Neighborhood Stabilization Program. Asbestos Abatement Services Request for Proposal (RFP)

Transcription

1 Neighborhood Stabilization Program Asbestos Abatement Services Request for Proposal (RFP) June 2010

2 REQUEST FOR PROPOSAL (RFP) ASBESTOS ABATEMENT FOR RESIDENTIAL STRUCTURES BACKGROUND Communities across the country have been severely impacted by mortgage foreclosures and declining property values. In response, the U.S. Department of Housing and Urban Development (HUD) developed and funded the Neighborhood Stabilization Program (NSP) to help revitalize and stabilize particularly impacted communities. The purpose of NSP is to provide targeted assistance to state and local governments to acquire and redevelop abandoned and/or foreclosed homes and residential properties that might otherwise become sources of blight within their communities. Through the NSP, HUD has allocated $3.92 billion in Community Development Block Grant (CDBG) monies to communities and states nationwide, $98,653,915 of which was allocated to the State of Michigan. The Michigan State Housing Development Authority (MSHDA) has allocated $1.8 million to the City of Dearborn Heights. HUD requires that 25% of funds must be used for serving individuals/families 50% or below Area Median Income. Therefore, a minimum of $450,000 of NSP funds is available in the creation of housing opportunities for households whose incomes do not exceed 50 percent of area median income. The plan for distributing the total grant allocation is included in the City of Dearborn Heights NSP Action Plan submitted to MSHDA on January 30, 2009 by the City of Dearborn Heights. NSP is a federally funded project. The Contractor(s) and Subcontractor(s) on this project must comply with HUD contract provisions 24CFR part 85.36(i), the Davis-Bacon Act, Nondiscrimination, Equal Employment Opportunity, Affirmative Action, Section 3 Requirements, Anti-Kickback Act, Federal Occupational Safety and Health Act and Department of Labor Standards and Regulations as set forth in Contract Bid Documents. INSTRUCTIONS TO BIDDERS Name of the Bid ASBESTOS ABATEMENT FOR RESIDENTIAL STRUCTURES: 5947 Colonial McDonald Deadline for Questions Wed., June 30, 2010 at 4:30pm Must be in writing Bid Period Wed., June 23, 2010 Wed., July 7, 2010 at 4:30pm Bids Shall Be Addressed To SEALED BID ASBESTOS ABATEMENT FOR RESIDENTIAL STRUCTURES NSP 6045 Fenton, Dearborn Heights, MI 48127, ATTN: Krystina Kramarz Method of Submittal Mail Delivery, In Person. Fax bids are not acceptable. Submittal Documents Required Bid Submittal Forms and Scope of Work Contact Person, Title Krystina Kramarz, Assistant to the Mayor Address kkramarz@ci.dearborn-heights.mi.us Phone/ Fax Numbers Phone: City of Dearborn Heights, MI 1 June 22, 2010

3 The sealed bid envelope shall be endorsed on the outside with the CONTRACTOR S name and return address. If a bid is sent by mail or other delivery system, the mailing container or envelope shall be plainly marked on the outside with the notation: SEALED BID ENCLOSED-ASBESTOS ABATEMENT FOR RESIDENTIAL STRUCTURES NSP Colonial, Dearborn Heights, MI McDonald, Dearborn Heights, MI SCOPE OF WORK The City of Dearborn Heights is issuing this Request for Proposals to obtain asbestos abatement services in accordance with the specifications contained herein. The City reserves the right to reject any proposal that does not meet the requirements of this RFP. You are invited to submit a sealed bid for the abatement of asbestos for two structures with the Federal and Local guidelines. All abatement work shall be completed within 25 calendar days following execution of contract. Contractor is to provide all material, labor, and equipment necessary to complete the project. Hazardous materials testing has been completed and the findings are attached. Abatement and disposal of all hazardous materials will be completed by a licensed and certified professional in accordance with Federal and State law. In addition the Contractor is responsible for completing the following: All permits and inspections required to complete work Obtaining and providing the City of Dearborn Heights with a clearance report postabatement Bidder Qualifications Firm(s) selected to perform Asbestos Abatement Services shall have the required skills, knowledge and be able demonstrate knowledge and experience in the following areas: 1. Knowledge, experience, and the ability to interpret and apply the U.S. Department of Housing and Urban Development (HUD) related to NSP regulations. 2. Knowledge, experience, and skills involving abatement practices as required by applicable federal regulations and local codes. 3. Respondent must possess AND SUBMIT WITH THIS BID all valid certification and/or licenses as required by federal, state and local laws at the time of submittal and for the length of the project. Bidders must be licensed contractors in the State of MI. Each Bidder must be prepared to submit upon request such written evidence as may be requested to demonstrate the Bidders qualifications to perform the Work. Such evidence may include financial data, previous experience and references, present commitments, and proposed contractors and suppliers. By submitting a bid, the Bidder certifies that he has the City of Dearborn Heights, MI 2 June 22, 2010

