6471 SCHOOL DISTRICT TRAVEL

Size: px
Start display at page:

Download "6471 SCHOOL DISTRICT TRAVEL"

Transcription

1 6471/page 1 of 22 M 6471 SCHOOL DISTRICT TRAVEL The Board of Education shall ensure the effective and efficient use of funds by adopting and implementing policies and procedures that are in accordance with N.J.S.A. 18A:11-12 and State of New Jersey Department of the Treasury, Office of Management and Budget (NJOMB) Circulars OMB and OMB (OMB Circulars) and any superseding circulars pertaining to travel, meals, events and entertainment, and the additional requirements set forth in N.J.A.C. 6A:23A-7. If any superseding circulars of the Office of Management and Budget conflict with the provisions of N.J.A.C. 6A:23A-7, the provisions of the superseding circulars shall govern. A. Definitions 1. For the purposes of this Policy, travel expenditures means those costs paid by the school district using local, State, or Federal funds, whether directly by the school district or by employee reimbursement, for travel by school district employees and district Board of Education members, to the following five types of travel events: a. Training and seminars - means all regularly scheduled, formal residential or non-residential training functions conducted at a hotel, motel, convention center, residential facility, or at any educational institution or facility; b. Conventions and conferences - means general programs, sponsored by professional associations on a regular basis, which address subjects of particular interest to a school district or are convened to conduct association business. The primary purpose of employee attendance at conferences and conventions is the development of new skills and knowledge or the reinforcement of those skills and knowledge in a particular field related to school district operations. These are distinct from formal staff training and seminars, although some training may take place at such events; c. School district sponsored events - means conferences, conventions, receptions, or special meetings where the school district plans, develops, implements, and coordinates the event and is the event s primary financial backer. School district employees are actively involved in working the event and other employees may attend as participants;

2 6471/page 2 of 22 d. Regular school district business - means all regular official business travel, including attendance at meetings, conferences, and any other gatherings which are not covered by the definitions included in a., b., and c. above. Regular school district business travel also includes attendance at regularly scheduled in-state county meetings and Department of Education sponsored or association sponsored events provided free of charge and regularly scheduled in-state professional development activities with a registration fee that does not exceed $150 per employee or Board member. Beginning in the $150 limit per employee or Board member may be adjusted by inflation; and e. Retreats - means meetings with school district employees and school Board members, at which organizational goals and objectives are discussed. B. Expenses 1. Any sections in either the State or Federal Circulars that conflict with New Jersey school law (N.J.S.A. 18A:1-1 et seq.) shall not be included in this Policy nor authorized under N.J.A.C. 6A:23A-7.1 et seq. This includes, but is not limited to, the authority to issue travel charge cards as allowed under the State Circular, but not authorized for school districts under New Jersey school law. 2. School district travel expenditures shall include, but are not limited to, all costs for transportation, meals, lodging, and registration or conference fees directly related to participation in the event. 3. School district travel expenditures in accordance with this Policy and N.J.A.C. 6A: et seq. shall include costs for all required training and all travel authorized in school district employee contracts and school Board policies. This includes, but is not limited to, required professional development, other staff training and required training for Board members, and attendance at specific conferences authorized in existing employee contracts, provided that such travel meets the requirements of N.J.A.C. 6A: et seq. 4. All such expenditures are subject to the requirements of N.J.A.C. 6A: et seq., including but not limited to, inclusion in the annual travel limit, prior Board approval, separate tracking, and per diem reimbursements.

3 6471/page 3 of 22 C. Requirements 1. All travel by Board of Education employees and Board members must be educationally necessary and fiscally prudent and all school district travel expenditures shall be: a. Directly related to and within the scope of the employee's or Board member's current responsibilities and, for school district employees, the school district's professional development plan, the school building professional development plan, and an employee s individual professional development plan; b. For travel that is critical to the instructional needs of the school district or furthers the efficient operation of the school district; and c. In compliance with State travel payment guidelines as established by the Department of the Treasury and with guidelines established by the Federal Office of Management and Budget; except those guidelines that conflict with the provisions of Title 18A of the New Jersey Statutes shall not be applicable, including, but not limited to, the authority to issue travel charge cards. The Board specifies in this Policy the applicable restrictions and requirements set forth in the State and Federal guidelines including, but not limited to, types of travel, methods of transportation, mileage allowance, subsistence allowance, and submission of supporting documentation including receipts, checks, or vouchers. 2. Reimbursement for all in-state and out-of-state travel shall be made pursuant to N.J.S.A. 18A: In accordance with the provisions of N.J.A.C. 6A:23A-5.9: a. Out-of-State travel events shall be limited to the fewest number of Board members or affected employees needed to acquire and present the content offered to all Board members or staff, as applicable, at the conclusion of the event. Where the event is sponsored by a New Jersey-based organization and targeted to employees and/or Board members of New Jersey school districts, reimbursement for lodging may be permitted only where the sponsoring organization obtains a waiver pursuant to the provisions of N.J.A.C. 6A:23A Where the event is national or regional in scope and targeted to school district employees and/or Board members from multiple States, reimbursement for lodging may only be provided if the event occurs on two or more consecutive days and where home to event commute exceeds fifty miles.

4 6471/page 4 of 22 b. Where a travel event has a total cost that exceeds $5,000, regardless of the number of attendees, or where more than five individuals from the district are to attend a travel event out-of-state, the school district shall obtain the prior written approval of the Executive County Superintendent. The Executive County Superintendent shall promptly review the request and render a decision within ten working days. c. For all employee and Board member travel events out of the country, regardless of cost or number of attendees, the school district shall obtain the prior written approval of the Executive County Superintendent. Such requests must be supported by detailed justification. The Executive County Superintendent shall promptly review the request and render a decision within ten working days. It is expected that approvals will be rare. D. Travel Reimbursements 1. Travel reimbursements will be paid only upon compliance with all provisions of N.J.A.C. 6A:23A-7 and the Board's procedures and approval requirements. The Board will not ratify or approve payments or reimbursements for travel after completion of the travel event, except as provided at N.J.A.C. 6A:23A-7.4(d). E. Board Member Voting On 1. A Board member shall recuse him/herself from voting on travel if the Board member, a member of his/her immediate family, or a business organization in which he/she has an interest, has a direct or indirect financial involvement that may reasonably be expected to impair his/her objectivity or independence of judgment. 2. A Board member shall not act in his/her official capacity in any matter in which he/she or a member of his/her immediate family has a personal involvement that is or creates some benefit to the school official or member of his/her immediate family; or undertake any employment or service, whether compensated or not, which may reasonably be expected to prejudice his/her independence of judgment in the execution of his/her official duties.

