School App SaaS. Low cost of entry & lower total cost of ownership (TCO) Much lower risk. More powerful and secure IT infrastructure

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1 School App SaaS School App brings significant advantages to schools looking for new financial, delivery and staffing alternatives related to school administration Low cost of entry & lower total cost of ownership (TCO) Much lower risk More powerful and secure IT infrastructure (See Notes on why)

2 School App Modules Enrolment Timetable Staff Administration Teacher Absentees Staff Incentive Teacher Evaluation Teacher Self-assessment Student Points Student Marks Student Absentees Student Detention School Buses Student Bus Fees Unless it is Moodle LMS, interfaces to learning systems have to be built based on specifications.

3 School App Enrolment Welcome Page Up-to-date student #s at a glance every time at the welcome page

4 School App Enrolment Add Student Student details are entered by front office staff or uploaded from csv files. Similarly, enrolment records can be downloaded to spread sheets

5 School App Enrolment View Family In much the same way, family records are kept & there is a link to 'Show students in this family'

6 School App Enrolment View Students A list of students of the Stoddard family. You could go back & forward between family and students, to find out who they are.

7 School App Enrolment Primary School Class Swap Primary school student movement are managed through a class swap entry form. For high school, it is a subject & class change as shown later.

8 School App Enrolment Primary School Class List The primary school class list is in the enrolment module, while the high school subject-class list is part of the timetable module. There are reports on student lists, transfer, fees, visa, movement, numbers, summary et al.

9 School App Enrolment Student Numbers Report There is a variety of student and family numbers report. The mailers & letters functions provide for the various means of communications with students & their families. The content of letters are user-configurable.

10 School App Enrolment Student Numbers by Age Matrix type report on student age & school year

11 School App Enrolment Student Teacher Ratio There is also a student non-teaching staff ratio report

12 School App Timetable Class A timetable is created for every class by the school administrator. The system helps with a 'rotate' function that takes the values for Monday & replicate it 'diagonally down' to the remaining days of the week

13 School App Timetable Teachers Timetable Every high school teacher have their own class timetable that reports on the number of student contact, preparation and administration periods

14 School App Timetable Teachers Workload When the class timetables are ready, its time to look at the workload of every teacher.

15 School App Timetable All Teachers Timetable Large timetable format, show all teachers

16 School App Timetable Teachers on Relief Comes in handy, it tells the administrator which teacher is most suitable & available at a particular time for relief work. Dott is Duties Other Than Teaching (secondary education)

17 School App Timetable Select Student After the school year is selected, the list of students for the school year is shown. Click on 'Timetable' to add, view or change timetable for each student.

18 School App Timetable Student Timetable A student timetable when all subjects have been added. There is a facility to print the timetable for all students in a selected school year.

19 School App Timetable Another Student Timetable Another format of the same student timetable

20 School App Timetable Find Student for Timetable A quick way to get to the timetable of a particular student. There are many other reports like students without a timetable, students with empty periods, students by subjects, timetable for rooms et al.

21 School App Timetable Vacant Rooms Its important to know which room is vacant & available for use especially when the administrator wants to organise something quickly. On the other hand, there is also an overlap room report.

22 School App Staff Staff List Staff records are sometimes uploaded from the payroll system through CSV files. Some schools have made enhancements to synchronise staff records with the payroll system.

23 School App Teacher Absentees List When teacher absentees are managed, relief & remedial work is more evenly distributed amongst suitable teachers. Teachers load is generated every week.

24 School App Teacher Absentee Load % The whole idea is to balance out relief & remedial workload amongst teachers. We don't want a situation where a teacher is being called for relief work most of the time just because of willingness or expediency.

25 School App Teacher Absentee Reports Teacher absentee reports can be sorted by absentee, remedial or reason (as above)

26 School App Staff Incentive References Sample of incentives & disincentives that can be recorded against teachers

27 School App Staff Incentive List Staff incentives goes through a nominator & approval process

28 School App Staff Incentive Report There is both a detail & summary (above) staff incentive report

29 School App Teacher Evaluation List This is a mechanism to assess teachers performance over a period of time

30 School App Teacher Evaluation Report Report parameters provide for selection of records by date range. It is important for the administrator to focus on ratings to gauge teachers performance

31 School App Teacher Self Assessment References Sample of factors that are used for teachers self assessment. These factors are modifiable

32 School App Teacher Self Assessment Cycles Staff Assessment Cycles allow teachers to self assess for the nominated teaching week. A cycle record is created for every week. Cycles are introduced to ease retrieval of desired records

33 School App Teacher Self Assessment Entry Every teacher does their own assessment entry.

34 School App Teacher Self Assessment Report This scoring & feedback provides invaluable advise from the teachers themselves on how to improve the learning delivery, process and management of resources

35 School App Student Points References Student points is used to manage student behaviour and discipline. References can be added, deleted or changed at any time to facilitate data entry

36 School App Student Points List Student points are awarded for all sorts of student behaviour including those that are not on the reference list.

37 School App Student Points Report There is a variety of student points reports like details, summary, sorted by total positive or negative (above) points, points range et al. Depending on the schools reward and punishment system, the points can be reset on a bulk basis.

38 School App Student Marks Cycles Marks Entry Cycles is introduced to facilitate the identification of which year, school term, set of exams within the school term that we want to create, keep and retrieve marks reports. A new cycle has to be created for each set of exams. Access to marks forms, entry screen, reports, analysis & checks is through the respective cycle line.

