Notes on Application Documents Required for Doctoral Degrees

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1 <for Applicants> 05. Notes on Application Documents Required for Doctoral Degrees Graduate School of Life Sciences, Ritsumeikan University The application documents required for awarding degrees to Course-based PhD applicants (referred to as 甲 号 in Japanese) or Dissertation PhD applicants (referred to as 乙 号 ) are written as below. We ask that you use the attached documents issued by the university and submit each necessary document within the requested deadline. Documents to be Submitted Course-based PhD ( 甲 号 ) Submit Dissertation PhD ( 乙 号 ) Submit all (~) 3 List of items Application for the Review of Thesis ([ 様 式 - 学 ]) *The primary reviewer is to fill in all information outside the bold, black border. *Signature and seal are required. Application for Conferment of Doctoral Degree (Course-based PhD [ 様 式 - 学 甲 ], Dissertation PhD [ 様 式 - 学 乙 ] List of Theses ([ 様 式 - 学 3]) Secondary Thesis and Reference Thesis Consent Agreement Number of items/copies needed 4 Curriculum Vitae ([ 様 式 - 学 4]) 5 6 Abstract of Doctoral Thesis ([ 様 式 - 学 5]) -Japanese version -English version -CD-ROM containing an Abstract of Doctoral Thesis in Microsoft Word file Doctoral Thesis (see [Notes] below) -CD-ROM containing the Full Text of Doctoral Thesis in PDF file 7 Check Sheet for Posting the Full Text of Doctoral Thesis on the Internet 8 Request Form for Publishing Dissertation to Institutional Repository 9 Consent Agreement for the electronic publication of Doctoral dissertation 0 Application for the Proof of Residence using the designated sheet (only for 乙 号 ) Photograph (only for 乙 号 ) *.5cm x 3cm, showing the upper half of the body without head dressings, describing the applicant s full name on the back Application Fee (only for 乙 号 ) *Payment should be made by cash only. *Application fee for a full-time faculty and staff member at the school of the Ritsumeikan Academy is 00,000JPY. 7 00,000 JPY 3 Copy of passport Data (Microsoft Word) of can be downloaded at: Office to submit Administrative Office, Graduate School of Life Sciences (Core Station st Floor)

2 <for Applicants> 05. Application Deadline There are four deadlines for submitting applications for doctoral degrees to the Graduate School of Life Sciences ; the final weekday of June, the last day of the semester in September, the final weekday of December (until a day before the starting day of Winter break), and the final weekday of March. Applications are to be submitted during the office hours: 0:00a.m.-5:00p.m., Monday - Friday. The office is closed on Saturdays, Sundays, National holidays, and Summer and Winter breaks. Please be sure to check the exact date on our homepage as times and dates are changed depending on the year calendar. Late applications will not be reviewed until the subsequent review period. Place to Submit Submit all documents to the administrative office of Graduate School of Life Sciences Notes. Procedure for Preparing and Submitting Application Documents () Please use the Western calendar for all dates. () On every document/thesis applicants are asked to write their full name exactly as it appears on their passport. The applicant s name on their diploma shall be printed exactly as it appears on their passport. If you do NOT wish to follow this manner due to particular circumstances, please consult with the administrative office well in advance of the application deadline. When you write FURIGANA (Japanese phonetic syllabary characters), write all in KATAKANA. Name appears in Kanji Space between Surname and First and Middle name should be full-width. Write your name in the following order. Surname First name Example) 立 命 太 郎 Name appears in Alphabets Space between Surname and First and Middle name should be full-width. Write your name in the following order. Surname(All in capital letters) First Name(Only the first letter should be in capital) Middle name(only the first letter should be in capital) Example) RITSUMEI Taro / KENNEDY John Fitzgerald Those who have already requested to change your name order at your entrance, you may write your name in that order. All international students must write your name in ALPHABETS as above even if you have a name appears in Kanji. In addition to the above, title should also be written in the same manner on all documents,such as capital letter, small letter and character style. *Please note that the name on diploma shall be written as an appearance above. (3) All application documents can be downloaded at: (4) Application for the Review of Thesis ([ 様 式 - 学 ]),

3 <for Applicants> 05. The applicant is to fill out the top portion outlined in bold borders, leave the rest for his/her supervisor to fill out, obtain the signature and seal of the chairperson of the doctoral thesis review committee, and hand it in. Applicants are to hand it in person with the appropriate number of copies of all other necessary documents to the Administrative Office. (5) Application for Conferment of Doctoral Degree (Course-based PhD [ 様 式 - 学 甲 ], Dissertation PhD [ 様 式 - 学 乙 ] Fill in the necessary parts. (6) List of Theses([ 様 式 - 学 3]) Fill with referring to sample. Following documents should be submitted along with the List of Theses Secondary Thesis and Reference Thesis (Separately bound) You are required to submit a copy of permission if they are not published on the academic journal. Consent Agreement Agreement should be submitted if the secondary thesis was the coauthored paper. Agreement shall be submitted if the reference thesis was the coauthored paper and the chief examiner considers it to be necessary. (7) Curriculum Vitae ([ 様 式 - 学 4]) Fill with referring to sample. (8) Abstract of Doctoral Thesis([ 様 式 - 学 5]) The abstract should contain approximately 000 characters in Japanese and 300 words in English. The thesis title in English version should be also written in English. The abstract will be posted on the university homepage, so submit a CD-ROM (to be labeled with the title of thesis, and full name of the applicant on the face of the disc) containing those information both in Japanese and English in Microsoft Word. (9) Doctoral Thesis Thesis should be written horizontally. It can be written by hand, copied, printed, or typed using a word processor. We ask that it not be written in pencil. Thesis should include a front page and a table of contents with numbering (a table of contents should corresponds to titles and numbering of the main thesis.) 3 Thesis should be printed using both sides of each page. 4 If you wish to submit several theses which are already published in scholarly journals, etc. that please edit as one thesis. 5 Number of Doctoral Theses required to be Submitted You are required to provide seven (7) copies. Eight (8) needed when you have three (3) vice examiners. Three (3) for review by chief/vice examiners, four(4) for preservation/inspection of your thesis when you apply for the conferment of the doctoral degree. Thesis in Temporary Binding As soon as you finish a defense, you must provide four (4) copies of final bound thesis for our preservation. When you apply for the conferment of the doctoral degree, you may submit a thesis in secure temporary binding as following. Black cover:tied with cords purchasable at co-op or stationery shop, paste the printed page on the front page only, back cover not required. 3

