Maryland Affiliate of. Susan G. Komen for the Cure. Grant Writing Workshop. Who is Susan G. Komen for the Cure? Workshop Agenda.

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1 Maryland Affiliate of Susan G. Komen for the Cure Grant Writing Workshop Rebecca McCoy, MPH Grants and Education Program Manager Workshop Agenda Introductions Breast Cancer Need in Maryland Grant application components Questions/Discussion Who is Susan G. Komen for the Cure? Susan G. Komen for the Cure Founded in 1982 by Nancy Brinker as a promise to her sister, Susan G. Komen, to help end breast cancer forever A 501 c(3) public charity Grassroots organization with survivors and activists in 125 cities and communities Susan G. Komen for the Cure has invested nearly $1 billion in the fight against breast cancer. Our Promise To save lives and end breast cancer forever by empowering people, ensuring quality care for all and energizing science to find the cure. Since 1993, we have raised over $14 million Our service area includes 22 Maryland counties and Baltimore City (excluding Prince George s and Montgomery) Staff - 4 FTE, 4 PTE Fundraising organization 1

2 Breast Cancer in Maryland Community Profile A needs assessment process Affiliates take on every two years in order to understand the state of breast cancer. Collection and analysis of data Quantitative date (demographic statistics, breast cancer statistics) Qualitative data (focus groups and surveys) Our next Community Profile process starts in August 2010 Breast Cancer Statistics An estimated 4,150 women will be diagnosed with breast cancer An estimated 800 women are expected to die of the disease Only 57% of women age 40 and over follow screening guidelines and receive a mammogram and CBE each year Only 34.3% of women over age 40 without health insurance of any kind follow screening guidelines Funding Priorities Increase breast cancer awareness and screening in African-American women, especially in Baltimore City, Charles County and the Lower Eastern Shore. Increase breast cancer screening through use of population specific outreach workers to provide patient navigation services to the under and uninsured. Address the barriers to screening for the medically underserved, low-income, and uninsured of all ethnicities. 2

3 Specific programs considered for funding in rank order will include: Outreach and screening support Funding for screening and diagnostic services Clinical trial recruitment Provider Education (concerning CBE and screening recommendations) Treatment and support of patients and survivors s Grant Programs Grant Recipients STEP grants 3 MAD grants 5 CRAFT grants UM-SON and JHU partnerships Over $2 million awarded in grants across the state Who can apply for funding? Nonprofit organizations Governmental agencies Educational institutions Serving Maryland, with the exception of Prince George s and Montgomery Counties Organizations must provide proof of nonprofit status with their application. cannot grant funds to individuals. Which grant is right for you? STEP--up to $75,000 (an additional $10,000 may be requested solely for Safety Net funding MAD--up to $150,000 (two year grant) CTE--up to $75,000 (two year grant) Small grants available through the year up to $10,000 STEP Grants ($75,000) Screening, Treatment and Education Program (STEP) Funds outreach, screening, treatment OR support programs related to breast cancer. Examples include: free mammograms and clinical breast exams Patient navigation and mentoring for breast cancer patients meals delivered to women undergoing treatment outreach and screening in minority communities 3

4 Safety Net Funds A maximum of $10,000 can be requested for this line item. STEP grants may request $10,000 in addition to $75,000. Funds can be used to pay for support services on behalf of the patient. In the application, you must state qualification criteria. MAD Grants ($150,000) Make a Difference Grants Two year grants open to organizations serving Baltimore City, Western or Southern Maryland or the Eastern Shore. Programs MUST provide a continuum of services, from outreach and education to screening to follow up. CTE Grants ($75,000) Clinical Trial Enrollment (Previously called CRAFT grants) Funds programs that enhance the capacity of and participation in breast cancer clinical research to increase the number of women enrolled in trials Program must conduct National Cancer Institute (NCI) or Department of Defense (DOD) approved breast cancer clinical research, this includes studies through the Clinical Trials Cooperative Group Program including but not limited to ACOSOG, ECOG, SWOG, NSABP, ACRIN, and RTOG. Available year-round Small Grants Different application than large grant $10,000 available for emergency screening and direct assistance $5,000 available for educational and other small programs. How to write a grant application Start at the beginning Research the grant and granting organization Is the best fit for you? Does your organization and program idea meet eligibility requirements for grant funding? Prepare your organization Form a grant team and choose a grant leader to coordinate all the pieces and people you ll need Formulate your program idea and gain support Get your documents in order Proof of non-profit status, organizational mission statement, past achievements 4

