SUMMARY AND RECOMMENDATION

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1 2. Overview ofesri GIS Small Utilities - Enterprise Licensing Agreement (SU-ELA) - ESRI's SU-ELA provides unlimited access to ESRl GIS software throughout the utility for a flat annual fee based on number of meters or EDU's. In the case of the District, that fee would be $10,000/yr. The SU-ELA also includes $5,000 credit toward ESRl provided training, and improved access to technical support. In addition to license fee savings potential, there are also substantial savings that can be realized by reduced administrative time related to periodic procurement processes required for obtaining additional seat licenses as they are needed by staff, and IT management time for coordination with ESRI support related to installation and license security management. There is a three (3) year contract required for the SU-ELA, for a total of $30,000 to be billed annually at $IO,OOO/yr. For additional details, refer to Attachment A - ESRlletter and quotation of2l11/ Future GIS Software Needs, Potential "Per Seat" Licensing Costs, and Users - As construction is completed in several basins, and the GIS database is fmalized, the more advanced GIS tools included in the ArcEditor upgrade are required for analysis, editing, modeling, data integration, map production, visualization, and reporting by additional staff. Currently, only Margaret has access to the advanced GIS tools; However, going forward Rich will also need access to these more advanced GIS tools, Within the next month or so, an additional seat of the ArcEditor upgrade is required ($7,500) as well an additional extension for ArcMap ($2,500). Within the next three months as the regional wastewater treatment plant comes on line and the CMMS is implemented, an additional 2-3 ESRl run-time licenses will be required ($500/ea). Next year, and going forward as part of the District's long term operations & maintenance, the GIS will need to be upgraded from the current desktop-oriented ArcMap system to an server-based Enterprise ArcGIS Server system (essential for intergovernmental agency web-based sharing and reporting, as well as real-time CMMS/work process management). The ArcGIS Server seat license itself is $25,000. Year 1 (2010) - There are about $12,000 in GIS software seat license upgrades that are needed, in addition to the ongoing maintenance fees of around $3,500/yr. Year 2 (2011) - The upgrade to ArcGIS server will probably be needed, which would add an additional $25,000, along with the ongoing maintenance fees for all individual single seats which would then be approximately $6,OOO/yr. Year 3 (2012) - The arulualmaintenance for the ArcGIS Server license along with the single seat licenses would be approximately $13,500/yr. Year 4 and beyond - The annual maintenance continues at approximately $13,500/yr. 4. Additional Hardware Requirements - The District currenlly has a high-end server that meets the technical requirements for the GIS data server for the next 1-2 years. It will also handle the role of the database server for the asset managementlcmms database server (MS SQL Server database). Three additional GIS workstations are also required at this time. We have reviewed the workstation specs (Attachment B), and these machines meet the technical requirements to perform well as GIS workstations and for asset management/cmms applications. The total cost of these additional workstations is under $5,000 (approximately $1,600/ea). See Attachment B for workstation price quote and hardware specifications. It is important to note tbat we are NOT suggesting tbat au staff needs access to the GIS tools, database, and training. There are still only a handful of District staff that need access to the GIS tools during construction, and that will remain the case during operations and maintenance. However, it is simply more cost effective at this point to acquire the few software license upgrades and training necessary through the SU-ELA enterprise license. Care must still be taken during implementation not to get into a "tail wagging the dog" scenario where everyone needs extensive GIS hardware, software upgrades or extensive training. WEC will continue to work with District management and staff to provide oversight so as to avoid "overkill" on implementation as the District transitions from it's construction mission to it's operations & maintenance and services mission Vd~rallSBhd, Suite 7 PClflCharh)lIe, Florida JJ954 (941) ph "'(941) !:1, Ovcrst:a:-. Hwy. Suilt".16 ~.~iilr~lthlhl. l-iorida ~311:)U (, (}fi5) 2~Y-4 [('I ph.) {30:,) 1~9-4lf,::fa:\ t~6~(j h-.:mt~tr~d.~k~~...\\ ~::--l.i krida.~:;g40.:;(.,05).:li~~;":0~ph :<!)O: j ~q5-! i!.:t3 tjx

