Grant Writing 101!! Sylvia Oliver, PhD. PLTW Affiliate Director, Biomedical Sciences Washington State University Spokane

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1 Grant Writing 101!! Sylvia Oliver, PhD PLTW Affiliate Director, Biomedical Sciences Washington State University Spokane Seattle University, December 2012

2 Committing to the task Getting Started!! Making grant writing a part of what you do Not being afraid of an unsuccessful proposal Getting back up and doing it again!

3 A Grant is an Investment Funders expect a return for their dollars: new knowledge, new products, new methods, new insights into old ideas. Does it fit with their stated interests? How are you going to do it? Why is your group the best qualified to do this?

4 You are Selling a Product Good Proposal = Good Idea + Good Plan -Meaningful and much needed model; or -idea that may solve a problem. -Do-able -Well thought out -Sufficient skills

5 The Project Why do I want a grant? What resources do I need? Who will support the project? Find a funder. Determine if your project meets the needs of the funder!!!!

6 The Project Define the problem to solve. Develop the idea. Answer the who, what, when, where, why, how questions.

7 WWWWWH? Who will benefit? What will be done? When will the project be initiated? Completed? (Timeline) Where will the project be done? (resources, physical capabilities, commitment)

8 WWWWWH? Why can you do it better than anyone else? (qualifications/collaboration) How are you going to do it? (Stepby-step plan, evaluation plan, assessment plan) How will the project be disseminated and sustained?

9 Building a Team Choose people you have worked with. Choose people you still want to work with. Choose people with different perspectives. Choose people with different skills.

10 Collaboration Essential Funding agencies want money to make greatest impact = collaboration. Choose professional and community partners to join project. Partners will bring resources (in-kind, direct $$). Partners will increase likelihood of dissemination and sustainability.

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12 Three Commandments 1. Thou shalt not receive a grant if thou hast not submitted an application. 2. Thou shalt not turn in an incomplete application. It won t be accepted. 3. Thou shalt not turn in a sloppy application, with bad English and incorrect formatting. Proofread everything before submission. Brian Gratton, Department of History, ASU

13 Writing Work from a successful proposal. Know what the RFA/RFP says. Do what the RFA/RFP says. Refer back to what the RFA/RFP says.

14 Writing Determine the granters reasons for funding. What is the perspective of the granting agency in relation to the area of your interest? What are the agency s specific goals for this funding? Do your needs fit these goals?

15 Writing Write to convince the reader. Assume they know nothing. Have a great title and abstract (wow them at the beginning!).

16 Writing Get rid of the I : what I want to do ; what I think is important ; why I should be given this money ; my idea is great ; I m great ; the way I want to organize the work.

17 Writing Use ample figures & tables to help tell the story. Use words and phrases from the funding announcement. Be sure the proposal is neat, clean, wellorganized, to the point, easy to read (headings, bullets, etc.)

18 Writing Revise along the way. Refine at the end!!!

19 Budget Don t budget the funds; fund the budget. In other words, ASK FOR WHAT YOU NEED. Everything you plan to do must be provided for in the budget. Don t pad but NEVER underestimate costs. Easier to deal with your own bureaucracy if everything is specified in the budget.

20 The Last Step

21 Write it and have some clown review it a) The research argument: what you are going to do, why it is important, and how it fits into the goals of the agency. Innovative idea, innovative methods, innovative collaboration. b) The timetable: is it realistic: can you accomplish what you say you will do in the schedule you have laid out? DO NOT PROMISE TOO MUCH. c) The budget: is it fair, is it realistic, and does it fit the budgeting guidelines of the agency? Brian Gratton, Department of History, ASU

22 Submit Assume the Lotus and Wait for Rejection Brian Gratton, Department of History, ASU

23 While waiting for the rejection, begin applications to two other agencies, with the same or a new idea. when you get the rejection, wait 48 hours to cool off. Then read the reviewers reports again. Reapply. Fix only what is broken. Brian Gratton, Department of History, ASU

24 Top 10 Reasons Why Proposals Fail: 10. topic or purpose is not appropriate for agency/reviewers, 9. didn t follow the instructions, 8. lack of expertise & team or collaborative approach, 7. lack of new or original ideas, Jennifer L. Kilgo, University of Alabama

25 Top 10 Reasons Why Proposals Fail: 6. poor communication of ideas and plans, 5. purpose and plan not sufficiently detailed, 4. no specific outcomes or benefits or products, 3. insufficient attention given to work of others, 2. poor evaluation design, Jennifer L. Kilgo, University of Alabama

26 Top 10 Reasons Why Proposals Fail: 1. It sure won t get funded if you don t write the darn thing!!!!! Jennifer L. Kilgo, University of Alabama

27 Resources Jennifer L. Kilgo, University of Birmingham (UAB) Michael Gamel-McCormick, University of Delaware Brian Gratton, Department of History, ASU Gerry Cherry, Grant Writer, CEPS Clay Malinak, SNBL USA, Ltd, Seattle, WA

28 Dr. Sylvia Oliver PLTW Biomedical Science Affiliate Director WSU Spokane

29 Program Benefits Increased Engagement in School More Interested in Math and Science Increased College Enrollment, Persistence and Performance Closed the Achievement Gap

30 Students Learn to: Communicate effectively, both orally and in writing Think critically Practice professional conduct Work effectively in teams Design experiments Understand the interdisciplinary nature of science, healthcare, mathematics and English language arts.

31 Biomedical Science Program Principles of the Biomedical Sciences Human Body Systems Medical Interventions Biomedical Innovation/Capstone Course

32 Biomedical Careers Physician Nurse Dentist Veterinarian Pharmacist Paramedic Dietician Surgeon Research Scientist Health Information Manager Medical Technologist Medical Technical Writer Physician Assistant Biomedical Engineer Pharmaceutical Manufacturing Engineer

33 Course #1: Principles of the Biomedical Sciences Students investigate human body systems through disease conditions including: heart disease, diabetes, cancer, and infectious diseases.

