PCIS On-going Support Meeting. Presented by Mark Benton 19 th January 2012
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1 PCIS On-going Support Meeting Presented by Mark Benton 19 th January 2012
2 Welcome Fire Safety Smoking Mobile phones Facilities TRL Internet t Wifi Password Refreshments
3 Agenda Introduction and purpose day Background PCIS Contract What it delivered. Future Challenges Elements in need of coordination Owners Forum Support arrangements Governance Structure Final Thoughts
4 PCIS Ongoing Support Project Overview Liaison and Project Steering Product Development Accreditation, QA and Audit 5 Technology Promotion
5 PCIS Ongoing Support HAMFIG Support Unclassified Roads Reporting Technical Documents 9 Use of Resources
6 PROJECT OVERVIEW
7 Objectives Support for Local Authority Pavement Condition Information Systems..to support local highways authorities in their use of information technology to deliver their road service. Help all stakeholders to perceive stability, consistency and commitment in the development of UKPMS and SCANNER
8 UK Roads Board requirements - Appoint a team to: Promote the use of PMS and SCANNER in local authorities Support commercial suppliers in the implementation of future UKPMS and SCANNER specifications Support industry in the development of other data sources and their interface with PMS
9 UK Roads Board objectives Appoint a team to: Promote the use of transport asset condition data through pavement information technologies within local highway authorities and their contractors Oversee the accreditation, quality assurance and audit of pavement information technologies Develop and implement the UKPMS and SCANNER core specifications
10 Our overall approach (work streams) Inputs Liaison & Project Steering Barry Cleave Product Development Andrew Gallagher Feedback Accreditation Quality Assurance & Audit Tom Buckland Management Technology Promotion Stuart McRobbie Outputs Page 10
11 Overall approach - phases We identified three phases in the project Short term transition - Ensuring continuity and a smooth transition Medium term evolutionary improvement - Aiming to improve the reputation and usefulness of the existing systems - Encouraging the take up and effective use of existing products - Making improvements, amendments and changes where needed Longer term transformation - Leadership to transform UKPMS, on the basis of the further research and development tasks - New acceptance testing, accreditation, QA and audit arrangements - Creating widespread support for any changes Page Pavement 11 Condition Information Systems
12 Overall project plan PCIS support contract Transition Evolution Transformation SCANNER & UKPMS SCANNER Extend QA Review TRL Specification New QA UKPMS Func Review Specification Develop QA New QA Visual surveys Inspector QA DCD QA Technology Promotion Seminars Workshops Training
13 LIAISON AND PROJECT STEERING
14 Deliverables Liaison and project steering Project inception meeting Project steering meetings (PCMG) Implementation ti advisory group meetings (RBAG) Visual surveys subgroup
15 Deliverables Liaison and project steering Project closedown meeting PMS developers meetings SCANNER contractors t meetings
16 Our achievements All specified requirements delivered: - Project overview meeting Chris Capps ( ) - Project initiation meeting and workshop( ) - PCMG set up & Nine PCMG meetings ( ) - RBAG formed & Five RBAG meetings ( ) - Three visual survey contractors meetings ( ) - Two PMS developers meetings ( ) - Five SCANNER contractors meeting ( ) - Drafted PCMG reports to UKRB ( ) - Drafted PCMG business plans for UKRB/UKRLG ( )
17 Our achievements Considerable effort was made to reach out to other groups, especially in the first year, to build the bridges for the transformation task ( ) The results of the UKPMS Core Functionality Review were well communicated - Accepted by the PCMG - Accepted by the UKRB - Accepted by DfT
18 Liaison and project steering CSS Engineering Committee UK Roads Board Highways Management Group (CSS) Asset Management Group (CSS/TAG) PCMG FCMG Highway Condition Assessment Group HAMFIG Roads Board Advisory Group
