STARK STATE COLLEGE Master Syllabus (to be included with Class Syllabus)

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1 STARK STATE COLLEGE Master Syllabus (to be included with Class Syllabus) Division Name: Information Technology Department Name: AdministrativeServices and Office Applications Program Name: Click here to enter text. Term: Spring 2012 Course Information Course Name: Records Management Course Number: AOT 132 Credit Hours: 3 Contact Hours: 4 Lecture Hours: 3 Lab Hours: 1 Prerequisites: IDS 102 or Proficiency This course is approved for transfer based on the following category: TAG: OTM: CTAG: For more information, please visit the Ohio Board of Regents site: Course Description This course is an introduction to the fundamentals of a records and information management program. Emphasis is placed on learning and applying standard rules for alphabetic storage and retrieval; including the subject, numeric, and geographic filing methods. Also covered are basic concepts of a records management program and its system components as well as current electronic trends. Upon completion, students should be able to demonstrate an understanding of the components of a records management program and competence in applying the generally accepted standard filing rules. General Learning Outcomes Stark State College has identified six general learning outcomes (GLOs) which represent the knowledge, skills, and abilities needed by students who graduate from our institution. The outcomes designated below are addressed in this course: 1. Effective Communication (Written/Oral /Reading/Listening) 2. Quantitative Literacy (Includes Computational Skills) 3. Information Literacy 4. Critical Thinking 5. Global and Diversity Awareness 6. Civic, Professional, and Ethical Responsibility

2 Course Objectives Upon successful completion of this course, students should be able to: Demonstrate an understanding of the scope of records management, career opportunities, and professional development. (GLO 1, 3, 6) Describe types of equipment, supplies, and methods used for storing records. (GLO 1, 3) Index, code, store, and retrieve individual, business, and special names according to established alphabetic, numeric, subject, geographic, and chronologic rules. (GLO 1, 2, 3, 4, 5, 6) Demonstrate understanding of systems and forms required for records retrieval and control. (GLO 1, 2, 3, 4, 6) Identify criteria for selecting appropriate storage methods for specific types of documents. (GLO 1, 2, 3, 4, 5, 6) Demonstrate understanding of vital records, the records center, and archives. (GLO 1, 3, 4, 6) Describe mechanized and automated records systems. (GLO 1, 3, 4)

3 Stark State College Policies Please refer to the Policies and Procedures manual on mystarkstate for more information on all college policies and procedures: Honesty in Learning Withdrawal Attendance Student Complaint Grade Appeal Standards of Academic Progress Disability Services The Disability Support Services (DSS) Office offers a variety of services and accommodations to students with disabilities based on appropriate documentation, nature of the disability, and academic need. In order to initiate services, students should meet with the DSS Coordinator early in the semester to discuss their needs. The DSS Coordinator determines specific accommodations and services. If a student with a disability does not request accommodations through the DSS Coordinator, the instructor is under no obligation to provide accommodations. You may contact the DSS Coordinator at , ext. 4423, or schedule an appointment in the Admissions Office, 3 rd floor, Student Services Center. Computer Usage All students are expected to observe the Lab Usage Guidelines concerning the appropriate use of computers at the College. The guidelines are posted in all areas in which computers are located and individuals may secure copies in the Admissions Office.

4 STARK STATE COLLEGE Class Syllabus Division Name: Information Technology Department Name: Administrative Services and Office Applications Term: Spring 2012 Course Information Course Name: Records Management Course Number: AOT 132 CRN: Course Modality: Classroom/Lab Web 2 Web 3 Web 4 Class Days/Times: Monday and Wednesday 12:00 1:50 p.m. Campus: Main Room Number: K100 Instructor Information Instructor Name: Linda Courtney Office Hours: By Appointment Office Location: By Appointment SSCT Phone/Extension: Ext SSCT Address: Textbook(s): Additional Materials: Required Materials Records Management; Read and Ginn; 9 th Edition, 2011 South-Western, Cengage Learning: ISBN Records Management Simulation; Read, 9 th Edition ISBN Method of Evaluation/Grading Scale Grade Scale: A = 90% - 100% B = 80% - 89% C = 70% - 79% D = 60% - 69% Method of 8 Finding Tests: Jobs 1, 2, 3, 4, 6, 7, 10, 11 Evaluation: 6 Achievement Tests: Ch. 1-4; Ch. 5-7; Ch. 8; Ch. 9; Ch. 10; Ch Report Sheet Projects (Jobs 8, 9, 12, 13) Homework Assignments Class Participation Make-up Policy: Achievement Tests can be made up with a doctor s excuse or other valid excuse. All other assignments must be completed according to the posted schedule.

