IAFSM MITIGATION NEWS Spring 2014

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1 IAFSM MITIGATION NEWS Spring 2014 Inaugural Mitigation Newsletter In an effort to inform readers about ongoing mitigation activities within Illinois, IAFSM has created this new biannual mitigation newsletter. Early in 2014, FEMA Region V initiated a new Risk MAP program. That program is designed to engage selected communities in discussions about local risk reduction activities that result in safer communities. As part of Risk Map, FEMA is committed to providing outreach to all communities and groups involved in risk reduction. This includes the membership of IAFSM. The IAFSM Mitigation Committee recognized the importance of highlighting mitigation successes and challenges through a statewide mitigation newsletter. This newsletter will be issued in May and November each year. If you are currently involved in Flood Hazard Mitigation activities in Illinois, your input for future newsletters is requested and encouraged. (The quarterly IAFSM Current newsletters will continue to publish general news and chapter information for members.) To submit a mitigation article for consideration, please contact IDNR-OWR Ramps up their Mitigation Buy-out Program ~Brian Eber, CFM, IDNR-OWR It may have been some time since you have heard about the IDNR-OWR mitigation buyout program. The program is currently being reinvigorated and is busy helping the Illinois Emergency Management Agency (IEMA) with matching grants for the larger disasters that hit our State the last few years. Acquisition projects and funding have been approved for buyouts in Alexander County, Pearl City, McHenry County, Des Plaines, and Ottawa. Like FEMA and IEMA mitigation projects, the IDNR-OWR must ensure a positive benefit cost analysis in order to justify the grant award. This grant program process is illustrated below. OWR prepares Agreement & Contract for review/approval Benefit/cost & Environmental Review Final Agreement Contract Title Searches & Appraisals Duplication of Benefits/ Salvage Value; Offer Made Reimbursement, Quit Claims Deed, Title Transfer, Flood Control Report IDNR preps closing docs; Closing w/city Attorney Demo/ Restoration w/owr Final Approval Attorney General Approval Inside This Issue Mitigation Buy-out Program... Page 1 1Q HMGP Projects... Page 2 Hazus Training... Page 3 Pre-Calc Acquisition & Elev. Benefits Page 4 H.U.D. CDBG Grant Update... Page 5 Risk MAP Update... Page 6 Sandy Recovery Improvement Act... Page 6 EMI Training Opportunities.... Page 7 Contacts.... Page 8 IAFSM Mitigation News Spring 2014

2 Grant awards for the purchase and demolition of flood prone structures were announced throughout the state in the first quarter of 2014, including the following larger projects: City of Des Plaines (Cook Co.) $2.69M to acquire and demolish 21 flood prone structures. City of Villa Grove (Douglas Co.)--$351K to acquire and demolish 9 flood prone structures; City of Pearl City (Stephenson Co.) --$1.6M to acquire and demolish 23 flood prone structures; City of Carmi (White Co.)--$707K to acquire 22 flood prone structures and seven vacant lots; Clark Co. --$656K to acquire and demolish 12 flood prone structures. These buyouts (not a comprehensive list) involve federal grants in excess of $7 million dollars and these projects will result in the removal of more than 87 structures previously damaged by flooding. IEMA / FEMA First Quarter Hazard Mitigation Grant Program Projects During the first quarter of 2014, the Illinois Emergency Management Agency and the Federal Emergency Management Agency announced nearly a dozen flood mitigation projects funded under FEMA s Hazard Mitigation Grants Program (HGMP). The State became eligible for these funds following major disasters in 2010, 2011, and These included buyouts, as well as other types of projects. Communities have relocated infrastructure, improved drainage systems, and taken steps to enhance flood protections through improvements to minor flood control structures. A few examples include: Grant for Hinsdale Homeowners: In March, 2014, the Illinois Emergency Management Agency and the Federal Emergency Management Agency announced a $2.57 million dollar grant to help fund a flood prevention project for the Graue Mill condominiums in the Village of Hinsdale, Illinois. This 243 unit residential complex on Hinsdale s north side was damaged by flooding in April, 2013 and in July, Most of the homes in the residential complex lost power in the flooding of April, 2013 and the County advised residents to vacate their homes until the flood water subsided. Damages to the Graue Mill development were estimated in excess of $2.2 million dollars in 2010 and significantly higher in April, The entire project is estimated to cost $3.4 million. DuPage County, the Village of Hinsdale and the homeowners themselves are expected to provide the matching funds for the federal grant. The proposed improvements include flood walls and flood gates, the installation of high capacity drains, grading improvements, increases in pump conveyance and other improvements. "After the spring floods last year, this project was redesigned to provide protection against the higher floodwaters that were experienced," This said Jonathon map shows Monken, the location director of condo of the Illinois Emergency Management Agency. "When complete, this project should parcels provide that will much-needed benefit from the peace Graue of mind to residents who have been affected by flooding in the past." Mill mitigation project. IAFSM Mitigation News Spring 2014

