1 Name]] Department: [Department] 1 This template maps sections of your Faculty Annual Report to the data entry screens in Virginia Tech s EFARS system. Because the EFARS system can be used to generate different types of reports, the data entry screens do not look like your FAR. This template shows you which data entry screen to use for each type of activity, and highlights key data fields that are required in order for your FAR to generate correctly. You do not need to fill in every blank on every screen. When you are entering data, be sure to include a date (at least Month and Year) for each activity. Don t forget to click on Save and Return or Save and Add Another before you leave each data entry screen! You can generate your FAR using the Rapid Reports tab at the lower right of your screen (Explorer and Firefox only), or using the Run Custom Reports option on the left Run Custom Reports gives you the option to select APA, MLA, or Chicago citation format. Be sure to select the appropriate start and end dates for you report! [Your Organization] College of [College] Faculty Annual Report [Report Start Date] - [Report End Date] Name This should already be entered on the Personal and Contact Information screen. You can enter a Preferred First Name and/or an Alternative Name You Publish Under Department This should already be entered on the Yearly Data screen. Academic Rank If there has been a change since last year, please enter it on the Yearly Data screen. I Teaching and Academic Advising A. A chronological list of all course taught during Spring Report Start Year, Summer I and II Report Start Year, and Fall Report Start Year. Independent studies are listed in subsection I.E. Term Course Name Course Designator and Number Credit Hours Class Enrollment Instructor's Role (if not solely responsible) Much of this information will be automatically uploaded each semester from the registrar s database. Please go to the Scheduled Teaching screen to review the information for accuracy and to indicate whether you were the Primary Instructor or had another role. Information about variable credit courses and cross-listed courses may need to be added or revised. B. A chronological list of non-credit courses, workshops, and other outreach and extension teaching. Enter this data on the Non-Credit Instruction Taught screen.
2 Name]] Department: [Department] 2 C. The student names and titles of theses, dissertations, other graduate degree projects, major undergraduate research projects, and honors theses directed. D. Postdoctoral fellow training and their research output and subsequent employment. E. A chronological list of independent studies, field studies, special studies, and internships directed. Enter this data on the Directed Student Learning screen. Be sure to indicate your Involvement Type is one of Capstone Project Advisor, Final Project Advisor, Honors Project Advisor, or one of the graduate Committee roles. Enter this data on the Postdoctoral Associate Training and Research screen. Enter this data on the Directed Student Learning screen. Be sure to indicate your Involvement Type is one of Directed Individual/Independent Study, Internship Advisor, Supervised Research, Supervised Teaching Activity, or Practicum Advisor. Enter this data on the Special Achievements by Current or Former F. Special achievements of current and former undergraduate and graduate students. Students screen. G. Current academic advising responsibilities. List the number of Enter this data on the Academic Advising screen. You should only undergraduate and graduate advisees by academic level. Please have one entry per academic year on this screen. include the students who are currently working on their theses, dissertations, etc. You may also briefly list such activities as assisting with job placement, writing letters of recommendation, and continuing advising relations with former students, and include any evidence of advising effectiveness. H. Course, curriculum, and program development. List new courses Enter this data on the Scheduled Teaching screen using the text developed and old courses revised. You may also briefly list boxes at the bottom of the screen. special features of the course(s), including matters pertaining to service learning, multicultural or international content, diversity, and integration of technology. I. Student Perception of Teaching. Attach SPOT forms to the back of this report. Department average SPOT score (if required): Term [Semester] [Year] Course Name and Designator [Course Prefix] [Course Number]-[Section Number], [Course Name] Class Size [Offic ial Enroll ment Numb er] Number of Respond ents [Number of Course Evaluatio n Respond ents] Instructor was well prepared [1. The instructor was well prepared.] Instructor presented subject matter clearly [2. The instructor presented the subject matter clearly.] Instructor provided feedback [3. The instructor provided feedback intended to improve Instructor fostered atmospher e of mutual respect [4. The instructor fostered an atmosphere of mutual respect.] I have a deeper understan ding of the subject matter [5. I have a deeper understandi ng of the subject matter as a My interest was stimulated [6. My interest in the subject matter was stimulated by this Overall the instructor' s teaching was effective [7. Overall, the instructor's teaching was effective.]