2 SUMMARY AND RECOMMENDATION Within the next month or so, the ESRI GIS software licensing costs based on the District's current per seat configuration will reach the tipping point where those costs exceed the annual $1O,OOO/yrcost for upgradirlg to tbe ESRI SU-ELA enterprise licensing. Should the District upgrade now to the SU- ELA, the estimated savings for GIS software licensing in 20 I0 will be in excess of $5,000. However, going forward the estimated software licensing savings in 20 II would be over $20,000, as well as at least $3,500/yr in 2012 and beyond. The savings to the District over the three (3) year for the ESRI SU-ELA contract period versus the "conventional" per seat licensing is estimated to be at least $28,500. There should also be additional savings related to reduced IT support for license security management and reduced administrative time for software license procurement, but these are difficult to quantify at this time. We therefore recommend that the District approve the ESRI SU-ELA at a flat licensing and maintenance fee of $1O,OOO/yrfor a contract period of three (3) years, as well as purchase of the three (3) additional GIS workstations ($4,826 total), for a total authorized amount of $34,826 (Not To Exceed) V claa'b 111\-<1.Sllile 7.:.Port Ch"rl"lle. 1-iorida 3395~ '.:.(941) 7ii4 ()" P ph " (941) 7(,.:j 8Q I ~ Ii" O\er~C:3.";I h<,'. ~uile 3(, >:' t\ Ianl,hlll. Fiorida 33'J50 * '-HL-:;) 2S ph ~ (305) 2S9~41h2 fa\; 6b.~(}Front 'ir...:... :...! K\~y\Ve~t i ILii0~ * (.105)~~6-33;lj ph ':.(105j 2;)~-;}1~3 f::lx

3 Quotation # Date: February 11, 2010 ENVIRONMENTAL SYSTEMS RESEARCH INST!TUTE, INC. ESRI,lnc Sprlngbank ln, Ste 200 Charlotte, NC Phone: (704) Fax: (704) DUNS Number: CAGE Code: OAMS3 To expedite your order, please attach a copy of this quotation to your purchase order. Quote is valid from: 02111/2010 To: Customer # Contract # KEY LARGO WASTEWATER TREATMENT DISTRICT OVERSEAS HWY KEY LARGO, FL ATIENTION: Margaret Blank PHONE: (305) FAX: Material Qty Description Meter Counts of 0 to 10,000 Small Utility Enterprise Term License Agreement -First year payment Meter Counts of 0 to 10,000 Small Utility Enterprise Term License Agreement -Second year payment Meter Counts of 0 to 10,000 Small Utility Enterprise Term License Agreement -Third year payment Unit Price Item Total: Subtotal: Sales Tax: Estimated Shipping & Handling(2 Day Delivery) : Contract Pricing Adjust: Total: Total 30, , $30, Plcaso Inclicate on your pufchase Older If tt1is purehasa Is tuodecllhtough ltle Amelican Recc:NE!rfand Relnvestment.-a. and whelher ESAI is Prime Rec::ipienl, Sub-recipient. 0( Vendor Jor reporu-lg putposes. Quoted By: Robyn Peverill, (704) x Account Manager: Robyn Peverill Acceptance of this quotation is limited to the ESRI License Agreement and Ihe Quotation Terms and Conditions This Quotation is made in confidence for your review. It may not be disclosed 10third parties. except as required by law. If sending remittance, please address to: ESRI, File No , Los Angeles, Ca PEVERILLR This offer is limited to the terms and conditions incorporated and attached herein.

