Shared Print Management of Library Collections: Resource, Outsource, or Cloud-Source?

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1 Shared Print Management of Library Collections: Resource, Outsource, or Cloud-Source? Lizanne Payne Print Archives Consultant WEST Project Manager

2 Le problème, c est tres grand 2 ~ 1 BILLION volumes Plus de 980 million volumes dans les bibliotheques academiques en Amerique du Nord ~ 25 million volumes ajoutés annuellement ~ 70 million volumes dans les entrepôts de stockage NCES ALS + ARL statistics 2008

3 Il n y a pas de bon choix 3 Plus réalisable Déselection Entrepôts de stockage Moins d espace Plus d espace Ne pas acheter plus Élargir la bibliothèque Moins réalisable

4 L augmentation d entrepôts de stockage 4 Entrepôt de stockage à haute densité: Construit pour conservation à long terme une grande quantité de livres et documents Plus de 50% de toutes les bibliothèques d ARL emploient les entrepôts de stockage 80+ entrepôts de stockage, la plupart construite depuis 1995

5 La migration permanente de rayonnage ouvert 5 University of Chicago (ASRS sous terre, 2011) Capacité de 3.5 million volumes (presque 50% de la collection) San Francisco State University (ASRS, 2012) 250,000 volumes seulement sera de retour au rayonnage ouvert (20%), selon 1 million restera en ASRS (80%) University of Denver Déplacé toute la collection á l entrepôt de stockage en été 2011 pendant le remodelage Il faut determiner combien sera de retour au rayonnage

6 Deselection est un choix plus en plus important 6 Mass Weeding High Density Shelving

7 Projets majeurs désélection 7 UC San Diego Removing 150,000 volumes (4% of collection) after state budget cuts closed four campus libraries McGill University, described at this conference Sustainable Collections Services, Inc. 12 major deselection projects completed or underway in 2011 Libraries from small (200,000 volumes) to large 2 million)

8 Les collections partagéés: un choix nouveau 8 Mass Deselection Permanent withdrawal High Density Shelving Remove from open stacks Shared Print Collections Coordinate holdings with others

9 Collections partagéés en Amerique du Nord 9 Shared Storage Copy Library- Nominated Titles By Publisher By Domain By Custom Analysis UC RLFs OhioLINK ASERL Journal Retention CIC Shared Print Repository Orbis-Cascade Alliance ASERL Collab Fed Depository Program Western Regional Storage Trust (WEST) PASCAL WRLC TRLN Single Copy Archive PALCI Minnesota MLAC Tri-Universities Group (TUG) OCUL Thunder Bay Agreement Five Colleges (MA) COPPUL CRL Agriculture and Law IMLS project Maine Shared Collections (TBD) Partial list

10 Les caractéristiques communes de la plupart des collections partagéés 10 Journals Selection: by publisher, especially based on availability of digital versions Retention: specified term, often 25 years Ownership: original owning library Access/delivery: light archives available via ILL Business model: libraries absorb own costs

11 Les grandes collections partagéés régionales aux États-Unis 11 Western Regional Storage Trust (WEST) (103 libraries) CIC (13 libraries) ASERL (40 libraries) More than 50% of all ARL libraries participate in one of these

12 Principales caractéristiques de WEST, CIC, et ASERL 12 WEST CIC-SPR ASERL Members Archive facilities Libraries and storage facilities Indiana U. storage facility Selection By risk profile STM from Elsevier, Springer, Wiley Libraries and storage facilities Library-nominated Ownership Archive Holder Original Owner Original Owner Retention 25 years (to 2035) 25 years (to 2035) 25 years (to 2035) Access Digital preferred; physical in-library only [TBD] At owning library s discretion Business Model Share upfront costs of ingest Share upfront costs of ingest AND ongoing retention No cost sharing, libraries absorb own costs

13 Les monographies sont la prochaine frontiere 13 ReCAP consortium (New York Public Library, Columbia, Princeton) planning for shared collection including monographs, currently in shared storage facility Maine Shared Collections program being defined Hathi Trust endorsed distributed print archive of monograph holdings corresponding to [digital] volumes

14 Hathi Trust va changer le jeu 14 Working Assumptions: Distributed archive based on holdings of Hathi members Compensation or partial subsidy for libraries that retain Available to Hathi members (i.e. light archive)

15 15 La duplication entre la collection Hathi et les bibliotheques Library Collection Hathi estimates 45-50% of typical academic library collection matches Hathi titles Hathi Digitized Titles ~5.1 million 75% of Hathi titles also stored at LC, UC, CRL facilities Analysis courtesy OCLC Research Cloud Library Project

16 16 Partager les monographies a besoin d'une approche différente Copyright issues Only ~27% of Hathi titles in public domain Delivery issues Searchers more likely to want full print version Keep more copies available? Print on demand? Space reclamation issues How to make monograph deselection cost-effective? Preserve the unique rather than consolidate the common

17 Partager l information de collections partagéés 17 Library Collections Digital Volumes Shared Print 1. Disclose holdings that have been committed to shared print collections 2. Develop community standards and agreements to preserve print

18 Divulguer des collections partagéés 18 OCLC WorldCat PAPR Directory of Print Archive Programs CRL PAPR Print Archived Archives Titles and Holdings Preservation Registry (PAPR) Archived Holdings Archived Holdings Consortial Criteria Library Catalogs Holdings for analysis Archiving Proposals Deselection Reports

19 Forum communautaire de collections partagéés 19 Shared Print discussion group Fridays at ALA (informal but longstanding) Print Archives Network (PAN) listserv hosted by CRL Msg to Subscribe PAN Your Name CRL s new Global Resources Forum offers community discussions by web meeting. Jan 10: Dark archives, light archives, and optimal copies

20 Laissez-nous créer le filet de protection COPPUL OCUL CIC WEST ASERL And all the rest!

21 MERCI BIEN Lizanne Payne

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