3 Name]] Department: [Department] 3 my course performanc e.] Data from the online course evaluation system should be uploaded into this section for you. J. Peer evaluations of instruction, if applicable, and any other evaluations of instruction that you wish to include. K. Alumni/ae evaluations of instruction. Inclusion of alumni/ae evaluations of instruction is optional. If included, describe how the letters/evaluations were solicited L. Demonstrated efforts to improve one's teaching effectiveness. This may include any pertinent workshops or conferences that you have attended. M. Recognitions, honors, or awards for teaching or academic result of this course.] course.] If applicable, on the Scheduled Teaching screen, select Yes from the drop down menu next to Was this course evaluated by a peer? and enter a description. If applicable, on the Scheduled Teaching screen, select Yes from the drop down menu next to Was this course evaluated by an alumnus/a? and enter a description. Enter this on the Faculty Development Activities Attended screen. Enter this on the Awards and Honors screen. Be sure to indicate that the Purpose is Teaching/Learning or Advising. advising effectiveness. N. Guest lectures given in colleagues' classes. Enter this on the Non-Credit Instruction Taught screen. Indicate that Instruction Type is Guest Lecture. O. International teaching accomplishments: 1. International teaching recognition and awards Enter this on the Awards and Honors screen. Indicate that Purpose is Teaching/Learning and Scope is International. 2. International teaching and study abroad activities On the Scheduled Teaching screen, at the bottom of the screen under Course Initiative, select Education Abroad and enter a description. 3. Other international teaching activities Enter this on the Non-Credit Instruction Taught and indicate that Instruction Type is International Education. P. Teaching contributions to diversity On the Scheduled Teaching screen, at the bottom of the screen under Course Initiative, select Diverse, Global, or Multicultural Content and enter a description. Q. If you care to comment on any matters related to your teaching or academic advising during the reporting period, do so here. On the Faculty Narratives and Future Plans screen, enter this information under Goals for Current Academic Year and indicate that Scope is Teaching/Learning or Advising. Note that you should only have one record per academic year on this screen.
4 Name]] Department: [Department] 4 II. Research, Scholarly, and Creative Achievements A. Awards, prizes, and recognition Enter this on the Awards and Honors screen. Be sure to indicate that Purpose is either Scholarship or Research/Discovery. B. Research and scholarly publications, creative publications, performance, exhibitions, and compositions according to the subdivisions listed below. Distinguish whether items were published or accepted during the reporting period. (Note that work currently under submission and being reviewed and work in progress should be listed in section V.) Enter the information for items 1-15 on the Creative, Research, and Scholarly Publications screen. Be sure to select the appropriate Contribution Type from the drop down Be sure to indicate that Current Status is either Accepted or Published. If appropriate, indicate Was this peer-reviewed/refereed? is Yes. 1. Books or monographs authored 2. Book chapters 3. Books edited 4. Textbooks authored 5. Textbooks edited. 6. Papers in refereed or peer-reviewed journals (including electronic peer-reviewed journals). 7. Numbered extension publications 8. Papers in refereed or peer-reviewed conference proceedings (including electronic peer-reviewed proceedings) You can enter this on the Creative, Research, and Scholarly Publications screen or on the Presentations screen. Be sure to select Yes for Was this peer-reviewed/refereed? and Published in Proceedings? if you enter it on the Presentations screen 9. Prefaces, introductions, catalogue statements, etc. 10. Entries in reference works. 11. Abstracts 12. Translations. 13. Reviews of published works (e.g., books, CDs) 14. Newspaper and magazine articles. 15. Other non-refereed papers and reports, including non-refereed online publications. 16. Presentations at professional meetings. Enter this information on the Presentations screen. Be sure to select the appropriate Type from the drop down menu, and indicate whether the presentation was peer-reviewed or refereed. 17. Invited non-conference presentations or lectures Enter this information on the Presentations screen. Be sure to
5 Name]] Department: [Department] Novels and books (e.g., collections of essays, poems, short stories, etc.). select the appropriate Type from the drop down menu, and select Invited from the drop down menu next to Invited or Accepted? Enter this on the Creative, Research, and Scholarly Publications screen. Be sure to select the appropriate Contribution Type from the drop down 19. Poems, plays, essays, musical scores. Enter this on the Creative, Research, and Scholarly Publications screen or the Artistic and Professional Performances and Exhibits screen as appropriate. Be sure to select the appropriate Type of Work from the drop down 20. Performances, productions, film, videos, and exhibitions. Indicate venue, scale, and method of selection. Enter this on the Artistic and Professional Performances and Exhibits screen. Be sure to select the appropriate Type of Work from the drop down 21. Competitions and commissions. Enter this on the Artistic and Professional Performances and Exhibits screen. Be sure to select the appropriate Type of Work from the drop down menu and indicate whether this work was by audition, competition, or invitation. C. Grant applications and awards. Cite principal investigator(s) explicitly, as well as all names that appear on the grant proposal, year, duration of award, source (agency) of the award, and the amount. Indicate your level of responsibility Enter this on the Contracts, Grants, and Sponsored Research screen. Be sure to indicate the appropriate Current Status. Include proposals that were Funded, Not Funded, and Currently Under Review. (Those Currently Under Review will appear in section V of your FAR.) D. Editorships, curatorships, etc., according to the subdivision listed below: 1. Journals or other scholarly publications Enter this information on the Professional screen. Be sure to select the appropriate Position/Role from the drop down 2. Editorial boards. Enter this information on the Professional screen. Be sure to select the appropriate Position/Role from the drop down 3. Exhibitions, performance, displays, etc. Enter this information on the Professional screen. Be sure to select the appropriate Position/Role from the drop down E. Evidence of economic contribution to the Commonwealth of Virginia: 1. Start-up businesses Enter this on the Academic, Government, Military and Professional Positions screen and be sure to select Yes from the drop down menu for Was/is this your own company? 2. Evidence of commercialization of discoveries Enter this on the Intellectual Property screen. Be sure to indicate that Intellectual Property Type is Patent and enter the appropriate information for If patent has been licensed, to whom?
