1 IPS125T Series Network Time Clocks Model IPS125T ObioKey with optional keypad front mounting IPS125T Network Clocks Deliver Real Time Tracking of When, Where and What Employees are Working on The Best Choice For Gathering Employee Time Data Easy to use interface for employees, with simple PIN entry and/or multiple employee badge types Two factor biometric verification option to prevent buddy punching Supports many advanced features including jobs, work orders, notes, schedules and benefit requests 3 LCD screen and audible voice provide clear feedback for employees to minimize clocking errors Store and forward off line mode allows employees to use the clock even when the network is down. Stores over 10,000 punches. Supports over 1,000 employees Wired Ethernet provides reliable and easy integration into your network Power Over Ethernet (POE), Backup Battery and Wireless options let you put the clock where you need it Secure and tamper resistant installation with steel mounting plate and flexible cable routing Three industry standard USB ports allow connection of custom input devices including a full size keyboard for detailed data capture Superior Time Tracking Every efficient and well managed organization needs to know when employees are working, where employees are working, and what tasks employees are performing. The IPS125T Network Clocks provide an ideal gathering point for these details. Activity is reported in real time, keeping you aware of attendance, job progress, overtime, site coverage and more. Seamlessly integrates with a TimeIPS server on your network, at a remote location connected over the Internet, or on a hosted ASP server in the TimeIPS datacenter. Easy Data Entry The best time tracking system is only as good as the data collected. That's why the IPS125T makes it easy for employees to clock in and out, change jobs, track work orders, and enter notes. Employees simply walk up to the IPS125T and present a badge (proximity, bar code or magnetic) or type a PIN number on the keypad. If configured, additional data can be entered or selected from a menu, including job, work order, phase, and notes. Employees can check their status, worked hours, request benefits and more. All clocking operations can be verified with 2 factor biometric authentication to prevent buddy punching. Flexible Options At TimeIPS, we understand that the needs of every organization are different. To meet your needs, the IPS125T offers multiple options for: Employee identification, including PIN, proximity, barcode and swipe Biometric validation, including optical and hand print Barcode scanning, including swipe, hand scan, wireless and orbital Clocking, including smart clocking, specified in/out/change, or both Job and Work Order entry, including direct entry or selection from a menu Relay controls, including doors, buzzers and shift change indicators Three standard USB ports to connect any HID compliant device Proven Quality and Performance With thousands of public and private corporations, organizations, schools, municipalities and government entities using TimeIPS, you can rest assured that TimeIPS will be a great solution for your business as well. Some features and functions described may require optional components, accessories, and/or modules to be installed on the IPS125T clock and/or TimeIPS server. Please ask for details.
2 TimeIPS IPS125T Network Clocks Operational Overview and Benefits Dependable and Reliable Operation The IPS125T series clocks are designed to be rugged and provide years of hassle free operation. The IPS125T makes it difficult for employees or visitors to tamper with the system. All IPS125T systems include a rugged steel mounting plate with four anchor points to attach the system securely to the wall and connect to the IPS125T with tamper resistant screws. The installation allows all connecting wires to go into the wall or adjacent conduit, keeping wires out of sight and well protected. Internal controls, such as volume and LCD contrast can be secured by password. Our external keypad design even allows the keypad to be completely removed after configuration when using badges for employee identification. The internal components and assembly have been carefully designed for durability and reliability. The internal firmware and data cache is stored on a long life Intel(R) NOR flash memory chip. Although significantly more expensive than common NAND memory, NOR memory provides greatly enhanced operating life, and can retain punches and employees for years, even with power disconnected. The durable LCD display uses a solid glass front protected by a steel frame and illuminated with a long life LED backlight. In many applications, the keypad is heavily used and will eventually wear out. Although the up front cost is higher, our external keypad saves money in the long run by allowing a quick and easy replacement. Unlike other clocks that use a limited serial to ethernet conversion to provide networking, the IPS125T includes a full network stack that allows true NTP time synchronization, so you can be sure the time on the clock is always accurate. Solid Connectivity Keeping with the need for unsurpassed reliability, the IPS125T uses wired Ethernet and