Cincinnati Public Schools Early Childhood Education Program

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1 Cincinnati Public Schools Early Childhood Education Program Handbook for Parents, Visitors and Friends Deborah Bradshaw, Director CPS Education Center 2651 Burnet Ave. Cincinnati, OH (513)

2 Contents Program Mission, Goals and Philosophy Enrollment and Registration Hours of Operation and Attendance Licensing Information and Nutrition Health Safety Information Parent Participation Behavior/Discipline School Information

3 Mission The mission of the Early Childhood Education programs operated by Cincinnati Public Schools is to provide quality, comprehensive programs and collaborative services that support young children and families for lifelong learning. Program Philosophy The Cincinnati Public Schools Early Childhood program recognizes that all children can learn and acquire knowledge, primarily through playful interactions with materials and people in their environment. The learning environment encourages creative exploration with a balance of child and adult initiated age-appropriate activities. The program also recognizes the home and community as valuable resources. Staff and parents work together in the development of culturally sensitive curriculum. Program Goals Goals for the program are established annually by the ECE Policy Council and serve as a component of the overall continuous improvement process for the district. Services primarily target our at-risk families and children, with additional services provided as funds allow Program Goals include: Maintain 90% Average Daily Attendance Improve Health Services To All Children Support Practices To Ensure Students Are Prepared For Kindergarten Increase Parental Involvement Improve follow up services for all children Curriculum The Cincinnati Public Schools Early Childhood programs provide a broad and enriching learning experience appropriate for each child. Our written curriculum includes activities and opportunities that support social, emotional, cognitive and physical development and is built upon the knowledge, strength and life experiences that children bring to school. We value parents as equal partners in the learning process. The ECE Curriculum incorporates the Ohio Early Learning Standards in the daily learning experiences and we welcome your input in lesson planning. Please ask your child s teacher for a copy. Communication Communication between home and school is very important. Parents will receive newsletters that include important dates and information. Please check your child s cubbie or backpack daily. 3

4 Enrollment and Registration Eligibility is based on the particular funding requirements for each program. Applications are taken year-round, with intensive child-find and enrollment occurring during the spring and summer months. Magnet applications must be made at the magnet school of choice. Every effort is made to find a program for every child who is in need. Our Family Service Assistants can help answer questions regarding eligibility. Please call us for enrollment any time, Monday through Friday: The CPS registration process includes a parent interview. The following documents will be needed: proof of birth (and guardianship if applicable), proof of residence (1) and a current immunization record. Additional income documentation may be asked for if you are applying for a Head Start funded program. Preschool children are students of the Cincinnati Public School District. All student records are kept according to CPS Policies and in compliance with IDEA regarding due process and procedural safeguards for students with disabilities. Fees Tuition rates are based on a sliding fee schedule and in accordance with grant guidelines. A child who is not eligible for a subsidized program, and has been accepted, will be required to pay tuition. Parents will receive a phone call or postcard to come into the CPS Education Center (2651 Burnet Avenue, 45219) and complete the enrollment packet. At the time of contact (phone call or enrollment), the documentation needed for enrollment will be given to the parent(s). The Deposit of $ (half day) or $ (full day) is to be paid within 30 days of receipt of the acceptance letter with a copy of the signed contract attached. The monthly payments of $ (half day) or $ (full day) are due on the first of the month from September through April. Extended-day programs are handled through the schools. All payments should be made in the form of cash, money order or certified check to the CPS Treasurer or through use of the online payment system, ($1.95 service fee). Children attending preschool programs on tuition/sliding fee contracts must have fees paid in full at the end of preschool in order to matriculate to Kindergarten. Tuition Statements are mailed monthly from the Board of Education. Tuition payments should be made in the form of cash, money order or certified check to the CPS Treasurer or through use of the online payment system, ($1.95 service fee). 4

