Sport Operation Policy (updated 10/24/2010) Page 1

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "Sport Operation Policy (updated 10/24/2010) Page 1"

Transcription

1 Sports Operation STUDENT ACTIVITY ACCOUNTS... 2 EXPENSE ALLOWANCES... 2 Food and Lodging... 2 Transportation... 3 Equipment and Supplies... 4 Officials... 5 Registration and Entry Fees... 5 Miscellaneous (phones, printing, postage)... 5 Page 1

2 STUDENT ACTIVITY ACCOUNTS EXPENSE ALLOWANCES Food and Lodging Lodging. Use good budgetary principles when booking hotel rooms to maximize budget. (ie: students sharing rooms, breakfast included ). Adhere to the guidelines in the MSUM Student Handbook. Food for Travel. Students-athletes are allowed a maximum $21 per diem if coaches are providing cash to them. In the event that travel occurs in other Metropolitan areas, it may be necessary for coaches to exceed that limit by purchasing all meals so the student-athletes can be properly fed (see rates below). The breakfast meal is allowed when travel begins before the University s food service is operating. The dinner meal shall be allowed when the travel extends past the time the food service is in operation. Meals are only allowed when a traveler is more than 35 miles from MSUM. See Local Meal Policy for exceptions. Students Meals Per Diem: $5 Breakfast (before 7:30 a.m.) ($21/day) $6 Lunch (Weekdays 10:45-3:30 & Weekends 11:30-1:15) $10 Dinner (After 6:00 pm) Coach Meals Per Diem: ($31/day) $7 Breakfast (before 6:00 am or in travel status) $9 Lunch $15 Dinner (after 7:00 pm or in travel status) Payment or reimbursement from the above maximum meal allowances shall be at the discretion of the budget supervisor. Local Meal Policy. The payment or reimbursement for meals purchased locally, at the University s food service or otherwise, is generally not allowed within a 35-mile radius of MSUM. (This is Minnesota Department of Finance Travel policy, as well as an Internal Revenue Service regulation, and is normally allowed only when lodging expenses are incurred). Exception to the above applies if students are participating in their program s activities within this 35-mile radius, (such as at NDSU or Concordia) during normal mealtime, and the group cannot feasibly return to campus for meals. However, if the group returns to the campus in enough time to allow for dining at the food service, NO participant or coach/advisor/director will be allowed that meal to be paid from student activity funds. If scheduling of an event does not allow for a meal if participation and Page 2

3 event concludes after the closing of the campus food service, the missed meal may be purchased for participants and staff. Pre-season and semester break meals. These may be allowed for student groups or teams who must be at practice or training when classes are not being held. Meals are not allowed for any staff or faculty members in a bargaining unit (IFO, MAPE, Middle Management, Council 6, MSUAFF, etc.) during pre-season and semester breaks. These meals must be paid from personal funds. Non-recurring special events. If non-recurring special events, held locally, require the purchase of food, or the services of a caterer, such food or catering service may be allowed. Any payment or reimbursement from activity accounts will be limited to the maximum rate for student meals--$5.00 breakfast, $6.00 lunch, and $8.00 dinner per person. Transportation Reserving a vehicle. When submitting a Student Activities Travel Approval/Advance Request Form, it is also necessary to call and reserve with the University s Motor Pool any vehicle(s) needed for travel. MSUM s administrative policy states that state vehicle usage is not permitted on trips greater than 500 miles. In practice, this means that almost any location in Minnesota, North Dakota, or South Dakota meets this criteria, as well as close-tothe-border towns in Wisconsin. Exceptions to this policy are routinely made for athletic teams accompanied by a staff coach, where trips of up to 200 miles are generally acceptable. State vehicles may only be driven by persons employed by the University. Appeals of this policy may be made directly to the Vice President for Administrative Affairs. Suitable Transportation for MSUM s Intercollegiate teams: Leased vehicles( i.e., people movers or buses) should be seriously considered for ALL winter travel. When teams are traveling together (i.e., Men s and Women s Basketball, Men s & Women s Cross Country/Track & Field), a bus shall be considered. The mode of transportation shall be the most appropriate form available within budget. The cost for use of a state-owned vehicle(s) will be included in the total cost of a trip. If applicable, reservations must be made with the Motor Pool and the account number to be charged should be indicated at that time. An automatic chargeback to the account will be made for use of state vehicle(s). Chargeback rates are as follows: 2010/2011 State Vehicle Rates: Sedan.43/mile plus $5 a day Mini Van.48/mile plus $5 day 12 passenger van.55/mile plus $5 day Pickup Truck.55/mile plus $10 day Receiving Van.67/mile plus $10 day Page 3