5 6471/page 5 of 22 F. Maximum Travel Budget 1. Annually in the prebudget year, the Board shall establish by Board resolution, a maximum travel expenditure amount for the budget year which the school district shall not exceed. The Board resolution shall also include the maximum amount established for the prebudget year and the amount spent to date. a. The maximum school district travel expenditure amount shall include all travel supported by local and State funds. b. The Board may elect to exclude travel expenditures supported by Federal funds from the maximum travel expenditure amount. If Federal funds are excluded from the established maximum amount, the Board shall include in the resolution the total amount of travel supported by Federal funds from the prior year, prebudget year, and projected for the budget year. c. Exclusion of Federal funds from the annual maximum travel budget does not exempt such travel from the requirements applicable to State and local funds. 2. The Board of Education, pursuant to the provisions of N.J.A.C. 6A:23A-7.3(b), authorizes an annual maximum amount per employee not to exceed $1,500 for regular business travel only for which prior Board approval is not required. a. The annual maximum shall not exceed $1,500 and shall be subject to the approval requirements in N.J.S.A. 18A:19-1. b. Regular school district business travel as defined in N.J.A.C. 6A:23A-1.2 includes attendance at regularly scheduled in-state county meetings and Department of Education sponsored or association sponsored events free of charge. It also includes regularly scheduled in-state professional development activities for which the registration fee does not exceed $150 per employee or Board member. c. Regular school district business travel as authorized in this Policy requires approval of the Superintendent prior to obligating the district to pay related expenses and prior to attendance at the travel event.

6 6471/page 6 of 22 G. Travel Approval Procedures (1) The Superintendent shall designate an alternate approval authority to approve travel requests in his/her absence when necessary to obtain timely Board approval. (2) Regulation 6471 provides the procedures for the internal levels of approval required prior to Superintendent or designee approval of the travel event, as applicable. 1. All travel requests for employees of the district shall be approved in writing by the Superintendent of Schools and approved by a majority of the full voting membership of the Board, except where the Board has excluded regular business travel from prior approval pursuant to the provisions of N.J.A.C. 6A:23A-7.3(b), prior to obligating the school district to pay related expenses and prior to attendance at the travel event. a. The Superintendent shall designate an alternate approval authority to approve travel requests in his/her absence when necessary to obtain timely Board approval. b. Regulation 6471 provides the procedures for the internal levels of approval required prior to the Superintendent s or designee s approval of the travel event, as applicable. 2. All travel requests for Board members shall require prior approval by a majority of the full voting membership of the Board, except where the Board has excluded regular business travel from prior approval pursuant to the provisions of N.J.A.C. 6A:23A-7.3(b), and the travel shall be in compliance with N.J.S.A. 18A:12-24 and N.J.S.A. 18A: The Board may approve, at any time prior to the event, travel for multiple months as long as the Board approval, as detailed in Board minutes, itemizes the approval by event, total cost, and number of employees and Board members attending the event. General or blanket pre-approval is not authorized. 4. Where occasional unforeseen emergent situations arise wherein a travel request cannot obtain prior approval of the Board, justification shall be included in the text of the travel request. Such requests shall require prior written approval of the Superintendent or designee and the Executive County Superintendent or designee. The Board shall ratify the request at its next regularly scheduled meeting. Travel to conferences, conventions, and symposiums are not considered to be emergencies and shall not be approved after the fact.

7 6471/page 7 of The Board, in accordance with the provisions of N.J.A.C. 6A:23A-7.4(d) excludes from the requirements of prior Board approval any travel caused by or subject to existing contractual provisions, including grants and donations, and other statutory requirements, or Federal regulatory requirements. a. For the exclusion of prior Board approval to apply, the required travel event must be detailed, with number of employee(s), Board member(s), and total cost in the applicable contract, grant, donation, statute, or Federal regulation. H. Required Documentation for Travel (1) This does not include general grant guidelines or regulations that are permissive but do not require the travel event, unless the specific travel event, number of employee(s), Board member(s) and total cost is detailed in the approved grant, donation, or other fund acceptance agreement. (2) This does not include general contractual provisions in labor agreements for continuing education or professional development, except where the Board has included in its policy, a maximum amount per employee for regular business travel that does not require prior Board approval pursuant to N.J.A.C. 6A:23A Neither the Superintendent or designee, nor the Board shall approve a travel request unless the written request for travel includes the following information: a. Name and dates of event; b. A list of Board members and/or employees to attend either by name or title; c. Estimated cost associated with travel; d. A justification and brief statement that includes the primary purpose for the travel and the key issues that will be addressed at the event and their relevance to improving instruction or the operation of the school district. For training events, whether the training is needed for a certification required for continued employment, continuing education requirements, requirements for Federal or State law, or other purpose related to the programs and services currently being delivered or soon to be implemented in the school district, or related to school district operations;

8 6471/page 8 of 22 e. Account number and funding source Federal, State, private, or local; and f. In the case of annual events, total attendance and cost for the previous year. 2. Detailed documentation shall be maintained on file in the school district which demonstrates compliance with the Board's travel policy, including travel approvals, reports, and receipts for all school district funded expenditures, as appropriate. I. Accounting for 1. The Assistant Superintendent-Business/Board Secretary or designee shall prepare itemized travel budgets by function and object of expense for each cost center, department or location maintained in the school district s accounting system, as applicable, as part of the preparation of and documentation for the annual school district budget: a. The aggregate amount of all travel budgets shall not exceed the Board approved maximum travel expenditure amount for the budget year as required by N.J.A.C. 6A:23A The Assistant Superintendent-Business/Board Secretary shall maintain separate accounting for school district travel expenditures as necessary to ensure compliance with the school district's maximum travel expenditure amount. This may include, but need not be limited to, a separate or offline accounting of such expenditures or expanding the school district's accounting system. The tracking system shall be sufficient to demonstrate compliance with the Board's policy and N.J.A.C. 6A:23-7, and shall be in a detailed format suitable for audit. 3. The Assistant Superintendent-Business/Board Secretary or designee, shall review and approve all requests for travel expenditure reimbursement submitted for expenses incurred in the course of school district business as to cost and support documentation required by N.J.A.C. 6A:23A-7: a. The Assistant Superintendent-Business/Board Secretary shall not approve or issue payment of travel expenditures or reimbursement requests until all required documentation and information has been submitted to support the payment and shall not approve any travel expenditure that when added to already approved travel expenditures would exceed the Board approved maximum travel expenditure amount for the budget year.

