3 Domains Last update: September 26, :19:04 Page 1 of 27
4 Add Domain To add a domain, first click on the Add Domain button in the welcome user dashboard. You can optionally upload a Comma Separated Values (CSV) file to add multiple domains at once. Then type the domain you would like to add to your filtering system, e.g example.com and click Continue. If no destination mailserver (route) could be determined for the final mail delivery, you are automatically asked to enter the route manually. If you want to add more than 1 route (in case the first one is not reachable) you can do this later with the Edit domain function. Note : Always add the domain to the interface before changing the MX records to the new cluster MX records, because in this way the correct route for the destination mail server will be added automatically and no mail will be rejected. After the domain was successfully added, it will appear in the Domains/Overview page. There are also 3 small icons in the same row with the domain which will show you the status of the services: Last update: September 26, :19:04 Page 2 of 27
5 Incoming Filtering Outgoing Filtering Archiving Last update: September 26, :19:04 Page 3 of 27
6 MX verification Tool To check if the domains present on the server have the correct MX records, you can use the MX verification tool. Click on the Dashboard MX verification tool. Enter your valid MX hostname(s) and click start verification. The output will list all the domains present on the system with different MX records. You can set the default MX records via the settings page in the Default MX host names section. There are 3 checkbox options: Check this box to send an notification to a customer in case of wrong MX settings Skip domains of resellers Also verify MX records of domains aliases By default these are unchecked. Last update: September 26, :19:04 Page 4 of 27
7 Overview Here you will find a list of domains, domain aliases, destination routes, and ports for which your filtering system accepts . Also the service activated on each domain is displayed. It is possible to perform the following functions by clicking on the respective drop down options: Add Domain Delete Domain Configure Domain Manage products Check Protection Status Move domain to another reseller on the Cluster Disable Incoming Filtering Last update: September 26, :19:04 Page 5 of 27
8 Incoming Last update: September 26, :19:04 Page 6 of 27
9 Incoming Bandwidth Overview Here you will find an overview of the incoming bandwidth usage per domain for a given timeframe. Last update: September 26, :19:04 Page 7 of 27
10 Delivery Queue This page shows the that cannot be temporarily delivered to the destination mail server. Messages that end up here will only be due to temporary issues (4XX error) with the destination mail servers. On this page you have several options: Retry to delivery all messages (Apply to Selected Force Retry option) View Message (View option) Delete Message (Delete option) Delete and Report as Spam (Delete and report as spam option) Force retry individual message (Force Retry option) Check the Queue Reason (Error Details option) Check the Retry Time (check option under Retry time) Search for messages (Delivery Queue page) You can view the content/raw headers of a queued message by pressing the dropdown black arrow on the selected message and View. We have also reintroduced the option Error details to check the reason why messages are stored in Delivery Queue. It is possible to execute bulk removal on selected messages by putting a tick in the check box of the selected messages and choose Remove messages from the actions at the bottom of the screen. Choosing the Delete & Report as Spam option will report the selected message(s) to the training server and delete the message from the queue. It s also possible to search the delivery queue using the search option in the interface: Last update: September 26, :19:04 Page 8 of 27
11 When a message cannot be delivered to its recipients nor returned to its sender, the message is marked as frozen, and only occasional delivery attempts are made before eventually giving up on the message. You can now search the Delivery Queue for all the queued messages(including frozen messages), or only ones that are frozen, or only normal messages excluding frozen messages. Last update: September 26, :19:04 Page 9 of 27
12 Outgoing Last update: September 26, :19:04 Page 10 of 27
13 Outgoing Bandwidth Overview Here you will find an overview of the outgoing bandwidth usage per domain for a given timeframe and the total Outgoing bandwidth used: Last update: September 26, :19:04 Page 11 of 27
14 Manage Outgoing Users With this option you can create/manage outgoing users. When adding Outgoing Users you can either choose from: Authenticating User which means that the SMTP AUTH username will be and the password will be Password set for this outgoing user. Authenticating Domain which means that the domain name is the username for authentication (with the configured password). Authenticating IP or range will be an IP outgoing user(without a password) and any connection from that IP will be considered authenticated without needing to use SMTP AUTH. By editing the outgoing user you can manage the settings which will be applied to that specific outgoing user: Last update: September 26, :19:04 Page 12 of 27
