East Texas Gulf Coast Regional Trauma Advisory Council

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1 East Texas Gulf Coast General Assembly Meeting March 10, 2015 Call to order at 0900 Approval of Minutes Motion was made by Dana Dalbey to accept the minutes with corrections made by Lucille Maes. Motion was seconded by Tommy Leigh. Motion carries with corrections. Chairman s Report: Diana Grimm-Mapp Refer to the slide presentation Educational Activities There are several courses that will meet approval for reimbursement. Those courses were outlined and the reimbursement process was discussed. Membership / Orientation Packet Matt Thornton is not present. Kathy Rodgers provided the report. No one has contacted Matt, so there has not been any progress. Vicki Tarnow will call Matt to assist with the process. The membership is still working on our short-term goals and they are due by August. The Board is developing a needs assessment that will go out with the membership packets. Stroke and STEMI Stroke and STEMI data is to be analyzed by August. We will work with SETRAC to assist with this project. A data collection workshop will be designed after Laura and Dana have completed the State class. The membership is still working on a process to transmit EKG data. In the meantime medics can take a photo of the EKG and send the photo to the Emergency Department

2 Hospitals have not met their goal for stroke data. They are only at 63%. All data is to be submitted electronically, at least quarterly, by 1/1/2016 according to the EMR run affidavit Treasurer s Report: Dave Ferguson There is $4500 for education expenses that has been spent as of the end of February. Three agencies have not submitted requests and paperwork for EMS County monies The Board is on budget for all the other grants GETAC Update: Jeff Thibodeaux During the week of February 15 EMS run sheets were the main topic of discussion. Other topics of discussion included designated NICU and the maternal child designations. There are 285 designated trauma centers in total. Emergency fund applications are being accepted at this time. Next EMS Committee meetings are going to be the week of May 11. EMS Committee The EMS committee will meet on March 25 th and April 2, The draft for was reviewed. The EMS Committee also reviewed the coordinators education rule and will be looking at disciplinary rules next. Also discussed was HB 1547 by Kuempel regarding emergency funds that are usually provided to rural EMS for emergency funding. Not all funds go to EMS. If monies are not spent, the monies go to hospitals. The committee is working diligently to have the monies kept for EMS. Local Project Grants will be out this month. There is currently $1.3 million for Local Project Grants. TTCF / TETAF: Kathy Rodgers TETAF will be making rounds of each RAC for participate involvement meetings. Most of TETAF s work is based on legislation. Representative Turner from Houston, Chair of the Appropriations Committee, has stated that he is going to present legislation that will release almost $232 million, currently in the red light

3 camera funds and the driver responsibility program, to the trauma systems. This will, hopefully, be released by September. The new legislation will affect the RACs by providing $22 million to the different RACs. The legislation is looking favorable. TTCF The TDEC course will be offered on the Monday of the next GETAC meetings. The TOPICS course will be offered on Wednesday. Everyone is encouraged to attend all GETAC meetings. HPP / East Corridor: Jeremy Way and Lori Upton Jeremy Way is still trying to meet everyone and trying to develop relationships with RAC participants. He is also helping with Emresource education. The Health Care facilities survey is due March 16, Exercise Purple Haze will be held in April. The objectives are due by March 20, The Hurricane Preparedness Symposium will be held November 3 5 in Galveston. The East Corridor Chair is Vicki Tarnow. The South Corridor Chair is currently open. SETRAC held an EBOLA drill on February 12th with AMR, Bay Star EMS, Acadian EMS, UTMB and Memorial Hermann. The drill went very well. If a facility has a positive EBOLA patient, they are to call SETRAC and they will provide an EBOLA ambulance to go to UTMB. EBOLA funding will be provided later this year. EMTF 6: Mark Sastre There was an Ambulance Strike team drill held in February with multiple TSA R representatives present. There will be an Ambulance Staging Managers meeting on April 1 st and 2 nd with TSA R representation. A MIST course will be held on April 29 th and 30 th also with TSA R representation. SETRAC will have MIST and ASM updates in May with good RAR R representation present. The Houston Marathon was held in January with two 860 s provided. The Bataan Memorial Death March will be held on March 22 with every region sending a team. Seven of the ten team members are from TSA R. The Governor s display will be in Austin on May 29 th.

4 The TDEM conference and the EMS conference will both be held in San Antonio the week of May 12 th to the 15 th. Just reminding everyone that the MMU team meets monthly. EMTF has RN strike teams that respond to affected facilities. There will be a drill in the near future that will have at least two RN strike teams deployed. There are two Ambus vehicles in our area. The MSAT s have been drilled. If your facility has any communications issues, the MSAT go kits are available. In case of an emergency call SETRAC at option 1. DSHS: Robert Friedrich The Local Project Grants have not been released yet. If you have not received a Local Project Grant for your ambulance service please reapply. NICU designation rules are being written and will be discussed at the June meeting. All designations must be accomplished by September It is written in the rules that the NICU representatives should join their RAC. The trauma rules discussion will occur after April 1 st, but before the next GETAC meeting. The rules are different, so we are encouraging all members to read them. TETAF will not begin conducting surveys under the new rules until 2016 at the earliest. There are additional monies presently available from HPP so send any suggestions to Jeremy Way. Some examples are batteries, filters for type C equipment. Bylaws / Nominating Committee: Lucille Maes The EMS 1 position and one other EMS / Hospital position are both open for nomination. The Level 1 position is also open for nomination, however only one Level 1 position is open. Elections will be held on June 9, Corridor Validation: Lori Upton and Lisa Spivey There are no specific meeting requirements for Corridor validation. Only 6 meetings per year are needed with 3 meetings recommended. The meetings are not correlated with RAC participation. If a facility does not sign a participation agreement and they have HPP funded equipment, the state has to be involved in any decisions concerning the equipment.

5 Why does EMS have to be present? A shift has been made from focusing on hospitals to focusing on regional efforts. Any disposable supplies under $5000 should be written off as regular daily supplies used. Write a disposal date on your inventory. Contact Jeremy Way for any equipment / inventory changes or questions. Membership packet ad hoc committee: Jeff Thibodeaux The membership would like to capture a younger crowd and is also looking for industry participants look to safety directors to become interested in the RAC. The Committee is sending a Letter of Invitation to the various entities. Included in the letter is a definition of RAC our purpose, etc., how does it correlate with EMTF, etc., how the RAC works with the various schools and helps to provide classes. Adjourned Motion was made to adjourn the General Assembly meeting at Motion was made by Dana Dalbey and was seconded by Darlene Farek. Motion passed. Presentation for lunch Lunch and presentation was provided by Stryker. Treatment of Snake Bites Presentation: William Mileski, M.D. Members received a presentation on current treatments of snake bites. DSHS Trauma Registry: DSHS Epidemiology Staff Members received a presentation from the DSHS Epidemiology Staff Case Presentation: Max Nguyen Secretary of the Board

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