9 6471/page 9 of The Assistant Superintendent-Business/Board Secretary shall be responsible for the adequacy of documentation of transactions processed by their staff and the retention of that documentation to permit audits of their records. 5. An employee of the Board, a Board member, or organization, shall not receive payment, either partial or full, for travel and travel-related expenses in advance of the travel pursuant to N.J.S.A. 18A:19-1 et seq. The payment of travel and travelrelated expenses shall be made personally by a school district employee or Board member and reimbursed at the conclusion of the travel event. This applies to travel-related purchases for which a purchase order is not applicable. This provision does not preclude the district from paying the vendor directly with the proper use of a purchase order (e.g., for registration, airline tickets, hotel). J. Sanctions for Violations of Travel Requirements 1. Any Board of Education that violates its established maximum travel expenditure as set forth in N.J.A.C. 6A:23A-7.3, or that otherwise is not in compliance with the travel limitations set forth in N.J.A.C. 6A:23A-7 may be subject to sanctions by the Commissioner as authorized pursuant to N.J.S.A. 18A:4-23 and N.J.S.A. 18A:4-24, including reduction of State aid in an amount equal to any excess expenditure pursuant to N.J.S.A. 18A:11-12 and N.J.S.A. 18A:7F A person who approves any travel request or reimbursement in violation of N.J.A.C. 6A:23A-7 shall be required to reimburse the school district in an amount equal to three times the cost associated with attending the event pursuant to N.J.S.A. 18A:11-12: a. As required in N.J.A.C. 6A:23A-7.7(b)(1) the Board designates the Assistant Superintendent-Business/Board Secretary as the person(s) with the final approval authority for travel and therefore shall be subject to this penalty. 3. An employee or Board member who violates the school district's travel policy or these rules shall be required to reimburse the school district in an amount equal to three times the cost associated with attending the event pursuant to N.J.S.A. 18A:11-12.

10 6471/page 10 of In the event it is determined a violation of the provisions of N.J.A.C. 6A:23A-7 has occurred after Board payment has been made, the Superintendent of Schools shall be responsible to ensure the sanctions as outlined in N.J.A.C. 6A:23A-7.7 are imposed. If a violation is determined prior to payment or reimbursement of the travel event, no consequences as outlined in N.J.A.C. 6A:23A-7.7 shall be imposed; however, the Superintendent may impose disciplinary action as necessary. 5. The annual audit conducted pursuant to N.J.S.A. 18A:23-1 shall include test procedures to ensure compliance with this Policy and travel limitations set forth in N.J.A.C. 6A:23A-7 and N.J.S.A. 18A: K. Prohibited Travel Reimbursements 1. The following types of expenditures are not eligible for reimbursement: a. Subsistence reimbursement for one-day trips, except for meals expressly authorized by and in accordance with the provisions of N.J.A.C. 6A:23A-7.12; b. Subsistence reimbursement for overnight travel within the State, except where authorized by the Commissioner in accordance with the procedures set forth in N.J.A.C. 6A:23A-7.11; c. Travel by Board members or employees whose duties are unrelated to the purpose of the travel event or who are not required to attend to meet continuing education requirements or to comply with law or regulation; d. Travel by spouses, civil union partners, domestic partners, immediate family members, and other relatives; e. Costs for employee attendance for coordinating other attendees' accommodations at the travel event; f. Lunch or refreshments for training sessions and retreats held within the school district including in-service days and for employee participants traveling from other locations within the school district;

11 6471/page 11 of 22 g. Training to maintain a certification that is not required as a condition of employment (example: CPE credits to maintain a CPA license if the employee is not required to be a CPA for continued school district employment); h. Charges for laundry, valet service, or entertainment; i. Limousine services and chauffeuring costs to or during the event; j. Car rentals, either utilized for airport transportation or transportation at a conference, convention, etc., unless absolutely necessary for the conduct of school district business. Justification must accompany any request for car rentals. If approved, the most economical scheduling of car rental is to be used, including the use of subcompacts, discounted, and special rates. An example of the justified use of car rental is when an employee is out of State, making inspections at various locations, and the use of public transportation is impracticable. When car rental is authorized, the employee shall not be issued an advance payment for the anticipated expense associated with the rental; k. Alcoholic beverages; l. Entertainment costs including amusement, diversion, and social activities and any costs directly associated with such costs (such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities); m. Gratuities or tips in excess of those permitted by Federal per diem rates; n. Reverse telephone charges or third party calls; o. Hospitality rooms; p. Souvenirs, memorabilia, promotional items, or gifts; q. Air fare without documentation of quotes from at least three airlines and/or online services; and r. Other travel expenditures that are unnecessary and/or excessive.

BRIDGETON BOARD OF EDUCATION FILE CODE: 9250 Bridgeton, New Jersey X Monitored X Mandated Bylaw X Other Reasons

BRIDGETON BOARD OF EDUCATION FILE CODE: 9250 Bridgeton, New Jersey X Monitored X Mandated Bylaw X Other Reasons BRIDGETON BOARD OF EDUCATION FILE CODE: 9250 Bridgeton, New Jersey X Monitored X Mandated Bylaw X Other Reasons EXPENSES AND REIMBURSEMENTS Board members receive no payment for their services. With board

More information

6471 School District Travel

6471 School District Travel 6471 School District Travel The Board of Education shall ensure the effective and efficient use of funds by adopting and implementing policies and procedures that are in accordance with N.J.S.A. 18A:11-12

More information

BOARD OF EDUCATION Cherry Hill, New Jersey TRAVEL EXPENSES

BOARD OF EDUCATION Cherry Hill, New Jersey TRAVEL EXPENSES BOARD OF EDUCATION Cherry Hill, New Jersey POLICY 4260 TRAVEL EXPENSES Instructional and support staff members may be reimbursed for travel expenses, or the Board may pay certain costs and fees for such

More information

School District Budget - Purpose, Regulation and Prohibited Reimbursement Requirements

School District Budget - Purpose, Regulation and Prohibited Reimbursement Requirements TRAVEL PROCEDURES Revised: September 2013 Hoboken Board of Education Dr. Leon Gold, President Ms. Ruth McAllister, Vice President Mr. Carmelo Garcia Ms. Rose Marie Markle Ms. Frances Rhodes-Kearns Mr.