4 February 11,2010 Ms. Margaret Blank KEY LARGO WASTEWATER TREATMENT DISTRlCT OVERSEAS HWY KEY LARGO, FL ELA Quotation # Dear Margaret, The enclosed ESRl Small Utility (SU) Enterprise License Agreement (ELA) is a three-year agreement that will grant your organization unlimited access to the software listed below including maintenance 011 all software offered through the ELA for the term of the agreement. The ELA will be effective on the date executed and will require a fum three-year commitment. Based on ESRI's work with several organizations similar to yours, we know there is significant potential to apply geographic information system (GIS) technology in many operational and technical areas within your organization. For this reason., we believe that your organization will greatly benefit from an ELA. An ELA will provide your organization,vith numerous benefits including A lower cost per unit for licensed software Substantially reduced administrative and procurement expenses. Maintenance on all ESRI software deployed under this agreement Complete flexibility to deploy software products when and where needed The program includes unlimited deployment by your organization during the term of this agreement of the ESRI entexprise software listed below. Licenses are valid for the three-year term of the agreement. ArcGIS Desktop sofhvare-arcinfo, ArcEditor, ArcView ArcGIS Desktop extensions-3d Analyst nl, Spatial Analyst, Geostanstica1 Analyst, ArcScan nt ArcGIS Publisher, Ma.plex~', Network Analyst, ArcGIS Schematics, Job Tracking for ArcGIS (ITX nj ) ArcGIS server-based software--arcgis Server (Advanced, Standard, Basic; Workgroup, Enterprise) ArcIMS ArcGIS Server extensions--3d, Schematics, Geostatistical. Job Tracking for ArcGIS (JTX), Network, Spatial

5 ArcGIS Engine Runtime deployments ArcGIS Engine Runtime extensions-3d, Spatial Geodatabase Update, Network, Schematics. and Maplex Also included in the program are ESRl Developer N e1work (ED~}-One annual EDN subscription for each year the ELA is in effect Bing Maps: A maximum of transactions per user, per year for all Desktop GIS software users (Additional transactions may be purchased via a subscription at thencurrent co=ercia1 pricing. An unlimited option may also be purchased separately.) Virtual Campus (Web-based training}-$5,000 in credit for standard ESRI-authored courses only (third-party authored courses not included) One seat in the Working with Geometric Networks for Utilities class (Additional seats may be purchased at a 5 percent discount.) One copy of Empowering Electric ami Gas UtiJiJieswith GIS One copy of the ESRI M:np Book, Vol 23 Five percent discount on any scheduled class at ESRI site Payment terms for the ELA are as follows: ArcPad optional unlimited deployment add-on: Data Interoperability optional unlimited deployment add-on: Total All current departments. employees, and in-house contractors of the organization will be eligible to use the software and services listed above. Small Utility Level I 2 ESRI380 New York St, Redlands, CA , USA TEL FAX

6 The following key business terms and conditions will apply: If your organization wishes to acquire and/or maintain any ESRI software during the tenn of the agreement that is not included in this proposal, itmay do so separately from this ELA at the pricing that is generally available for your organization for software and maintenance. Software and services included in this proposal may only be deployed and used within your organization. ESRI technology that may be embedded in third-party products that your organization licensed or may acquire is not included under this agreement. The organization will establish a single point of contact for orders and deliveries and will be responsible for redistribution to eligible users. An entity or entities merged,vith or acquired by your organization may join as additional Licensee upon mutual \vritten agreement of the parties only if the new cumulative meter/subscriber count does not exceed the maximum meter/subscriber count for a Small Utility ELk If the new cumulative meter/subscriber count moves the Small Utility ELA into a higher tier, the ELA fee shall be increased and the terms and conditions modified to reflect the new tier- If the new cumulative meter/subscriber count does exceed the maximum meter/subscriber count for a Small Utility ELA, a different business model will have to be negotiated and applied to replace the SU-ELk If the Licensee's organization is merged with or into a third -party entity, the ELA benefits may not be assumed by the gaining entity unless approved by ESRl in writing. If a portion of the Licensee's organization is sold or divested, all licenses used by the divested portion of the Licensee's organization must be either uninstalled or transferred to the original Licensee withno decrease in ELA fees or any change to the terms and conditions. The first payment will be due within 30 days of the effea:ive date. Second and third payments will be due within 30 days of the anniversary date of the contract. The organization will establish a Tier 1 support. center to field calls from internal users of ESRI software. The organization may designate up to two individuals who may directly contactesri [or Tier 2 technical support. ESRI will deliver two sets of media. ESRI will provide up to 10 hardware keys, at no additional charge, when requested. The organization will provide an annual report ofinsralled ESRI software to ESRL ESRI software updates that the organization is licensed to use will be shipped automatically as they become available. Small Utility Level] 3 ESRI 380 New York St., Redlands. CA USA. TEL FAX WEB

