1 NASA Shared Services Center (NSSC) Striving to provide Unparalleled Service Today and into the Future Enterprise License Management Team (ELMT) Program Overview Organization: NSSC Office of Procurement Presenter: Darryl A. Smith, Ph.D. ELMT Chief Strategist and Program Analyst February 3, 2015
2 Agenda Agenda Review ELMT Mission Statement ELMT Program Objectives Software Core Components Industry Ecosystem Dependencies and Interfaces Contracting with a Publisher/Resellers Publisher Relationships/Contracting Methods Industry Overview/Spend Analysis ELMT Portfolio FY15 Agreements ELMT Portfolio Entry Points Privity / Software Publisher & Reseller Contracting Methods
3 ELMT Mission Statement Mission: Establish new Enterprise Software Agreements for NASA Seek best value procurements that will realize cost avoidance/savings opportunities and beneficial terms & conditions for the Agency Provide NASA the means to make informed decisions concerning Enterprise License management through:» Centralized Contract Management» Asset Inventory» Financial Transparency
4 ELMT Program Objectives Enterprise Licensing Management Team (ELMT) supports objectives of NASA Centers, Programs and/or Projects that comprise: ACQUISITION IMPLEMENTATION ADMINISTRATION ELMT OBJECTIVES Leverage NASA purchasing power, strategic sourcing, and promoting streamlined acquisitions ON YOUR MARK Institute industry best practices and leverage lessons learned to reduce NASA s risks and time to provide the service to the customer GET SET Lower NASA s total cost of ownership (TCO) and manage portfolio assets as an Agency resource GO
5 Software Core Components
6 Industry Ecosystem The Key Players & Roles Customers Hosting Partners (Future) Software Publishers Resellers Software Partners System Integrators
7 Dependencies and Interfaces ELMT Coordination Spectrum IT Asset Managers (ITAMS) and Originating Organizations POCs Support daily contract mgmt Validated and coordinate Center/Program requirements POC for Center funding Resource Analyst Coordinate with funding organization Manage funding process Collect and track funding Office of Procurement Responsible for Procurement Policy Provide guidance and approval of acquisition approaches that are subject to the Master Buy Plan requirements (NFS ) Associate CIO for Enterprise Services and Integration (OCIO) Provide guidance of appropriate notifications to IT Boards (e.g., ECAB, EASB, ITMB) Approve/fund base services and mods Support reconciliation for base services Value Added Resellers and Original Equipment Manufacturers Respond to NASA requirements Provide the software delivery mechanism Coordinate all communication with the NASA community with the ELMT Align company practices with Federal Law, the FAR, NASA SEWP and/or GSA Schedule Enterprise License Mgmt Team (ELMT) Facilitate requirements consolidation Contract Administration and License mgmt Coordinate funding Conduct market research Obtain appropriate approvals Support FSSI Task Force Recommend changes to NFS to support NASA Strategic Sourcing Goals
8 Contracting with a Publisher and/or its Resellers Who is authorizing the use of the software? With whom is the Government entering a contract? Privity of Contract (defined) 1. A relationship between two parties that is recognized by law. 2. A connection or bond between parties to a particular transaction. 3. The relationship that exists between two or more parties to an agreement. Contract law requires "privity of contract" between parties to enable either of them to enforce contract promises against the other party.