5 Program Basics Start with a problem in your community that you can address and for which you can develop a solution. Problem: Women in my community have low screening rates. They are not going to get their annual mammograms. Program Basics Possible Solutions: Educate community and build awareness of need for annual mammograms. Provide navigation/case management to women to assist them in making and keeping screening appointments. Provide transportation, child care, and other services to allow women to get mammograms. Staff and schedule evening and weekend screening clinics in the community. Provide mobile mammography in the community. Program Basics Once you have identified a problem, do some research to explore all the possible solutions. Ask yourself some key questions: How do I know this is a problem? Gather evidence. How can my organization help? Is your organization equipped to run a manage a program? Who will benefit from my grant program? Identify those groups. What is already being done to address this problem? What activities need to be carried out to solve the problem? Who do I need to partner with in the community? What does success look like? Request for Application and Grant Forms (available at Online Submission! Grant Components Abstract Project Summary (5%) Project Plan and Evaluation (30%) Project Work Plan (40%) Organizational Description (5%) Project Collaboration (5%) Financial information (10%) Performance (for past grantees) (5%) 5

6 Abstract Provide a brief description of the proposal, including the following: the purpose of the program; a description of key activities; a summary of evaluation methods concluding remarks regarding the likely impact of the program When submitting your abstract, you give permission to Komen to publish it if funded. We use it in PR and marketing materials. Tip: Write the abstract last Project Summary (5%) Problem statement: This is where you state the problem you ve identified. Discuss your proposed solution Who is the community or population to be served and how will they benefit Evidence regarding the need or issue Provide data and demographics on those you propose to serve Safety Net criteria Problem Statement Example: Uninsured and low-income women in my community have low breast cancer screening rates due to socioeconomic barriers and lack of screening facilities in the community. Where can I find data? Try to use local statistics when you can: US Bureau of the Census ( CDC ( American Cancer Society ( Cancer Control P.L.A.N.E.T ( Maryland Cancer Registry ( Kaiser Family Foundation State Health Facts ( I can t find data on my problem Use your own data. How do you know it s a problem? Capture data from your own client or population base. Project Plan and Evaluation (30%) Goals Objectives Evaluation 6

7 Goals are: Goals Broad Overarching Addresses the problem statement Example: To provide an outreach and screening program to low income and uninsured women in my community. Objectives Objectives are SMART Specific Realistic Measurable Time-phased Achievable Quantifiable (avoid percentages) Basis for evaluation selection Your grant is managed by its objectives! Examples: Objectives 1.Within two months of program start date, contract with mobile mammography van to provide screening services on a monthly basis at various community sites. 2. Hire outreach worker/navigator to educate community about importance of breast cancer screening and screening recommendations. 3. Conduct outreach presentations to 8 community organizations. 4. Schedule 300 women for screening mammograms and ensure completion by 80% of women. 5. Provide follow-up services to women completing mammograms. Refer for any diagnostic follow-up or treatment assistance. Evaluation How will you define success? How will you measure and communicate that success? Two types of evaluations 1. Process Evaluation 2. Impact Evaluation Process Evaluation On-going throughout the grant period. Identifies strengths and weaknesses of program. Answers: Are we doing what we said we were going to do? How well are we doing it? What worked well and what didn t? Process Evaluation Examples: Collect information from women recruited. Are you reaching your target population? Vulnerable women? Monitor support and education group participation. How many women signed up? Are sessions being held? Is there a method to follow-up with women who missed group sessions? Survey the women in the group to determine if they are satisfied with the program? How can it be improved? 7