4 proper license to do the work within and/or for the City of Dearborn Heights, including contractors and business license. Contractor will ensure that its employees observe and exercise all necessary caution and discretion so as to avoid injury to person or damage to property of any and all kinds. All neighboring buildings, equipment, and furnishings shall be protected by the bidder from damage, which might be done or caused by work performed under this contract. Such damages to the foregoing shall be repaired and/or replaced by approved methods so as to restore the damaged areas to their original condition at the expense of the bidder. The contractor shall erect, install, and maintain all temporary public walks, warning signs, barricades, and other protective means as may be necessary for the protection of the public from injury. SAFETY EQUIPMENT The bidder certifies that all items or service delivered herein comply with all ANSI Standards and with the Federal Occupational Safety and Health Act of 1970, as applicable. WASTE DISPOSAL CLEAN-UP Removal and off-site disposal of construction waste will be the responsibility of the bidder and shall be included in the bid price. Upon completion, the work area shall be left clean of debris and trash associated with the work. There shall be no additional charges to the City for removal and/or disposal of demolished materials. WORKMANSHIP, MATERIALS & EQUIPMENT Unless otherwise provided in the contract requirements and specification, the contractor shall furnish all labor, materials, and equipment for satisfactory contract performance. When not specifically identified in the specifications, such materials and equipment shall be of suitable type and grade for the purpose. BID BOND Bid Bond, Certified Check or Cashier s Check in the amount of at least five (5%) percent of the submitted proposal, drawn payable to the City of Dearborn Heights, as security for proper execution of the Contract. TERM OF PAYMENT Payment will be made within thirty (30) days after the City has received a clearance report from a certified testing company stating that the structures are free from asbestos hazards and the site has been satisfactorily inspected and accepted by the City of Dearborn Heights Building Department. INSURANCE A Certificate of Insurance must be on file and approved by the City Attorney before this project can begin. City of Dearborn Heights, MI 3 June 22, 2010

5 REFERENCES The City may require references from firms who have purchased similar services from the bidder. The City will notify bidders if references are necessary. REGULATORY AGENCY COMPLIANCE Compliance with laws and regulations set forth by regulatory agencies is required. These agencies include, but are not limited to, OSHA Occupational Safety & Health Agency, EPA Environmental Protection Agency, ICC Interstate Commerce Commission, DNR Department of Natural Resources, and DOT Department of Transportation. The City expects that bidders will offer expertise on conformance of regulations applying to the products they sell. CITY ORDINANCES The contractor shall comply with all ordinances, other laws and rules and regulations of the City. AWARD No bids will be considered which have not been received by the deadline set forth. The City is not responsible for delays occasioned by the U.S. Postal Service or any other means of delivery employed by the bidder. Bids will be evaluated promptly after opening and a bid tabulation summary will be provided upon request. Bid results will not be given over the telephone. No bid may be withdrawn for a period of thirty (30) calendar days after the bid opening date. Award of bid shall be made to the lowest responsible bidder meeting the specifications set forth herein. In addition to the quoted price, the following criteria may be used in the award: past experience, and service provided by Contractor, quality of work and other factors found in the Dearborn Heights City Code. City of Dearborn Heights, MI 4 June 22, 2010