4 Please Note: Under no circumstance are any student groups to rent 15 passenger vans from any vendor. Such a rental becomes a personal liability for the person signing the contract. The State of MN is not allowed to be a part of such an agreement (Mark Rice e- mail on 3/24/08). All other mode of team transportation shall be provided by the partnered commercial bus services or Enterprise Rental Service. Enterprise Rental: For business travel in Minnesota, Wisconsin, Iowa, Illinois, North & South Dakota call the location on the Frontage Road in Moorhead ( ). For business travel in the rest of the U.S. (not the states listed above) book online with the following code XZ19113, your organization is the State of Minnesota. Commercial Transportation All travel using commercial transportation must be done through the following Bus Services according to the teams listed. A cost quote must be obtained and submitted prior to approval of the budget. Richards Transportation Service th Avenue N Moorhead, MN / Football Swimming Men s Basketball Wrestling Soccer Outdoor Track Schuck Bus Service th Ave. S Moorhead, MN / Women s Volleyball Women s Basketball Women s Softball Indoor Track Equipment and Supplies Procurement: The Head Coach/designee must estimate all supplies purchased for their team on their Activity Team Travel spreadsheet prior to purchase for the fiscal year (July 1-June 30). This will assist in staying within budget. After approval of your team travel budget, purchases are permitted either via Purchase Order or MSUM credit card. a. Purchase Order: Submit the supply quote with your estimates and a Purchase Order will be generated prior to ordering. Page 4

5 b. Credit Card: Obtain an itemized receipt for the purchase and submit the receipt with your credit card statement. Refer to Budget: Revisions to Team Travel Estimates if changes are needed to your supply estimate. Any supply item purchased that has not been preapproved may be charged to your discretionary account or will be returned to the vendor. Once the supply item is received, the coach will be required to sign the invoice indicating the item was received and to approve the payment to the vendor. The packaging slip must also be submitted if one is supplied. The signed original invoice will then be given to the Administrative Assistant to complete the payment process within 7 days of receipt of the supply item. Uniform Policy: As a general rule, all sports are required to maintain uniforms for a minimum of 3 years with some exceptions as shown: Uniforms include game jerseys, travel gear, swimsuits, and warm up gear may be included. A rotation will be on file to include date of purchase, color, and type of purchase. Officials Officials cost are charged to Activity Accounts. Each sport is responsible for estimating the costs of officials for the academic year. Official costs for some sports are billed by the Northern Sun Intercollegiate Conference (NSIC). The costs may be unknown and the billing done at different times. Please use the previous year s bill plus a slight increase for your estimates. Registration and Entry Fees The cost of registration/entry fees shall be indicated on the Travel Request. Meals included in the registration fee must be clearly indicated as such on the Travel Request form. If a registration fee must be paid prior to attending an event, the Purchase Order approving payment of that registration fee, must be approved by the appropriate advisor/administrator and forwarded to the Activities Business Manager Miscellaneous (phones, printing, postage) Please do your best to estimate your yearly cost of phone use, printing and postage. The use of this account for recruiting should be limited. Office Phone Usage **State law prohibits the use of office phones for personal calls. Local To dial local calls, you must first dial 9 + the 7 digit number Page 5

6 Long Distance--To make long distance calls, dial 9+1 plus the number Phone Charges--The base charge for phone use is paid by M & E funding. All local and long distance charges will be applied to the teams Activity Account. Phone Cards--Preferably, an AT&T pre paid card should be purchased for recruiting calls. This would be charged to the recruiting account. Page 6

Contents. General Information.Page 2. Check Requests.Page 3. Purchase Requisitions.Page 4. Travel Authorizations.page 6. Travel Advance.

Contents. General Information.Page 2. Check Requests.Page 3. Purchase Requisitions.Page 4. Travel Authorizations.page 6. Travel Advance. Contents General Information.Page 2 Check Requests.Page 3 Purchase Requisitions.Page 4 Travel Authorizations.page 6 Travel Advance.page 7 Transportation-Air page 9 Transportation-Ground page 10 Lodging.page

More information

7. Any exception(s) to this policy must be approved in writing by the supervising dean, vice president, and/or president.

7. Any exception(s) to this policy must be approved in writing by the supervising dean, vice president, and/or president. VITERBO UNIVERSITY TRAVEL POLICY GENERAL 1. Viterbo employees must inform the immediate supervisor of travel for university business or university-related travel no less than 24 hours prior to departure.

More information

3. Arranging for transportation, lodging and team meals;

3. Arranging for transportation, lodging and team meals; 601B:1 TRAVEL: TEAMS The Department of Athletics is committed to following all University, Southeastern Conference and NCAA rules and regulations related to transporting student-athletes to and from practice

More information

North Dakota State University Policy Manual

North Dakota State University Policy Manual North Dakota State University Policy Manual SECTION 515 TRAVEL - EMPLOYEES SOURCE: NDSU President North Dakota Century Code (NDCC) North Dakota Office of Management and Budget Policy 1. GENERAL PROVISIONS

More information

TRAVEL. Travel Guidelines

TRAVEL. Travel Guidelines TRAVEL The guidelines contained in this policy are designed to ensure the College s insurance requirements related to travel are met and to inform employees of the guidelines for travel. Travel Guidelines

More information

SPORT CLUB TRAVEL GUIDE

SPORT CLUB TRAVEL GUIDE SPORT CLUB TRAVEL GUIDE This guide was created for sport club members to understand the expectations, rights and responsibilities while minimizing the inherent risks that is associated with traveling.