8 Impact Evaluation Also called outcome evaluation Did your project achieve its objectives? What outcomes did or did not occur? What outcomes occurred that were not expected? Impact Evaluation Examples: Pre and post knowledge test about breast cancer risk factors Number of mammograms completed/ competition rate Attendance at educational and community events Number of women provided case management services How can you collect data? Self competition questionnaire or mail surveys Agency intake forms Pre-test and post-test Interviews (face-to-face or telephone) Existing records (medical or clinical) Project Workplan (40%) Overall goals and measures of success: Goals Objectives Activities Data Measurements Staff/Members responsible Work Plan Example Goal #1 Increase access to breast cancer screening and treatment for minority populations of women with limited English proficiency by minimizing language and cultural barriers Objective (steps a program will Take to attain its goals) 1. By March 31, 2011, recruit new clients for breast cancer screening: 50 Hispanic 25 Korean 10 other ethnic minority Activities (what will be done to accomplish this objective) 1. Contact potential clients at local clinics, health fairs or establishments frequented by ethnic minority women 2. Educate, inform potential clients about screening 3. Enroll eligible clients and schedule appointments 4. Support client through screening process, accompany to appointments if needed Data (tangible outcome) Patient database Progress Assessed (how progress will be determined) Numbers of Hispanic, Korean and other ethnic minority women signed up to receive CBE and mammogram Staff Responsible (who will complete the activities) Bicultural Outreach Workers Organizational Description (5%) Why your organization? Statement of strength Overview of your mission, activities, structure, achievements and services How are you unique? How have you been successful in the past? 8

9 Project Collaboration (5%) Are other organizations participating in the program? It is important to show relationships if you are working with other organizations or making referrals. Letters of support (limit of three) Program Performance (5%) Note if you have received grant funding from Komen before and the outcomes from previous grants. Past grantees must be in good standing The six month report for the grant. Also judged on timeliness of contract and report submission and site visit report. New grant applicants will automatically be awarded 5 points. Other documents Financial reports (10%) Budget Budget Justification Other Sources of Funding Bio-sketch forms for all personnel on grant Proof of non-profit status (for new applicants) Letters of support (Limit to 3 letters) A Reviewer's Perspective Toni Fooksman Budget Must be Adequate Request enough money to support your proposal. But Must be Realistic Do not inflate costs. If you don t need the maximum amount available do not request it. Budget Line Items Personnel List the personnel paid for by the grant, the number of hours spent on the grant program and their base salary. Are salaries in line with market rates and the job to be performed? Supplies Costs for educational materials and any item ordered in large quantities should be itemized. General office supplies do not need to itemized. Travel Include patient travel costs and costs for program staff to attend meetings, presentations, etc. Safety Net Funds List types of assistance and the total amount allocated for this line item if requested. 9

10 Budget Line Items (cont.) Outpatient Care Costs Komen pays Medicare rates for ultrasounds, mammograms, etc. List the types of assistance and the total amount allocated for this line item. Whenever possible testing and exams should not be performed in a hospital facility. Other Expenses List costs for each item: food, incentives, printing, equipment rentals or purchases, grantee poster ($75), etc. Telephone costs can be listed if there is a dedicated line for the grant program. Indirect Costs May not exceed 10% of the direct costs. The total requested may not exceed the total amount allowed by the type of grant. Budget Justification Every item in the budget should be listed on the budget justification page. Explain how you arrived at the cost of each item. Examples: Salary: Mary Smith, outreach worker: works 20 hrs/wk X 50 $10/hr =$10,000 Outpatient Care Costs: Itemize estimated number and cost/test: 20 screening $86.19 =$1,724 Other Expenses: Food for 3 educational $10 / person and 40 people / session =$1200 Write for the Reviewer Don t assume anything! The reviewer may not know about your organization or your community/ region served. Keep it short and simple. Is the application, neat, well organized and in the order specified? Have someone outside of the grant program read the application. Does your proposal meet the needs of the RFA? The Review Process Compliance review Committee of grant reviewers made up of volunteers. Three people review and score each grant. Entire grant committee meets to decide on programs to recommend to the Board. The Board gives final approval. Online Grant Application Online Submission! Applications must be submitted using our online system by November 15, One hard copy must be sent to. Follow the link from in the Grants section under Apply for Grant Funding. Use exiting username and password or Create a new account. You can save your work in progress online. 10

11 HELP! For program/grant questions and online submission questions: Contact Rebecca McCoy by by phone: You ve Been Funded! Contract Logo and branding Reporting Required poster Site visit Technical assistance 6 month and final report Possible speaking Print and marketing engagements and press materials on behalf on Komen Grant changes must be Keep the funder happy! documented Dates to Remember Grant applications due November 15, 2010 Grant awards announced in March 2010 Funding begins April 1, 2011 Grant cycle runs from April 1, 2011 to March 31, 2012 Questions? 11

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