5 Hours of Operation Our programs operate on both full-day and half-day schedules and align with the district s school year calendar. In case of inclement weather, please listen to CPS school closing information on radio or television. Throughout the school year, there will be regularly scheduled staff in-service days and home-visit days when children will have no school. Check with your child s teacher and your school s parent newsletter for specific dates and times. Attendance It is important that children come to school every day, unless they are sick; the teacher would appreciate your call in to report illnesses. We will call you if we haven t heard from you if your child misses school for two or more consecutive days. Only scheduled medical and dental appointments are considered excused absences. It is important that your child arrives on time each morning and is picked up on time every day. Failure to comply with timely pick up may result in withdrawal. Drop off and Sign in Policy Your child must be signed in and out daily. We have the names you provided to us at enrollment of the adults for whom you have given your written permission to pick up your child. No child will be released to anyone without parents permission, and we may ask to see identification before we release a child. Be sure to notify the school staff if you send someone who is NOT listed on the consent form. Daily Schedule Each teacher is required to post a daily schedule in the classroom. Full-day children have scheduled daily naptimes. Naptime Children in full-day programs are expected to rest daily. Please see the teacher if you would like to send your child with a favorite toy or blanket. 5

6 Licensing Information Each program is licensed to operate by the Ohio Department of Education. This license and the most recent licensing inspection report are posted in your child s classroom. The program s complete licensing record, including compliance reports, are on file and available upon request both at the school and in the Early Childhood Office, If you have complaints or concerns that are not addressed to your satisfaction, you may call the CPS Customer Help Center, , or the Ohio Department of Education s Department Ombudsman, Nutrition Our Early Childhood programs provide free breakfast, lunch and/or snacks for enrolled children. The menus selected meet standards set by the Ohio Department of Education Nutrition Section. The noon meal is served to every child present between 11:30 a.m. and 1:30 p.m., inclusively. A source of vitamin C is served daily, and a source of vitamin A at least two times per week. Milk is vitamin D fortified. Snack is served in the afternoon (morning for preschool special needs and Montessori classes) and includes items from two food groups. Menus are posted weekly. If your child is on a special diet, a written statement from a physician must be on file. Some children qualify for free and reduced-price meals based on family income, and all parents are urged (but not required) to complete a lunch application annually. Staff and children eat together. Children are encouraged, but not forced, to try unfamiliar foods or foods they have previously refused. Children gradually learn to assume responsibility for setting tables, passing food, serving themselves and cleaning up. In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write the USDA Director, and Office of Civil Rights, 1400 Independence Avenue, SW, Washington, D. C or call (800) or (202) (voice and TTY). USDA is an equal opportunity provider and employer 6

7 Health All children must have a current medical exam on file no later than 30 days after enrollment. All children must have a current dental exam on file (except when a dentist is unable to complete an exam). We will ask about follow-up treatments for medical and dental needs. Proper dental hygiene is promoted through healthy meals and snacks and daily teeth brushing. Every child receives a complete developmental screening within the first 45 days of school. The results of your child s developmental screening will be shared with you by the program staff. Please feel free to ask us questions! We provide follow up as needed for meeting your child s individual needs. Each program has a support team beyond the teacher, instructor assistant and family service assistant. Please ask about your child s speech and language pathologist, mental health professional, and nurse. For the protection of staff and children, a health inspection will be conducted upon your child s arrival daily. We encourage you to observe this process. Our programs are for well children only. We follow the Ohio Department of Health Child Day Care Communicable Disease Chart, which is posted in classrooms. Children who exhibit symptoms of communicable disease are isolated immediately and made comfortable on a cot. A staff person will remain with the child until the parent arrives. Children with the following conditions should remain at home: A fever of 100 degrees F or above Unusual spots or rashes that have not been identified by a physician Diarrhea or vomiting two or more times in a day Rapid or difficulty breathing Evidence of head lice or other parasites Conjunctivitis Yellowish skin or eyes Unusually dark urine, or grey or white stool Untreated infected skin patches Stiff neck Excessive fatigue Pain that interferes with normal activity Children are re-admitted if they have no symptoms of communicable disease for at least 24 hours or with a physician s statement saying that the child poses no risk to others. If your child has been exposed to a communicable disease, you will be notified by the school staff. The Early Childhood Staff members are trained in the signs and symptoms of communicable disease, and hand washing and disinfecting procedures. 7

