outcome of the interview/home visit you will be ready to host for us. Preparation for students arrival: Please make sure any points raised from the risk assessment have been actioned and the student bedroom is ready with the following as a minimum: Single occupancy bed Hanging space and storage space Desk, chair and desk lamp Bed linen and towels Wifi internet access (or easy and constant access to broadband ICON Guardianship UK ltd, ICON Business Centre, Lake View Drive, Nottingham, NG15 0DT 2

3 After student(s) arrival Orientation Please take the time to show the student round your house explaining to them how appliances work, your house rules (must have been discussed with host family coordinator and agreed to), where the closest bus stop is for pick up/drop off, how much the fare is. Contact Information: please ensure you swap mobile numbers with your student so you have theirs and they can contact you at anytime, please give a work number if possible. Fire Regulations On arrival please make it clear to your student your household fire procedure, i.e. nearest exit routes and please check that your smoke alarm is working. Security Meals a) If you provide a student with a key ask them to keep it safe at all times and not to give out to any other students. b) To lock up when leaving the house. c) To turn lights, stereos and other electrical items off before leaving the house. d) To close any windows they have opened. e) Set alarm (if applicable). Please provide your student with a sustainable breakfast and evening meal every day, most of the students will have lunches at school, some suggestions for meals are provided below. Breakfast The students generally prefer toast or bread with jam, boiled eggs, bacon, yogurts, or fruit. They also favor warm milk as opposed to cold milk Lunch The students will normally have their lunch at school, but out of school hours they will have lunch in the host families. Dinner They prefer hot food for dinner rather than sandwiches or cold buffet style food. bolognaise, roast dinners, family dinners in general. Spaghetti ICON Guardianship UK ltd, ICON Business Centre, Lake View Drive, Nottingham, NG15 0DT 3

4 Please encourage them to try different foods and eat with you as a family. Tip : what we have found if students are particularly picky eaters, or really don t like what is on offer, buy in some dried packet noodles, with the packets of seasoning in them. We have found that students really like these and they also like them for breakfast. Laundry We would be grateful if you could teach the student about how to use the washing machine, and provide the student with a linen basket in their room. Students is those ages may need to be reminded to maintain good hygiene and to do their laundry regularly! If you have any concerns or problems with this, please contact one of our staff. Curfews We issue a curfew to students to ensure that you are not waiting for them to come home. If they are not home within the hour of their curfew, please inform ICON Guardianship Staff immediately (please see appendix A). In this instance we will contact the Police and their families so please make sure they understand this is a very serious matter. Please make a note of your student s mobile number and give them your contact number in case you need to get hold of each other in an emergency. Students aged 16 and under can go to shops, parks etc. unaccompanied, but should not, under any circumstances, go out to pubs, nightclubs and should be home by 7:00pm. (However, we suggest students do not go out themselves and are better being accompanied) All students aged years and over should not be out later than 10:00 pm. Going Out and Safety If your student goes out without you please can you advise them of safety issues, and keeping themselves safe. Please ensure your student is aware of the UK traffic laws ie. how to cross a road and which direction to check first before crossing. Could you please take your student to your local bus stop on the first day and for a few days afterwards as to familiarize your student with where he/she needs to get on and off. If you are not able to do this, please contact us in advance. ICON Guardianship UK ltd, ICON Business Centre, Lake View Drive, Nottingham, NG15 0DT 4

5 One to One Situations Please be aware of personal space when with your student so to avoid an awkward or compromising situation. Telephone Calls It is strongly recommend that you do not let students use your landline telephone, unless they have your prior permission and or a telephone card. Most students have mobile telephones, please also make them aware, if their parents wish to call, students should remind them of the time difference (China is 7/8 hours in front of the UK) to avoid phone calls in the middle of the night! Extra curricular activities If you would like to take your student out and wish for them to pay for themselves, please make it clear from the outset. Appendix A Contact Information Host Family Coordinator ICON Guardianship UK Ltd Pure Offices (ICON Business Centre) Lake View Drive, Sherwood Park Nottingham, NG15 0DT hostfamily@iconedu.co.uk Mobile: (office hours and out of hours FOR EMERGENCY ONLY) Tel : ICON Guardianship UK ltd, ICON Business Centre, Lake View Drive, Nottingham, NG15 0DT 5

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