3 Village of Glenview Stormwater Management Improvements: Glenview, Illinois was awarded $2.78 million dollars of HMGP funds for storm water improvements. This project includes the installation of 3,160 linear feet of new storm sewers and one new storm water detention basin. These storm water improvements will help reduce the impacts of heavy rains and flooding in the Village. The storm sewer improvements will replace existing storm sewers in the Village under several streets in neighborhoods with a history of flooding problems. In addition, a new storm sewer will be installed along Lehigh Avenue and this sewer line will connect to a new detention pond. The detention pond is to be located on property owned by the Village and the Glenview Methodist Church. The Church supports the project and anticipates benefits for their property. The Village of Glenview has been a leader in storm water management. The Village has conducted numerous projects to mitigate problems associated with road overtopping, basement flooding, and more sustainable design using rain gardens and bio-swales. For a description of the projects completed throughout the state and mitigation success stories, visit: Hazus Trained Professionals and Practitioners Become a Hazus-MH expert! The Emergency Management Institute has developed a curriculum track of courses leading to a certificate as a Hazus Trained Professional or Hazus Practitioner. Interested participants should be advised that although the course codes are the same, some of the course titles have changed to better reflect course content and level. Get the details on the Hazus Trained Professionals and Practitioners Programs! IAFSM Mitigation News Spring 2014

4 Using Pre-Calculated Benefits for Acquisitions and Elevations On August 15th, 2013, FEMA s Risk Reduction Division has completed a cost effectiveness determination for acquisition and elevations in the Floodplain using pre-calculated benefits. These pre-calculated benefits can now be used on future applications. FEMA analyzed over 11,000 structures acquired or elevated and found that the average benefits for each project type are $276,000 (acquisition) and $175,000 (elevation) respectively. Therefore, FEMA has determined that the acquisition or elevation of a structure located in the 100-year floodplain as delineated on the Flood Insurance Rate Map (FIRM) or based on best available data, that costs less than or equal to the amount of benefits listed above is considered cost effective. For projects that contain multiple structures, the average cost of all structures in the project must meet the stated criterion. This methodology is available for all Hazard Mitigation Assistance (HMA) grant programs and can be applied to new applications as well as pending projects where the application period has expired. Additionally, precalculated benefits can be used to evaluate cost overruns for approved projects, if a new cost effectiveness review is being performed. The applicant or subapplicant must provide a map that clearly identifies the structure s footprint and delineates the 100-year floodplain, using the FIRM or best available data. If any part of the structure lies within the 100-year floodplain, the applicant or subapplicant can use the pre calculated benefit value to demonstrate cost effectiveness. As an alternative, First Floor Elevation (FFE) and Base Flood Elevation (BFE) can be provided for each structure. If the FFE is lower than the BFE, pre-calculated benefits can be used to demonstrate cost effectiveness. No other detailed analysis is required. These precalculated benefits can be used in 100-year floodplains in riverine and coastal areas. This photo shows construction work to elevate a home above the base floodplain. This determination advances FEMA s commitment to streamline the HMA programs by eliminating the need for complete benefit cost analysis for each structure located within a 100-year flooplain. This reduces time and resources needed for data collection, analysis and review, and allows communities to recover from disasters more quickly. IAFSM Mitigation News -4- Spring 2014

