MYTIMETABLE STEP BY STEP GUIDE

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1 MYTIMETABLE STEP BY STEP GUIDE CONTENTS 1. Accessing MyTimetable Using MyTimetable... 2 Adding a timetable... 2 Deleting a timetable The desktop site MyTimetable mobile Export timetable... 5 Smartphone... 5 Microsoft Outlook 2007 and higher... 8 Microsoft Outlook Apple Calendar Google Calendar Printable PDF format FAQs Help ACCESSING MYTIMETABLE You will eventually be able to access MyTimetable from the Quick Links section of the Timetabling website but for the time being it can be accessed here at: Desktop: Mobile: To Log in, enter your BUCS username and password and click the Login button.

2 2. USING MYTIMETABLE ADDING A TIMETABLE To add a timetable, click the 'Add timetable' button. Next, enter a search term or make a choice from the lists with filter options, and choose the timetables you would like to add.

3 To personalise a programme timetable deselect all the units not relevant to you. You can further personalise the view by filtering the activities linked to each unit. Open the drop down menu for the timetable and deselect the activities you have not signed up for/been allocated to. press the arrow button deselect irrelevant activities NOTE: A unit that has been filtered will show in italics in your list. DELETING A TIMETABLE Open the drop-down menu for the timetable and click 'Remove'. Some timetables might not be removable. Also, units that are part of a timetable cannot be removed, just deselected. press the arrow button select Remove

4 3. THE DESKTOP SITE The home screen of the desktop site ( will look like this and is called the Calendar View: You can view your timetable in several ways. The view can be switched by picking the correct tab. 2. You can browse through days, weeks and months, or return to the current date. 3. You can access the MyTimetable mobile site at the click of a button (see section below) 4. You can export your timetable to your calendar as a subscription or download to pdf file (see section below) 5. At the bottom right hand side, a calendar is available which you can use to select the date you want to view 6. Click on an activity to view it in more detail (i.e week pattern/staff allocation). You can also view the room allocation from here.

5 4. MYTIMETABLE MOBILE MyTimetable mobile is optimised for use on mobile phones and is available at: The home screen will look like this: Access the Main Menu to export your timetable to your mobile device calendar, to visit the desktop site and to logout. Select a date you want to view and select and activity to view further information. 5. EXPORT TIMETABLE MyTimetable has various options for exporting timetables ranging from realtime syncing with smartphones, Microsoft Outlook, Apple Calendar or Google Calendar to printable PDF files. Please note that there may be a delay in changes showing in your calendar. For your most up to date timetable visit MyTimetable mobile at: SMARTPHONE Using MyTimetable, it is possible to synchronise your current timetable with your smartphone. ANDROID Android does not provide any support for adding online calendar subscriptions directly. You can, however, link MyTimetable to Google Calendar (see Google Calendar). If you don't have a Google account yet, you can create one here. Follow these steps to connect your timetable to Google

6 Calendar. You can then use your Google Calendar on your Android smartphone when connected to your Google account. With Google Calendar, there can be several hours between updates of your timetable. Please visit for an up-to-date timetable. IPHONE / IPAD It is easy to add an online calendar subscription using an iphone or ipad. In Safari, surf to login, click the menu button and pick 'Export'. The iphone will now request confirmation. Click 'Subscribe' to subscribe to your personal timetable. Confirm subscription to your timetable.

7 Your timetable has been added. BLACKBERRY Unfortunately, it is not possible to link MyTimetable to your Blackberry smartphone. Blackberry smartphones support synchronising with Google Calendar, however, subscribed calendars cannot be synchronised. Googles proprietary solution 'Google Sync for BlackBerry' unfortunately is discontinued. You can use MyTimetable mobile to view your up-to-date timetable. For this, visit OTHER SMARTPHONES Consult your smartphone's manual for device-specific instructions for adding calendar subscriptions. This URL of the calendar can be found by clicking 'Export' and then selecting 'Other', under 'Subscribe'. It is shown in the textbox and starts with