More information

TRAVEL AND EXPENSE REIMBURSEMENT POLICY

TRAVEL AND EXPENSE REIMBURSEMENT POLICY TRAVEL AND EXPENSE REIMBURSEMENT POLICY POLICY The Santa Margarita Water District ( District ) takes its stewardship over the use of the District s limited public resources seriously. The District s public

More information

The purpose of this policy is to set expectations for a system for reimbursing employees for qualifying business expenses.

The purpose of this policy is to set expectations for a system for reimbursing employees for qualifying business expenses. Adopted: July 13, 2009 School Board Review August 25, 2014 (No Change) Contact Person: Executive Director of Finance and Support Services POLICY 412 I. PURPOSE The purpose of this policy is to set expectations

More information

EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES

EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES A ADRIAN PUBLIC SCHOOLS Policies and Regulations School Board Governance and Operations NEPN Code: DCC-R Fiscal Management EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE

More information

Governance & Policies

Governance & Policies Governance & Policies Effective: July 1, 2009 Administrative Policy TRAVEL EXPENSE REGULATIONS Approved: September 1, 2009 President s Cabinet General Policy These travel expense regulations are applicable

More information

UMBC TRAVEL POLICY AND PROCEDURES

UMBC TRAVEL POLICY AND PROCEDURES UMBC TRAVEL POLICY AND PROCEDURES UMBC #VIII-11.00.01 Directory Pre-Approvals Expense Reimbursements Ticketing Hotel Reservations Meals Travel by Car Travel by Private Airplane Travel Advances Recruiting,

More information

Below are a few simple rules to follow for reimbursement from the Annual Atlantic City Workshop.

Below are a few simple rules to follow for reimbursement from the Annual Atlantic City Workshop. Brian S. Falkowski, Ed.D., Business Administrator/Board Secretary 10 Centre Drive, Monroe Township, NJ 08831 bfalkowski@sboffice.com Phone 732-631-4009 Fax 732-400-8468 www.sboffice.com Date: October 21,

More information

North Dakota State University Policy Manual

North Dakota State University Policy Manual North Dakota State University Policy Manual SECTION 515 TRAVEL - EMPLOYEES SOURCE: NDSU President North Dakota Century Code (NDCC) North Dakota Office of Management and Budget Policy 1. GENERAL PROVISIONS

More information

State Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations

State Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations State Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations Authority: State Finance and Procurement, 10-203, Annotated Code of Maryland.01

More information

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to:

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to: [name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY 1. Purpose. The Board of Directors of (name of organization) recognizes that board members, officers, and employees ( Personnel ) of

More information

Administrative Procedure CHAPTER 6 BUSINESS AND FINANCIAL SERVICES. AP 6310.1 District Travel

Administrative Procedure CHAPTER 6 BUSINESS AND FINANCIAL SERVICES. AP 6310.1 District Travel Page 1 of 11 Administrative Procedure CHAPTER 6 BUSINESS AND FINANCIAL SERVICES AP 6310.1 District Travel Office(s) of Primary Responsibility: Vice Chancellor of Business Services Controller Vice Presidents

More information

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control Travel Policy Philosophy Travel and entertainment related expenses will be paid by the Association if they are deemed to be reasonable, appropriately documented, properly authorized and within the guidelines

More information

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines.

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines. Title: Travel and Business Expense Reimbursement Policy Code: 5-200-050 Date: 1-18-06rev Approved: WPL Policy General The Boston College Travel and Business Expense Reimbursement Policy provides guidelines

More information

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised January 1, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable

More information

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15 College Policy SUBJECT: Travel and Business Related Expenses Policy NUMBER: ORIGINAL DATE OF ISSUE: REVISED: 6.11 5/19/71 3/21/79 1998 9/16/15 Purpose The purpose of the Travel and Business Related Expenses

More information

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy This policy sets general guidelines for acceptable types and levels of reimbursable or chargeable expenses and

More information

TRAVEL & EXPENSE REIMBURSEMENT POLICY

TRAVEL & EXPENSE REIMBURSEMENT POLICY TRAVEL & EXPENSE REIMBURSEMENT POLICY PURPOSE The purpose of this policy is to bring awareness to everyone s responsibilities relative to submitting and approving travel and business expenses incurred

More information

MSTC ADMINISTRATIVE POLICY

MSTC ADMINISTRATIVE POLICY Policy Title: TRAVEL AND EXPENSE REIMBURSEMENT MSTC ADMINISTRATIVE POLICY Policy Section: FISCAL MANAGEMENT This administrative policy identifies the essential activities and responsibilities of the employees

More information

E D M O N T O N ADMINISTRATIVE PROCEDURE

E D M O N T O N ADMINISTRATIVE PROCEDURE DEPARTMENT DELEGATED AUTHORITY CONTACT FINANCIAL SERVICES CHIEF FINANCIAL OFFICER, FINANCIAL SERVICES DEPARTMENT TRAVEL COORDINATORS DEFINITIONS Account Coding A defined list of SAP cost elements used

More information

Management, Budget & Accounting Department Accounting and Control Bureau Section 412.4

Management, Budget & Accounting Department Accounting and Control Bureau Section 412.4 412.4 SUBJECT: TRAVEL AND TRAINING REGULATIONS :1 OBJECTIVE: To provide rules and procedures for travel and reimbursement for City employees, elected officials, advisory board members, and other authorized

More information

LIVINGSTON COUNTY COUNTY BUSINESS EXPENSE REIMBURSEMENT POLICY

LIVINGSTON COUNTY COUNTY BUSINESS EXPENSE REIMBURSEMENT POLICY LIVINGSTON COUNTY COUNTY REIMBURSEMENT POLICY RESOLUTION # 2015-04-100 LIVINGSTON COUNTY, MICHIGAN APPROVED: 4/27/15 RESOLUTION # 2011-12-344 LIVINGSTON COUNTY, MICHIGAN APPROVED: 12/19/11 PURPOSE The

More information

Effective. 10/01/2000 Rev. 01/01/2001. The establishment of guidelines for travel and expense reimbursement.

