Technical Panel of Nebraska - 30-Day Comments Period
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1 Technical Panel of the Nebraska Information Technology Commission Standards and Guidelines Draft Document 30-Day Comment Period Title: Data Security Standard [NOTE (August 10, 2007): The posting of this document for the 30-day comment period is subject to the approval of the Technical Panel at their meeting on August 14, At that time, the Technical Panel may approve the posting of this document, or the Technical Panel may choose to withdraw this document from the comment period.] Notes to Readers: 1. The following document is a draft document under review by the Technical Panel of the Nebraska Information Technology Commission (NITC). This document is available in both PDF and Word versions at 2. If you have comments on this document, you can send them by to rick.becker@nitc.ne.gov, or call for more information on submitting comments. 3. The comment period for this document ends on September 9, The Technical Panel will consider this document and any comments received at their next meeting following the comment period, currently scheduled for September 11, Information about this meeting will be posted on the NITC web site at
![At that time, the Technical Panel may approve the posting of this document, or the Technical Panel may choose to withdraw this document from the comment period.] Notes to Readers: 1.](/docs-images/50/14916881/images/page_1.jpg "The following document is a draft document under review by the Technical Panel of the Nebraska Information Technology Commission (NITC).")
2 Nebraska Information Technology Commission STANDARDS AND GUIDELINES Data Security Standard Category Title Number Applicability Security Architecture Data Security Standard State Government Agencies All...Not Applicable Excluding higher education institutions...standard State Funded Entities - All entities receiving state funding for matters covered by this document...not Applicable Other: All Public Entities...Guideline Definitions: Standard - Adherence is required. Certain exceptions and conditions may appear in this document, all other deviations from the standard require prior approval (see Section 3.2). Guideline - Adherence is voluntary. Status Adopted Draft Other: Dates Date: Date Adopted by NITC: Other: Prepared by: Technical Panel of the Nebraska Information Technology Commission Authority: Neb. Rev. Stat (6)
3 1.0 Standard It is the responsibility of all State of Nebraska agencies to protect all information stored in electronic form against unauthorized access. 2.0 Purpose and Objectives In the normal course of business operations information is gathered, stored and transmitted in electronic form. This information is normally required to provide public services or to carry out other state business responsibilities. Information collected may be of a nature deemed confidential to the business process being carried out and as such not open to sharing with any other entity. Certain types of data may also be deemed personal information. It is the objective of this policy to provide safeguards to protect that information. Common methods of protecting information include, but are not limited to: 3.0 Applicability Staff education Restricted data access and usage Administrative policies and procedures Data encryption Network encryption Account authorization Strong passwords Biometric authentication Physical security Network Firewalls Server hardening 3.1 State Government Agencies All State agencies, boards, and commissions are required to comply with the standard listed in Section Exemption Exemptions may be granted by the NITC Technical Panel upon request by an agency. 4.0 Responsibility Exemption Process Any agency may request an exemption from this standard by submitting a Request for Exemption to the NITC Technical Panel. Requests should state the reason for the exemption. Reasons for an exemption include, but are not limited to: statutory exclusion; federal government requirements; or financial hardship. Requests may be submitted to the Office of the NITC via or letter (Office of the NITC, 501 S 14th Street, Lincoln, NE 68509). The NITC Technical Panel will consider the request and grant or deny the exemption. A denial of an exemption by the NITC Technical Panel may be appealed to the NITC. 4.1 NITC The NITC shall be responsible for adopting minimum technical standards, guidelines, and architectures upon recommendation by the technical panel. (Neb. Rev. Stat (6))
4 4.2 State Agencies Each state agency will be responsible for ensuring that all information stored in an electronic manner is protected with appropriate safeguards in a manner consistent with this standard and any other applicable security policies. Each state agency will designate a data owner who will be responsible for assigning the data classification according to the sensitivity and criticality of the information in accordance with the NITC Security Officer Handbook, and making all decisions regarding controls, access privileges, and information management. Each state agency is responsible for conducting an annual inventory of all data and to file a Data Security Compliance Report with the Office of the CIO by October 31 of each year. 5.0 Related Documents 5.1 NITC Security Officer Handbook ( 5.2 NITC Network Security Policy ( 5.3 Data Security Compliance Report See appendix A 5.4 NITC Data Classification Standard ( something.something.something) 6.0 References 6.1 State of Nebraska Records Management Act (Neb. Rev. Stat ) 6.2 National Institute Standards and Technology (NIST) Special Publication, , revision 1, Recommended Security Controls for Federal Information Systems. ( 6.3 NSA (INFOSEC) Assessment Methodology (IAM) (
5 Appendix A Data Security Standard Compliance Report for, (hereafter referred to as Agency ). I affirm that the Agency has performed an inventory of all Agency data, classified the data in accordance with the NITC Security Officer Handbook, and have implemented appropriate safeguards to protect the data from unauthorized access or disclosure. Agency Director Date Submit by October 31st to: Office of the CIO Attn: Steve Hartman 501 South 14th Street Lincoln, NE 68509
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