8 MICROSOFT OUTLOOK 2007 AND HIGHER Microsoft Outlook 2007 and higher support subscribing to calendars, and therefore automatic refreshing of your timetable. PREFERRED METHOD Note: This method will only work if Outlook is your default application for opening calendar feeds. If this method does not work for you, you might want to try the alternative method. 1. In your browser, surf to 2. Click the 'Export' button. 3. In menu that appears, under 'Subscribe', select 'Microsoft Outlook 2007+'. 4. Click the 'Export' button. 5. Your browser may or may not request confirmation. Confirm if necessary. 6. Outlook will prompt you to add the online calendar. Click 'Yes' to subscribe to your personal timetable. Your timetable has been added.

9 ALTERNATIVE METHOD It is also possible to subscribe to online MyTimetable calendars manually. To do so, follow these steps: 1. In your browser, surf to 2. Click the 'Export' button. 3. In menu that appears, under 'Subscribe', select 'Other'. 4. Copy the URL starting with from the text box. 5. Open Microsoft Outlook. 6. Put Outlook in 'Calendar' mode, by clicking 'Calendar' at the left, bottom of the screen. 7. Click 'Open Calendar' and then 'From internet '. 8. Paste the URL into the text box, then click 'OK'. 9. Outlook will prompt you to add the online calendar. Click 'Yes' to subscribe to your personal timetable. Add a timetable manually.

10 MICROSOFT OUTLOOK 2003 With Microsoft Outlook 2003, it is only possible to import your timetable manually. Your timetable will not be automatically refreshed, since this is not supported by Outlook In your browser, surf to 2. Click the 'Export' button. 3. In the menu that appears, under 'Download', select 'icalendar'. 4. Next, pick the term or date range you would like to export. 5. Click the 'Export' button. 6. A file will be downloaded. Save this file somewhere you can access it easily. 7. Open Microsoft Outlook Click 'File', then 'Import and Export', and finally 'Import an icalendar or vcalendar file (.vcs)'. 9. Now select the file you just downloaded and click 'OK'. Note: Please note this is a one-time import of your timetable. Your timetable will not be automatically updated in Microsoft Outlook 2003! Note 2: Please note this is an import of your timetable. When you import the same date range multiple times, all classes will also be imported multiple times in Microsoft Outlook 2003! APPLE CALENDAR Apple Calendar supports subscribing to calendars, and therefore automatic refreshing of your timetable. PREFERRED METHOD Note: this method will only work if Apple Calendar is your default application for opening calendar feeds. If this method does not work for you, you might want to try the alternative method. 1. In your browser, surf to 2. Click the 'Export' button. 3. In the menu that appears, under 'Subscribe', select 'Apple Calendar'.

11 4. Next, pick the term or date range you would like to export. 5. Click the 'Export' button. 6. Your browser may or may not request confirmation. Confirm if necessary. 7. In the following window, you can edit the calendar's name. 8. Ensure that the calendar is refreshed sufficiently frequently, by setting the 'Auto-refresh' property! 9. Click 'OK' to subscribe to your personal timetable. Confirm subscription to your timetable. Ensure that the calendar is refreshed sufficiently frequently!

12 Your timetable has been added. ALTERNATIVE METHOD It is also possible to subscribe to online MyTimetable calendars manually. To do so, follow these steps: 1. In your browser, surf to 2. Click the 'Export' button. 3. In menu that appears, under 'Subscribe', select 'Other'. 4. Copy the URL starting with from the text box. 5. Open Apple Calendar. 6. Click the 'Calendar' menu and then 'Subscribe'. 7. Paste the URL into the text box, then click 'OK'. 8. In the following window, you can edit the calendar's name. 9. Ensure that the calendar is refreshed sufficiently frequently, by setting the 'Auto-refresh' property! 10. Click 'OK' to subscribe to your personal timetable.