6 BID SPECIFICATIONS / BID SUBMITTAL FORM Project Location(s): 5947 Colonial, Dearborn Heights, MI McDonald, Dearborn Heights, MI The undersigned ASBESTOS ABATEMENT CONTRACTOR, having examined these documents, and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that she/he will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that she/he will furnish all required products/services and pay all incidental costs in strict conformity with these documents, for the stated prices as payment in full. Abatement Fee $ Submitting Firm: Address: Name of Authorized Representative (print/type): Title: Authorized Signature: Date: Phone Number(s): FIRM PRICING Prices submitted in this bid are firm through (minimum 30 days): Please attach all bid specifications, proposed scope of work, or qualifications as defined by this RFP. City of Dearborn Heights, MI 5 June 22, 2010

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25 Environmental Testing & Consulting, Inc. HAZARDOUS MATERIAL AND ASBESTOS CONTAINING MATERIAL SURVEY McDonald Dearborn Heights, MI Prepared for: Krystina Kramarz City of Dearborn Heights Neighborhood Stabilization Program 6045 Fenton Dearborn Heights, MI Prepared By: Environmental Testing & Consulting, Inc Huron River Drive Romulus, Michigan (734) Survey Date: March 16, 2010 ETC Job #:

26 TABLE OF CONTENTS 1.0) Introduction 2.0) Summary and Conclusions 3.0) Inspector s Information/Certification Appendices Appendix A - Polarized Light Microscopy Asbestos Analysis Results Form Appendix B - State of Michigan Notification of Intent to Renovate or Demolish

27 1.0 Introduction The City of Dearborn Heights contracted Environmental Testing and Consulting, Inc. (ETC) to perform a survey of the residential dwelling located at McDonald. This survey was conducted on March 16, The EPA under the National Emission Standards for Hazardous Air Pollutants (NESHAPs) asbestos rule requires that prior to the start of a renovation and/or demolition project, the building must be inspected for asbestos containing materials (ACM s). The purpose of this survey was to determine the presence of friable or potentially friable ACM s. Depending on the ACM and the condition that it is in, removal of the material may be necessary before work is to begin. Prior to the start of a demolition project, it is necessary that friable or potentially friable ACM s be removed. ETC's certified inspector, George Watkins, conducted the ACBM survey and identified materials suspected of containing asbestos. Mr. Watkins s State of Michigan Asbestos Building Inspector s certification number is A Wherever such materials were found, data was collected and recorded regarding quantities and observed conditions of the suspect material. As required by the Environmental Protection Agency (EPA), 3 samples of each type of material were taken in different locations to determine actual asbestos content. Sample results are included in Appendix A Included with this report (in Appendix B) is a copy of the State of Michigan Notification of Intent to Renovate/Demolish. This information will be necessary for the asbestos abatement contractor selected to perform asbestos abatement activities in the house. ETC has included its information on the second page. In addition to the ACBM survey, ETC was to visually inspect the house for miscellaneous hazard materials. These materials are part of a basic group of building materials used in the construction of the house. They include but are not limited to Mercury switches and thermostats, electrical components that can include PCB s (such as transformers, fluorescent light, etc) air conditioning and or refrigeration equipment or evidence of underground or above ground storage tanks. A list is included in the next section identifying material quantities and locations for easy access for the contractor to remove prior to demolition. 2.0 Summary and Conclusions Asbestos Containing Building Materials Survey Asbestos material that is positive has been bolded to make identification easier. Quantities that are listed are estimates only. It is the contractor s job to be responsible for their own numbers.