Effective. 10/01/2000 Rev. 01/01/2001. The establishment of guidelines for travel and expense reimbursement. DELAWARE COUNTY Subject Employee Travel and Expense Reimbursement Effective 10/01/2000 Rev. 01/01/2001 Supersedes 01/01/1996 Rev. 03/30/1998 This Sheet 1 Total 5 1.0 Purpose The establishment of guidelines

More information

TRIAL JUDGE TRAVEL REIMBURSEMENT POLICIES Revision 11/1/2013

TRIAL JUDGE TRAVEL REIMBURSEMENT POLICIES Revision 11/1/2013 TRIAL JUDGE TRAVEL REIMBURSEMENT POLICIES Revision 11/1/2013 GENERAL Receipts... 1 Reimbursable Events... 1 Travel Vouchers... 1 Unallowable Travel Expenses... 2 IN-STATE TRAVEL Meals... 2 Meal Tips...

More information

Executive County Superintendent Review of Administrator Contracts Q&A. Updated 1/2013

Executive County Superintendent Review of Administrator Contracts Q&A. Updated 1/2013 Executive County Superintendent Review of Administrator Contracts Q&A Updated 1/2013 This Q&A is to be used for the Executive County Superintendent required review and approval of administrator contracts

More information

New Jersey Institute of Technology Number: 12-08 University Policies and Procedures Date of Issue: October 12, 2011

New Jersey Institute of Technology Number: 12-08 University Policies and Procedures Date of Issue: October 12, 2011 FINAL DRAFT 4/1/11 New Jersey Institute of Technology Number: 12-08 University Policies and Procedures Date of Issue: October 12, 2011 Subject: TRAVEL AND BUSINESS EXPENSE A OVERVIEW The university will

More information

POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements

POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements 1.1 - General This policy provides guidelines to be followed by all vendors of Post Holdings, Inc. and its

More information

Please review the attached University of Mississippi travel policies concerning Travel Authorization and Travel Reimbursement.

Please review the attached University of Mississippi travel policies concerning Travel Authorization and Travel Reimbursement. Mississippi Judicial College The University of Mississippi Travel Guidelines for Attending The Mississippi Bar Association 2016 Annual Meeting July 13-16, 2016 Hilton Sandestin Beach Hotel, Sandestin,

More information

ADMINISTRATIVE REGULATION AND PROCEDURE

ADMINISTRATIVE REGULATION AND PROCEDURE ADMINISTRATIVE REGULATION AND PROCEDURE Title: TRAVEL AND EXPENSE REIMBURSEMENT Code: BB0901 Policy Reference: B0901, Travel and Expense Reimbursement The following procedures for travel will be consistently

More information

The president and all other university officials are responsible for ensuring compliance with this travel policy in their respective areas.

The president and all other university officials are responsible for ensuring compliance with this travel policy in their respective areas. Salem State University Business Travel Policy Introduction The university does not employ a travel agency for the purpose of arranging business travel for its employees when they are traveling as individuals.

More information

Pasadena City College Foundation, Inc. Reimbursement Expense Plan

Pasadena City College Foundation, Inc. Reimbursement Expense Plan Pasadena City College Foundation, Inc. Reimbursement Expense Plan Approved by Executive Committee on August 27, 2009 Ratified by Foundation Board on September 22, 2009 These procedures apply to all directors,

More information

You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes.

You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes. Canisius College Travel and Business Expense Reimbursement Policy General It is understood that College business may require staff/faculty to travel. Individuals should conduct their travel with an awareness

More information

Travel Reimbursement Instructions

Travel Reimbursement Instructions P.O. Box 11992 Lynchburg, VA 245061992 T 434.386.3190 F 434.386.3192 www.vaawwa.org Travel Reimbursement Instructions Please use the Travel Reimbursement Form when requesting reimbursement for all travel

More information

STATE JOINT TRAVEL REGULATIONS JUDICIAL BRANCH TRAVEL POLICY

STATE JOINT TRAVEL REGULATIONS JUDICIAL BRANCH TRAVEL POLICY STATE JOINT TRAVEL REGULATIONS JUDICIAL BRANCH TRAVEL POLICY I. Scope This policy applies to all travel for official business undertaken by judges, officials and employees of the Judicial Branch of State

More information

ADMINISTRATIVE PROCEDURE

ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE NO: AP 611.01 RELATED TO POLICY NO. 611 BUSINESS & TRAVEL TITLE: BUSINESS & TRAVEL EXPENSE Purpose and Introduction This procedure sets forth the requirement

More information

Travel Procedure. General Guidelines

Travel Procedure. General Guidelines Travel Procedure General Guidelines The purpose of this procedure is to make travelers, approvers, deans, directors and department heads aware of their respective roles and responsibilities relative to

More information

Policy Title: Policy Number: Travel Expenses 2.1.6

Policy Title: Policy Number: Travel Expenses 2.1.6 Policy Title: Policy Number: Travel Expenses 2.1.6 Category: Financial Policy applicable for: Anyone traveling on university business Background Effective Date: 04/01/2015 Prior Effective Date: 07/01/2014;

More information

TRAVEL. Travel Guidelines

TRAVEL. Travel Guidelines TRAVEL The guidelines contained in this policy are designed to ensure the College s insurance requirements related to travel are met and to inform employees of the guidelines for travel. Travel Guidelines

More information

Policies of the University of North Texas. Chapter 10. Fiscal Management. 2.1.15 Travel

Policies of the University of North Texas. Chapter 10. Fiscal Management. 2.1.15 Travel Policies of the University of North Texas 2.1.15 Travel Chapter 10 Fiscal Management Policy Statement. Travel reimbursements are processed in the Purchasing and Payment Services Department (PPS), HUB Reporting/Entity/Travel