More information

MSTC ADMINISTRATIVE POLICY

MSTC ADMINISTRATIVE POLICY Policy Title: TRAVEL AND EXPENSE REIMBURSEMENT MSTC ADMINISTRATIVE POLICY Policy Section: FISCAL MANAGEMENT This administrative policy identifies the essential activities and responsibilities of the employees

More information

TABLE OF CONTENTS. Purchasing Department. Accounts Payable

TABLE OF CONTENTS. Purchasing Department. Accounts Payable TABLE OF CONTENTS Purchasing Department a. Purchasing Policies b. DPS-Distributed Purchasing System c. Internet Purchases d. Purchase Orders e. Vendors f. Damaged Goods g. Contracts h. Principles i. Budget

More information

UMBC TRAVEL POLICY AND PROCEDURES

UMBC TRAVEL POLICY AND PROCEDURES UMBC TRAVEL POLICY AND PROCEDURES UMBC #VIII-11.00.01 Directory Pre-Approvals Expense Reimbursements Ticketing Hotel Reservations Meals Travel by Car Travel by Private Airplane Travel Advances Recruiting,

More information

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY May 27, 2003 Revised June 21, 2005 Revised July 1, 2008 Table of Contents Travel and Entertainment Policy Purpose Page 3 Travel Authorization Page 4

More information

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES

THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy This policy sets general guidelines for acceptable types and levels of reimbursable or chargeable expenses and

More information

Policy statement. Procedures. (1) Authorization for travel and business expenses

Policy statement. Procedures. (1) Authorization for travel and business expenses Name of Policy: Travel and business expense reimbursement. Policy Number: 3364-40-03 Issuing Office: Senior Vice President for Finance and Administration Original effective date: March 1, 2010 Responsible

More information

OUT-OF DISTRICT EMPLOYEE TRAVEL DEE

OUT-OF DISTRICT EMPLOYEE TRAVEL DEE Employees shall be reimbursed for reasonable travel expenditures according to the policies and procedures outlined in this document. Prior approval for all out-of-district travel shall be obtained before

More information

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised September 15, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable

More information

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY

BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised January 1, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable

More information

EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES

EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES A ADRIAN PUBLIC SCHOOLS Policies and Regulations School Board Governance and Operations NEPN Code: DCC-R Fiscal Management EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE

More information

University Students Council of the University of Western Ontario TRAVEL POLICY

University Students Council of the University of Western Ontario TRAVEL POLICY EFFECTIVE: November 1, 2011 SUPERSEDES: AUTHORITY: Council RATIFIED BY: Council October 26, 2011 Executive Council November 1, 2011 PAGE 1 of 7 1.00 APPLICATION 1.01 This policy applies to all USC travel

More information

Intercollegiate Athletics Team Travel Revised December 7, 2007

Intercollegiate Athletics Team Travel Revised December 7, 2007 Intercollegiate Athletics Team Travel Revised December 7, 2007 Purpose The purpose is to provide a framework for safe and efficient athletic team travel for the Purdue University Division of Intercollegiate

More information

Governance & Policies

Governance & Policies Governance & Policies Effective: July 1, 2009 Administrative Policy TRAVEL EXPENSE REGULATIONS Approved: September 1, 2009 President s Cabinet General Policy These travel expense regulations are applicable

More information

Travel, Transportation Modes and Transportation-Related Expenses

Travel, Transportation Modes and Transportation-Related Expenses Authority: History: Source of Authority: Related Links: Responsible Office: 05.179 Travel, Transportation Modes and Transportation-Related Expenses Vice Chancellor of Business Affairs Effective June 1,

More information

SKIDMORE COLLEGE TRAVEL AND ENTERTAINMENT POLICIES

SKIDMORE COLLEGE TRAVEL AND ENTERTAINMENT POLICIES SKIDMORE COLLEGE TRAVEL AND ENTERTAINMENT POLICIES Updated January 2014 PURPOSE These policies are intended as a guide to reimburse individuals for College-related travel and entertainment expenses. The

More information

CSM Guideline for Completion of TA s and TE s

CSM Guideline for Completion of TA s and TE s CSM Guideline for Completion of TA s and TE s Table of Contents Page Introduction... 2 Travel Authorization Form (TA).. 2 Airline Tickets. 4 Rental Cars.. 5 US Bank VISA Card (CSM Travel Card). 7 Activity

More information

CenterBank Business and Travel Expense Policy (Reviewed in Board of Directors packet of 4-25/11)

CenterBank Business and Travel Expense Policy (Reviewed in Board of Directors packet of 4-25/11) CenterBank Business and Travel Expense Policy (Reviewed in Board of Directors packet of 4-25/11) Purpose This policy has been established in order to balance the need for financial control with the flexibility

More information

Honorarium A voluntary payment that is given to a person for services for which fees are not legally or traditionally required.

