University of Pikeville Sports Medicine Policy Guide

Transcription

1 University of Pikeville Sports Medicine Policy Guide MISSION The University of Pikeville Sports Medicine Department is committed to serving the Intercollegiate Athletic Department by protecting the health and well-being of its student-athletes as well as by providing a safe sport environment. The National Athletic Trainers Association s Policy Statements are used as a guide in establishing recommendations and procedures for preventing and managing athletic related injuries at the University of Pikeville. PHILOSOPHY The University of Pikeville Sports Medicine Department is committed to providing a dynamic based protocol for recovery that will focus on flexibility, strength, endurance and sport specific based functional activities. CERTIFIED ATHLETIC TRAINER The Licensed/Certified Athletic Trainer (ATC) will act in accordance with the Kentucky Athletic Trainers Ace and the BOC Standards of Professional Standards of the National Athletic Trainers Association (NATA). Current ATC certification and licensure should be on file with the Head ATC as well as CPR & AED certification. SPORTS MEDICINE STAFF Justin Brashear, MAT, ATC/L- Head Athletic Trainer Erica Pitt, MBA, ATC/L- Assistant Athletic Trainer Ray Tackett, ATC/L- Assistant Athletic Trainer Lyndsie Short, MSEd, ATC- Assistant Athletic Trainer TEAM PHYSICIANS Jamie Varney, MD- Team Physician Keith Hall, MD- Orthopedic Surgeon Shane Hensley, DDS- Dentist Chad Street, MD- Oral and Maxillofacial Surgeon SUPPORT STAFF University of Pikeville Kentucky College of Osteopathic Medicine Contact: Peachue Sports Medicine Student Workers Student Health Center Tanya Edmonds, RN Armington 201 Phone#: Open Monday-Friday 8:00-4:30 Closed for lunch 1

2 STUDENT WORKER POLICY Student workers are to be consulted only during their scheduled work hours. They are NOT authorized to dispense medications, tape, or provide treatment while not under the supervision of an ATC. SPORTS MEDICINE DEPARTMENT HOURS OF OPERATION Daily: M-Th 8:30am- 11:30am and 1:00-3:00 (or end of practices that day) Fri. 1:00-3:00 (or end of practices that day) Other times or weekends by appointment only with ATC Practices: 1 hour prior to practice and 30 minutes after practice Games: 2 hours prior to competition and 1 hour after competition *Schedule subject to change due to athletic seasons. Change of hours will be posted on Athletic Training Room (ATR) door. ATHLETIC TRAINING ROOM RULES 1. No athlete may treat him/herself without permission of an ATC. 2. No athletic equipment allowed in the athletic training room. 3. No tobacco products allowed in the athletic training room. 4. Appropriate conduct is expected at all times. Disrespect of the Sports Medicine Staff will be handled directly through the Athletic Director. 5. Never take supplies without permission of an ATC. PRE-PARTICIPATION SCREENING All new student-athletes, prior to participating on a team from the University of Pikeville, must provide the Athletic Department with current address, emergency contact, insurance, medical alert and health history information. To expedite this process the University of Pikeville uses an online data entry system. Existing-athletes must sign into Sportware and update their information on a yearly basis. To enter your information follow the instructions provided below: Instruction Go to Example Scroll to the middle of the screen and click the Join SportsWare button. 2

3 Enter your First Name, Last Name, address and School ID and click the Send button. Our School ID is upikebears Your request to join SportsWare will then be sent to the Head Athletic Trainer for review. Once your request is accepted you will receive an with the Subject SportsWare request accepted. Open the and click the link to continue to SportsWareOnLine. Setting Your Password Instruction Go to Example Enter your Address and click the Reset Password button. You will receive and with the Subject SportsWareOnLine Password Request. Open the and click on the link to reset your password. Enter your address, new password and click the Save button. Updating Your Information Instruction Example 3

4 Go to Enter your Address and click the Login button. At the top of the page is the Menu Bar. My Info: Update your address, emergency contact and insurance information. Med History: Complete a Medical History questionnaire. Forms: View/complete required paperwork. Note: SportsWare will also display You have forms to complete/download. Print: Print My Info and Medical History data. ALL RETURNING athletes need to turn in a pre-participation physical recertification, either from their family doctor or from our team physician. This form can be found in Sportware under the Forms tab at the top of the screen after logging in. ALL INCOMING FRESHMEN and/or NEW PLAYERS must have their pre-participation physical form completed by a University of Pikeville team physician prior to participating in any activity. Physicals will be scheduled by the Sports Medicine Staff. Any testing or medical follow-up requested by a physician during the preparticipation physical will be the financial responsibility of the athlete, since testing would be related to a pre-existing condition or injury possibly preventing participation in our athletic program. Student-athletes cannot practice/participate in any team activities (including conditioning) until all appropriate medical and insurance forms are completed and on file in the Sports Medicine Department. Coaches will be notified in writing of in-eligible participants. ATHLETIC INJURY REPORTING The student athlete will notify an ATC of all athletic injuries within 48 hours after the injury occurs. An ATC will handle all injury referrals. Student-athletes who seek outside care will be responsible for any charges incurred. In case of an emergency when no ATC is present, coaches should call 911 as soon as possible and handle the emergency based on their training (i.e. first aid, CPR). 4

