A 10 MINUTE OVERVIEW OF KEY FEATURES FOR EVENT MOBILE APPS.

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1 A 10 MINUTE OVERVIEW OF KEY FEATURES FOR EVENT MOBILE APPS. There has been an explosion of Mobile Apps for Events and Conferences in the last few years. The demand from the Event planners, from the Attendees and from the Exhibitors is clearly there. But what to look for when selecting a Mobile App for your Event? A ten minute overview of key features.

2 1 CONNECTIVITY AND CONTENT YOUR ATTENDEES NEED TO BE ABLE TO SEE THE CONTENT WITHOUT BEING CONNECTED TO WIFI. The ipad challenge The ipad introduced an interesting challenge to the Mobile Event apps. An argument prior to the ipad was that the mobile devices are always connected to a carrier network, therefore a website that looked good on the small screen was enough for the event participants. The ipad changed that, with few ipads having both a wireless (carrier) connection and a wifi connection. The majority of ipads sold have just a wifi connection, and rely on a wifi hotspots to be functional. So what use is a mobile app that requires a permanent connection, if we now see 50%+ of our attendees using ipads during the event? 1. Select a native app for your event The event planners are faced with a difficult choice when selecting a technology solution for a mobile presentation of the event data: either to work with Event site managers to ensure solid wifi hotspots, or to go with a native app solution, that allows people to download the event app before the event, and eventually sync some data when a hotspot is available. The only type of app that does that is the native app these apps have the ability to tap into the mobile device memory, and store tens of megabytes of data: agenda, speaker profiles, sponsors presentations etc. On top of that, the native apps also can leverage the mobile device full functionality messaging is one key capability that is only for native apps. If an Event planner wants to message the participants, only a native app can tap that function of the mobile device, and create a SMS like experience via the native app functions. NATIVE MOBILE APPS ALLOW CONTENT BROWSING WHILE NOT CONNECTED Wifi is still spotty in the Event centers, especially when you bring a few hundred or thousand attendees. The hotspots quickly get overwhelmed with the multitude of connection requests. A mobile native app is available from the itunes store, from Google Play or from the Kindle Fire app store.

3 2 2. WRITE ONCE, PUBLISH ON ALL DEVICES The event participants have a multitude of devices to access the Event materials, and they expect a consistent experience for all these devices: ipad, iphone, Android phones and Android tablets, or Kindle fire devices. The often forgotten device is the PC, or the Mac many participants still use these devices during events, especially in Corporate events. The content manager needs to automatically perform the translation into the various form factors, taking advantage of the capability of the device: storage of information, sync of data, access to Google maps for directions, messaging to attendees. Check with your mobile app provider if extra steps need to be taken to translate the content into different form factors. KEY FORM FACTORS FOR YOUR EVENT APP If your mobile app is not present in at least: - ios store (iphone and ipad) - Google Play store (Android phones) - Kindle Store (Kindle Fire tablets) - PC and Macs form factors then I would recommend you look somewhere. WRITE ONCE, PUBLISH ON ALL DEVICES The native mobile app needs to have versions for iphone, ipad, Android phones, Android tablets, Kindle Fire and also PC and Mac. The translation into these formats should be done automatically.

4 3 3. STANDARD FEATURES COMBINED WITH ABILITY TO CUSTOMIZE CONTENT CATEGORIES In the last few years, the entire mobile app market evolves, and at a minimum you should expect out of the box Meeting Agenda, Speaker profiles, A personal calendar for participants, Maps and Alerting. Several apps have a pricing per section starting with two included categories, and then a pay per feature. This can raise your cost per app very quickly. In our app, we included a capability to add your own categories Sponsors, Exhibitors or other Custom Sections. This is done via one click in the backend, vs. a complex configuration or being dependent on the app vendor to do that for you. ABILITY TO ADJUST TO YOUR EVENT NEEDS All Event Mobile Apps now have a Meeting Agenda, Speaker Profiles, A Personal calendar, Maps and Alerting. The ability to add custom section is important: Sponsors Section, Exhibitors Section and other Custom Sections.