9 Publisher Relationships / Contracting Methods
10 Industry Overview / Spend Analysis Hardware Software Services 2013 $809B** Global Spending (Gartner Outlook)* $300B $922B 2014 $840B $320B $963B % 14 39% 15% 46% Federal Government Spending (est. using same % as Global Spending)*** 2014 $32B $13B $37B % 14 39% 15% 46% * Does not Include Telecommunica1ons Spending ** Includes Devices and Data Center Spending *** Fed IT Spending ($82B in 2014) expected to decrease by 2-3% per year next few years
11 ELMT Portfolio FY 15 Agreements # Mfg-Publisher / Vendor Product(s)/Service(s) Agreement Number 1 ESRI ESRI NNX10AA47D 2 Starnet Communications/iGOV X-WIN 32 NNX12AA62D 3 CACI FedSelect NNX12AA67D 4 RSA/Four Points RSA SecurID NNX12AA76Z 5 Deltek/Red River (Current ends ) Cobra, MPM, Winsight NNX12AA79D 6 BMC/RightStar Remedy and more NNX12AA80Z 7 SAPCarasoft SAP Public Services NNX13AA21D 8 C&R Technologies C&R Technologies, Space Claim NNX13AA31B 9 Altium Designer NNX13AA36D 10 IBM/eCIFM TRIRIGA NNX13AA58Z 11 3SL 3SL Cradle NNX13AA62D 12 Exelis ENVI, IDL NNX13AA72Z 13 SAP/Carasoft SAP BoBJ NNX13AA78D 14 Triton Liferay NNX13AA85Z 15 Adobe/Carahsoft Enterprise NNX13AA89Z 16 IBM/Four Inc Maximo, Rational, Cognos, SPSS, more NNX14AA45Z 17 Autodesk/DLT Solutions AutoCad NNX14MC03Z 18 MathWorks MATLAB NNX14MC04B 19 Adobe/Affigent Desktop (DT) NNX14MC17D 20 PTC/PCMG Windchill NNX14MC26D 21 PTC/PCMG CREO NNX14MC27D 22 MSC-immixTechnologies MSC NNX14MC35D 23 Encore Analytics Empower NNX14MC52P 24 Mentor Graphics Mentor Graphics Designer & Expedition NNX14MC66Z 25 AGI STK NNX14MC68Z 26 COMSOL Multiphysics NNX14MC69Z 27 Mongo db/carahsoft Mongo db NNX14MC74Z 28 CG Tech Vericut NNX14MC95B 29 U of W - Madison, SSEC McIDAS NNX14MD04B 30 QVIX Business Systems QVIX NNX14MD05P 31 TIBCO/ESC Gov TIBCO NNX14MD07D 32 Booz-Allen Hamilton Polaris Argo NNX14MD62B 33 RedHat/DLT Solutions RHT SW Support & Service products, Linux NNX14MD69Z 34 Dassault/Lyme Computer Systems Solidworks NNX14MD98Z 35 AINS Inc FOIAXpress NNX14ME08Z 36 Flexera/DLT Solutions Flexnet NNX14ME22Z 37 Wolfram Mathmatica NNX14ME61Z 38 Affigent/Oracle Primavera NNX14ME62D 39 Pointwise Gridgen NNX14ME73Z 40 Oracle/Affigent Oracle NNX15MC01D 41 Active Risk Manager Active Risk Manager NNX15MC02Z 42 CT Core Technologies Inc. 3D CAD data conversion software NNX15MC49Z 43 LRP Publications cyberfeds NNX15MC54D Total of 43 Agreements
12 ELMT Portfolio Entry Points STEP 1: STEP 2: STEP 3: NASA Internal Request ITAMs Customer Request (Agency / Center / Program) ELMT Website Form ELMT Lesson s Learned ELMT Initial Market Research Prioritization Against FY Plan Obtain Formal Approval Acquisition Process Contract Implementation & Administration Software Publisher
13 ELMT Portfolio FY 15 New Activity Asset Type of Activity Status Standalone Orders New Ongoing Altair HyperWorks Candidate In Process Atlassian JIRA Candidate In Process Dassault Abaqus Candidate In Process EMC Documentum Candidate In Process EnCase Candidate In Process Hypersizer Candidate In Process Intel Candidate In Process JWPlayer Candidate In Process Labview Candidate In Process LSDNYA Candidate No Action at this time Magic Draw Candidate In Process Mandiant Candidate No Action at this time McAfee Candidate In Process Microsoft (excludes Office 365) Candidate In Process SAP Candidate In Process Siemens Candidate In Process Splunk Candidate In Process Symantec Candidate In Process Trend Micro Candidate In Process Trustwave Candidate In Process VMware Candidate In Process Zemax Candidate No Action at this time Google Apps (Cloud) Candidate No Action at this time Salesforce (Cloud) Candidate No Action at this time ServiceNow (Cloud) Candidate No Action at this time 25 Candidate Agreements
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