Honorarium A voluntary payment that is given to a person for services for which fees are not legally or traditionally required. Title: Business Expense Policy and Guidelines Prepared by: Controller s Office Administrator: University Controller Created: July 1, 2012 Revised: January 13, 2016 Policy Statement The basic principle

More information

AUDIT AND FINANCE COMMITTEE

AUDIT AND FINANCE COMMITTEE Item: AF: I-4 AUDIT AND FINANCE COMMITTEE Wednesday, February 16, 2011 SUBJECT: REVIEW OF FAU INTERCOLLEGIATE ATHLETICS PROGRAM INDEPENDENT ACCOUNTANT S REPORT ON AGREED-UPON PROCEDURES FOR THE YEAR ENDED

More information

Student Transportation Policies and Procedures

Student Transportation Policies and Procedures Revised 7/19/12 Student Transportation Policies and Procedures Introduction The safety of our students at Wilmington University is very important. With this in mind, Wilmington University has instituted

More information

ADMINISTRATIVE PROCEDURE San Mateo County Community College District

ADMINISTRATIVE PROCEDURE San Mateo County Community College District CHAPTER 8: Business Operations ADMINISTRATIVE PROCEDURE NO. 8.55.1 (AP 7400) ADMINISTRATIVE PROCEDURE San Mateo County Community College District Subject: AP 8.55.1 Domestic Conference and Travel Expenses

More information

Administrative Policy Manual

Administrative Policy Manual Title: Expense Reimbursement Administrative Policy Manual Policy Number: 1.80.002 Section: Expenditures Revision Date: March 2011 Issued by: Chief Financial Officer Review Date: Approved by: Executive

More information

Failure to comply with these policies and procedures may result in disciplinary action.

Failure to comply with these policies and procedures may result in disciplinary action. POLYTECHNIC INSTITUTE OF NYU POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy It is the purpose of this policy to set general guidelines for acceptable types and levels of reimbursable

More information

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15 College Policy SUBJECT: Travel and Business Related Expenses Policy NUMBER: ORIGINAL DATE OF ISSUE: REVISED: 6.11 5/19/71 3/21/79 1998 9/16/15 Purpose The purpose of the Travel and Business Related Expenses

More information

The purpose of this policy is to set expectations for a system for reimbursing employees for qualifying business expenses.

The purpose of this policy is to set expectations for a system for reimbursing employees for qualifying business expenses. Adopted: July 13, 2009 School Board Review August 25, 2014 (No Change) Contact Person: Executive Director of Finance and Support Services POLICY 412 I. PURPOSE The purpose of this policy is to set expectations

More information

TRAVEL EXPENSE POLICY

TRAVEL EXPENSE POLICY TRAVEL EXPENSE POLICY PURPOSE To establish policies and procedures for the City of Mercer Island business-related out of town travel approval, reimbursement of authorized travel expenses, and the payment

More information

SUFFOLK COMMUNITY COLLEGE ASSOCIATION, INC. Student Travel Policy and Procedures

SUFFOLK COMMUNITY COLLEGE ASSOCIATION, INC. Student Travel Policy and Procedures SUFFOLK COMMUNITY COLLEGE ASSOCIATION, INC. Student Travel Policy and Procedures I. PURPOSE The Suffolk Community College Association, Inc. ( Association ) believes that the students of Suffolk County

More information

ADMINISTRATIVE PRACTICE LETTER

ADMINISTRATIVE PRACTICE LETTER Page(s) 1 of 16 TABLE OF CONTENTS I. General II. Approval of Travel III. Guidelines A. Travel Services B. Use or Purchasing Cards C. Administration/Compliance IV. Specific Procedures A. Travel Reimbursement

More information

TRAVEL & REIMBURSEMENT INFORMATION

TRAVEL & REIMBURSEMENT INFORMATION Finance & Administration Contacts Accounts Payable Cindy Westphal 394-1209 (Dawn Miller 394-1216; secondary contact) Cindy.Westphal@sdsmt.edu Travel David Mettler 394-5153 (Dawn Miller 394-1216; secondary

More information

University of Wisconsin-Madison. Madison

University of Wisconsin-Madison. Madison HIGHER EDUCATION ACT REPORTING Reporting of Institutional Information Concerning Intercollegiate Athletics Programs All coeducational institutions of higher education that participate in any Federal student

More information

BOARD TRAVEL AND EXPENSE POLICY

BOARD TRAVEL AND EXPENSE POLICY BOARD GOVERNANCE POLICY BOARD TRAVEL AND EXPENSE POLICY Introduction System assets, including operating funds and property, must not be left unprotected, inadequately maintained or exposed to unnecessary

More information

Rules of Office of Administration Division 10 Commissioner of Administration Chapter 11 Travel Regulations

Rules of Office of Administration Division 10 Commissioner of Administration Chapter 11 Travel Regulations Rules of Office of Administration Division 10 Commissioner of Administration Chapter 11 Travel Regulations Title Page 1 CSR 10-11.010 State of Missouri Travel Regulations...3 1 CSR 10-11.020 County Travel

More information

UNIVERSITY TRAVEL POLICIES AND PROCEDURES

UNIVERSITY TRAVEL POLICIES AND PROCEDURES UNIVERSITY TRAVEL POLICIES AND PROCEDURES Policy Title: University Travel Policies and Procedures Policy Type: Administrative Policy Number: 41-01 (2014) Approved: 09/24/2014 Responsible Office: Office

More information

Travel and Expense Training

Travel and Expense Training Presented By Procurement Management 1 2 At the conclusion of this session, participants will: Understand the rationale adhering to travel guidelines Be knowledgeable about air travel and hotel requirements

More information

Administrative Procedure CHAPTER 6 BUSINESS AND FINANCIAL SERVICES. AP 6310.1 District Travel