8 These procedures are also followed by staff members suspected of communicable disease. Please notify staff IMMEDIATELY if your child is taking any medication. District procedures for the administration of medication MUST be followed at all times. Medication will not be administered without the required documents. District Procedures require: Written Doctor s orders / Emergency Plans Medication in the original container dated and labeled Parent signature giving permission to administer the medication, etc. Safety Children are never left alone or unsupervised. Immediate telephone access is available to program staff with emergency numbers posted. First-aid kits are stocked and on hand both in the classrooms and while on trips. When an accident or injury occurs, an incident report is completed, and the parent is notified in writing. Fire drills are conducted monthly, and records are on file in the classroom. Smoking is not permitted on school premises. The use of spray aerosols are prohibited while children are present. During all hours of operation, there is at least one staff member available who is trained in first aid, communicable disease and child-abuse recognition and prevention. Feel free to ask for documentation. The programs do not participate in swimming activities. Transportation is provided only to children with identified special needs as identified by the IEP team. Field trips that involve transportation require your written permission. Emergency Information The Early Childhood programs, as with any CPS program, obtain written emergency transportation authorization for each child enrolled in the program. If a child is injured and needs immediate attention, staff will call

9 A staff member will accompany the child to emergency treatment and will take the child s records with him/her. Parents will be called immediately and the staff person will remain with the child until they arrive. Please make sure to notify your child s teacher if your address or telephone number changes! Parent Participation Communication between home and school is a program priority. We encourage parent involvement both at home and at school. Suggestions for parents include: 1. Visiting the classroom, helping the staff by reading and working with children 2. Welcome staff into your home, for home activity visits or meeting staff on a coffee break from work to discuss school-to-home learning. 3. Become involved in Early Childhood Education program governance by representing your program and families at our monthly policy meeting. 4. Volunteer on a program committee, helping in the annual program review. 5. Attending parent conferences and progress report meetings (quarterly). 6. Attend monthly curriculum planning with your child s teacher and giving suggestions for lesson planning and meal planning. Volunteer Guidelines 1. Regular classroom volunteers (more than an occasional visit) must adhere to district policies for the safety of all children by obtaining a local background check from the Hamilton County Justice Center (1000 Sycamore Street, downtown). The fee is $5.00 and takes approximately 15 minutes. Bring the written verification to the Education Center and a badge will be made for you to wear while in the building. 2. Must sign and agree to the program Standards of Conduct. 3. You must have a current Tuberculosis (TB) test to volunteer in the classroom on a regular basis. 4. Notify the staff of your volunteer days (Sorry, no other children can come with you.) 5. Agree to follow building procedures: no smoking or snacking; leave discipline to the staff; and document your activities on the volunteer time sheet. 6. Be flexible 2 volunteers per day only; lunch once a week. 7. Not sure? Ask! Volunteer Hours Head Start receives credit for any volunteer time you can give to the program. You can volunteer in or out of the classroom. In-class volunteer time would consist of anything you assist with in the classroom such as helping with lunch and/or group activities. An example of out-of-class volunteer time is material preparation from home. Any 9