5 HUD Announces CDBG Disaster Recovery Grants for Northeast Illinois In March, the Department of Housing and Urban Development announced the allocation of more than $129 million to the City of Chicago, Cook County, DuPage County and the State of Illinois to assist communities in recovery from devastating spring storms, strong winds and flooding in April, These grants are provided through HUD s Community Development Block Grant Program Disaster Recovery funding to support longterm disaster recovery efforts in areas with the greatest extent of unmet need. The City of Chicago will receive $47.7 million; Cook County will receive $54.9 million; Du Page County will receive $18.9 million; and the State of Illinois will receive $6.8 million to support local rebuilding following powerful storms and flooding that occurred from April 16 th through May 5 th of To date, HUD has allocated more than $15 million to support long-term disaster recovery in some of Illinois hardest-hit communities: Grantee Grants made September 2013 Grants Announced May 2014 Total Chicago $4,300,000 $47,700,000 $52,000,000 Cook County $13,900,000 $54,900,000 $68,800,000 DuPage County $7,000,000 $18,900,000 $25,900,000 State of Illinois $3,600,000 $6,800,000 $10,400,000 TOTAL $28,800,000 $128,300,000 $157,100,000 The goal of HUD s recovery grants is to help communities rebuild stronger and more disaster resistant and to assist communities building resilient and sustainable neighborhoods. The Community Development Block Grants will also be targeted to low and moderate income neighborhoods where rebuilding and recovery is often slower due to a lack of resources. Cook County s preliminary priorities for the use of these funds focus on strategic acquisition of flood prone properties and the restoration of these properties to open space and park land. The County is targeting those communities with the highest number of requests for FEMA s Individual Assistance Program and specifically housing assistance following DR DuPage County has also made strategic buy-outs as a top priority in its preliminary plan. The County will undertake a voluntary buy-out program of owner occupied housing impacted by the April, 2013 flooding in low and moderate income neighborhoods throughout the county. Finally, the County has also initiated work on the Klein Creek Watershed Flood Control Plan involving the construction of a two reservoir system in Carol Stream, Illinois. The reservoirs will be constructed in Armstrong Park and will be designed to reduce flooding in areas that suffered flooding in August, 2007; September, 2008; July, 2010 and April, The City of Chicago s Department of Water Management is targeting a sewer capital construction program to address areas of the City that are prone to flooding due to outdated infrastructure. The areas targeted are located in the southeast region of the City specifically Wards 10, 9, and 34. Finally because 100 percent of the allocations to Chicago, Cook County, and DuPage County will be spent in those counties, HUD has determined that the State s allocation does not have a minimum expenditure requirement in these two counties and thus may address needs elsewhere in the State that it can demonstrate were most impacted and distressed by a federally declared disaster in 2011, 2012, or IAFSM Mitigation News Spring 2014

6 Mitigation and Risk MAP Planning Update FEMA s national Risk Mapping, Assessment, and Planning (Risk MAP) program is intended to result in local activities that reduce risk. In 2014, in partnership with the State of Illinois, FEMA Region V initiated a new Risk MAP program designed to engage selected communities in discussions about local risk reduction activities that result in safer communities. Over the coming year, FEMA Region V and the State will be facilitating meetings with community officials, mitigation consultants, and regional stakeholders to define desired local mitigation activity implementation steps, challenges, and needed technical support. This effort is not intended to replace existing mitigation planning efforts, but to enhance them by identifying Federal and State tools, resources, and technical assistance that may enable progress on local risk reducing mitigation activities. The meeting goals include development of a local implementation strategy for a community-selected mitigation activity, and in some cases, limited technical support toward progress on that activity. The Sandy Recovery Improvement Act of 2013 As a result of Superstorm Sandy along the East Coast in October 2012, Congress passed and President Obama signed into law the Sandy Recovery Improvement Act of 2013 (SRIA). This law granted FEMA new authorities and modified existing procedures to speed recovery from Superstorm Sandy and any disaster whose application period was still open as of the date of enactment (January 29, 2013), as well as all future disasters. SRIA amended the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 (Stafford Act), which is FEMA s primary legislative authority, and implements lessons learned from the long and difficult recovery from Hurricanes Katrina and Rita. SRIA attempts to improve the delivery of federal aid to state, tribal, and local governments by increasing the flexibility of funds granted; speeding the disbursement of funding; and providing incentives for the timely use of grant funds, in most cases requiring their expenditure within two months of disbursement. SRIA amended several portions of the Stafford Act and includes changing the processes for removal of debris and repair/restoration of certain facilities; allowing pre-payment of up to 25 percent of hazard mitigation grant funds; amending the environmental and historical review process; allowing tribes to directly request a disaster declaration; and instructing FEMA to develop a national strategy for future disaster cost reduction. Public Assistance A major revision of SRIA changes the way FEMA may distribute Public Assistance (PA) funds used to repair or replace damaged facilities. Prior to SRIA, reimbursement was generally limited to the final, actual costs of repair/reconstruction and grants based on estimates were capped at $67,500. SRIA authorizes FEMA to now award funding based on an estimate of anticipated costs, prepared by a licensed engineer, rather than final costs for all size projects. However, when availing themselves of this new provision, the grantee accepts responsibility for any costs over the estimate; conversely, any unspent grant funding for specific projects (if the estimated cost is higher than the final actual cost) may be used for eligible hazard mitigation and other activities that reduce risk from future disasters. In addition, SRIA allows multiple projects to be consolidated into a single project without penalty, thus allowing the applicant to rebuild what is needed, rather than what was destroyed, and easing the administrative burden on the applicant (i.e., consolidating damaged schools in one district). IAFSM Mitigation News Spring 2014

