SUPERVISION AND STUDY AGREEMENT FOR LICENTIATE AND DOcTORAL DEGREES AT THE GRADUATE SCHOOL OF ÅBO AKADEMI UNIVERSITY

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1 The agreement is: attachment to an application for study right change of doctoral program change of supervisor other, please specify SUPERVISION AND STUDY AGREEMENT FOR LICENTIATE AND DOcTORAL DEGREES AT THE GRADUATE SCHOOL OF ÅBO AKADEMI UNIVERSITY 1. OBJECTIVE This supervision and study agreement is a contract between the doctoral student and the supervisor/department. The doctoral student and the supervisor hereby undertake to cooperate, according to an agreed schedule, with the objective of a completed doctoral degree. When studying full-time, the normal study pace for a doctoral degree is four years. A supervision and study agreement is entered into with all doctoral students of the Graduate School at Åbo Akademi University, but it must be noted that all participants in the Graduate School are not employed by Åbo Akademi University. This agreement does not lead to employment at Åbo Akademi University. A separate agreement in writing must be entered into in the event of such employment. 2. Partners Department: Doctoral programme (if the time period is limited this should be stated separately): Head of Department: Doctoral student Name: Student Number: Contact Information (phone/ /address): The agreement concerns the degree with the major subject of Teaching and degree language: Swedish English Supervisor Name: Title: Contact Information (phone/ /address): Also indicate if any of the following is relevant to this agreement: If there are several supervisors, in each case their title, contact information, and role and internal division of work are to be indicated. If there is a board or management group for the doctoral programme, the title and contact information of the members must be given. 1/

2 3. Content of the supervision plan The title of the doctoral thesis and a short research plan (1-3 pages as annex) : Thesis credit points (sp): (60 sp/dr, without lic 180 sp/dr, the lic being 120 sp) (Each credit point equals hours of work) The language in which the thesis is written: Starting (mm/yy): / The thesis is planned to be finished (mm/yy): / Working method (tick the correct answer): Full-time studies (4-5 supervising conversations per term are recommended) Part-time studies (2-3 supervising conversations per term are recommended) Funding: Agreed meetings: How will the doctoral student report on how the work is proceeding? (in writing, orally, how often?): How will the supervisor respond (in writing, orally, how quickly?): 4. Content of the study plan (the structure of the doctoral studies, 60 sp in total) Studies in the major subject ( sp) Studies in the minor subject or other studies ( sp) 2/

3 Example of good praxis for courses that can tentatively be included in the plan/in the major: Research seminars are always included in the study plan (5-10 sp) part of the thesis should be presented for an international scientific audience( for instance: lecture 2-4 sp, a poster 2-4 sp, participation including a written report 1-2 sp) Examining or supervising masters/bachelors thesis (for instance examining a master s thesis 1-2 sp, supervising 1-3 sp) Lecturing at the university is included in the study plan (for instance 1-5 sp/course) Example of good praxis for courses that can tentatively be included in the plan/in the minor or other studies: Generic skills and working life experience are included in the study plan (5-10 sp) University pedagogics In consultation with the examiner in the major the supervisor bears responsibility for that the study plan is followed. 5. Rights and OBLIGATIONS The doctoral student and the supervisor are both obliged to: Carefully prepare for the meetings and stick to the agreed schedule. In good time before the meetings send, respectively read, those parts of the work that have been agreed upon Take up issues and problems concerning the work with the thesis Pay attention to good scientific practice in the supervision relationship Follow research ethics and good research/scientific practice (by the Commission for ethical research) The supervisor commits her/himself to: Supervising the doctoral student s research work in all its phases over a long time. Giving response (objective and constructive criticism) regularly and within due time. Discussing issues of, and giving information on, research funding and career prospects with the doctoral student. Assisting in making applications, and, when needed, making recommendations and statements. Guiding the doctoral student in the academic work and practical circumstances associated with the enhancement of scientific skills (e.g. publications, conferences, researchers exchange, ethical principles). Informing the doctoral student of significant changes which affect the preconditions for acting as supervisor. Annually discussing with the doctoral student (and an eventual follow-up group) the progress of the work with reference to previously submitted report as a starting point. Overseeing and reporting that the rules for article theses, joint publications, control of plagiarism and the contributions of the author have been followed. Assessing whether the doctoral thesis manuscript is ready for preliminary examination (together with an eventual follow-up group/supervisor). The doctoral student commits her/himself to: Pursuing her/his doctoral studies with assistance from the supervisor, however independently and on her/his own initiative. Being responsible for her/his research in such a way that it moves forward and keeping the supervisor informed of progress according to the agreed schedule in the agreed manner. Take note of the supervisor s comments concerning the thesis work (e.g. concerning reading, methodology, presentation, proceeding, and publishing) Immediately informing the supervisor (and the follow-up group/supervisor) of all the changes which significantly affect the work in progress, the continuance of the work, or the schedule. Regularly informing the supervisor of planned and completed contributions at seminars, conferences and congresses, and at courses, in projects and publications. Making a funding plan together with the supervisor (stipend researchers) and discussing research funding and career prospects with him/her. Keep a log-book of meetings (a summary of each of which has been discussed and agreed). The aim of the log-book is to keep all supervisors up to date with what has been agreed and, if the supervisor is changed, inform the new supervisor of the various phases of the work. Annually achieving the set goals of the postgraduate studies programme. Give an annual report on the progress of the thesis to the supervisor and simultaneously submitting a brief report on the progress of the thesis work and having a conversation with him/her (using a form for annual follow-up of doctoral 3/

4 studies). Following the rules for article theses, joint publications, language use and control of plagiarism 6. The validity of the Supervision and Study agreement: The supervision and study plan is in force as long as both parties follow the plan and the doctoral student proceeds in her/ his postgraduate studies in accordance with it. 7. Change of Supervisor AND/or Adjustments to the Supervision and Study Agreement Change of supervisor and/or other adjustments of the supervision and study agreement are made through the submission of a new agreement which has been signed by all parties and which is registered at the Office of Academic Affairs. Major adjustments are accepted by the head of the department and registered at the Office of Academic Affairs. 8. The agreement Enters into force This agreement enters into force when it has been registered at the Office of Academic Affairs, however it has retroactive effect from the said starting-point. Unless the parties have previously terminated it for some other reason, the agreement is no longer in force when the doctoral thesis and the degree have been completed. Registration/enrollment is a precondition for studying. 9. Plagiarism control Doctoral students who sign the supervision and study agreement accept that their doctoral thesis is subjected to checks for plagiarism. Doctoral students only transfer the right to use their text as a comparison against which other texts are tested. The copy right to the degree work is not transferred by means of this procedure. This agreement has been made in one (1) original copy. The original is archived at the department. A copy of the agreement is submitted to the doctoral student, the supervisor, the head of subject and to the Office of Student Affairs. The agreement enters into force when it has been registered at the Office of Academic Affairs., / 20 Doctoral student Åbo Akademi Supervisor Head of Subject in the major 4/

5 When applying for a doctoral programme or change of doctoral programme: The decision of the doctoral programme Recommended Not recommended. Statement of reasons: Date Leader/Contact person for the doctoral programme or Certificate of admittance to an external doctoral programme as appendix Appendices to the Agreement Research Plan The decision of the Department Council, date and number: The Head of Department s decision, date and number: The decision of the Office of Academic Affairs, date and number: The agreement has been accepted The agreement has been registered Head of Department Reporting official Additional information: 5/

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