28 Below is a list of asbestos materials that were collected during this survey: Plaster (Homogenous Material # 01) There were three samples taken of this material and all tested negative for asbestos content and therefore will not affect the demolition of this building. 12 x 12 Gold Floor Tile(Homogenous Material # 02) There were three samples taken of this material and all tested negative for asbestos content and therefore will not affect the demolition of this building. Yellow Linoleum (Homogenous Material # 03) There were three samples taken of this material and all tested negative for asbestos content and therefore will not affect the demolition of this building. Exterior Sheeting (Homogenous Material # 04) There were three samples taken of this material and all tested negative for asbestos content and therefore will not affect the demolition of this building. Window Caulking (Homogenous Material # 05) There were three samples taken of this material. The material was analyzed and tested positive for asbestos content. The asbestos content of this material is 5%. Approximately 160 linear foot of this material was located on the exterior of the building. This material must be removed prior to the demotion of this building by a licensed asbestos abatement contractor trained in the handling and disposal of asbestos containing materials. Window Glazing (Homogenous Material # 06) There were three samples taken of this material and all tested negative for asbestos content and therefore will not affect the demolition of this building. Duct Insulation (Homogenous Material # 07) There were three samples taken of this material. The material was analyzed and tested positive for asbestos content. The asbestos content of this material is 70%. Approximately 75 linear foot of this material was located in the basement of the building. This material must be removed prior to the demotion of this building by a licensed asbestos abatement contractor trained in the handling and disposal of asbestos containing materials.

29 Cold Air Return Insulation (Homogenous Material # 08) There were three samples taken of this material. The material was analyzed and tested positive for asbestos content. The asbestos content of this material is 50%. Approximately 260 square foot of this material was located in the basement of the building. This material must be removed prior to the demotion of this building by a licensed asbestos abatement contractor trained in the handling and disposal of asbestos containing materials. Duct Sealant (Homogenous Material # 09) There were three samples taken of this material. The material was analyzed and tested positive for asbestos content. The asbestos content of this material is 60%. Approximately 12 square foot of this material was located in the basement of the building. This material must be removed prior to the demotion of this building by a licensed asbestos abatement contractor trained in the handling and disposal of asbestos containing materials. Window Glazing (Homogenous Material # 10) There were three samples taken of this material and all tested negative for asbestos content and therefore will not affect the demolition of this building. Fire Brick (Homogenous Material # 11) There were three samples taken of this material and all tested negative for asbestos content and therefore will not affect the demolition of this building. Roofing Material (Homogenous Material # 12) There were three samples taken of this material and all tested negative for asbestos content and therefore will not affect the demolition of this building. Hazardous Building Materials Survey Below is a list of Hazardous Material identified during the course of the survey. It is recommended that these materials be removed prior to demolition. Fluorescent lighting and/or PCB ballast: Transformers and/or capacitors: Electrical components potentially containing PCBs, mercury or lead: High-Intensity Discharge lighting (HID):

30 Mercury switches and/or thermostats: Batteries (lead-acid, nickel-cadmium): Air conditioning and/or refrigeration equipment: Hydraulic equipment: Lead pipe/sheeting/flashing: Radioactive materials (minor amounts in smoke detectors and self-luminescent signs): Storage tanks (underground and above ground): Hazardous substance containers and unidentified substance containers: No additional materials identified in the building.

31 3.0 Inspector s Information This report performed and written by: George M. Watkins Industrial Hygienist State of Michigan Certified Asbestos Building Inspector State of Michigan Card #: A12654

32 Appendices

33 Appendix A Polarized Light Microscopy Asbestos Analysis Results

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51 Appendix B State of Michigan Notification of Intent to Renovate/Demolish