standard TCP/IP communication. This can be easily bridged to wireless or even 3G cell networks with external adapters. There are good reasons to use external bridges for wireless networking: Better antenna placement, up to 100m (328 feet) from the clock. Plus, bridges generally have good antennas, and allow replacement with directional antennas or even outdoor antennas. This provides better signal quality, better range, better reliability and more options. Wireless bridges are designed specifically for wireless connectivity and make configuring, testing and monitoring wireless communications easy. Standards proof. In recent years we've moved through b, a, g and n. WEP, WPA, WPA2, with TKIP and AES. Wireless technologies and security are changing quickly and evolving. A timeclock with today's technology will be obsolete next year. An external bridge makes it easy to change and upgrade your wireless connection to meet evolving needs. For the most secure environments, a VPN is often deployed over wireless. External bridges can handle this in a secure and reliable way. A bridge allows multiple devices to connect, including other IPS125T network clocks, computers, etc. In addition to supporting multiple service providers, similar advantages exist for using an external bridge for 3G network access. Designed, supported and made in the USA to the highest quality standards. Biometric Validation Biometric validation prevents employees from clocking in and out for each other, often called buddy punching. But, this isn't the only benefi of biometricst. In a labor dispute, you have good evidence that the employee worked the hours your records indicate. It's hard to allege a manager falsified times when the employee was validated with biometrics. Simple Configuration Installation of an IPS125T is very straightforward. Select a mounting site, connect network and power and attach to the wall. When the clock powers up, it automatically looks for an address via DHCP, or you can assign a static IP address. Using the LCD screen, select Search for Master to have the clock automatically configure itself. If the TimeIPS Server ( Master ) is on a remote network, just enter the IP address and let the clock do the rest.
3 TimeIPS IPS125T Network Clocks Clock Functions and Employee Interface Track Time Standard time tracking is easy. Employees simply enter their PIN or present their badge to clock in or out. TimeIPS smart clocking allows employees to present their badge and the clock automatically knows if they're clocking in or out. The clock then provides visual and audible confirmation. For example, the clock will say In and will display You have clocked IN. When employees forget to clock, they'll hear and see the opposite of what they expect, and can clock again so they're in the correct status. These double clocks are automatically flagged for correction by managers. Enter Notes Notes allow gathering additional details on every clock in, clock out or job change. Frequently used to track materials, equipment, customers or similar details. Track Jobs A job is a task or activity that an employee works on. Jobs can be selected by entering a job code or selecting from a list. Jobs can be configured to only be available for select employees to improve data input quality. Check Status Employees can view their in/out and job status at any time. In addition, hours worked and hours remaining for the week can be viewed. The display of hours worked and remaining can be enabled or disabled per employee. Enforce Schedules Early clock ins and minimum breaks can be enforced by the clock. Employees see helpful messages, such as You can't clock in until 8:00AM Request Benefits Employees can request benefits at the clock at any time. They just press Enter, then enter their badge and password (if configured). The date for use, the benefits type and the amount are selected from a list. Current available benefit hours can be seen as well. Track Work Orders A work order is a collection of jobs that need to be completed as a group. Work orders can be entered by number or selected from a list. Work orders can have budgeted time assigned to them. The reporting will clearly show if your work order is over or under budget. Simplified FLSA Compliance To pay employees correctly under FLSA, you need to know the entire time employees are on your premises. Walk up clocking with biometrics provides the best way to accurately know what to pay employees. Track Departments A department can be used as a task or activity that an employee works on. In this mode, departments can be selected by entering a code or selecting from a list. A department can also just be assigned to the clock, so all work at the clock is connected to the department. Accurate Time Gathering Walk up clocking provides the quickest and most accurate way to track employee time. When timeclocks are placed at the entrance and exit of your work areas it's easy and quick for employees to punch in and out. Offline mode stores punches and then processes them when the network connection is re established. Thousands of punches can be stored, so even if a remote site has the network or Internet down for days, employees can keep punching and keep working.