7 The organization will act a5 an ESRI reference site and will permit ESRI to publicize its use ofesri software and services. The organization will receive one complimentary annual registration to the ESRI International User Conference. Subjeetto open records or public disclosure law, the details of this ELA will be confidential and may not be disclosed by the contracting parties. Licenses are valid for the term of the ELA. The terms and conditions in this Small Utility ELA offer are for utilities with a total meter/subscriber count between zero and 10,000. By accepting this offer, you confirm that your organization's meter count falls within this range on the date of signature and that you are therefore eligible forthis pricing. If your organization's meterlsubscriber count does not fall within this range, please confum your current meter/subscriber count, and ESRI will provide a revised quotation. This program offer is valid for 90 days. To complete the agreement \vithin this time frame, please contact me within the next 7 days to work through any questions or concerns you may have. To expedite your acceptance of this ELA offer 1. Sign and return. the signature page of the ELA with a Purchase Order or issue a Purchase Order that references this LA Quotarion and includes the following statement on the face of the Purchase Order: "THIS PURCHASE ORDER IS GOVERNED BY THE TERi\1SAJ.~ CONDmONS OF THE ESRISMALL UTlLITYELA,A:~ ANY DIFFERENT OR ADDITIONAL TERMSAl~ CONDITIONS IN OR WITH THIS PURCHASE ORDER SHALL NOT APPLY."Haveit signed by an authorized represelltati ve of the organization. 2. On the first page of the ELl\. identify the central point of contactlagreement administrator. The agreement administrator is the party that ",ill be the contact for management of the software, administration issues, and general operations. Information should include name, title (If applicable), address, phone number, and address. 3. In the Purchase Order, identify the Ship to and Bill to information for your organization. Small Utility Level I 4 ESRI 380 New York SL, Redlands, CA , USA. TEL FAX WEB

8 4. Send the Purchase Order and agreement to the address noted below: ESRI Attn.: Customer Service SU-ELA 380 New York Street Redlands, CA I appreciate the opportunity to present you with this proposal; I believe it will bring great benefits to your organization. Thank you very much for your consideration. Best regards, Robyn Peverill *8640 Enclosure: As stated Small Utility Le""ll 5 ESRI 380 New York Sl, Redlands. CA , USA. TEL FAX

9 e ' o'~ '4-1;11 SMALL UTILITY ENTERPRISE LICENSE AGREEMENT (E2IS 1/09) ESRI. 3811New York Sl. Redlands. CA B100 USA TEL FAX This Small Utility Enterprise License Agreement (hereafter "ELA") is by and between the organization identified in the quotation ("Licensee") and Environmental Systems Research Institute, Inc. ("ESRI"), with offices at 380 New York Street, Redlands, California This ELA is effectivc ("Effective Date") as ofthc date ofreccipt of Licensee's Purchase Order citing this ELA. This ELA grants Licensee certain rights to use specific ESRI Software, Data, Web Services, and Documentation and provides maintenance over a limited, fixed period of time from the Effective Date subject to payment of fees and the terms of this ELA. This ELA is composed of (i) this signature page, (ii) the ELA Terms and Conditions, (iii) Exhibit I-Scope of Use (E300), and (iv) the ELA Quotation, which together constitute the sole and entire agreement of the parties as to the subject matter set forth herein. Licensee agrees that any different or additional terms Or conditions in or with any Licensee Purchase Order shall not apply and thc terms of this ELA shall govern. This ELA supersedes any previous agreements, proposals, presentations, understandings, and arrangements between the parties relating to such subject matter, which is the licensing of the Enterprise Software. Except as provided in Section 9.1 Future Versions, any modifications or amendments to this ELA must be in writing and signed by an authorized representative of each party. Licensee may accept this ELA by signing and returning this ELA with a Purchase Order or by issuing a Purchasc Order signed by Licensee, which shall reference the ELA and shall include the following statement on the face of its Purchase Order: "THIS PURCHASE ORDER IS GOVERNED BY THE TERMS AND CONDITIONS OF THE ESRI SMALL UTILITY ELA, AND ANY DIFFERENT OR ADDITIONAL TERMS AND CONDITIONS IN OR WITH THIS PURCHASE ORDER SHALL NOT APPLY." Licensee will return this ELA and its Purchase Order to: Attn.: ESRI Customer Service, Dept. SU-ELA, 380 New York Street, Redlands, CA ; to or fax to ACCEPTED AND AGREED: (Licensee) By: Signature Printed Name: Title: Date: Licensee Contact Information Contact: Telephone: Address: Fax: City, Statc, ZIP: ELA Quotation Number: ESRI Contract Number: Page 10f5 E2151/09 7/1