Administrative Procedure CHAPTER 6 BUSINESS AND FINANCIAL SERVICES. AP 6310.1 District Travel Page 1 of 11 Administrative Procedure CHAPTER 6 BUSINESS AND FINANCIAL SERVICES AP 6310.1 District Travel Office(s) of Primary Responsibility: Vice Chancellor of Business Services Controller Vice Presidents

More information

Policies and Procedures

Policies and Procedures Title and number 9400 Reimbursement of College Business Expenses Travel Policies and Procedures Replaces R9090.1 Effective 2015 09 01 Next review : 2020 06 01 Executive Responsibility Vice President College

More information

Expense Types. NTEO Non-Travel Expenses Only. Trip Type Type. Description

Expense Types. NTEO Non-Travel Expenses Only. Trip Type Type. Description s Users will be asked to identify the type of expenses for which they are requesting an Expense Reimbursement. To facilitate the user, a drop down menu will list the expenses available for the and selected.

More information

Travel, Transportation & Mileage Expense Guidelines. Authorized by: Joan Arruda, CEO

Travel, Transportation & Mileage Expense Guidelines. Authorized by: Joan Arruda, CEO Policy: Category: Travel, Transportation & Mileage Expense Guidelines Operations Pages: 5 Date effective: Oct. 7, 2010 To be revised: Oct. 7, 2013 Revised: Authorized by: Joan Arruda, CEO POLICY This policy

More information

STATE JOINT TRAVEL REGULATIONS JUDICIAL BRANCH TRAVEL POLICY

STATE JOINT TRAVEL REGULATIONS JUDICIAL BRANCH TRAVEL POLICY STATE JOINT TRAVEL REGULATIONS JUDICIAL BRANCH TRAVEL POLICY I. Scope This policy applies to all travel for official business undertaken by judges, officials and employees of the Judicial Branch of State

More information

American Youth Soccer Organization EXPENSE REIMBURSEMENT GUIDELINES FOR THE NATIONAL OFFICE FUNDS AYSO EXECUTIVE MEMBER/VOLUNTEER Updated: 7/1/2014

American Youth Soccer Organization EXPENSE REIMBURSEMENT GUIDELINES FOR THE NATIONAL OFFICE FUNDS AYSO EXECUTIVE MEMBER/VOLUNTEER Updated: 7/1/2014 EXPENSE REIMBURSEMENT GUIDELINES FOR THE NATIONAL OFFICE FUNDS AYSO EXECUTIVE MEMBER/VOLUNTEER Updated: 7/1/2014 The following has been established to provide Executive Members and other volunteers with

More information

TRAVEL #6-02. North Island College employees will be reimbursed for approved travel and related expenses on College business.

TRAVEL #6-02. North Island College employees will be reimbursed for approved travel and related expenses on College business. Policy & Procedures Manual TRAVEL #6-02 Approved: December 15, 1993 by: Board of Governors Revised: September 19, 2001 by: President s Council Revised: January 13, 2003 by: President s Council Revised:

More information

EXPENSE POLICY. Section 6.1. Policy Type: Corporate Authorizing Title: Vice President, Finance and Chief Financial Officer Effective Date: 04/01/2010

EXPENSE POLICY. Section 6.1. Policy Type: Corporate Authorizing Title: Vice President, Finance and Chief Financial Officer Effective Date: 04/01/2010 EXPENSE POLICY Policy Type: Corporate Authorizing Title: Vice President, Finance and Chief Financial Officer Effective Date: 04/01/2010 Section 6.1 Purpose Statement This policy has been developed to provide

More information

Corporate Travel Policy. Proposed January 30, 2010

Corporate Travel Policy. Proposed January 30, 2010 Corporate Travel Policy Proposed January 30, 2010 TABLE OF CONTENTS Statement of Purpose... 1 JRC-DMS Travel Policies... 1 Responsibilities and Enforcement... 1 Travel Arrangements... 2 Air Travel... 2

More information

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office

BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY Effective Date: January 1, 2011 Prepared by: Business Office Policy Number: VPFA-02-2011 Approved by: Bishop s Executive Group November 2010 Revised: January

More information

Equity in Athletics 2014. Screening Questions

Equity in Athletics 2014. Screening Questions Equity in Athletics 2014 Screening Questions Please answer these questions carefully as your responses will determine which subsequent data entry screens are appropriate for your institution. 1. How will

More information

The University of Texas at Austin

The University of Texas at Austin HIGHER EDUCATION ACT REPORTING Reporting of Institutional Information Concerning Intercollegiate Athletics Programs All coeducational institutions of higher education that participate in any Federal student

More information

Fort Bend Independent School District. Employee Travel and Expense Reimbursement Policy DEE (R)

Fort Bend Independent School District. Employee Travel and Expense Reimbursement Policy DEE (R) Introduction Fort Bend Independent School District Employee Travel and Expense Reimbursement Policy DEE (R) Persons authorized to travel for business and educational purposes on behalf of Fort Bend ISD

More information

Effective. 10/01/2000 Rev. 01/01/2001. The establishment of guidelines for travel and expense reimbursement.