10 donations you give or secure for the classroom also can be counted as in-kind volunteer services. We encourage all parents to participate in schoolwide activities. Find out more: Ohio Parent Information and Resource Center (Ohio PIRC): Parent Roster Rosters of names and telephone numbers of families in the program are available upon request. The roster will NOT include names and phone numbers of parents who request that this information not be shared. Classroom Parent and Business/Curriculum Meetings Monthly parent meetings are scheduled to address training information requested from your Parent Survey form completed during enrollment. In addition to your request, topics covered will include child-development issues, health, mental health and dental and nutrition education. Meetings will be held at your child s school. We will provide childcare and refreshments at the meetings. The Business portion of the meeting will last about 20 minutes, and your elected parent chairperson will run the meeting. During this time, you will be updated on school and community events. The Curriculum portion of the meeting will be led in collaboration with your child s teacher and the Early Childhood Education staff. During this time classroom activities for the month and special events and topics will be discussed. The teacher would also like your input for suggested activities for the classroom. Field trips will also be discussed. Program Governance-Policy Committee Representative/Alternate The parents from each federal preschool classroom will elect a representative and alternate to represent them at the monthly Policy Committee meeting. Representatives and Alternates will receive a list of duties, responsibilities and Orientation training. The monthly meeting is where Representatives share what is going on at their schools and vote on program issues such as budgets and program options. The Policy Committee Representatives work to form a cohesive parent group that includes community representatives for the Cincinnati Public Schools. They also update parents at their schools on Policy Committee events. Please read your classroom s Parent Notebook for more program, school and community information. 10

11 Progress Report Conferences Two conferences are required yearly. Teachers will schedule an appointment with you. If you are unable to keep your appointment, please reschedule. Your child s progress is discussed at the meeting. An additional conference may be scheduled if needed by either you or the teacher. Home Visits Two home visits are required yearly and are scheduled at your convenience and may occur off school grounds if you prefer we do not visit with you at home. If you are unable to keep your scheduled visit, please contact the teacher to reschedule. This is the time for individual communication, to discuss your child s progress, follow-up to an identified need/referral, or to share information. Clothing What to wear is an important decision. We offer the following guidelines: a. Label all clothing. Many jackets and sweaters look alike to children as well as to parents. b. Provide outer garments that are easy to put on and take off. c. Clothing should be washable. d. Clothing should allow for active play and be appropriate for the weather. e. Please send one complete set of clothing to be kept on hand in the classroom in case of accidents. Records Your child s educational records are confidential information and will not be released to anyone without your written permission. You may request a record review through your child s teacher. 11

12 Behavior Management/Discipline Policy Early childhood classroom environments are designed to reduce the possibility of conflicts between children. Ample supplies of materials and equipment are available in each classroom. Children are encouraged to be independent and manage their own behaviors. This allows children to develop initiative and practice problem-solving techniques. We believe all young children are capable of learning self-control as a sign of respect for self and others. When any incident occurs at school, (i.e. biting) parents of the children involved are notified per the CPS Incident Procedures. Behavioral Expectations for all children include: 1. Be Safe 2. Be Respectful 3. Be Responsible The actual methods of discipline apply to all persons on the premises and are restricted as follows: (1) There shall be no cruel, harsh, corporal punishment or any unusual punishments such as, but not limited to: punching, pinching, shaking, spanking, or biting. (2) No discipline shall be delegated to another child. (3) No physical restraints shall be used to confine another child by any means other than holding a child for a short period of time, such in a protective hug, so the child may regain control. (4) No child shall be placed in a locked room or confined in an enclosed area such as a closet, a box or a similar cubicle. (5) No child shall be subjected to profane language, threats, derogatory remarks about himself or his family or other verbal abuse. (6) Discipline shall not be imposed on a child for failure to eat, failure to sleep, or for toileting accidents. (7) Techniques of discipline shall not humiliate, shame or frighten a child. (8) Discipline shall not include withholding food, rest or toilet use. (9) Separation, when used as discipline, shall be brief in duration and appropriate to the child s age and developmental ability, and the child shall be within sight and hearing of a preschool staff member in a safe, well-lighted and well-ventilated space. The program and staff shall not abuse or neglect children and shall protect children from abuse and neglect while in our care. You may request a conference with our staff at any time. 12

13 School Name: Principal: Address: Phone: Our Staff Teacher: Phone: Instructor Assistant: Rest Aide: Family Service Assistant: Class Hours: Other Information: 13

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