34 PBS Topics: Literary research skills Human body systems Basic chemistry Structure and function of DNA Bioinformatics Protein structure Causes of infectious diseases

35 PBS Activity Students learn about chromosomes and DNA by making a chromosome spread using HeLa cells.

36 Course #2: Human Body Systems Students study basic human anatomy and physiology, especially in relationship to human health.

37 HBS Topics: Relationship between structure and function Maintenance of health Defense against disease Communication within the body and with the outside world Movement of the body and of substances around the body Energy distribution and processing

38 HBS Activity Students use Manikens from Anatomy in Clay

39 Course #3: Medical Interventions Students learn to diagnose and treat diseases using surgery, bio-nanotechnology, pharmacology, prosthetics, rehabilitation, and lifestyle choices.

40 MI Topics: Molecular biology and genetic engineering Design process for pharmaceuticals and medical devices Medical imaging, including x-rays, CT scans, and MRI scans Disease detection and prevention Rehabilitation after disease or injury

41 Medical Interventions

42 Biomedical Innovation Capstone Class Students design innovative solutions for the health challenges of the 21st century as they work through progressively challenging openended problems.

43 Biomedical Innovation Problems: design a more efficient emergency room. design a medical intervention to aid patients. design a solution to a local or global public health challenge. complete an optional independent problem.

44 Curriculum Structure 17

45 Curriculum Structure Title Page Acknowledgements Introduction Course Description Teacher Guidelines Units with Lessons Glossary Example from the PLTW PBS curriculum 18

46 Teacher Guidelines (resources) Website Master List Teacher Notes Student Resource Documents Generic Assessment Rubrics Answer Keys or Samples National Standards Example from the PLTW 19 PBS curriculum

47 Units with Lessons Unit folders contain the lessons. Example from the PLTW HBS curriculum 20

48 PLTW OUTCOMES SUMMARY REVIEW

49 Wheaton HS, Maryland Bioscience Academy 2006: 3 of 13 non-pltw Bioscience Academy students passed AP Biology. 2007: 24 PLTW students in Academy. 2010: 228 PLTW students. 20 of 38 students who took the AP Biology exams passed. 2010: More PLTW students passed the Biology Assessment exam (41%) than non- PLTW students (16%).

50 PLTW Alumni Data Rochester Institute of Technology 378 former PLTW students 91.9% Retention (first year) 81.3% Retention (fourth year) Average PLTW GPA is 0.10 higher (past 3 years) San Diego State University 12 former PLTW students 100% Retention Marquette University 62 former PLTW students 97% Retention (first year)

51 PLTW OUTCOMES College Credit

52 Washington State University College Credit Students at certified PLTW BMS schools are eligible to earn college credit for Biomedical Innovation. Students will get college credit for Special Research Topics 199, a 3-credit pass-fall course that can be used as an elective. This course should be transferrable, but students will need to determine this on a case-by-case basis.

53 Stevenson University College Credit Students at certified PLTW BMS schools are eligible to earn credit for BIO 113 General Biology I. Students must complete all four BMS courses with a total GPA of at least 3.0 and no more than one grade of C. Bio 113 is a pass/fail 4-credit course that should be widely transferrable, but students should check this on a case-by-case basis.

54 Steps to Implementation

55 Steps to Implementation Attend an informational session Signing contract with PLTW Teacher selection and Core Training Implementing program in school Certification Process and Articulation

58 Signing Contract with PLTW Determine which programs and courses to offer Complete online New Program Registration Select School District Delegate Review STEM Agreement Budget Course Scheduling District, school and teacher impacts

59 Average Costs to Implement BMS Assumptions: School has computers, basic lab supplies; costs are for one section of 24 students. Principles of the Biomedical Sciences: Annual participation fee $ 2,000 Annual consumables $ 400 Equipment/supplies $15,500 (one time fee) Teacher training $ 4,000 (one time fee)

60 Average Costs to Implement BMS Human Body Systems: Annual participation fee none Annual consumables $ 1,200 Equipment/supplies $ 9,000 (one time fee) Teacher training $ 4,000 (one time fee)

61 Average Costs to Implement BMS Medical Intervention: Annual participation fee none Annual consumables $ 1,200 Equipment/supplies $ 3,500 (one time fee) Teacher training $ 4,000 (one time fee)

62 Average Costs to Implement BMS Biomedical Innovation: Annual participation fee none Annual consumables $ 600 Equipment/supplies $ 300 (one time fee) Teacher training $ 4,000 (one time fee)

64 Teacher Selection and Training One year college biology highly recommended for BMS. Teachers must pass an online pre-assessment to register. Complete online registration for Core Training Institute. Complete Readiness Training. Attend two-week summer Core Training Institute. WSU Spokane will offer PBS, HBS, MI and BI training during summer 2013.

66 Implementing School Program Spring 2013: Review the online purchasing manual. --Determine what is available and what is needed. --Determine consumables for all sections. Confirm course scheduling and credits. Recruit 8 th grade students. Get parent buy-in. Recruitment materials available through PLTW. Attend two-week summer Core Training Institute.

68 National PLTW Certification Schools can start certification process after two years School and program evaluation procedure PLTW directed Site Visits Benefits: National Recognition Teachers eligible to become Master Teachers Opportunity for students to apply for college credit and scholarships Increased potential for grant funding to support PLTW

69 For More Information: Sylvia Oliver, PhD, PLTW Biomedical Sciences Affiliate Director, WSU Spokane, Project Lead The Way Website