Effective. 10/01/2000 Rev. 01/01/2001. The establishment of guidelines for travel and expense reimbursement. DELAWARE COUNTY Subject Employee Travel and Expense Reimbursement Effective 10/01/2000 Rev. 01/01/2001 Supersedes 01/01/1996 Rev. 03/30/1998 This Sheet 1 Total 5 1.0 Purpose The establishment of guidelines

More information

EXPENSE & TRAVEL REIMBURSEMENT

EXPENSE & TRAVEL REIMBURSEMENT EPENSE & TRAVEL REIMBURSEMENT 1. POLICY PROVISIONS 1.1. This policy and procedure statement covers all approved business-related expenditures incurred by employees of Cooper Consulting Company, hereinafter

More information

FAYETTEVILLE STATE UNIVERSITY ACCOUNTS PAYABLE AND TRAVEL POLICY

FAYETTEVILLE STATE UNIVERSITY ACCOUNTS PAYABLE AND TRAVEL POLICY FAYETTEVILLE STATE UNIVERSITY ACCOUNTS PAYABLE AND TRAVEL POLICY Authority: Category: Issued by the Chancellor. Changes or exceptions to administrative policies issued by the Chancellor may only be made

More information

Referee Development Expense Claim Policies 2015

Referee Development Expense Claim Policies 2015 Referee Development Expense Claim Policies 2015 (Revised April 15th, 2015 for 2015 Fiscal Year) Expenses must be submitted within 45 days of the event. NEW/UPDATED FOR 2015 At this time, original receipts

More information

TRIAL JUDGE TRAVEL REIMBURSEMENT POLICIES Revision 11/1/2013

TRIAL JUDGE TRAVEL REIMBURSEMENT POLICIES Revision 11/1/2013 TRIAL JUDGE TRAVEL REIMBURSEMENT POLICIES Revision 11/1/2013 GENERAL Receipts... 1 Reimbursable Events... 1 Travel Vouchers... 1 Unallowable Travel Expenses... 2 IN-STATE TRAVEL Meals... 2 Meal Tips...

More information

USA Archery Travel Policies and Procedures Contents

USA Archery Travel Policies and Procedures Contents USA ARCHERY POLICY: Travel Policies and Procedures DATE OF ISSUANCE: June, 2011 DIVISION: FINANCE DEPARTMENT APPLIES TO: All USA ARCHERY Staff/Volunteers PURPOSE: To define USA ARCHERY s Travel Policies

More information

TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0

TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 In Effect: June 15, 2012 Approved by: Executive Group, June 8, 2012 Responsible Office(s): Administration, Finance Responsible Officer(s): CAO, Director

More information

Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES. Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011

Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES. Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011 Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011 1.0 PURPOSE As employees of Arlington Soccer Association

More information

University Health Network Policy & Procedure Manual Administrative Expense Reimbursement

University Health Network Policy & Procedure Manual Administrative Expense Reimbursement University Health Network Policy & Procedure Manual Administrative Expense Reimbursement Policy At University Health Network (UHN), standards and processes are in place governing reimbursement for expenses

More information

State of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures

State of New York Office of the State Comptroller Travel Manual. Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures State of New York Office of the State Comptroller Travel Manual Prepared by: Division of Contracts and Expenditures Bureau of State Expenditures Revised: 09/01/2008 TABLE OF CONTENTS TRAVEL POLICY STATEMENT...

More information

Example Accounting/Financial Policies

Example Accounting/Financial Policies Example Accounting/Financial Policies TABLE OF CONTENTS INTERNAL CONTROLS... 2 ACCESS TO RECORDS BY MEMBERS... 3 ACCOUNTING COMPUTER FILE BACK-UP PROCEDURE... 3 ACCOUNTING METHOD... 3 AUDIT COMMITTEE...

More information

Non Employee Travel Policy Version 5.0 08/21/2015

Non Employee Travel Policy Version 5.0 08/21/2015 Non Employee Travel Policy Version 5.0 08/21/2015 Introduction This policy applies to all Non Employees Travelers (Travelers) who travel on behalf of Zimmer Biomet (Company) and expect to be reimbursed

More information

M E M O R A N D U M. TO: Campus Community. SUBJECT: Vehicle Reservation Procedures. DATE: September 5, 2014

M E M O R A N D U M. TO: Campus Community. SUBJECT: Vehicle Reservation Procedures. DATE: September 5, 2014 M E M O R A N D U M TO: Campus Community FROM: Dawn Eakin SUBJECT: Vehicle Reservation Procedures DATE: September 5, 2014 For liability and cost effectiveness reasons, the campus is requiring all faculty

More information

CHAPTER 5: TRAVEL 5.1 POLICY

CHAPTER 5: TRAVEL 5.1 POLICY CHAPTER 5: TRAVEL 1. Policy 2. Travel Authorization 3. Travel Advance 4. Allowable Expenses While In Travel Status 5. Non-Allowable Travel Expenses While in Travel Status 6. Certification and Approval

More information

Opportunity for leadership and communication has made Sport Clubs an effective and popular part of student development on campus for over 100 years.