19 Our achievements Effective liaison and project steering ( )
20 PRODUCT DEVELOPMENT
21 Deliverables Product development Update UKPMS core specification (annually) Update SCANNER core specification (annually) Detailed plan to implement UKPMS core specification Ensure PMS suppliers deliver core functionality Ensure PMS suppliers deliver desirable functionality
22 Product development Visual surveys and methods Treatment selection Scheme building Pavement management systems UKPMS functionality review Deterioration modelling Condition projection SCANNER surveys GPS and GIS data referencing Whole life costing Other machine PCS Specifications Training
23 Three phases Transition - Gather reference material - Establish reference library Evolution - Identify requirements for improving UKPMS, SCANNER and other machine surveys Transformation - Develop and implement a fully defined and priced plan to drive through the changes identified from the UKPMS functionality review
24 Our achievements All specified requirements delivered: - Update UKPMS core specification annually ( ) - Update SCANNER specification annually ( ) - Detailed plan to implement UKPMS core specification ( ) - Ensure UKPMS developers deliver core functionality ( ) - Ensure UKPMS developers deliver desired functionality ( )
25 Our achievements Amendments to UKPMS core specification ( ) (HAMFIG, FNS, etc.) UKPMS core functionality review delivered on time and budget (separately funded) ( ) BUT unable to implement recommendations
26 Product development Visual surveys and methods ( ) Treatment selection Scheme building Pavement management systems ( ) UKPMS functionality review ( ) Deterioration modelling Condition projection SCANNER surveys ( ) GPS and GIS data referencing Whole life costing Other machine PCS Specifications ( ) Training
27 Our achievements Product Development successfully delivered ( ) (But limited by UKPMS CFR not being implemented)
28 ACCREDITATION, QA AND AUDIT
29 Deliverables Accreditation, QA and Audit Conduct Annual Health Checks on UKPMS (annually) Devise new UKPMS accreditation and audit mechanism (following functional review) Establish a new, independent accreditation and audit process (following functional review) Review TRL s performance of SCANNER QA Re-tender SCANNER QA contract 18 Establish new SCANNER QA contract
30 Three phases Transition - Ensure established mechanisms are continued (where appropriate) or reinstated (where necessary) Evolution - Maintain and support existing arrangements - Extend TRL s SCANNER QA contract for one year - Review performance of TRL s SCANNER QA contract Transformation - Introduce new UKPMS requirements following functional review - Develop specifications for new contracts for UKPMS and SCANNER acceptance testing and QA
31 Our achievements Specified requirements delivered: - Conduct annual health checks on UKPMS 3 x 5( ) - Devise new UKPMS accreditation and audit mechanism (following functional review) (?) - Establish a new, independent accreditation and audit process (following functional review) (?) - Review TRL s performance of SCANNER QA ( ) - Re-tender SCANNER QA contract ( ) - Establish new SCANNER QA contract ( )
32 Our achievements Visual Survey Accreditation ( ) - New accredited test site at Leamington Spa - FNS accreditation developed - Test sites accredited for FNS Inspector Accreditation ( ) - CVI, 48 tests, 44 passes, 4 fails - DVI, 42 tests, 39 passes, 3 fails - FNS, 29 tests, 28 passes, 1 fail - Auditor, 3 tests, 3 passes
33 Our achievements SCANNER QA developed as a commercial service ( ) BUT no funding to implement recommendations of the UKPMS core functionality review
34 Accreditation, QA and Audit Visual Survey Inspector Accreditation DCD software accreditation UKPMS Accreditation and QA Machine Survey Accreditation Survey contractors Local authorities Scott Wilson Sheffield City WDM Exor Pitney Bowes Symology Jacobs WDM Service providers Yotta NotaVia Highway Surv. WDM Yotta MARCH Yotta DCL
35 Our achievements Accreditation, QA & Audit function successfully delivered ( )