More information

UNIVERSITY TRAVEL POLICIES AND PROCEDURES

UNIVERSITY TRAVEL POLICIES AND PROCEDURES UNIVERSITY TRAVEL POLICIES AND PROCEDURES Policy Title: University Travel Policies and Procedures Policy Type: Administrative Policy Number: 41-01 (2014) Approved: 09/24/2014 Responsible Office: Office

More information

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY Effective Date: January 1, 2011 Prepared by: Business Office Policy Number: VPFA-02-2011 Approved by: Bishop s Executive Group November 2010 Revised: January

More information

Colorado State University Quick Reference Guide to University Travel

Colorado State University Quick Reference Guide to University Travel The following rules and definitions apply to all travel paid with University funds---no matter the source of the funds---and to all individuals engaged in such travel, whether officers, faculty, staff,

More information

Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy

Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Overview The purpose of this policy is to provide guidelines for fair and consistent travel and business expense practices for all staff

More information

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense Title: CKHA POLICY Guidelines for Hospital Expense Reimbursement Personal Business Expense Document Number: FIN-1-009 Chatham-Kent Health Alliance expects discretion to be applied with any expenses incurred

More information

Travel and Entertainment Policy. Introduction and Purpose. Purpose

Travel and Entertainment Policy. Introduction and Purpose. Purpose Introduction and Purpose Purpose It is Colliers International s (Company) policy that employees be reimbursed for all appropriate and approved travel, entertainment and other expenses incurred when conducting

More information

Eastern Michigan University

Eastern Michigan University Eastern Michigan University TRAVEL PROCEDURES Page 1 TABLE OF CONTENTS I. Administration 2 A. Authorization to Travel B. Travel Reimbursements C. Travel Advances D. Sponsored Travel E. Student Travel II.

More information

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised September 15, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable

More information

Failure to comply with these policies and procedures may result in disciplinary action.

Failure to comply with these policies and procedures may result in disciplinary action. POLYTECHNIC INSTITUTE OF NYU POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy It is the purpose of this policy to set general guidelines for acceptable types and levels of reimbursable

More information

POLICY AND ADMINISTRATIVE PROCEDURE Manual of Policies and Procedures

POLICY AND ADMINISTRATIVE PROCEDURE Manual of Policies and Procedures State of Indiana 1 of POLICY AND ADMINISTRATIVE PROCEDURE Legal References (includes but is not limited to) IC 4-10-11-2 IC 4-13-1-4(7) IC 4-13-2-20 IC 11--2-5(a)() IC 11--2-5(a)(9) 42 IAC 1-5-1 Related

More information

NUMBER: BUSF 1.00. Business and Finance. DATE: August 9, 1991. REVISED: December 15, 2010

NUMBER: BUSF 1.00. Business and Finance. DATE: August 9, 1991. REVISED: December 15, 2010 NUMBER: BUSF 1.00 SECTION: SUBJECT: Business and Finance Travel DATE: August 9, 1991 REVISED: December 15, 2010 Policy for: All Campuses Procedure for: Columbia Authorized by: William T. Moore Issued by:

More information

EXPENSE & TRAVEL REIMBURSEMENT

EXPENSE & TRAVEL REIMBURSEMENT EPENSE & TRAVEL REIMBURSEMENT 1. POLICY PROVISIONS 1.1. This policy and procedure statement covers all approved business-related expenditures incurred by employees of Cooper Consulting Company, hereinafter

More information

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13 Lincoln Public Schools Lincoln, Nebraska Travel and Expense Guide Revised August 2004 Travel and Expense Guide, August 2004, Page 1 of 13 TABLE OF CONTENTS Foreword...3 Purpose of the Guide...3 Travel

More information

ACPE TRAVEL EXPENSE GUIDE For ACPE LEADERSHIP REPRESENTATIVES Excerpt from the ACPE Financial Policies and Procedures Manual 2012

ACPE TRAVEL EXPENSE GUIDE For ACPE LEADERSHIP REPRESENTATIVES Excerpt from the ACPE Financial Policies and Procedures Manual 2012 ACPE TRAVEL EXPENSE GUIDE For ACPE LEADERSHIP REPRESENTATIVES Excerpt from the ACPE Financial Policies and Procedures Manual 2012 VIII. Business Travel, Expense Reporting and Reimbursement 1. Board of

More information

Rules of Office of Administration Division 10 Commissioner of Administration Chapter 11 Travel Regulations

Rules of Office of Administration Division 10 Commissioner of Administration Chapter 11 Travel Regulations Rules of Office of Administration Division 10 Commissioner of Administration Chapter 11 Travel Regulations Title Page 1 CSR 10-11.010 State of Missouri Travel Regulations...3 1 CSR 10-11.020 County Travel

More information

Travel and Expense Training

Travel and Expense Training Presented By Procurement Management 1 2 At the conclusion of this session, participants will: Understand the rationale adhering to travel guidelines Be knowledgeable about air travel and hotel requirements

More information

ADMINISTRATIVE PROCEDURE San Mateo County Community College District

ADMINISTRATIVE PROCEDURE San Mateo County Community College District CHAPTER 8: Business Operations ADMINISTRATIVE PROCEDURE NO. 8.55.1 (AP 7400) ADMINISTRATIVE PROCEDURE San Mateo County Community College District Subject: AP 8.55.1 Domestic Conference and Travel Expenses

More information

EXPENSE REIMBURSEMENT POLICY

EXPENSE REIMBURSEMENT POLICY 1.0 PURPOSE This policy governs reimbursement for expenses incurred in the performance of Toronto Central CCAC duties. Toronto Central CCAC is bound by the Broader Public Sector Expenses Directive issued

More information

Policy statement. Procedures. (1) Authorization for travel and business expenses

Policy statement. Procedures. (1) Authorization for travel and business expenses Name of Policy: Travel and business expense reimbursement. Policy Number: 3364-40-03 Issuing Office: Senior Vice President for Finance and Administration Original effective date: March 1, 2010 Responsible

More information

South Central College. Travel Policy & Procedure

South Central College. Travel Policy & Procedure South Central College Travel Policy & Procedure This procedure applies to all employees of South Central College including students, authorized to travel and be reimbursed for allowable expenses in conducting

More information

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES The purpose of this document is to establish and communicate equitable standards and effective procedures for reducing travel costs while complying with

More information

CHAPTER 5: TRAVEL 5.1 POLICY

CHAPTER 5: TRAVEL 5.1 POLICY CHAPTER 5: TRAVEL 1. Policy 2. Travel Authorization 3. Travel Advance 4. Allowable Expenses While In Travel Status 5. Non-Allowable Travel Expenses While in Travel Status 6. Certification and Approval

More information

Truman State University Travel Reimbursement Policy. For Travel on or after October 1, 2013

Truman State University Travel Reimbursement Policy. For Travel on or after October 1, 2013 Truman State University Travel Reimbursement Policy For Travel on or after October 1, 2013 Table of Contents Overview... 4 Responsibility... 4 Purpose of Policy... 4 Prior Approval Required... 4 Taxability...