Opportunity for leadership and communication has made Sport Clubs an effective and popular part of student development on campus for over 100 years. Opportunity for leadership and communication has made Sport Clubs an effective and popular part of student development on campus for over 100 years. The Sport Clubs Program at the University of Minnesota

More information

Riverside Community College District Policy No. 6900 Business and Fiscal Affairs TRAVEL AND ITEMIZED EXPENSE REIMBURSEMENT

Riverside Community College District Policy No. 6900 Business and Fiscal Affairs TRAVEL AND ITEMIZED EXPENSE REIMBURSEMENT Riverside Community College District Policy No. 6900 Business and Fiscal Affairs BP 6900 TRAVEL AND ITEMIZED EXPENSE REIMBURSEMENT References: Education Code Sections 72423 and 87032 The Riverside Community

More information

BLOOMSBURG UNIVERSITY. Travel Card Policy and Procedures

BLOOMSBURG UNIVERSITY. Travel Card Policy and Procedures BLOOMSBURG UNIVERSITY Travel Card Policy and Procedures Subject: Travel Card Policy and Procedures Authorized By: ACCOUNTS PAYABLE OFFICE Date: Revised Sept. 30, 2011 The travel card is a charge card issued

More information

Eastern Michigan University

Eastern Michigan University Eastern Michigan University TRAVEL PROCEDURES Page 1 TABLE OF CONTENTS I. Administration 2 A. Authorization to Travel B. Travel Reimbursements C. Travel Advances D. Sponsored Travel E. Student Travel II.

More information

Accounts Payable Policies and Procedures

Accounts Payable Policies and Procedures Accounts Payable Policies and Procedures In order to aid the campus community in understanding Accounts Payable policies and in the prompt and effective processing of forms/requests, the following policies

More information

Reimbursement of Travel and Lodging Expenses

Reimbursement of Travel and Lodging Expenses Reimbursement of Travel and Lodging Expenses A. Travel and Lodging Reimbursement Policies 1. The following students are eligible to receive reimbursement for travel and lodging expenses incurred when attending

More information

SOUTH TEXAS COLLEGE EMPLOYEE TRAVEL GUIDE Table of Contents. Chapter 1-General Travel Provisions, Travel Authorization and Travel Voucher

SOUTH TEXAS COLLEGE EMPLOYEE TRAVEL GUIDE Table of Contents. Chapter 1-General Travel Provisions, Travel Authorization and Travel Voucher SOUTH TEXAS COLLEGE EMPLOYEE TRAVEL GUIDE Table of Contents Chapter 1-General Travel Provisions, Travel Authorization and Travel Voucher Summary of Travel Procedures 1.0 Associated timelines and deadlines

More information

This document outlines the travel and reimbursement policy for Adrian College employees.

This document outlines the travel and reimbursement policy for Adrian College employees. TRAVEL POLICY This document outlines the travel and reimbursement policy for Adrian College employees. Travel Expenses Institutional related travel expenses will be reimbursed to Adrian College employees

More information

PLAYING & PRACTICE SEASON POLICIES AND PROCEDURES

PLAYING & PRACTICE SEASON POLICIES AND PROCEDURES I. Definition of Playing Season PLAYING & PRACTICE SEASON POLICIES AND PROCEDURES The playing season, i.e., both practice and competition, for a particular sport is the period of time between the date

More information

President and Board of Trustees Miami University 107 Roudebush Hall Oxford, Ohio 45056

President and Board of Trustees Miami University 107 Roudebush Hall Oxford, Ohio 45056 President and Board of Trustees Miami University 107 Roudebush Hall Oxford, Ohio 45056 We have reviewed the Independent Auditors Report of the Miami University, Butler County, prepared by Deloitte & Touche

More information

CSU Extension. Moving Reimbursement Packet

CSU Extension. Moving Reimbursement Packet CSU Extension Moving Reimbursement Packet Contents: Moving Overview Moving Expense Authorization Letter Moving Expense Reimbursement Form University Moving Regulations Contract Moving Companies Moving

More information

E D M O N T O N ADMINISTRATIVE PROCEDURE

E D M O N T O N ADMINISTRATIVE PROCEDURE DEPARTMENT DELEGATED AUTHORITY CONTACT FINANCIAL SERVICES CHIEF FINANCIAL OFFICER, FINANCIAL SERVICES DEPARTMENT TRAVEL COORDINATORS DEFINITIONS Account Coding A defined list of SAP cost elements used

More information

Travel Procedures 410.1 Page 1 of 10 PROCEDURE 410.1 Area: Finance Department Revisions Approved: SUBJECT: TRAVEL PROCEDURES A. TRAVEL PURPOSE 1. The purpose of travel shall be directly associated or in

More information

Section 1. Reimbursement Policy TRAVEL EXPENSES

Section 1. Reimbursement Policy TRAVEL EXPENSES Orthotics Prosthetics Canada (OPC) Travel & Expense Policy Dec. 2015 Policy It is the policy of the Corporation to reimburse employees and other officials and volunteers of the Corporation for certain

More information

South Central College. Travel Policy & Procedure

South Central College. Travel Policy & Procedure South Central College Travel Policy & Procedure This procedure applies to all employees of South Central College including students, authorized to travel and be reimbursed for allowable expenses in conducting

More information

1. Commercial Air Travel

1. Commercial Air Travel Page 1 of 8 Policy ID: ADM-PUR-7 Title: Travel Policy Description: Accountability and the use of budget for university business travel Category: Purchasing Applies to: staff,faculty,department Contact:

