Websites. Dr. Sam C M Hui
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1 ASHRAE Region XIII Chapter Operation Workshop Websites Dr. Sam C M Hui Region XIII Webmaster cmhui@hku.hk May 2010
2 Agenda Importance of Website Website Design and Development Website Maintenance Action Plan
3 Importance of Website Your Chapter s website is: A communication channel and service for members The first impression to other non-members and visitors An important part of your Chapter s image If the website is poorly designed & maintained, Your members cannot find updated info Chapter operation cannot be enhanced (e.g. reduce printing) Non-members and visitors will be disappointed
4 Importance of Website What are the key issues to consider? Find a responsible and able person to be the Wb Webmaster It is NOT a one-off job, but includes continued updating and maintenance Focus on contents and consider the users Meet the purposes and be user friendly
5 Website Design & Development Understand the purpose p What type of website do you want? What types of audience and visitors it your expect? What are the main functions of the website? How much time and resources you have? Know the constraints The most suitable Webmaster may not be there Professional web design is expensive The contents require input from many committees
6 Website Design & Development Learn from others Study the experience in other websites Such as Extract useful features and info Follow ASHRAE Web Policy and guidelines Regular review & feedback Keep your eyes on the website info Review and update the contents Receive feedback from members and visitors
7 Website Design & Development Website design process: Content development Site map or structure t Web editing Web hosting Maintenance & updates Who should be involved? Webmaster, Chapter officers, historian, newsletter editor, and someone who know your Chapter well
8 Website Design & Development Web site design tips: Texts clear and easy to read Graphic images avoid too much (time consuming to download) Navigation user friendly, help visitor to find what they are looking for Consistence maintain consistent design
9 Website Maintenance It takes more time to keep the website updated than we expect Must pay attention to maintain the website Usually the website info changes with the Chapter operation & activities, such as Update Chapter governors & committee chairs Put up current activities & newsletters
10 Website Maintenance Two main areas: Chapter websites Student Branch websites Website content: Appropriateness and timeliness Copyright policies i (not easy to determine) Commercialism (e.g. advertising & company links)
11 Website Maintenance Typical Chapter website content: About Us What s New Board of Governors and Committees Events / Activities Newsletter / Publications Links Resources
12 Website Maintenance Critical issues to consider: Webmaster & officers shall monitor the website Governors & committee chairs hi shall hllbe aware of the development & provide updated info Student Branches shall be asked to update their websites too Practical tips: Keep web pages simple Have regular reviews (monthly, quarterly, yearly)
13 Action Plan (suggested) Chapter Webmaster Review and check the Chapter & Student Branch websites Chapter Officers Discuss the purpose of websites & identify their main functions for the Chapter Formulate a plan to design & maintain the websites Governors & Committee Chairs Provide info for updating the websites Provide feedback & comments for enhancing the websites
14 Plan for the Future Goals: (extracted from Roadmap for the ASHRAE Web Site) Enhance ASHRAE's image Improve the flow of information between ASHRAE members, staff, volunteers, customers, sponsors, and the general public Attract new members and customers Increase revenue Reduce the costs of communication Improve service to our members Reduce the burden on staff and volunteers
15 Plan for the Future Good website should be: Pleasing to the eye Easy to navigate and find desired information Designed to eliminate redundant information Easy to maintain and update
16 Plan for the Future New opportunities for Web development: Social community network (e.g. Facebook and Twitter) Photo albums (for historical records and sharing) Document management (e.g. meeting minutes and training materials) Web/Net meeting and conference Web seminars and education
17 THANK YOU
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