5 The Athletic Department is only responsible for athletic related injuries. The Athletic Department is not responsible for payment of injuries incurred during non-sanctioned activities, non-athletic related injuries, or pre-existing injuries. INSURANCE INFORMATION All student-athletes must maintain and provide evidence of a primary insurance policy. Copies of current insurance coverage cards must be on file at all times with the University of Pikeville Head Athletic Trainer. It is the responsibility of each student-athlete to keep their insurance policy current at all times. Any changes in a student-athletes policy must be reported with documentation immediately to the University of Pikeville Head Athletic Trainer. Should a student-athletes primary insurance policy lapse for any reason, the University of Pikeville will not be financially responsible for medical treatment. The University of Pikeville will not be financially responsible for injuries that do not occur as a result of sanctioned athletics practices, workouts or games. The University of Pikeville provides a secondary insurance coverage policy for student-athletes. This coverage is intended as a secondary policy only and will not go into effect until all primary insurance claims have been met. DOCUMENTATION OF MEDICAL RECORDS ATCs must record all medical notes on the student-athletes personal record in SportsWare. This includes required participation forms, therapy notes, equipment issued, etc. This file will be kept in a secure location with access only for the Sports Medicine staff. Any information pertaining to an individual during their stay at the University of Pikeville should be in his/her personal medical file. This file will be kept for 7 years. Athletes are required to document their daily rehabilitation and treatment in Sportsware on the computer located in the Athletic Training Room. Any treatment in progress will be immediately suspended until the athlete has properly documented their arrival. MEDICAL DECISIONS All decisions regarding a student-athlete s medical status or ability to return to play will be made solely by the Sports Medicine staff. Recommendations by outside physicians will be considered in all situations; however, final decisions regarding participation are the sole responsibility of the head team physician and/or the ATCs. Coaches are expected to follow all decisions made by the Sports Medicine Department and are at no time permitted to alter any orders or decisions made in regard to a student-athlete s medical status. 5

6 RETURN TO PLAY POLICY No athlete will be allowed to return to participation following an injury without permission of an ATC or team physician. PHYSICIAN APPOINTMENTS & REFERRALS All physician appointments and referrals will be scheduled by an ATC. If a student-athlete or coach schedules an appointment without communicating with a member of the Sports Medicine Staff, the student-athlete and/or the coach will be responsible for all costs. PARENT/GUARDIAN COMMUNICATION POLICY Student-athletes under the age of 18 Parents/Guardians will be contacted when an injury has occurred and will be made aware of the care their child is receiving and any need for further testing. Student-athletes over the age of 18 Parents/Guardians will only be contacted in case of emergency unless specifically requested by the student-athlete. It is the responsibility of the athlete to communicate injury information to their parents/guardians. Emergency care is defined as the need for care outside the scope of athletic training and/or the need for a specialized physician (ER, neurologist, surgeon, etc). The Sports Medicine Staff is unable to discuss any student-athlete s medical situation with a parent/guardian without first gaining consent from the student-athlete. ATCs cannot disclose information to coaches if a student-athlete requests that specific information be held in confidence insofar as doing so does not compromise future care. All communication between student- athletes and members of the Sports Medicine Staff is confidential with the exception of information obtained that may cause harm to the student- athlete or others. COACHING STAFF COMMUNICATION POLICY The ATCs and the coaching staff will establish the most efficient method of communication on a sport-to-sport basis. If the method cannot be agreed upon, the Head ATC will decide how injury information will be communicated to coaches. The Treatment Log is the only written documentation that the Sports Medicine Staff is allowed to share with the coaches. The individual athlete s file is privileged information and cannot be shared without written permission of the athlete. Due to the number of athletes and the number of evaluations performed on a daily basis, it is impossible for the ATCs to report all the information to the coaches. It is the responsibility of the student-athlete to communicate these recommendations to the coaching staff. Coaches may always consult the primary ATC for clarification. PERSCRIPTION DRUGS The Sports Medicine Department can provide medications to student-athletes for conditions related to athletic participation. A physician must approve all prescription medications and all non-prescription medications shall be dispensed in pre-package units. All dispensed medications must be logged on the Medication Log Sheet. 6