5 Class Policies (Established by the instructor and cannot conflict with the College s Policies and Procedures) Regular and punctual attendance at all classes is expected of each student. It is the student s responsibility to contact the instructor in the event of absence to determine what material was covered. Deadlines, as posted in ANGEL, must be met. It is the student s responsibility to submit work BEFORE the published deadline (11 p.m. on the posted due date). The drop boxes in ANGEL will close once the deadline passes and will no longer be available. Make-up of Achievement Tests will be allowed only with a doctor s excuse or other valid excuse. No other make-up work will be allowed. Regularly check your Angel course for assignments, due dates, and announcements. Only use Angel course to contact your instructor. No food or drinks are permitted on desks with computers. Children are not permitted in the classroom. Cell phones must be turned OFF or on VIBRATE during class. All cell phone use must be done outside the classroom. No checking of , Web surfing, or game playing while class is in session. Students are expected to obtain their own course materials. No sharing of course materials during class. Additional Information/Requirements Student Responsibility: Colleges are learning communities. Individuals who are accepted into these bodies have the rights and privileges of membership. They also incur responsibilities. Responsibility is defined as personal accountability or the ability to act without superior guidance. Responsibility is an essential part of student development. Students should be more than passive transients. They must be active and responsible in their own learning environment. A student who is open to the experiences that college offers will find that all learning requires an investment of time and effort. Learning in college is a joint proposition. The institution and faculty are responsible for providing the resources and opportunities. Students are responsible for involving themselves in their class work. While colleges have responsibilities to students and to society, they are not solely responsible for the outcomes of their students. If students are unwilling to do their part, then outcomes will be less than satisfactory. Individuals who are unprepared to accept their

6 responsibilities as students and who have demonstrated such should not expect to successfully complete their course of studies. Assigned Readings: In order to ensure student success in this course, the student is responsible for all assigned readings, including but not limited to textbook chapters, discussion postings, homework assignments, labs, articles, instructions, manuals, and s. The assigned readings are a required part of this course in order to assess the Effective Communication general learning outcome. The student may use information from these readings to analyze the basic elements of an idea, thought, or experience; to synthesize and organize ideas, information, or experiences; to make judgments about the soundness of information, arguments, or methods; to apply theories or concepts to practical problems; or to use information to perform a new skill. Tutoring/Skills Labs/Digital Library: The Business and Entrepreneurial Studies Division promotes student success by encouraging student to utilize the academic support services offered here at the College. Digital Library B123 Tutorial Center C106 Math Lab E206 Writing Center G200 Science Lab H200 Academic Advising/Career Counseling: After the initial advising in the Admissions Office, each student is assigned an academic advisor in his/her chosen program of study. The student should schedule appointments with this advisor for assistance in scheduling classes and preparing for graduation. Stark State College offers career counseling resources in The Career Services Office, S100. Faculty and department chairs may provide guidance to students toward career goals. Withdrawal Dates A student may withdraw from a course or all courses from the College during the first fourteen calendar days of any academic period. A student has not officially withdrawn from a class until withdrawing from the courses online or his or her Schedule Change form is submitted to the Academic Records/Registrar s Office. Any changes made during this period will not become a part of the student s transcript. The College recommends that the student consult with the instructor, advisor, or department chair and the Financial Aid Office prior to withdrawal. Deadline to Process Withdrawal Form for This Class: April 16, 2012

7 Records Management Calendar #40995 Spring 2012 (In case of events beyond the control of faculty that interfere with class times and teaching, adjustments may be made to date of coverage, order of coverage, and date of exams and assignments to ensure full coverage of course content.) JAN 16 MONDAY 18 WEDNESDAY Martin Luther King Day School Closed Class Begins Welcome! Orientation JAN 23 Chapter 1 Records Management Review Questions p Chapter 2 Alphabetic Indexing Rules 1-4 Rules 1-4 Self-Check, p Cross Referencing Self-Check, p Review Questions 5-9, p JAN/ FEB 30 FILE SETUP JOB 1 Job 1 Report Sheet FINDING TEST 1 1 Chapter 3 Alphabetic Indexing Rules 5-8 Rules 5-8 Self-Check, p Cross Referencing Self-Check, p Review Questions, p FEB 6 JOB 2 Job 2 Report Sheet FINDING TEST 2 8 Chapter 4 Alphabetic Indexing Rules 9-10 Rule 9 Self-Check, p. 99 Rule 10 Self-Check, p Cross Referencing Self-Check, p Review Questions, p FEB 13 JOB 3 Job 3 Report Sheet FINDING TEST 3 15 (Chapters 1-4)

8 FEB 20 President s Day School Closed 22 Chapter 5 Electronic File Management Review Questions, p FEB 27 JOB 4 Job 4 Report Sheet FINDING TEST 4 29 Chapter 6 Alphabetic Records Management, Equipment and Procedures Review Questions, p MAR 5 JOB 5 Job 5 Report Sheet 7 JOB 7 Job 7 Report Sheet FINDING TEST 7 JOB 6 Job 6 Report Sheet FINDING TEST 6 MAR 12 Spring Break 14 Spring Break MAR 19 Chapter 7 Storing, Retrieving and Transferring Records Review Questions, p JOB 8 Job 8 Report Sheet MAR 26 JOB 9 Job 9 Report Sheet 28 (Chapters 5-7) APR 2 Chapter 8 Subject Records Management Review Questions, p JOB 10 Job 10 Report Sheet FINDING TEST 10 (Chapter 8)

9 APR 9 Chapter 9 (p ) Numeric Records Management Consecutive Numbering Review Questions 1-10, p JOB 11 Job 11 Report Sheet FINDING TEST 11 APR 16 Chapter 9 (p ) Numeric Records Management Nonconsecutive Numbering Review Questions 11-15, p JOB 12 Job 12 Report Sheet (Chapter 9) APR 23 Chapter 10 Geographic Records Management Review Questions, p JOB 13 Job 13 Report Sheet (Chapter 10) APR/ MAY 30 Chapter 11 Electronic and Image Records 2 Records Management as a Career Project Chapter 12 The Records and Information Management Program Make-Up Tests (Achievement Tests Only) MAY 7 9 (Chapters 11-12) (Exam Week) (Exam Week)

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