13 GOOGLE CALENDAR Google Calendar supports subscribing to calendars, and therefore automatic refreshing of your timetable. PREFERRED METHOD 1. In your browser, surf to 2. Click the 'Export' button. 3. In menu that appears, under 'Subscribe', select 'Google Calendar'. 4. Click the 'Export' button. 5. You will be redirected to Google Calendar, where you may have to log in. Do so if necessary. 6. Google Calendar will ask for confirmation to subscribe to the calendar. Click 'Yes, add this calendar'. 7. You now have subscribed to your personal timetable. It may take a few minutes before your timetable is actually loaded. Confirm subscription to your timetable. Your timetable has been added.

14 With Google Calendar, there can be several hours between updates of your timetable. Please visit for an up-to-date timetable. ALTERNATIVE METHOD It is also possible to subscribe to online MyTimetable calendars manually. To do so, follow these steps: 1. In your browser, surf to 2. Click the 'Export' button. 3. In menu that appears, under 'Subscribe', select 'Other'. 4. Copy the URL starting with from the text box. 5. Go to Google Calendar. 6. From the dropdown menu next to 'Other calendars', select 'Add by URL'. 7. Paste the URL you just copied into the text box and click 'Add Calendar'. 8. You now have subscribed to your personal timetable. It may take a few minutes before your timetable is actually loaded. Add Timetable Manually. PRINTABLE PDF FORMAT It is possible to export your timetable as a printable PDF file as both graphical and textual output. Under 'Export', select the desired 'PDF' option.

15 6. FAQS I CANNOT DISPLAY MY TIMETABLE FOR THE NEW ACADEMIC YEAR. MyTimetable has a personal profile for each academic year. If a selection can be made between multiple academic years, then a drop-down menu will be displayed at the top menu. SOMEBODY ELSE HAS SUBSCRIBED TO MY ONLINE CALENDAR. HOW CAN I REVERSE THIS? Each individual online calendar has a unique code. You can reset these 'personal links' by following these instructions. Note: Your old online calendar's URL will no longer work. You now need to reconfigure your agenda application and/or smartphone. ALL MY CLASSES START ONE OR MORE HOURS TOO LATE OR TOO EARLY. Your time zone may be configured incorrectly. Click the 'Settings' option in the top right corner of the MyTimetable screen and make sure the time zone is set correctly. HOW OFTEN IS THE ICALENDAR SUBSCRIPTION UPDATED? This depends on the application you use. Google Calendar updates the timetable about every 6 hours, Microsoft Outlook updates every hour and for Apple Calendar you can configure the update interval yourself. MY TIMETABLE IN OUTLOOK/GOOGLE CALENDAR/APPLE CALENDAR IS NOT BEING UPDATED OR IS MISSING ACTIVITIES. We advise you to reset the connection with the calendaring application. You can do this by removing the subscription from Outlook (right click on the timetable and choose 'delete'), Apple Calendar (right click on the timetable and choose 'Delete') or Google Calendar (go to 'Settings' > 'Calendars' and choose 'Unsubscribe'). Then, in MyTimetable, reset your personal subscription links. Now you should re-add the timetable to your calendaring application. CAN I SUBSCRIBE TO MY TIMETABLE WITH MICROSOFT OUTLOOK 2003? Unfortunately, Microsoft Outlook 2003 does not support subscribing to calendars. You can, however, import your timetable manually. Please follow these instructions.

16 I CANNOT SEE MY TIMETABLE FOR THE NEW ACADEMIC YEAR IN MY ONLINE CALENDAR. MyTimetable has a personal profile and online calendar for each academic year. Select the correct academic year from the drop-down menu at the top of your profile and re-export your timetable. HOW DO I RESET MY PERSONAL CALENDAR SUBSCRIPTION LINKS? Click the 'Settings' option in the top right corner of the MyTimetable screen and open the tab 'Applications'. Now, click the reset link to reset your personal links. Note: Your old online calendar's URL will no longer work. You now need to reconfigure your agenda application and/or smartphone. 7. HELP Please look under FAQs to see if your question has already been answered. If not, then please contact the Central Timetabling Office at for help in dealing with technical or non-technical problems, or incorrect timetables.

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