39 School App Student Marks Forms Manual, marks or evaluation forms as they are called can be printed by the teacher or administrator to assist the teacher to record marks manually off-line.

40 School App Student Marks Entry Every teacher perform their own marks entry. An administrator can also enter on behalf of a teacher. These entry screens have expiry dates set by the system. Teachers will not be able to change student marks after the expiry date. There are a number of marks entry formats and they are different for Primary school and outcome based curriculum.

41 School App Student Marks Report A typical marks report, parts of which can be configured by the administrator. This can be printed individually for a selected student or printed for all students of a school year. These reports are kept in this manner of retrieval for many years.

42 School App Student Marks Analysis The analysis report menu facilitates selection of a combination of variables for analysis of student marks. E.g. show me a list of students with at least 5A's

43 School App Student Marks Analysis This analysis report shows the descending order of student marks for a particular subject and school year

44 School App Student Marks Analysis Another analysis report shows a list of students with at least 5As

45 School App Student Marks Check Submit Check submit shows which teacher has started entry of the marks of their students. There are datelines for entry of student exam results & the administrator can use this information to remind teachers.

46 School App Student Absentees - Notification List Parents/students informs school administration of student absentees & duration. These are captured as transactions for use (or is shown) when teachers mark attendance and when administrators does the daily student absentee follow-up. Reports on notifications with parameter selection is available.

47 School App Student Absentees Entry Teachers generally enter student absentees at the start of each class. Administrators can perform this function at a later time on behalf of the teachers for whatever reason. Where there is a match for absentee notification, it will appear here. The teacher can overwrite the notification. Absentee entry for primary school is slightly different, it's absent for the whole day.

48 School App Student Absentees Student List There is off course the above handy class list that the teacher can print from the system

49 School App Student Absentees Monitoring The administrator use these reports to monitor (every period) which teacher has not gone on-line (submitted) to mark student attendance

50 School App Student Absentees Follow Up Every school day, the administrator has to follow up with parents or guardians on why a student is absent from school. Earlier recorded notifications will alert the administrator & follow up in this case can be ignored. There is facility to sent bulk SMS to parents informing them their child is absent from school

51 School App Student Absentees Reports There are many types of absent reports

52 School App Student Absentees Reports And another

53 School App Student Absentees Reports This summary report helps to pick up a flu epidemic in school & is sometimes submitted to the education department

54 School App Student Detention List Also called Intensive Learning Centre (ILC). This tracks students who have attended ILC and the teachers who have taken charge

55 School App Student Detention Report Menu The ILC report menu to allow selection of reporting parameters

56 School App Student Detention Report The ILC report after selection of reporting parameters

57 School App School Buses Welcome Page The Welcome Page provides up-to-date information on bus registration expiry dates, serves as a reminder

58 School App School Buses Bus Drivers List Information is kept on bus drivers, driving licenses, address, contact.., helps when they are requested to do relief work or take a new route.

59 School App School Buses Bus Servicer List Information is kept on the workshops that service the buses. Bus service invoices are entered into the system & information on bus service history is kept

60 School App School Buses Bus List Detail records are kept on all school buses. Bus servicing records are entered through the 'Servicing' link.

61 School App School Buses Bus Services List This is the bus service records for one of the buses. Information on costs & the person who sent the bus in for servicing is recorded

62 School App School Buses Students Bus Routes List The bus route & bus fees for students can be entered here or at the enrolment module under student maintenance

63 School App School Buses Daily Km Readings Daily km reading with fuel purchase information is entered into the system. What we have got here is a mini fleet management system

64 School App School Buses Fuel Card Report There are many reports relating to buses like bus list, student bus list, drivers list, search invoices on bus services etc.

65 School App School Buses Buses Drivers Suburbs Report Useful when the administrator wants to study & re-arrange bus routes

66 School App Bus Fees Generate Weekly Student bus fees are generated weekly by the administrator. These transactions are matched with payments from parents

67 School App Bus Fees Add Bus Fees Collection This bus fees collection data entry screen is the one of many such screens to capture & maintain transaction records like weekly fees, fees advance and fees adjustments.

68 School App Bus Fees Student Bus Fees Report A detail report on total fees generated, collected & amount owing for every student using school buses

69 School App Bus Fees Bus Fees Report All bus fee & payment transactions captured is reported by the system through both detail & summary reports. There is a daily collection report that the payment clerk has to print out & match with actual cash & EFT collected for the day.

70 School App Bus Fees Letters to Parents Letters to remind parents of outstanding bus fees can be generated regularly. The contents of the letter can be changed by the administrator prior to printing. In a sense, the bus fees module is really a sub-ledger

71 School App Business Intelligence (BI) Some schools have built direct interfaces to BI cubes for analysis and reporting of student attendance and marks information. These cubes are built on the Pentaho Open Source Business Intelligence platform. Pentaho Analysis puts rich, analytic power in the hands of users - helping them gain the insights and understanding they need to make optimal business decisions. Pentaho Analysis helps answer these kinds of business questions by: Making it easy for users to freely explore business information by interactively drilling into and cross-tabulating data Providing speed-of-thought response times to complex analytical queries Presenting data multi-dimensionally and letting users select what dimensions and measures to explore Requests has to be made to School App Sales for a private demo.

72 School App End of Quick Tour

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