6 Name]] Department: [Department] 6 F. Software and patents. Enter this information on the Intellectual Property screen. G. International research accomplishments: 1. International research recognition and awards Enter this on the Awards and Honors screen. Be sure to indicate that the Purpose is either Scholarship or Research/Discovery and the Scope is International. 2. International research collaborations Enter this on the External Connections and Partnerships screen. Be sure to select Research Collaboration from the Type drop down menu, and International from the Scope drop down 3. Other international research activities Enter this on the External Connections and Partnerships screen. Be sure to select Other Research Related from the Type drop down menu, and International from the Scope drop down H. Research contributions to diversity Enter this on the Contributions to Diversity screen. Select Incorporating Diversity Related Scholarship in Courses, Research, and/or other Activities/Scholarship for the Diversity Category. I. Demonstrated efforts to develop skills pertaining to one's research. This may include any pertinent workshops or conferences that you have attended. J. If you care to comment on any matters related to your research, scholarly, or creative activities during the reporting period, do so here. Limit your comments to no more than 250 works. Enter this on the Faculty Development Activities Attended screen. Select Research/Discovery or Scholarship from the Scope drop down On the Faculty Narratives and Future Plans screen, enter this information under Goals for Current Academic Year and indicate that Scope is Research/Discovery or Scholarship. III. Outreach and Public Service Accomplishments (includes all Extension activities) A. International outreach and public service 1. International outreach recognition and awards Enter this on the Awards and Honors screen. Be sure to indicate that Purpose is Outreach/Engagement and Scope is International. 2. International outreach collaborations Enter this on the External Connections and Partnerships screen. Be sure to indicate that Type is Outreach and Scope is International. 3. Other international outreach and service activities Enter this on the Public screen. Be sure to indicate that Audience is International. B. Professional service accomplishments 1. Service as an officer of an academic or professional association Enter this on the Professional screen. Be sure to select the appropriate Position/Role from the drop down
7 Name]] Department: [Department] 7 2. Professional meetings, panels, workshops, etc., led or organized Enter this on the Professional screen. Be sure to select the appropriate Position/Role from the drop down 3. Peer reviews of manuscripts, articles, grant proposals, promotion and tenure dossiers outside of Virginia Tech, Enter this on the Professional screen. Be sure to select the appropriate Position/Role from the drop down performance, production, films, videos, and exhibitions 4. Other service to one's profession or field (e.g., service on committees) Enter this on the Professional screen. Be sure to select the appropriate Position/Role from the drop down C. Additional Outreach and extension activities and outcomes. This section is designed to capture outreach and extension-related program activity that is not reported in previous sections. Please include the results of participant and peer evaluations concerning the significance and impact of programs and activities where available. Specific areas that may be reported here include: 1. Peer evaluations of extension program(s) Enter this on the Public screen. Select Evaluator, Extension Program from the Position/Role drop down 2. Professional achievements in program development, Enter this on the Extension Activities screen. implementation, and evidence of impact. 3. Outreach publications, including trade journals, newsletters, websites, journals, multimedia items, reports, brochures, fact sheets, magazines, newspapers, and popular publications. Enter this on the Creative, Research, and Scholarly Publications screen. Be sure to indicate that the Current Status is Accepted or Published, and select the appropriate Contribution Type from the drop down Enter this on the Presentations screen and select Outreach 4. Presentations in area of expertise to community and civic organizations, including schools and alumni/ae groups, etc. Presentation from the Type drop down 5. Service on external boards, commissions, and advisory Enter this on the Public screen and select the appropriate committees Position/Role from the drop down 6. Expert witness/testimony Enter this on the Public screen. Select Expert Witness/Testimony from the Position/Role drop down 7. Consulting that is consistent with university/department Enter this on the Consulting screen. priorities 8. Recognitions and awards for outreach and extension effectiveness Enter this on the Awards and Honors screen. Be sure to select Extension or Outreach/Engagement from the Purpose drop down 9. Media interviews, presentations Enter this on the Media Contributions screen. 10. P-12 Partnerships, including partnership name, P-12 contact person, goals, number of participants (e.g., teachers, students, administrators, counselors) Enter this on the External Connections and Partnerships screen. Be sure to select P-12 from the Type drop down 11. Public service activities not reported elsewhere Enter this on the Public screen. D. Demonstrated efforts to develop skill pertaining to outreach Enter this on the Faculty Development Activities Attended screen.