5 4 4. INTEGRATION WITH SOCIAL MEDIA Meeting are all about making connections, and sharing experiences and expertise. At a minimum, the event mobile app should be able to integrate with social media channels, and pre-populate messages with the event hashtag set by the Event organizer. Note below the capability to tweet from inside the app, with the references prepopulated by the app, to ensure consistency. INTEGRATION WITH LINKEDIN, FACEBOOK AND TWITTER Participants should be able to see who else is attending the event, connect with them, post on Twitter or connect in LinkedIn. Because events are all about Also note the capability to see and connect with other participants in the event below: making connections.

6 5 5. CHECK THE BASICS, JUST IN CASE At the surface all meeting apps look the same, and have the basics taken care of. Meeting agenda, and speakers profile? All mobile apps for events have that. But can you add multiple speakers for one topic? Can you create multiple tracks for your event? Can you secure the meeting, and have SSL encryption for a corporate event? THE BASICS Simple thing become crucial when needed: - Ability to have multiple speakers for one topic - Ability to add tracks for your event (most events are multi-track) - Is the data encrypted for special meetings and corporate events? Make sure that you ask key questions as you look for a mobile app, so it fits your real need. At Zwoor, we have several years of events under our belt, and we continuously developed the app to where it is today. And yes, you can have multiple speakers for one topic, and you can also create tracks for events. And all our data is encrypted, with the strongest SSL certificate available, just in case you need that for a corporate Leadership meeting. Just a few things that come from experience, and continuously listening to Event Planners.

7 6 CLEAR PRICING FOR THE MOBILE APP Pricing can be quite confusing when creating a mobile app for your event. Free basic capability, with add-ons that quickly take you in the $10,000+ range? Connectivity charges during the event? Feature by feature pricing? Make sure you understand the pricing upfront. At Zwoor, we belive in a very clear upfront pricing for our Zwoor Event App - $500 for the mobile app, all features included. No surcharges, no hidden fees. Check us out if you plan to have a mobile app. Below a summary of the Zwoor Event platform and native apps. Event description Event Schedule Basic Features Speaker Bios, Multiple Speakers for a Topic Personalized Calendar for participants Rooms, maps, integration with Mobile Maps Add Tracks for your Event Calendar Social Media and Connections Dynamic Who is attending the event? Session Ratings and Comments Create Event Hashtag, included in all social media posts Twitter and LinkedIn integration Event Alerts Exhibitors One Touch Connect Ease of maintaining content Do it yourself content creation Invite speakers to update content Multiple content editors Distribution Native apps for iphone and ipad Native apps for Android Phones and Tablets Native apps for Kindle Fire Meeting Content access via PC, MAC or BBerry browser Encrypted data communication IS THE PRICING CLEAR? Make sure you understand the addons, and the final pricing. Some apps can cost as much as 15,000. Your budget is not that flexible, why your budget cost should be?

8 7 SOME SCREENSHOTS FROM OUR APP Event Intro Screen Meeting Agenda, Speakers and Place, integrated with Mobile Maps. Ability to add to a Personal Calendar

9 8 Speakers Bio and Ability to Connect with Speakers Ability to Tweet, with the prepopulated Event Hashtag and Topic Speakers

10 9 Ability to add Sponsor and Exhibitors, with requests for materials or More Info, or intent to visit the booth Sponsor booth and Request for Materials built in

11 10 To see other form factor examples for the Mobile Event app, please visit or request a free sample app for your event at We will be happy to create a sample app for you. Nothing beats holding your event on your own iphone, ipad, Android phone or tablet, Kindle Fire, PC or Mac, and we will be happy to create a demo for you. No obligation from you we don t even ask for your phone number, just an to send the instructions on how to download the app. And if you like the demo, our pricing is straightforward - $500 for an event app, no add-ons, no surprise costs.

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