4 TimeIPS IPS125T Network Clocks Clocking Options Keypad The keypad is a standard option included with most IPS125T series clocks. It can be used to clock in/out with a PIN number, check status, enter numeric clock notes, provide job tracking numbers, and perform system maintenance and more. The TimeIPS external Keypad provides a number of key advantages over inexpensive built in rubber keypads: Has REAL keys that are easy and fast to press. External keypad can be mounted where it's easy to reach. This could be on the other side of a wall or glass door, next to equipment being operated, or where it's easy to reach while remaining in a vehicle. Multiple keypads can be connected. A second keypad could be positioned for a disabled employee, or on the other side of a wall or door when controlling access via relays. The keypad is durable and has a long life, but if it wears out, just unplug it and attach a new one. You can even replace it with (or add) a full size PC style keyboard. Employees can enter notes with full text details right at the clock. Biometric The IPS125T standard biometric device option is a high performance 500dpi optical fingerprint reader with a large 22mm x 18mm scan area. The optical biometric device is ideal for office environments. External hand punch readers are ideal when hands are frequently dirty, oily or wet. TimeIPS allows different biometric options per clock when multiple clocks are used. This means you can have fingerprint biometrics in one location and hand print biometrics in another. Magnetic Swipe Readers Speeds the clocking process as employees don't need to type in a PIN. Allows the use of encoded employee identification badges for clocking with the TimeIPS system. Reads TimeIPS employee identification badges or existing magnetic cards with encoding on tracks 1 and/or 2 Can be used in conjunction with biometrics. Employees swipe their card first, then present their finger or hand to validate. Proximity Readers Allows the use of proximity cards for employee identification with the TimeIPS system Increases security and speeds up the clocking process Can be used in combination with building security systems TimeIPS currently supports the following proximity formats: HID (standard and iclass) Indala (Motorola & Custom) Casi Rusco/EM Pyramid Keri 26bit ioprox AWID RFID Barcode Readers The IPS125T supports a variety of barcode readers including handheld, swipe badge, omni directional and wireless bluetooth readers. Ideal for reading employee badges and job tracking bar codes. Saves time while clocking and provides better management of jobs and work orders. Job and Work Order tracking requires a TimeIPS system with job and/or work order modules installed.
5 TimeIPS IPS125T Network Clocks Power, Control and Connectivity Options PoE The optional Power Over Ethernet PoE module allows the IPS125T to operate in locations where AC power is not available. Requires an 802.3af PoE switch or PoE power injector to put power on the network cable. Cat 5 Cable Cat 5 Cable PSU POE PoE enabled switch or power injector TimeIPS PoE Adapter Power Cable IPS125T Battery The optional battery pack allows the IPS125T to operate during a power outage. Configuration Run Time with fully changed battery (typical) BAT 36 Provides minutes of run time in typical applications. Recharges in approximately 24 hours. Automatic recharge when power is restored. It can even recharge when the clock is powered by PoE. IPS125T w/ Keypad add Optical Biometrics add hand-held barcode reader add proximity or swipe reader 80 minutes -15 minutes -15 minutes -15 minutes Relay Controller Activate external devices based on a schedule or employee clock events Control up to three external devices Open doors Sound bells/buzzers to indicate shift start, change or end Trigger an audible or visual alert when employees are clocking in or out Tamper resistant USB control wire RLY 3CH USB Bridge Place the IPS125T on your wireless network External wireless bridge allows optimal antenna placement. Other benefits include the ability to connect multiple devices and easy compliance with changing wireless network standards and security systems. BRIDGE WRT Wireless Access Point on your network Wireless Signal Wireless Bridge Cat 5 Cable IPS125T 3G Wireless Network Bridge Place the IPS125T anywhere with cell phone coverage by connecting to a 3G bridge Supports multiple providers. Provider list currently includes Sprint, AT&T and Verizon Requires a compatible mobile broadband data card and monthly cellular data plan. WRT54G3G
6 TimeIPS IPS125T Network Clocks Popular Configurations Popular Configurations The IPS125T series clocks can be configured with options and accessories to fit the needs of your business or organization. Some popular combinations are shown below. Many other combinations are available. Please contact a TimeIPS sales representative to customize your system. Feature Recommended Number of Employees Networking Screen Power Biometric Reader Badge Reader Keypad IPS125T- Key IPS125T- OBioKEY 1-2,000* 1-1,000* With 2-4 biometric templates per employee RJ45 10/100 Wired Ethernet LCD 20x4 LED Backlight VAC Power Adapter. 5-10W Typical 18 Real Keys 19mm pitch Attached or detached mounting RJ45 10/100 Wired Ethernet LCD 20x4 LED Backlight VAC Power Apdater. 6-11W Typical Fingerprint Scanner 500 dpi Optical 18 Real Keys 19mm pitch Attached or detached mounting IPS125T- ProxRFIDi 1-2,000* RJ45 10/100 Wired Ethernet LCD 20x4 LED Backlight VAC Power Adapter. 6-11W Typical RFID Proximity 18 Real Keys 19mm pitch Attached or detached mounting * Number of employees is limited only by available internal memory and performance requirements. Available memory is reduced by biometric templates, jobs, work orders and benefits. Additionally, some internal memory should be reserved for offline operation. For installations with more than the recommended number of employees, sites can be used to restrict designated employees to specific clocks.