36 TECHNOLOGY PROMOTION
37 Deliverables Technology promotion One stop shop helpdesk Contact reference database Re-establish UKPMS website Upgrade UKPMS website Issue electronic newsletters
38 Deliverables Technology promotion Regional seminars UKPMS Owners Forum meetings Conference presentations ti Journal papers
39 Three phases Transition - Re-establish basic support for UKPMS - Ensure continuity and a smooth transition Evolution - Develop communication with local authorities - Identify best practice use of UKPMS and SCANNER, - Promoting such approaches across the local authority community - Investigate how best to involve other stakeholders Transformation - Communicating the changes in UKPMS and SCANNER
40 Our achievements All specified requirements delivered: - One stop shop helpdesk ( ) - Contact reference database ( ) - Re-establish UKPMS website ( ) (short term expedient) - Upgrade UKPMS website ( ) (total replacement was necessary) - Website hosting & maintenance for future 2 years ( ) - RBAG established (replaced Owners Forum) ( ) - Issue electronic newsletters ( ) - Regional seminars ( ) - Conference presentations ( ) - Journal papers ( )
41 Our achievements All specified requirements delivered: - One stop shop helpdesk ( ) - Contact reference database ( ) - Re-establish UKPMS website ( ) (short term expedient) - Upgrade UKPMS website ( ) (total replacement was necessary) - Website hosting & maintenance for future 2 years ( ) - Issue electronic PCIS newsletters x 24 ( ) - Regional seminars x 6 ( ) - Conference presentations x 6( ) - Journal papers x 8 ( )
42 Technology promotion Technology promotion Conferences and journals ( ) Universities and colleges UKPMS Owners forum Technical training Survey contractors Regional seminars ( ) Newsletter ( ) PCIS website ( ) UKPMS suppliers Local authorities and their service providers
43 Our achievements Technology Promotion successfully delivered ( ) (but without transformation phase)
44 HAMFIG SUPPORT
45 PCIS Contract support to HAMFIG Additional to original contract Attendance at meetings (Ro Cartwright) Technical Input (Ro Cartwright) Attendance at meetings (Andrew Gallagher & TRL) Review of Carriageway Depreciation model Papers and presentation
46 UNCLASSIFIED ROADS REPORTING
47 PCIS Contract - UCR reporting Additional to original contract Collection of data from Authorities Analysis Reports prepared
48 TECHNICAL DOCUMENTS
49 PCIS Contract Technical Documents Technical Note 46 (Provisional) (09/10) Technical Note 46 - Part 1 - Financial Information to support Asset Management (Carriageways) Technical Note 46 - Part 2 - Financial Information to support Asset Management (Footways and Cycletracks) Technical Note 47 - Footway Network Survey: Network Performance Report (Provisional) (09/10) Advice Note 9 - Part 1 - Carriageway Depreciation Calculations in UKPMS Advice Note 9 - Part 2 - Footway & Cycletrack Depreciation Calculations in UKPMS
50 PCIS Contract Technical Documents Rule Set Changes from RP8.01 to RP Summary for UKPMS Users Rules and Parameters 9.01 Rules and Parameters / SCANNER QA Review by Atkins Weighting sets: 2009/10: Introduced new SCANNER CCI weighting sets: - WSCCIv0102.zip Package for UKPMS Annual Health Check: 2008, 2009, 2010 Package for DCD Accreditation test
51 PCIS Contract Technical Documents Revised Documents: UKPMS User Manual, Volume 2 (8 chapters revised, 1 new added) Technical Note 03 - HMDIF File Structures and Content Technical Note 41 - PI Guidance Notes (Scottish) 08/09 Technical Note 42 - PI Guidance Notes (Northern Ireland) 08/09 Technical Note 43 - PI Guidance Notes (Welsh) 08/09 Technical Note 44 - NI168 Guidance Notes (English) -- principal roads (2008/09) Technical Note 45 - NI169 Guidance Notes (English) -- non-principal roads (2008/09)
52 PCIS Contract Technical Documents Revised Documents: Technical Note 41 - PI Guidance Notes (Scottish) 09/10 Technical Note 42 - PI Guidance Notes (Northern Ireland) 09/10 Technical Note 43 - PI Guidance Notes (Welsh) 09/10 Technical Note 44 - NI168 Guidance Notes (English) -- principal roads (2009/10) Technical Note 45 - NI169 Guidance Notes (English) -- non-principal roads (2009/10)
