Findlav Middle Schools 8th Grade Trip FAQ's Washington, DC WHEN: May 17-20*

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1 Findlav Middle Schools 8th Grade Trip FAQ's Washington, DC WHEN: May 17-20* LENGTH OF TRIP: 4 days TOUR COMPANY: Travel On USA (www.travelonusa.com) COST: $562 WHAT'S INCLUDED? *Roundtrip transportation by deluxe motor coach "Lodging at local area hotel (4 students per room) "Nighttime security (guards posted from 10pm-6am) *Three breakfasts, four lunches, & four dinners *Professional Tour Guide(s) to accompany group *Insurance package * All museums, sites, activities that are scheduled *Group photo *One chaperone will be provided for every 10 students WHAT CAN THE STUDENTS BRING? "Spending money for souvenirs, etc. "Cameras, cell phones, i-pods (students are responsible for these items at all times) *Sweatshirt/rain jacket/travel umbrella/ TENNIS SHOES! (Check the weather) "Snacks/Pillow/PG rated DVD's for traveling on bus *Cinch bags or small back packs work well for carrying small items while touring FINANCIAL ARRANGEMENTS: "The cost of the trip will be broken up into 3 payments "Fundraising options will be offered to help students earn money towards their trip "Individual student accounts will be established PAYMENT SCHEDULE: "1st payment DUE on NoygmbCTjT^ $200 "2nd payment DUE on Januaxy 23r± JS200 *Final payment DUE on^^^^f ~$ 162 ALL CHECKS MUST BE MADE PAYABLE TO: "FINDLAY MIDDLE SCHOOLS PTO FOR QUESTIONS OR IF YOU WOULD LIKE TO HELP, CONTACT: *Don *Betsy com *Sandy *Denise *Christie

2 TRAVELONUSA Proposed Itinerary - Washington, D.C. for Findlay Middle School May 17, May 20,2012 May 17,2012-Thursday 6:00am 4:15pm 4:30pm 6:30pm 8:00pm 9:30pm 10:00pm Depart from Central MS - Findlay, Ohio Driver change / Pick up tour guides en route Pick up box lunch * at Gateway Plaza, Breezewood, PA Iwo Jima Statue Walking Tour of Arlington Cemetery to include the Kennedy Grave sites, the Changing of the Guard at the Tomb of the Unknown Soldier Dinner * at Union Station $10 cash Tour of World War II Memorial Hotel check-in Private Nighttime Supervision May 18, Friday 7:30am Breakfast * at hotel 9:30am Group Photo at Capitol Reflecting Pool Visit the U.S. Capitol (group to arrange) 12:00pm Lunch at Ronald Reagan Food Court $10 cash 1:30pm Visit the White House area for outside photo opportunities 3:00pm Tour World War II, Franklin Delano Roosevelt and Jefferson Memorials 5:30pm Pentagon City Mall for dinner * $ 10 cash 7:30pm Evening Tour of Memorials to include Lincoln, Vietnam Veterans and Korean War Veterans 1 OrOOpm Private Nighttime Supervision May 19, Saturday 7:30am Breakfast *at hotel 9:45am Washington Cathedral (if available) 11:00am Holocaust Memorial Museum (to be arranged by group) 12:00pm Visit the Smithsonian's on the National Mall with lunch * $ 10 cash 7:00pm Dinner * and DJ Dance Cruise on the Spirit of Washington 1 OrOOpm Private Nighttime Supervision May 20, Sunday 7:30am Breakfast * and hotel check-out 9:00am Visit Mt Vernon Lunch * 1:30pm Depart for home with regular rest stops and dinner stop * * Indicates Meals Included In Package Lodging Best Western Springfield 6721 Commerce St. Springfield, VA Transportation Muskingum Coach 6 buses 3 Tour Guides 845 Washington Pike, Wellsburg, WV Phone: ext.21 Fax:

3 Trip Guidelines Eligibility Although this trip is open to all 8th grade students we want to make sure we all have an enjoyable trip. The following disciplinary guidelines will be used to determine a student's eligibility: From November 7th, May 17th, 2012, any student who receives any combination of MORE THAN 8 DMC days, Tuesday Schools, or detentions (from the office or from teachers) or who receives ANY OUT OF SCHOOL SUSPENSION will NOT be permitted to go on the trip. Payments - First Payment (non-refundable) due November 7th - $200 Second Payment due January 23rd" $200 Final Payment due March 26th $162 Please note that we are bound to these deadlines bv our travel comoanv. Cancellation If you cancel your trip up to 30 days before departure you must submit a written request for a refund. You will be charged the $150 nonrefundable deposit. Any additional money will be refunded by Travel-On within 2 weeks after the trip. No refunds will be made if less than 30 days before trip. Application procedure To register for this trip, please complete and return the following items to Mr. Williams by Friday, November 7th, Registration/Medical Form Signed Waiver of Liability Signed Behavior Guidelines $200 check or money order payable to: Findlay Middle School PTO More Information-Please contact us if you have any questions about any aspect of this trip. We want to make sure that everything is well planned and understood by everyone, so your child can have a safe, fun, educational and fantastic trip!