More information

Receipts must be itemized Receipts must list names of all students and the sponsor (or attach list) Any unused cash must be returned with this form

Receipts must be itemized Receipts must list names of all students and the sponsor (or attach list) Any unused cash must be returned with this form 2300 -- Travel It is understood that College business may require employees to travel. Employees must conduct all travel with integrity, in compliance with applicable laws, policies, and procedures, and

More information

TRAVEL EXPENSE POLICY

TRAVEL EXPENSE POLICY TRAVEL EXPENSE POLICY PURPOSE To establish policies and procedures for the City of Mercer Island business-related out of town travel approval, reimbursement of authorized travel expenses, and the payment

More information

BOARD TRAVEL AND EXPENSE POLICY

BOARD TRAVEL AND EXPENSE POLICY BOARD GOVERNANCE POLICY BOARD TRAVEL AND EXPENSE POLICY Introduction System assets, including operating funds and property, must not be left unprotected, inadequately maintained or exposed to unnecessary

More information

FINANCIAL MANAGEMENT GUIDE FOR NON-PROFIT ORGANIZATIONS

FINANCIAL MANAGEMENT GUIDE FOR NON-PROFIT ORGANIZATIONS FINANCIAL MANAGEMENT GUIDE FOR NON-PROFIT ORGANIZATIONS NATIONAL ENDOWMENT FOR THE ARTS OFFICE OF INSPECTOR GENERAL SEPTEMBER 2008 Questions about this guide may be directed to the National Endowment for

More information

SUBJECT: TRAVEL AND BUSINESS EXPENSE POLICY

SUBJECT: TRAVEL AND BUSINESS EXPENSE POLICY CATEGORY: Policy and Procedure PAGE: 1 of 14 This policy has been written to be consistent with the Broader Public Sector Expenses Directive effective April 1, 2011. This policy applies to all HRSRH employees,

More information

WSB Travel Update Meeting

WSB Travel Update Meeting WSB Travel Update Meeting October 1, 2015 A review of the announced travel policy changes 1 Agenda Review of New Travel Rates & Policies Background Authority Are we doing something different? Applicability/Who

More information

THE CORPORATION OF THE CITY OF WINDSOR POLICY

THE CORPORATION OF THE CITY OF WINDSOR POLICY THE CORPORATION OF THE CITY OF WINDSOR POLICY Primary Owner: Finance Policy No.: CS.A3.06 Secondary Owner: n/a Approval Date: Feb 18, 2014 Approved By: M103-2014 Subject: TRAVEL AND BUSINESS Effective

More information

GOVERNANCE POLICY. Expense Guidelines Policy and Procedure

GOVERNANCE POLICY. Expense Guidelines Policy and Procedure GOVERNANCE POLICY POLICY TITLE: Expense Policy and Procedure Section Governance Category Financial Services Number 3421-V1 Expense Guidelines Policy and Procedure Guiding Principles: Staff will be reimbursed

More information

PURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to Rotary funded travelers.

PURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to Rotary funded travelers. ROTARY INTERNATIONAL VOLUNTEER TRAVEL AND EXPENSE REPORTING POLICY JULY 2013 PURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to

More information

USA Archery Travel Policies and Procedures Contents

USA Archery Travel Policies and Procedures Contents USA ARCHERY POLICY: Travel Policies and Procedures DATE OF ISSUANCE: June, 2011 DIVISION: FINANCE DEPARTMENT APPLIES TO: All USA ARCHERY Staff/Volunteers PURPOSE: To define USA ARCHERY s Travel Policies

More information

CenterBank Business and Travel Expense Policy (Reviewed in Board of Directors packet of 4-25/11)

CenterBank Business and Travel Expense Policy (Reviewed in Board of Directors packet of 4-25/11) CenterBank Business and Travel Expense Policy (Reviewed in Board of Directors packet of 4-25/11) Purpose This policy has been established in order to balance the need for financial control with the flexibility

More information

Reimbursement of Employee Expenses:

Reimbursement of Employee Expenses: Reimbursement of Employee Expenses: TRAVEL REGULATIONS... 3-1 PARTICIPATION IN PROFESSIONAL AND CIVIC ORGANIZATIONS... 3-8 USE OF PERSONAL VEHICLES TO TRANSPORT SERVICE RECIPIENTS... 3-9 REIMBURSEMENT

More information

IEEE CIRCUITS AND SYSTEMS SOCIETY TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICIES

IEEE CIRCUITS AND SYSTEMS SOCIETY TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICIES IEEE CIRCUITS AND SYSTEMS SOCIETY TRAVEL AUTHORIZATION AND REIMBURSEMENT POLICIES These guidelines are intended to establish the travel policies and to assist IEEE CASS volunteers with the proper procedures

More information

University Students Council of the University of Western Ontario TRAVEL POLICY

University Students Council of the University of Western Ontario TRAVEL POLICY EFFECTIVE: November 1, 2011 SUPERSEDES: AUTHORITY: Council RATIFIED BY: Council October 26, 2011 Executive Council November 1, 2011 PAGE 1 of 7 1.00 APPLICATION 1.01 This policy applies to all USC travel

More information

When incurring business expenses, the Seminary expects Personnel to:

When incurring business expenses, the Seminary expects Personnel to: SHMS Business Policies and Procedures Manual Travel and Expense Reimbursement Overview Employees and independent contractors ( Personnel ) of Sacred Heart Major Seminary ( the Seminary ) may be required

More information

This document outlines the travel and reimbursement policy for Adrian College employees.