7 ASTHMA POLICY The asthmatic student-athlete must always have a rescue inhaler with them on the court or field during practices and competitions. The student-athlete must also provide the Sports Medicine Staff an additional rescue inhaler to be carried in the medical kit in case their inhaler is unavailable or has run out. HEAD INJURY POLICY All athletes participating in a sport with a high-risk of head injury will be required to take and Impact test prior to participation in their sport. The test will be administered by AT staff prior to the beginning of the season and will be used as a tool to assess any head injuries that occur throughout the year. Any student-athlete with a suspected concussion may not return to activity until assessed by an ATC or team physician. Head injuries are assessed on a case to case basis. Every person is different; therefore every head injury is different and will be dealt with under the Sports Medicine Department s concussion protocol guidelines. METHICILLIN-RESISTANT STAPHPHYLOCOCCUS AUREUS (MRSA) MRSA is a kind of Staphylococcus (staph) bacteria that is resistant to some kinds of antibiotics. Without proper referral and care more serious infections may cause further medical complications that could result in death. Any questionable skin lesions should be checked by an ATC or team physician so that treatment can begin as soon as possible. ATHLETIC INSURANCE CLAIM FORM All athletes that sustain an athletic-related injury that results in a referral must have a claim form completed. An athletic trainer will complete and submit this form to the insurance company. An ATC or the athletes will submit the form to the medical facility where services were rendered. RELEASE OF MEDICAL INFORMATION All student-athletes shall sign an Authorization/ Consent for Disclosure of Medical Records. This is protected health care information covered under the Health Insurance Portability and Accountability Act (HIPAA) that may be released only to certain individuals listed in the Consent Form. EQUIPMENT ISSUED Equipment and/or medical supplies given to a student-athlete by an ATC are the property of the University of Pikeville Sports Medicine Department. All equipment is expected to be returned following the completion of treatment or at the end of the athletes season. Any equipment not returned will be charged to the student s account. SPECIAL ATHLETIC EQUIPMENT Basic athletic training supplies are provided by the Sports Medicine Department for all athletes. Proper and continuous rehabilitation is required for all taping and bracing. If a coach or athlete requests special athletic equipment for his/her team, the individual will assume all financial responsibility for the requested items. 7

8 SPORTS MEDICINE COVERAGE While in season all home athletic events (practices/games) will be covered by the primary ATC for that sport. Every attempt will be made to cover away games by the primary ATC. It is the responsibility of that sport to provide proper housing, food and transportation for the ATC during travel coverage. A basic medical kit will be available for teams traveling without an ATC. Any alteration to a traditional season practice or game schedule must be conveyed to the Sports Medicine Staff within 48 hours prior to the event unless due to inclement weather; otherwise, medical responsibility falls on that team s coach. VISITING TEAM PRIVILEGES All visiting teams will be provided coverage by a member of the Sports Medicine Staff. A visiting team letter is available on the University of Pikeville s athletic website that details all available amenities. The University of Pikeville Sports Medicine Staff cannot perform any treatments consisting of electrical modalities without a written prescription or plan of care from that school s physician or ATC. EMERGENCY In case of an emergency the University of Pikeville Emergency Action Plan should be put into motion immediately with regard to the location of the event. Some type of communication device should be on-hand for all athletic events. ENVIRONMENTAL CONSIDERATIONS Any athletic activity can be suspended at the discretion of the ATC. If a danger exists that could endanger any or all of the participants of that activity (lightning, heat or cold exposure) appropriate procedures will be followed. Severe thunderstorms, especially those reported to contain lightning, will be monitored by the ATC. Coaches will be alerted to unsafe conditions by the ATC and it is the responsibility of the coach and/or head official to cancel or alter a practice or game. Our lightning policy is as follows: Alert Heads up Begin safety procedures You are now in danger; safety procedures should be complete All clear Meaning Lightning within 15 mi (13 nmi) Lightning within 10 mi (8.68 nmi) Lightning within 6 mi (5.2 nmi) Lightning has not been detected at 15 mi (13 nmi) for 30 min Lightning shelters for each outdoor sport are listed in Upike Sport Medicine s emergency action plan. Hot, humid weather will be monitored by the ATC. Coaches will be alerted to unsafe conditions by the ATC and it is the responsibility of the coach and/or head official to cancel or alter a practice or game. 8

9 The supervising ATC will be equipped with both a lightning detector and a digital wet bulb thermometer to measure the heat/cold index. TRANSPORTATION Athletic Trainers are not required to use their personal vehicles for any official purposes except their own transportation to and from fields. Transportation to and from doctor s appointments, surgeries, etc. is NOT the responsibility of the Sports Medicine Staff. Athletes should arrange their own transportation before an appointment is made. CAMP AND CLINIC POLICY Working summer camps or clinics run by the University of Pikeville coaches is strictly voluntary and decided on a case-by-case basis by each individual ATC. An ATC s primary sport assignment during the school year in no way obligates them to work any camps run by that team. Kentucky State Law states that Kentucky Certified Athletic Trainers cannot treat any clinic participants unless specifically contracted to do so by the clinic. NAIA-ATA MEDICAL GUIDELINES The Sports Medicine Department of the University of Pikeville will use the NAIA Medical Guidelines Handbook as a framework for its policies already listed and those not listed in this document. 9

10 PLEASE PRINT THIS PAGE Detach and return the signature sheet below to the Sports Medicine Department either by hand, by mail (UPike Sports Medicine, 147 Sycamore Street, Pikeville, KY ), or by fax ( ) By checking this box I am acknowledging that I have read and understand the University of Pikeville s Sports Medicine Policy Guide and will abide by the policies and procedures stated within. Signature of Student Date Printed Name of Student Sport Signature of Parent or Guardian (if student is under 18 years of age) Date Printed Name of Parent or Guardian (if student is under 18 years of age) 10