4 BEHAVIOR GUIDELINES FOR WASHINGTON DC TRIP 1. All students will be expected to follow all school rules while on the trip. 2. All students will cooperate with all chaperones, bus drivers, guides, hotel employees, and any other persons in charge during the trip. 3. All students must stay in their rooms unless they have a chaperone's permission to leave. No one is permitted to leave the hotel except when the entire group is leaving. All students will be in their rooms by 10:30 PM each night. Final room checks and lights out will be at 11:00 PM. Breakfast will be by 8:00 AM each morning, with hotel departure at 8:30 AM or before. For any emergencies after 11:00 PM, Mr. Williams or other chaperones will be contacted and will go to the room where there is a problem. 4. No swimming pool use permitted on this trip. 5. Boys and girls will be seated in separate areas of the busses. Boys and girls are NOT permitted in each other's room at any time. 6. Every student must be with at least one other Findlay student at all times during this trip. Please do not talk to or invite strangers of any age to join our group. 7. Possession or use of any tobacco, alcohol, or drug substance during the trip is strictly prohibited, and will result in your immediate movement to Strike Three (see below) 8. Noise levels in hotel rooms, hallways, busses, buildings, and restaurants must be kept low. 9. Students are responsible for all money and possessions that they bring on the trip. Please leave valuable items at home. 10. Any damage to hotel rooms, busses or buildings will be paid for by those responsible for it. 11. All students will be on their BEST behavior and use good judgment throughout the trip. VIOLATORS OF THESE RULES WILL BE SUBJECTED TO THE "3 STRIKES AND YOU'RE OUT" POLICY. Strike One: Warning given and student talked to. May be assigned a special seat or group. Strike Two: Parents contacted. Both chaperone and student will talk to parents. Strike Three: Parents contacted. Student will be assigned to chaperone and asked to stay on the bus or at the hotel for the rest of the trip, OR will be sent home immediately via the most appropriate means, AT THEIR PARENTS EXPENSE. *** PLEASE NOTE: The severity of the behavior may be cause to move directly to "Strike Two" or "Strike Three/' WE UNDERSTAND AND AGREE TO ABIDE BY THE ABOVE BEHAVIOR GUIDELINES Parent Signature Student Signature Date

5 Registration/Medical Form Name Address Home Phone Work Phone_ Cell Phone Emergency Contact Name/Number_ Any special notes about medications needed, allergies, asthma, diabetes, special food requirements, etc.: Medical Release I understand all details of the Washington, D.C. trip as explained in this packet, and give my child permission to participate. I also give my consent for any medical or dental treatment deemed necessary for serious sickness or injury during the trip. I agree to pay all medical and dental bills through my insurance, or out of pocket. Parent/Guardian Signature Date (for office use only - do not mark in this space) Reg/Medical Payment Date Amount Waiver Behavior

6 Waiver of Liability Students Name The undersigned parent(s) or guardian(s), in consideration for approval of the Findlay City School District for the above-named student to participate in the trip to Washington, D.C. in May, 2010, on behalf of themselves, their heirs, next of kin, personal representatives, successors, and assigns, agree to release the Findlay City School District Board of Education, individual Board of Education members, school officials, school employees, and school representatives from any and all liability for claims, causes of action, or damages arising from, resulting from, or in any way related to the above described trip, and agree to waive any such claims that might arise, whether accruing now or in the future and whether now known or unknown. The undersigned parent(s) or guardian(s) also agree to assume any all risks associated with the above-described trip as between them and the Findlay City School District Board of Education. They also understand that this trip is not being sponsored by the school or any of its employees, and is sponsored by TravelOn, LLC. Signature of Parent/Guardian Date

7 Board of Education Procedure 9.10 Findlay City School District FINDLAY CITY SCHOOLS 1219 West Main Cross, Findlay, OH PHYSICIAN'S REQUEST FOR THE ADMINISTRATION OF MEDICATION BY SCHOOL PERSONNEL Name of Student Address School Attended Grade is under my care and should receive at school under the following instructions: Dosage (times or intervals drug is to be administered):. Special/specific instructions for administration including sterile conditions and storage:. Possible severe adverse reactions: Date administration of drug is to begin:. Expiration date of this request: Date Physician's Signature Physician's Phone Number Physician's Address Physician's Emergency Phone PARENT'S REQUEST FOR THE ADMINISTRATION OF MEDICATION BY SCHOOL PERSONNEL I hereby request and give my permission to the principal or his/her delegate (another responsible adult) to administer the medication as indicated by the above physician's request to, (Name of Child) I understand that the medication must be in the proper container, labeled by the pharmacist or physician. I agree to submit a revised statement signed by the prescriber if any information provided by the subscriber changes. Date: Signature of Parent Address Form #NS 123 Revised 4/22/09

8 Board of Education Procedure 9.10 Findlay City School District ADMINISTERING MEDICINES TO STUDENTS Oral Medication in Schools If, under exceptional circumstances, a child is required to take oral medication - both prescription and over-the-counter - during school hours and the parent cannot be at school to administer the medication, only the school nurse or the principal's designee will administer the medication in compliance with the regulations that follow: 1. Written instructions signed by parent and physician will be required, and will include: a. child's name, address, school attended, and grade b. name of medication c. purpose of medication d. time to be administered e. dosage f. possible severe adverse reactions g. date administration is to begin h. date administration is to case i. special instructions for administration of drug, including sterile conditions and storage 2. The school nurse or the principal's designee will: a. inform appropriate school personnel of the medication b. keep a record of the administration of medication c. keep medication in a locked cabinet d. return unused medication to the parent only 3. The parent's of the child must assume responsibility for informing the school of any change in the child's health or medication. 4. The school district retains the discretion to reject requests for administration of medication. 5. A copy of this regulation will be provided to parents upon their request for administration of medication in the schools. Adopted 1/27/97 Form#NSl23 Revised 6/8/98 Reprinted 9/04

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