4 <for Applicants> 05. Simple binding : order at co-op, you may paste the printed page on front and back cover, printed covers not required. 6 PDF file to closure the thesis on the Internet If you agree to open the thesis on the Internet, you are required to submit PDF file containing the full text of doctoral thesis. Please see the attached sheet to make PDF file, How to make PDF file registered to Institutional Repository R-3. If you want to make corrections on the thesis, you need to resubmit it. The submitted PDF file should be examined by ithenticate a system for plagiarism prevention at the educational purpose point of view and the result to be reported to the chief examiner. 7 Regarding the cover: Sample Cover and Spine of Thesis Doctoral Thesis Thesis Title December 05 3 Doctoral Program in Life Sciences Graduate School of Life Sciences Ritsumeikan University 4 Full Name Doctoral Thesis Thesis Title Full Name Leave 3cm margin from the applicant s name to the bottom of the spine. <Notice> Write Thesis Title in English only. Write the date of Degree Awarding in English Refer to the chart below for details of the date of Degree Awarding. 3 Refer to the list of English notation of each major on the next page. This does not apply to Dissertation PhD applicants. 4 Write applicant s name in alphabet. Cutting and pasting is unacceptable when you make cover for final bound thesis. No designated font and size are required. Dates of Degree Application and Degree Awarding Date of Application Date of Degree Awarding June, 05 September, 05 September, 05 (Course-based PhD)March, 06 (Dissertation PhD) December, 05 December, 05 March, 06 March, 06 (Course-based PhD)September, 06 (Dissertation PhD) July, 06 4

5 <for Applicants> 05. Sample Front Page Doctoral Thesis reviewed by Ritsumeikan University Thesis Title in English Thesis Title in Japanese December 年 月 3 Doctoral Program in Advanced Life Sciences Graduate School of Life Sciences Ritsumeikan University 立 命 館 大 学 大 学 院 生 命 科 学 研 究 科 生 命 科 学 専 攻 博 士 課 程 後 期 課 程 4 Name in Alphabet Name in Japanese Katakana 5 Supervisor:Professor RITSUMEI Taro 指 導 教 員 : 立 命 太 郎 教 授 <Notice> Each item is required to be written both in English and Japanese as the order above. Write Thesis Title in both English and Japanese. Write lower line within brackets. Write the date of Degree Awarding in both English and Japanese. Refer to the chart below for details of the date of Degree Awarding. 3 Refer to the chart below for the name of Graduate School and Program. Applicants for Dissertation PhD are not required to write the above. 4 Write applicant s name in both English and Japanese. 5 Applicants for Dissertation PhD should write as follows. Principal referee: Professor RITSUMEI Taro 主 査 : 立 命 太 郎 教 授 No designated font and size are required. 5

6 <for Applicants> 05. (0)Check Sheet for Posting the Full Text of Doctoral Thesis on the Internet and Consent Agreement for the electronic publication of Doctoral dissertation Students who received Doctorate from the University in and after April 03 are required to post their doctoral thesis on the Internet through the Institutional Repositories R-3 within a year from the date of Degree Awarding. When you apply for the degree, please submit Check Sheet for Posting the Full Text of Doctoral Thesis on the Internet and Consent Agreement for the electronic publication of Doctoral dissertation, after checking whether or not you can post it on the Internet, and obtaining permission to use copyrighted materials, patents, confidential information, personal information, etc. Access our homepage for a sample and instructions on how to complete the procedures. For English documents/instructions, consult with the Administrative Office. Those who have not obtained permission at the time of the application are required to circle Under review on the Check Sheet and make every effort to do so. If the University approved that you cannot post your doctoral thesis due to copyright protection or personal information protection, you may post Abstract of Doctoral Thesis instead of the Full Text of Doctoral Thesis. If you wish to do so, contact Administrative Office as soon as possible for the application form for posting an Abstract of Thesis instead of the Full Text of Doctoral Thesis, and submit the filled application form along with Abstract of Doctoral Thesis on you application for Doctoral Theses.. Thesis Rewarded with Degrees One copy of each thesis rewarded with a doctoral degree will be held in each of the following locations: () Ritsumeikan University Library () Ritsumeikan University Office of Graduate Studies Contact Administrative Office Graduate School of Life Sciences Ritsumeikan University Biwako-Kusatsu Campus (BKC) Tel gsls@st.ritsumei.ac.jp 6

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