7 Hazard Mitigation SRIA seeks to streamline the distribution of Hazard Mitigation Grant Program (HMGP) funding. This provision requires that FEMA expedite review of the National Environmental Policy Act and the National Historic Preservation Act as they pertain to properties of interest for mitigation purposes. This procedure also allows multiple properties to be considered as a group. It also permits FEMA to commit up to 25 percent of the estimated costs of mitigation projects to the state prior to the finalization of actual project costs. FEMA may now also omit the time generally used for notice and rulemaking if it has been determined that this is needed to expedite the dispersal of the HMGP funding. Emergency Management Institute Training Courses FEMA s Emergency Management Institute (EMI) offers the following Hazard Mitigation Assistance and Floodplain Management courses for FREE at the National Emergency Training Center in Emmitsburg, Maryland. For more information or to sign up, visit Course: EO 212 Unified Hazard Mitigation Assistance: Developing Quality Application Elements Course: EO 213 Unified Hazard Mitigation Assistance: Application Review and Evaluation Course: EO 214 Unified Hazard Mitigation Assistance: Project Implementation and Programmatic Closeout Course: E/L 276 Unified Hazard Mitigation Assistance: Benefit-Cost Analysis; Entry-Level Training3 Course: IS-328 Unified Hazard Mitigation Assistance: Preparing and Reviewing Local Hazard Mitigation Plans Course: E-253 Unified Hazard Mitigation Assistance: Introduction to Environmental and Historic Compliance Course: E-273 Floodplain Management & Insurance: Advanced Floodplain Management Concepts Course: EO 296 Hazus-Multi Hazard: Application of Hazus-MW for Risk Assessment These photos shows elevated homes above the BFE on the Illinois River in Jersey County IAFSM Mitigation News -7- Spring 2014

8 IAFSM MITIGATION NEWS IAFSM Mitigation News is published twice yearly for members of the Illinois Association for Floodplain and Stormwater Management. Information and opinions contained herein do not necessarily reflect the views of all members. Items for publication and other editorial matters should be directed to the Mitigation Chair at IAFSM OFFICERS and COMMITTEE CHAIRS Spring 2014 CHAIR Loren Wobig, PE, CFM IDNR/Office of Water Resources VICE CHAIR Lillian Prince, PE, CFM CONFERENCE Lillian Prince, PE, CFM NOMINATIONS & ELECTIONS and AWARDS Paul Osman, CFM IDNR/Office of Water Resources CERTIFICATION Matt Wahl, CFM Peoria County COMMUNITY RATING SYSTEM Mary Lou Kalsted, PE, CFM TREASURER Glenn Heistand, PE, CFM Illinois State Water Survey SECRETARY Erik Gil, PE, CFM Christopher B. Burke Eng., Ltd. EDUCATION OUTREACH Amanda Flegel, PE, CFM Illinois State Water Survey FLOODPLAIN MANAGEMENT Mike Sutfin, CFM City of Ottawa INTER-ORGANIZATIONAL Kerry K. Behr, PE, CFM Village of Downers Grove LEGISLATIVE Kay Whitlock, PE, D.WRE Christopher B. Burke Eng., Ltd. MITIGATION Brian Eber, CFM IDNR/Office of Water Resources PAST CHAIR Michael Cothard, PE, CFM Christopher B. Burke Eng., Ltd. EXECUTIVE SECRETARY Sarah Harbaugh NEWSLETTER Jennifer Maercklein, PE, CFM V3 Companies of Illinois STORMWATER MANAGEMENT Shauna Urlacher, PE, CFM Smith LaSalle WETLANDS Tom Kehoe Christopher B. Burke Eng., Ltd. YOUTH OUTREACH Vacant ILLINOIS ASSOCIATION FOR FLOODPLAIN AND STORMWATER MANAGEMENT 35W749 Bluff Drive, St. Charles, Illinois Phone: Fax: IAFSM Mitigation News Spring 2014

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