15 Password: Set the password for the per username authenticated outgoing user (N/A for IP outgoing users). Identification Method: Here you can choose either, envelope sender, authentication user or Header for the indentifcation method. Automatic lock: The option Automatic Lock Enabled will lock the user and stop that outgoing user from sending any more when SPAM is seen, the administrator will receive an alert when this happens and give you the option to unlock the user. User Lock timeout: the timeout for locking the user in minutes after the spam messages are sent. Maximum Unlocks by timeout: setup the maximum number of unlocks by timeout. Enable Outgoing Limits: Enabled/Disabled Outgoing Limit per month: the limit for outgoing messages/month sent by the user. Outgoing Limit per week: the limit for outgoing messages/week sent by the user. Outgoing Limit per hour: the limit for outgoing messages/hour sent by all the user. Outgoing Limit per minute: the limit for outgoing messages/minute sent by the user. Valid Sender Address Required: Enabled/Disabled valid sender s address check. DKIM Selector: Here you can set the default DKIM selector. Maximum number of recipients per day: the maximum number of recipients the user can send s to. Invalid Recipient limit: the limit assigned for sending s to invalid recipients. Maximum days to retry: set the maximum number of days the message will be retried for delivery (this applies to messages stuck in the delivery queue). Last update: September 26, :19:04 Page 13 of 27
16 Quarantine Response: Rejected/Accepted Rejected legitimate senders will receive a bounce message when their mail gets blocked and quarantined. Accepted the SMTP response would be Accept and the message would still be blocked and shown in the quarantine but the sender won t receive a bounce message. Message archiving for senders: Enabled/Disabled for archiving messages for envelope from sending domains. It s now possible to manage the outgoing user identification system. In the Default Domain Settings (Outgoing section) or in Outgoing user settings (Manage Outgoing Users Edit), there is a new Identification method choice. As can be seen in the screen shot above you have three choices: 1. The envelope sender (or MAIL FROM value). If your system enforces this, then this is likely your best choice. 2. The authentication user. In this case, the identity will match the outgoing user s authentication details. This is the best choice when you are providing unique usernames and passwords to each outgoing user, rather than using a smarthost system. 3. Header. If you choose this option, you are able to add any number of identification headers that we should search for in the message. For example, you might have a system that adds an X-Client-ID header, which uniquely identifies each of your end users. For each header, you may choose to either use the entire header value as the identity, or you can provide a regular expression that extracts out a part of the value to use. You may also choose to have our software remove the header after we have found the identity, if you don t want this to be available to the recipient of the message. The option below Block Outgoing Spam will block the spam messages in the Outgoing Spam Quarantine as opposed to Automatic Lock Enabled option which will lock the user and stop that outgoing user from sending any more s when Spam mesages are detected. Please be aware that if you are using IP authenticated users and use the Automatic Lock Enabled option for that specific IP outgoing user, this will Last update: September 26, :19:04 Page 14 of 27
17 lock the whole server not allowing any users to relay outgoing messages untill the IP outgoing user was automatically/manually unlocked. If the user is locked, then: 1. A notification message is sent to the administrator 2. Authentication succeeds, and the connection is processed as normal until DATA, when the message is temporarily (i.e. with a 4xx code) failed, with an error message indicating that the account is locked and the administrator must be contacted (providing the contact address from the API). to the administrator address is always accepted, even for locked users. 3. The message is stored in the quarantine IMAP system, under the global user s account for review by the administrator Users may be unlocked: 1. Automatically after a fixed period of time with a maximum of X times (configurable via the API) 2. Manually via the API Last update: September 26, :19:04 Page 15 of 27
18 Private Label Last update: September 26, :19:04 Page 16 of 27
19 Branding Management With branding enabled, you the opportunity to fully customize the software with your own branding and logo to suit your requirements. Specially designed for the ISP s, Hosting companies and Enterprises, our branding options include custom headers, web interface, customized protection reports & copyright notices. The following options can be branded with Private Label: Set your own Spampanel webinterface logo/color scheme Choose your own custom MX records Manage the protection report templates Create your own Spampanel login URL Set the name of the classification tags included in the header The Premium Private Label option allows you to have multiple brands within a cluster, each reseller can define his/her own branding. Set your own Spampanel webinterface logo/color scheme Manage the protection report templates Choose your own custom MX records Create your own Spampanel login URL Set the name of the classification tags included in the header Last update: September 26, :19:04 Page 17 of 27