52 NOTIFICATION OF INTENT TO RENOVATE/DEMOLISH MICHIGAN DEPT. OF ENVIRONMENTAL QUALITY (MDEQ) AIR QUALITY DIVISION, NESHAP, 40 CFR Part 61, Subpart M, ($27,500 penalty per day per violation for failure to comply) MICHIGAN DEPARTMENT OF LABOR AND ECONOMIC GROWTH (MDLEG), ASBESTOS PROGRAM, P.A. 135 OF 1986, AS AMENDED, Section 220 (1-4) or (8) MDEQ/MDLEG USE ONLY Postmark Date / / Rec d Date / / Ok Send Def Ltr. Date of Def Ltr. / / FOLLOW UP / / Spoke w/ Comments: Notification No. Trans No. Calculate MDLEG Asbestos Project Fee: (1% Project Fee) Total Project Cost: x 0.01 = Type of Contractor: Licensing Authority: 1. NOTIFICATION: Date of Notification: Date of Revision(s): License No.: Notification Type: Original Revised Canceled Annual Mark appropriate boxes: (both NESHAP and MDLEG may apply): NESHAP (MDEQ) [260 ln. ft./160 sq. ft. or more is threshold] Planned Renovation 10 working days notice Emergency Renovation Scheduled Demolition 10 working days notice Intentional Burn 10 working days notice Ordered Demolition MDLEG [Will not accept annual notifications] Demo, Reno, Encap. (>10 ln. ft./15 sq. ft.) 10 calendar days notice Emergency Renovation/Encapsulation 2. PROJECT SCHEDULE: * Renovation +Asb. Removal +Demolition: Encapsulation: START DATE END DATE Work Schedule: Please indicate the anticipated days of the week and work hours for the purpose of scheduling a compliance inspection. Asb. Removal: Demolition: Days of the Week Work Hours Encapsulation: * Includes setup, build enclosure, asbestos removal, demobilizing, etc. +Include only those dates you are conducting asbestos removal/demo. Check here if this is a multi-phased project, attach a schedule showing the start/end date of each phase. 3. ABATEMENT CONTRACTOR: Internal Project #: Name: Mailing Address: City/State/Zip: Contact: Phone: 4. DEMOLITION CONTRACTOR: Internal Project #: Name: Mailing Address: City/State/Zip: Contact: Phone: 5. FACILITY OWNER: ( Facility includes Bridges) Name: Mailing Address: City/State/Zip: Contact: 6. FACILITY DESCRIPTION: Facility Name: Phone: Location Address/Description: McDonald If Apt. # of units: City/Twp. Dearborn Heights State: MI Zip Code: County: Wayne Nearest Crossroad: Van Born/Beech Daly Size: (sq. ft.) No. of Floors: Floor No.: Age: Present Use: Prior Use: Specific Location(s) in Facility: 7. DISPOSAL SITE: Name: Location Address: City/State/Zip: 8. WASTE TRANSPORTER 1: Name: Address: City/State/Zip: Phone: WASTE TRANSPORTER 2: 9. ORDERED DEMOLITIONS: (See NESHAP regulations for definition of Ordered Demolition. ) A copy of the official Order must accompany this notification. Gov t Agency Ordering Demo: Name/Title of Person Signing Order: Date of Order: Date Ordered to Begin: 10. IS ASBESTOS PRESENT? Yes No Estimate the amount of asbestos: Include RACM (Regulated Asbestos Containing Material) to be removed, encapsulated, etc. Also include the amount and type (floor tile, roofing, etc.) of non-friable Category I and/or Category II ACM that will not be removed prior to demolition. (NOTE: In a demolition, cementatious ACM cannot remain in a structure, as it is likely to become regulated in the demolition/handling process. It must be removed prior to demolition.) RACM to be Removed RACM to be Encapsulated Non-friable ACM not removed prior to demo. Category I Category II Units of Measure Ln. Ft. Ln. M. Sq. Ft. Sq. M. Cu. Ft.* Cu.M.* *Volume (cubic ft./meters) should be used only if unable to measure by linear/square measure (example: asbestos has fallen off of surface). (continued on reverse side)