More information

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13 Lincoln Public Schools Lincoln, Nebraska Travel and Expense Guide Revised August 2004 Travel and Expense Guide, August 2004, Page 1 of 13 TABLE OF CONTENTS Foreword...3 Purpose of the Guide...3 Travel

More information

Millersville University Athletic Facilities Priority Usage Guidelines Revised 4/16/14. Policy and Procedures

Millersville University Athletic Facilities Priority Usage Guidelines Revised 4/16/14. Policy and Procedures Millersville University Athletic Facilities Priority Usage Guidelines Revised 4/16/14 Policy and Procedures Campus Recreation will partner with, Wellness and Sport Sciences, Dining & Conference Services

More information

Transportation Guidelines for Sport Clubs

Transportation Guidelines for Sport Clubs Transportation Guidelines for Sport Clubs Section 1. You have SIX choices for GROUND TRANSPORTATION. 1. Private cars i. Good for short trips. ii. Definitely most economical you can reimburse for mileage.

More information

Conference Request Claim (CRC) 2. Mileage Reimbursement (MRC) 7. Request for Check (RFC) 9. Travel Advances 11. Blanket or Open Purchase Orders 13

Conference Request Claim (CRC) 2. Mileage Reimbursement (MRC) 7. Request for Check (RFC) 9. Travel Advances 11. Blanket or Open Purchase Orders 13 Table of Contents Conference Request Claim (CRC) 2 Mileage Reimbursement (MRC) 7 Request for Check (RFC) 9 Travel Advances 11 Blanket or Open Purchase Orders 13 FAQ s 14 Conference Request Claim Do I need

More information

You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes.

You will not accrue miles or points if the vendors do not have this information. Please contact each vendor to make any changes. Canisius College Travel and Business Expense Reimbursement Policy General It is understood that College business may require staff/faculty to travel. Individuals should conduct their travel with an awareness

More information

TRAVEL & EXPENSE REIMBURSEMENT POLICY

TRAVEL & EXPENSE REIMBURSEMENT POLICY TRAVEL & EXPENSE REIMBURSEMENT POLICY PURPOSE The purpose of this policy is to bring awareness to everyone s responsibilities relative to submitting and approving travel and business expenses incurred

More information

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control Travel Policy Philosophy Travel and entertainment related expenses will be paid by the Association if they are deemed to be reasonable, appropriately documented, properly authorized and within the guidelines

More information

UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY

UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY It is the responsibility of every Executive/Board Member to be fully versed in their portfolio budget and its breakdown

More information

Travel Requirements and Procedures

Travel Requirements and Procedures Eastern Kentucky University Policy and Regulation Library 6.1.3R Chapter 1, Financial Services Section 3, Travel Requirements and Procedures Approval Authority: President Responsible Executive (s): University

More information

Work station is the place of work to which the employee is assigned, i.e. where his/her office is located.

Work station is the place of work to which the employee is assigned, i.e. where his/her office is located. POLICY Title: Travel Expense, Hospitality and Public Disclosure Policy Statement: The Board will pay hospitality and travel expenses necessarily incurred in the performance of College duties. Claimants

More information

Employee Travel Expense Policies & Procedures

Employee Travel Expense Policies & Procedures Employee Travel Expense Policies & Procedures Any questions regarding business expense policy and procedure, please contact: Tiffanie Bieganek, Payroll, TRF Campus (218)683-8632 tiffanie.bieganek@northlandcollege.edu

More information

UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES

UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES SECTION: Administrative Operations Number: 03.01.04 AREA: General SUBJECT: Fleet Management Plan I. PURPOSE AND SCOPE This document

More information

EXPENSE REIMBURSEMENT POLICY

EXPENSE REIMBURSEMENT POLICY 1.0 PURPOSE This policy governs reimbursement for expenses incurred in the performance of Toronto Central CCAC duties. Toronto Central CCAC is bound by the Broader Public Sector Expenses Directive issued

More information

Travel Policy. Finance and Accounting

Travel Policy. Finance and Accounting Finance and Accounting Policy No.: FA. 02-03-002 Effective Date: Supersedes: Publication Date: 11/17/2014 All Previous Versions 07/16/2014 1.0 Purpose This document describes the requirements for San Jose

More information

Management, Budget & Accounting Department Accounting and Control Bureau Section 412.4

Management, Budget & Accounting Department Accounting and Control Bureau Section 412.4 412.4 SUBJECT: TRAVEL AND TRAINING REGULATIONS :1 OBJECTIVE: To provide rules and procedures for travel and reimbursement for City employees, elected officials, advisory board members, and other authorized

More information

Pasadena City College Foundation, Inc. Reimbursement Expense Plan

Pasadena City College Foundation, Inc. Reimbursement Expense Plan Pasadena City College Foundation, Inc. Reimbursement Expense Plan Approved by Executive Committee on August 27, 2009 Ratified by Foundation Board on September 22, 2009 These procedures apply to all directors,

More information

Boston University Financial Affairs. Travel and Business. Expense Guidelines

Boston University Financial Affairs. Travel and Business. Expense Guidelines Boston University Financial Affairs Travel and Business Expense Guidelines Boston University Table of Contents Overview 2 Purpose of the Travel and Business Expense Guidelines 2 Scope of the Travel and

More information