53 PCIS Contract Technical Documents Revised Documents: Technical Note 41 - PI Guidance Notes (Scottish) 10/11 Technical Note 42 - PI Guidance Notes (Northern Ireland) 10/11 Technical Note 43 - PI Guidance Notes (Welsh) 10/11 Technical Note 44 - NI168 Guidance Notes (English) -- principal roads (2010/11) Technical Note 45 - NI169 Guidance Notes (English) -- non-principal roads (2010/11) Technical Note 47 - Footway Network Survey: Network Performance Report (10/11)
54 PCIS Contract Technical Documents Revised Documents: SCANNER Specification 2009 SCANNER Specification 2011 SCANNER HMDIF Specification General guidance for SCANNER Road Condition Indicator Technical guidance for SCANNER Road Condition Indicator
55 PCIS Contract Technical Documents Revised Documents: Weighting sets: Revised 2008/09: Original SCANNER RCI: - WS223v0101 became WSPrinv WS224av0102 became WSBCv0101 Revised 2008/09: Revised SCANNER RCI: - WS223v0202 became WSPrinv WS224av0202 became WSBCv0201 Revised 2009/10: Revised SCANNER RCI - WSBCv0201 became WSBCv0202
56 Our overall achievement We believe we have done a good job, overall, and delivered the specified outputs where possible BUT the project was prevented from delivering the transformational change that was really wanted BECAUSE the funding for further development work was not provided through other projects or contracts as had been planned - therefore: Everything was in place to deliver transformational change for UKPMS had funding for the further development work been made available
57 ONGOING SUPPORT FOR PCIS
58 TRL Offer to UKRLG to Help Support PCIS for 2 years Project Management PCIS Helpdesk UKPMS AHC Accreditation Visual Survey PCIS Newsletter PCIS Website Unclassified Roads Data PCIS Forum PCIS Liaison Manage Income sources
59 Project Management To efficiently management the project at minimum cost To attend up to 3 meetings per year of the PCMG or other nominated steering group To prepare progress reports for these meetings To prepare accounts for these meetings To manage finances as above
60 PCIS Helpdesk To monitor and manage the PCIS Helpdesk To reply to all calls To provide support on minor queries To liaise with PCMG on more major support issues To seek funding from user for local l support issues Maintain contacts database Maintain call and issues log database
61 Visual Survey To continue management of the visual survey accreditation process with the visual survey companies To manage the DCD accreditation process To manage any very minor changes to DCD requirements and accreditation To manage any minor changes to visual survey test sites To deliver any minor Visual Survey Manual updates
62 PCIS Newsletter Seek contributions for newsletters Provide some content Edit and publish newsletters (up to 4 per year)
63 PCIS Website Maintain the PCIS website Update Accreditation information Upload technical documents Upload presentations and reports to PCMG (or nominated group) Upload newsletters
64 Unclassified Roads Data To collect data from local authorities on unclassified roads To work with Andrew Gallagher Associates to deliver analysed data
65 PCIS Forum To set up and manage a new subscription based PCIS forum To use web based technologies to disseminate information (Technical promotion) Maintain PCIS Website Forum Only area Provide Web Video Conferencing with user participation
66 PCIS Liaison Attend PCMG Attend RBAG Attend UKPMS Developer groups Attend Visual Survey groups
67 Manage Income sources Work with the UKRLG/UKRB/PCMG and National Governments to identify potential income sources to maximise available funding for the work. To prepare business plans and work with the sources of the income to secure funding To manage all financial requirements for the collection and accounting of monies. To manage all financial requirements for the distribution and accounting of monies on a fair and equitable basis for the funding achieved
68 Thank you PCIS Ongoing Support Presented by Mark Benton Team Leader 19 th January 2012 Tel:
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