8 Name]] Department: [Department] 8 activities. This may include any pertinent workshops or Be sure to select Outreach/Engagement/Service from the Scope conferences that you have attended. drop down E. Outreach and public service contributions to diversity Enter this on the Contributions to Diversity screen. Be sure to select Outreach and Pipeline Initiatives from the drop down menu for Diversity Category. F. If you care to comment on any matter relate to your outreach professional activities during the reporting period, do so here. Enter this on the Faculty Narratives and Future Plans screen under Goals for the Current Academic Year. Be sure to select Outreach/Engagement from the Scope drop down IV. University Service A. University meetings, panels, workshops, etc. led or organized Enter this on the University screen. Select the appropriate Position/Role from the drop down B. University, college, and department service, including administrative responsibilities (e.g., committee membership, hosting visitors, organizing lectures and lecture series, recruitment, mentoring.). 1. University Enter this on the University screen. Select the appropriate Position/Role from the drop down 2. College Enter this on the College screen. 3. Department Enter this on the Department screen. C. Contributions to diversity 1. Self-education Enter this on the Contributions to Diversity screen. Be sure to 2. Committee leadership and/or university or professional service 3. Mentoring, counseling, or advising students and student organizations 4. Incorporating diversity-related scholarship in courses, readings, programs, service learning activities, and one's own research scholarship Enter this on the Contributions to Diversity screen. Be sure to Enter this on the Contributions to Diversity screen. Be sure to Enter this on the Contributions to Diversity screen. Be sure to 5. Special student, faculty, or staff recruitment initiatives Enter this on the Contributions to Diversity screen. Be sure to
9 Name]] Department: [Department] 9 6. Outreach and pipeline initiatives Enter this on the Contributions to Diversity screen. Be sure to 7. Special efforts for individuals from underrepresented groups Enter this on the Contributions to Diversity screen. Be sure to 8. Other diversity initiatives or accomplishments Enter this on the Contributions to Diversity screen. Be sure to D. Service to students (e.g., involvement in co-curricular activities, advising student organizations). E. Recognitions, honors, or awards connected to your professional and university service F. If you care to comment on any matters related to your professional or university service during the reporting period, do so here. V. Additional Information Not Reflected in Above Categories A. Work currently submitted and being reviewed, including grant applications Enter this on the University screen. Be sure to select Student Organization Advisor from the Position/Role drop down Enter this on the Awards and Honors screen and select Service from the Purpose drop down Enter this on the Faculty Narratives and Future Plans screen under Goals for the Current Academic Year. Be sure to select Service from the Scope drop down Enter information about work currently under review on the Artistic and Professional Performances and Exhibits; Creative, Research, or Scholarly Publications; or Contracts, Grants, and Sponsored Research screens. Be sure to select Submitted or Currently Under Review from the drop down menu for Current Status. B. Work in progress Enter information about work in progress on either the Artistic and Professional Performances and Exhibits or Creative, Research, or Scholarly Publications screens and select In Preparation; Not Yet Submitted from the drop down menu for Current Status, or enter a brief description on the Research Currently in Progress screen. C. If you care to comment on any matters related to interconnections among your teaching; research, scholarly, and creative activities; outreach professional activities; activities involving diversity; and professional and university service, do so here. Enter this on the Faculty Narratives and Future Plans screen in the appropriate text box.
10 Name]] Department: [Department] 10 D. Other relevant and important activities not reflected elsewhere in this report. VI. Goals and Objectives for the Coming Academic Year A. List briefly, as relevant, the direction of, or goals for, your work in the coming academic year in: This information may be reported on the Professional Memberships, Administrative Assignments, or External Connections and Partnerships screens as appropriate, or on the Faculty Narratives and Future Plans screen in the text box labeled Comment on activities for which data is not collected elsewhere. Enter the next six items on the Faculty Narratives and Future Plans screen under Goals for the Coming Academic Year. Note that you should only have one record for each academic year. Use the Add button on this screen to add as many goals as you like. Be sure to select the appropriate Scope for each goal from the drop down 1. Teaching activities 2. Research, scholarly, and creative works. 3. Outreach professional activities. 4. Professional and University Service 5. Professional development. 6. Activities related to diversity B. Indicate how the department/college might assist you in your work and/or professional development. Enter this on the Faculty Narratives and Future Plans screen.
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