10 @Xi Computer Corp., System Quote # O Computer Corp. 980 Negodo, San Clemente, CA Tel: , (949) Fax: (949) QUOTATION#: Date: 2/16/10 William Mitchell Key Largo Wastewater Treatment District Overseas Highway Key Largo, fl US Phone: Fax: X1 MTowers arg: CADalyst HR & AIIStars, PC World Best Buy Xi MTower PCle Workstation not be valid because some parts of your configuration have become onfi urati n P s.f~ "tt'itc.wr-o 5v..B'>'i/'r-c..: The following parts have become obsolete:., go- 0 V ~ '\ nvidia EVGAlXFX GeForce 9800 GT 512MB DR3 PCle SLI-Ready Dual Head 2xDVI-1HDTV - 23" 2343bwx Samsung SyncMasterilll Wide LCD 5ms. 2048x1152NR 20000:1 DC-R Energy Star -- Genuine Microsofl Windowsllll VistaTM Business Edition 64Bil on DVD e to Base Price: $1, ~ PART# S DESCRIPTION XI<51,""ower- PCle Workstation (Base Configuraijon) Intel Core~ GHz 8MB Shared L3 Cache 1x4.8GTls QPI Quad-Core VT EM64T 6144MB PatJ1ot- 3x2048 Trfple Rank Interleave wlheat Spread (Core 17 MoBo only) nvidlaqll EVGNXFX GeForce 9600 GT 512MB DDR3 PCle SU-Ready HDTV Dual Head 2xDVI-I PRICE $1, $ OBSOLETE " 2343bwx Wide LCD 5ms. 2048x1l52NR 20000:1 DC-R Energy Star 500GB 7200RPM SATAlI 300MB/s 16MB Cache l1rns avg. seek. HD Ctrl. According To Motherboard and HO Type Selected DVD+RW/Dl./+R-R Ught5cribe~ Double Media 4.7/8.SGB 16x w/sw Media On-80ard sound as per seiected motherboard specifications Network connection accordingly to motherboard selected crealive Lab Inspire Piece Power Speakers Black Mlcrosoft Natural Ergonomic Keyboard 4000 Black Logltech 2+ Wheel Mouse Black Optical Genuine Mlcrosoft Windows Vista"'" Business Edition 64Bit on DVO Resource CO - contains Diagnostic links & Drivers Quick Reference Guide Computer ~'anual (PDF) EVGA XS8 SU Micro -Intel X58-2xPCIe 16x-Tl1ple Channel DDR Gb Ethemel:-6xSATA3Gb RAID 0/1/ Dlgltal Audio-8CH-S/POIF-Free Eleet- 2x5U/CrossFIre 600W OCZ'" StealthXStream- Quiet l2cm BB Fan powerwhisper'" UL Standard Xi Warranty wi Express Advance Parts Replacement, One Year on System, Mfg. on Monitor OBSOLETI: $29.00 $59.00 Ind. wi Base $15.00 $29.00 OBSOLETE Ind. wi Base Ind. wi Base XI MTower'" CM-E1ite'" 335 2xl2cm QUiet fans-front Grid-2x Front USB- 4x 5 1/4" 6x 3 1/2" (No OC) Sub Total: I $1, /

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