53 NOTIFICATION OF INTENT TO RENOVATE/DEMOLISH (continued) 11. PROJECT DESCRIPTION: Complete A) for Renovation (asbestos removal/encapsulation) and/or B) for Demolition: A) RENOVATION: Mark all surfaces/types of RACM to be removed: Encapsulation (for MDLEG): Mark surfaces/types to be encapsulated: Piping Fittings Boiler(s) Tanks(s) Piping Fittings Boiler(s) Tank(s) Beam(s) Duct(s) Tunnel(s) Ceiling Tile(s) Beam(s) Duct(s) Tunnel(s) Ceiling Tile(s) Mag Block Other (describe) Other (describe) Method of removal: Describe how the asbestos will be removed from the surface (example: glove bag, scrape with hand tools, cut in sections and carefully lower, etc.): B) DEMOLITION: Describe the method of demolition of facility, bridge, etc., and indicate if complete or partial. If partial, describe which part of facility bridge, etc., will be demolished: 12. ENGINEERING CONTROLS: Describe work practices and engineering controls used to prevent visible emissions before, during, and after removal, and until proper disposal: 13. UNEXPECTED ASBESTOS: Describe the steps you intend to follow in the event that unexpected RACM is found or previously non-friable asbestos becomes friable (crumbled, pulverized, reduced to powder, etc.) and therefore regulated: 14. PROCEDURE(S) USED TO DETECT THE PRESENCE OF ASBESTOS: A) Indicate how you determined whether or not asbestos is in the facility. If analytical sampling was used, describe method of analysis. (The determination of the presence or absence of asbestos must be made prior to submitting a renovation/demolition notification.): AHERA style survey to determine the presents of asbestos in building materials. B) Name, address, and phone number of company performing asbestos survey: ETC, W. Huron River Drive, Romulus, MI C) Name, accreditation number of inspector, and date of inspection: George Watkins, A12654, 3/16/ EMERGENCY RENOVATIONS: Date/time of emergency: Describe the sudden, unexpected event: Explain how the event caused unsafe conditions, and/or would cause equipment damage and/or an unreasonable financial burden: 16. I certify that an individual trained in the provisions of 40 CFR Part 61, Subpart M, will be on-site during the renovation and during demolition involving RACM above the cutoff and/or during an ordered demolition. Evidence that this person has completed the required training will be available for inspection at the renovation or demolition site. Signature of Owner or Abatement Contractor Date Signature of Owner or Demolition Contractor Date 17. Signature Requirements for Projects with Negative Pressure Enclosures: (required by MDLEG) Per Section 221(1)(2) of P.A. 135 of 1986, as amended, clearance air monitoring is required for any asbestos abatement project involving 10 linear feet/15 square feet or more of friable material which is performed within a negative pressure enclosure. I (the building owner or lessee) have been advised by the contractor of my responsibility under Act 135 to have clea rance air monitoring performed on this project. Signature of Building Owner or Lessee Date Signature of Asbestos Abatement Contractor Representative Date NOTE: It is not mandatory that a signed copy by sent to MDLEG unless requested. For affected projects, this section of the notification form must be completed, signed, and made part of your records before the project begins. 18. I certify that the above information is correct: SIGNATURE OF OWNER/OPERATOR DATE MAILING ADDRESSES/PHONE NUMBERS: (See Item 1 on reverse side to determine which regulations are applicable to your project.) For Public Act 135 of 1986, as amended, Section 220 (1-4) or (8), mail to address below. For more info visit: MDLEG-CSHD-ASBESTOS PROGRAM P.O. Box Lansing, MI (office), (fax) For NESHAP Demolitions/Renovations, 40 CFR, Part 61, Subpart M, mail notifications to the appropriate address below (by county of subject facility): For more info visit click on Air, then Asbestos NESHAP Program. All Counties (except Wayne County) Wayne County Only NESHAP Asbestos Program NESHAP Asbestos Program MDEQ, AQD Detroit Field Office, MDEQ, AQD P.O. Box Cadillac Place, Suite Lansing, MI West Grand Boulevard Detroit, MI EQP5661 (rev. 6/04) MIOSHA-CSH 142 (rev. 06/04)