7 TimeIPS IPS125T Network Time Clock Requirements and Details Fourth generation TimeIPS Clocking System We listen to the feedback from our customers and continually improve TimeIPS. The IPS125T series clocks are our fourth generation devices and incorporate a number of key improvements over the previous design. These include: Sturdy, tamper resistant installation with steel mounting plate New optical biometric option in addition to hand punch readers Tamper proof, password protected contrast and volume controls Built in battery backup option that can run the clock during a power outage and can recharge by PoE Three USB ports to connect multiple devices, such as keypad, badge reader and relays simultaneously Easier access to all ports on the back of the clock Greatly increased area on the rear of the clock to hold cables, adapters, etc. Large front mounting area that supports mounting a keypad, swipe and/or proximity device IPS125T Requirements and Ratings TimeIPS Server. This can be a hardware server, VM server, or TimeIPS ASP hosted server. Ethernet Network Connection (RJ45 Ethernet) with routing to the TimeIPS server. Port 80 (http) must be open to the server. Port 123 is recommend for NTP time sync. AC power VAC, 15W Max. Typical Power use: 3 4 Watts w/ keypad and no biometrics 4 5 Watts w/ keypad and optical biometrics 5 6 Watts w/ keypad, optical biometrics and swipe, proximity or hand barcode reader Optional 802.3af Power Over Ethernet module replaces the AC power adapter Technical Specs 200MHz 32 bit ARM 9 based SOC CPU 128Mbit Intel NOR flash memory 32MByte SDRAM 20 Line x 4 Row LED backlit LCD display 16 bit, 44KHz Audio Codec 3 Full speed, full power USB ports 10/100 Mbit Ethernet transceiver IPS125T Services and Warranty 12 Months Limited Depot Warranty Standard. Extended warranties available. Installation assistance: 30 Minutes Telephone Support (valid for 1 year from the date of purchase) IPS125T Operating Environment Dry, indoor location out of direct sunlight 32º 90ºF (0º 33ºC) non condensing IPS125T Dimensions 8in (200mm) x 7.25 (185mm) x 1.5in (35mm)
8 TimeIPS IPS125T Network Time Clock With thousands of public and private corporations, organizations, as well as schools, municipalities and other government entities trusting their time and attendance to TimeIPS, you can rest assured that TimeIPS is the right solution for your business as well. If you are ready to join the scores of professionals that rely on TimeIPS every day for its powerful tools, ease of use and cost savings, give us a call at or us at We look forward to helping you custom design the TimeIPS system that performs for you. The IPS125T series network clocks are used in conjunction with a TimeIPS server. The TimeIPS server acts as a master controller for all connected clocks, gathers and stores all punch data, and provides reports, alerts, and monitoring of clocks, employees, schedules, sites, jobs, overtime, etc. Many functions of TimeIPS are available as modules that can be purchased to extend the capabilities of the system. Some server modules are required to take advantage of capabilities on the IPS125T clock. For example, Jobs, Work Orders and Benefit Requests all have server side module requirements. Benefits of the TimeIPS System: Seamless integration of Server and IPS125T Network Clocks Complete tracking of employee attendance and hours worked in real time Elimination of time cards, time card preparation time, collection and filing Proactive alerts for coverage, schedules, and unauthorized overtime Powerful scheduling available to prevent early clock in, short breaks, etc. Powerful API modules allow integration with external systems Much, much more. For additional details, please see our TimeIPS server and module datasheets. To see it live, schedule a live web based demonstration. TimeIPS Support. Unsurpassed technical expertise and experience Industry leading turn around service time Assistance is available for TimeIPS hardware, configuration and related IT and HR processes and systems No required contracts. Just buy as you go and use what you need. FOR MORE INFORMATION OR TO PURCHASE CONTACT TIMEIPS: or The IPS125T series TimeIPS network time clocks are designed, manufactured and supported in the USA. Contact TimeIPS TimeIPS, Inc.All Rights Reserved TimeIPS products are covered by U.S Patents. Information in this publication supersedes that in all previous published material. Specification and price change privileges are reserved. TimeIPS and the TimeIPS logo are registered trademarks of TimeIPS, Inc. All other trade names referenced are the service marks, trademarks or registered trademarks of their respective companies.