This document outlines the travel and reimbursement policy for Adrian College employees. TRAVEL POLICY This document outlines the travel and reimbursement policy for Adrian College employees. Travel Expenses Institutional related travel expenses will be reimbursed to Adrian College employees

More information

Disbursement Services Travel Expense Procedures

Disbursement Services Travel Expense Procedures Disbursement Services Travel Expense Procedures For NC State Budget Travel Policies, use address below: https://ncosbm.s3.amazonaws.com/s3fs-public/documents/files/budgetmanual.pdf Completing the Travel

More information

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES ARMA HOUSTON TRAVEL EXPENSE GUIDELINES Claiming reimbursement of expenses 1. Expense reimbursement forms for all expenses are required to be submitted within 45 days of the date the expense was incurred.

More information

TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY. November 18, 2015

TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY. November 18, 2015 TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY 1. Purpose and Principles Expenses Policy (1) This policy provides a framework of accountability and rules to guide the effective oversight of public resources

More information

Travel Requirements and Procedures

Travel Requirements and Procedures Eastern Kentucky University Policy and Regulation Library 6.1.3R Chapter 1, Financial Services Section 3, Travel Requirements and Procedures Approval Authority: President Responsible Executive (s): University

More information

Vanderbilt University School of Medicine Accounting for Unallowable Costs

Vanderbilt University School of Medicine Accounting for Unallowable Costs Vanderbilt University School of Medicine Accounting for Unallowable Costs Federal regulations guide the accounting for many of the charges that we incur on sponsored agreements, whether as direct charges

More information

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY May 27, 2003 Revised June 21, 2005 Revised July 1, 2008 Table of Contents Travel and Entertainment Policy Purpose Page 3 Travel Authorization Page 4

More information

Frequently Asked Questions Travel Advances & Travel Expenses Effective 06/01/2010

Frequently Asked Questions Travel Advances & Travel Expenses Effective 06/01/2010 The following is intended to answer frequently asked questions regarding the Travel Policy. General Reimbursement Request Questions 1. Can my procurement card be used to pay for travel expenses? Employees

More information

ADMINISTRATIVE PRACTICE LETTER

ADMINISTRATIVE PRACTICE LETTER Page(s) 1 of 16 TABLE OF CONTENTS I. General II. Approval of Travel III. Guidelines A. Travel Services B. Use or Purchasing Cards C. Administration/Compliance IV. Specific Procedures A. Travel Reimbursement

More information

Reimbursement of Travel and Lodging Expenses

Reimbursement of Travel and Lodging Expenses Reimbursement of Travel and Lodging Expenses A. Travel and Lodging Reimbursement Policies 1. The following students are eligible to receive reimbursement for travel and lodging expenses incurred when attending

More information

Travel Checklist & Instructions

Travel Checklist & Instructions Travel Checklist & Instructions Kean University policy requires all travel to be pre-approved (3 weeks prior) to travel. Please see manual for detailed information http://www.kean.edu/ku/travel-manual.

More information

State of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures

State of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures State of New York Office of the State Comptroller Travel Manual Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures Revised: 09/01/2008 TABLE OF CONTENTS TRAVEL POLICY STATEMENT...

More information

Job Placement and Candidates for Department Executive and Professional Positions

Job Placement and Candidates for Department Executive and Professional Positions SECTION: 8.1 AUTHORIZED TRAVEL POLICY: Travel is performed and reimbursed only as provided by law (Section 112.061, Florida Statutes), the Rules of the Department of Financial Services (Chapter 69I-42,

More information

GSA ORDER. a. ADM IL 12-01 Policy on Management and Approval of Conferences and Award Ceremonies.

GSA ORDER. a. ADM IL 12-01 Policy on Management and Approval of Conferences and Award Ceremonies. GENERAL SERVICES ADMINISTRATION Washington, DC 20405 OAS 5785.1 GSA ORDER SUBJECT: Conference and Event Management 1. Purpose. To provide guidance on sponsoring or co-sponsoring conferences, internal management

More information

Policy Procedure Standard Medical Directive

Policy Procedure Standard Medical Directive Subject: Middlesex Hospital Alliance Strathroy Site Four Counties Site Travel and Expenses Policy Policy Procedure Standard Medical Directive Manual Date Issued: November 2005 Issued by: Mike Mazza, P&L

More information

The policy also ensures compliance with the Expense Directive of the Broader Public Sector Accountability Act (BPSAA).

The policy also ensures compliance with the Expense Directive of the Broader Public Sector Accountability Act (BPSAA). Policy Name: Originating/Responsible Department: Approval Authority: Date of Original Policy: January 1997 Last Updated: September 2011 Travel and Related Expenses Finance Office Senior Management Committee

More information

Listowel Wingham Hospitals Alliance

Listowel Wingham Hospitals Alliance Listowel Wingham Hospitals Alliance =============================================================== TITLE: Business & Travel Expense Reimbursement Policy Statement: The Business Expense & Travel Reimbursement

More information

Travel Procedures 410.1 Page 1 of 10 PROCEDURE 410.1 Area: Finance Department Revisions Approved: SUBJECT: TRAVEL PROCEDURES A. TRAVEL PURPOSE 1. The purpose of travel shall be directly associated or in

More information

The following types of receipts are NOT acceptable: (Please see pages C and D for examples of unacceptable receipts.)

The following types of receipts are NOT acceptable: (Please see pages C and D for examples of unacceptable receipts.) 1 P age Expense The following information is being provided to assist you with preparing your ESU #3 expense reports for reimbursement of business expenses. Refer to Board Policy 3.71 Reimbursement of

More information

CHAPTER 69I-42 TRAVEL EXPENSES

CHAPTER 69I-42 TRAVEL EXPENSES CHAPTER 69I-42 TRAVEL EXPENSES 69I-42.001 69I-42.002 69I-42.003 69I-42.004 69I-42.005 69I-42.006 69I-42.007 69I-42.008 69I-42.009 69I-42.010 69I-42.011 69I-42.012 Applicability. Definitions. Forms. Conferences

More information

004. BUSINESS MANAGEMENT 004.1 The Budget

004. BUSINESS MANAGEMENT 004.1 The Budget 004. BUSINESS MANAGEMENT 004.1 The Budget In the interest of sound fiscal management, a budget shall be planned and presented to the Board of Education on an annual basis. The preliminary budget shall

More information