20 Last update: September 26, :19:04 Page 18 of 27
21 Protection Report Template The content of the HTML report may be customized via the API/webinterface. By default, it includes the quarantined messages table, but does not include the table of messages that were rejected without quarantine, this setting can be adjusted to show both tables. Customization of Protection Template Report: Here you can create or edit existing protection reports, so they can be tailored to suit your specific needs. You can customize the following: Language Subject From address Reply-To address Sender address Attachment filename PDF body HTML body Domain name Welcome subject Welcome text Non-black report color Long date format Short date format It is possible to set a different Logo on the Protection Reports that in the Branding Management section. Below you can find an example of the Protection Report Layout Last update: September 26, :19:04 Page 19 of 27
22 Server Last update: September 26, :19:04 Page 20 of 27
23 Notifications Template In this area you can manage available notification templates which can be sent out by your control panel. This option lets you edit the templates in various languages for: Wrong MX records notification Password recovery The template variables that can be used are: %(domain), %(actual_mx_records), %(required_mx_records) Last update: September 26, :19:04 Page 21 of 27
24 Web Interface Users Last update: September 26, :19:04 Page 22 of 27
25 Manage Users With this function you can manage users. These users can log into the Spampanel with their address to see their own quarantine, and manage their specific settings. Please make sure that the domain you are creating the for already exsists on the server, and when setting the password, the password must contain lower case letters, at least one upper case letter or one digit, no spaces, and must be 6-25 characters in length. Only ASCII characters are supported for the local part. You may also upload a Comma Separated Values (CSV) file. Each line in the file must contain at least four columns, the username, the domain, the password and the status. The password must contain lower case letters, at least one upper case letter or one digit, no spaces, and must be 6-25 characters in length. As a higher level user, you also have the ablility to Login as user If you select an user in Manage Users page and press the dropdown black arrow you have several options such as: Edit User Delete User Login as the User Require 2FA With Require 2FA an Administrator or Reseller or Domain user can require specific users, or all users, to use 2FA. If a user didn t previously have this enabled, they will be prompted to set it up on their first login after it s requested. Last update: September 26, :19:04 Page 23 of 27
26 Manage Permissions Here you can set specific permission settings per userl level role With these settings you can manage permissions for available user s roles. Last update: September 26, :19:04 Page 24 of 27
27 Manage Domain Users With this function you can manage the domain users. These users can login using their domain and the set password to manage their domain specific settings.you can either add individual users or multiple users at a time by uploading a CSV file. Please make sure that the domain you are creating the for already exsists on the server, and when setting the password, the password must contain lower case letters, at least one upper case letter or one digit, no spaces, and must be 6-25 characters in length. If you select a Domain user and choose the dropdown arrow you have several options such as: Edit Domain user Delete Domain user Login as Domain user Require 2FA With Require 2FA an Administrator or Reseller or Domain user can require specific users, or all users, to use 2FA. If a user didn t previously have this enabled, they will be prompted to set it up on their first login after it s requested. Please note. When deleting a user, please make sure you remove the domain also. If it is not posssible to remove the domain, then change the status of the user to inactive. Last update: September 26, :19:04 Page 25 of 27
28 My Account Last update: September 26, :19:04 Page 26 of 27
29 User Profile Here you can edit the user s profile and enable Two Step Authentication to increase the security of your account. This means an additional device (like a mobile phone) will be required in order to log in, so even if someone knows your password they will not be able to take control of your account without your device. For Two Step Authentication you should be able to use any app that supports the Time-based One-Time Password (TOTP) protocol, including: Google Authenticator (Android/iPhone/BlackBerry) Authenticator (Windows Phone 7) Last update: September 26, :19:04 Page 27 of 27
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